Top 10 Email Management Tips! Become more productive by managing your emails effectively
Email is a necessary evil. On one hand, it is the gateway to instant global communication! On the other, it is the perfect n opportunity for misuse from spammers and colleagues alike! Here are our top 10 tips for saving oodles of time by managing your inbox, not letting your inbox manage you! Tip 1&2: Rules can be a good thing! If your inbox is drowning with new emails, which aren all aren’t important, block all junk mail and set up rules to move the important ones (from clients, for specific projects etc) into a folder you check regularly and all the spam into the pits of hell! Tip 3: Don’t get too attached If sent attachments, save these to your hard drive and delete the email when no longer required. This will save you from having to search through emails for it later
‘ Over 210 billion emails were sent every single day in 2008 and 70% was spam ’
Source: Pingdom
Tip 4: Synchronise your BlackBerry If you are lucky enough to have a BlackBerry or PDA for work, then make sure it’s synchronised with your work email. If not, you’ll end up deleting emails from your BlackBerry ur BlackBerry/PDA only to have to repeat the process when you return to the office!
‘ Until we can manage time, we can manage nothing else ’
Peter F. Drucker
Tip 5: Do it later! You can be forgiven for not being able to do 100 things at once, you’re only human! Why forgi ’re not prioritise emails by flagging for follow up? You can use these flags to prioritise your ? response and also set a reminder for when that response needs to be carried out, allowing you to focus on the other 99 tasks at hand until the appropriate ti time
Tip 6: Archive As a nation of hoarders, we like to keep emails ‘just in case’ we need them later. If a matter has been dealt with and is no longer current, archive it to save your mailbox from collapsing under the pressure
Don’t bury your head in the sand Don
Tip 7: Change the subject If emailing someone you haven’t mailed in a while don’t use an old while, email and ‘reply with the old ‘reply’ subject still in place! Create a new email with a new subject that is relevant to the current topic
Manage your email effectively Man
Tip 8: Do you really need to send an email? Emails that go back and forth several times should not be continued. Furthermore the tone in an urthermore, email can easily be misconstrued and cause conflict unnecessarily. If going back and forth with email or upset about something, speak to the person. This can stop an issue escalating and will not only save time, but also server space and your appearance at a potential grievance hearing hearing! Tip 9: Replying with caution Replying to emails using ‘Reply All’ can start a neverending email thread that includes those who have no interest in it and can’t escape! Consider using the bcc field for those who need to be aware of the email, but do not need to be part of any response. Tip 10: Stop wasting time Deciding what to do with emails is a waste of time. Implement these tips and save your inbox and time all in one go...
www.optimumoutlook.co.uk | Helping you to be more...