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REQUEST FOR PROPOSAL Multiple Birth Powered By Docstoc
					United Nations Children’s Fund
Afghanistan Country Office                                             Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                               Facsimile: +870 764 042 530
Kabul, Afghanistan                                           

                                                                                             Date of issue: 12/07/2010

                     Wishes to invite for Request for Proposal (RFP)
                           On project for Birth Registration
                                   RFP No. AFGA/RFP/2010/010
 DATE FOR OPENING PROPOSAL: 10/08/2010 (14:00 Hrs)

Attn: M/S File copy.

Sealed Requests for Proposals (RFPs) are invited for the above service as per detailed requirements in this

This Request for Proposal document comprises contents, attachments and specifications as listed in the Table of
Contents (page 2). Total pages of this (RFP) are 15 pages.

The RFP envelopes must be securely closed in a sealed cover or envelope CLEARLY MARKED on the outside with the
RFP Number, and placed in the tender box / returned on or before the above mentioned dates.

“UNICEF Afghanistan Country Office, Supply Section, UNOCA Compound, Jalalabad Road,
Kabul, Afghanistan” (Tele: 0798 50 7000, 0798 50 7300, 0798 50 7308)

Mailed proposals or hand- delivered proposals are to be placed in the bid/tender box located at the UNICEF ACO
main reception.


1) Proposals against this RFP must be made in accordance with the Instructions contained within this document.
2) This RFP is subject to the Specific Instructions/Terms and Conditions, Terms of Reference and Special Notes
as contained herein.
3) Any Contract resulting from this RFP will be governed by the UNICEF's General Terms & Conditions and any
other Specific Terms & Conditions as detailed in this RFP.
4) Any request for additional information regarding this RFP should be forwarded on the proposer’s own letter-head
and envelope and addressed to the attention of the UNICEF Supply and Logistics Section.


Prepared by:                     Reviewed by:                          Approved by:

Aabdul Rashid Bawary             Yuji Taketomo                         Mohammed Nowai
Procurement Asst                 Logistics Specialist                  Chief, Supply and Logistics

                     RFP/AFGA/2010/010 ( Child protection BR )                                         Page 1 of 15
United Nations Children’s Fund
Afghanistan Country Office                                       Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                         Facsimile: +870 764 042 530
Kabul, Afghanistan                                     

                                    TABLE       OF   CONTENTS

                                                                          Page No.
     Cover Page                                                                   1

     Table of Contents                                                            2

     Instructions To Bidders                                                 3–5

     UNICEF’s General Terms and Conditions                                    6-7

     Specific Instructions/Terms and Conditions                             8–9

     Proposal Form                                                            10

     Scope of Work                                                          11-13

     Required Documentations                                                  14

     Evaluation Criteria                                                      14

     Format of Financial Offer                                                15

                     RFP/AFGA/2010/010 ( Child protection BR )                                   Page 2 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                                    Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                                      Facsimile: +870 764 042 530
Kabul, Afghanistan                                                                  


      (a) Terms of Reference and special note provided with this RFP document must be carefully read before preparing offers and strict
          compliance with the requirements of this Request for Proposal (RFP) is mandatory.
      (b) The Proposal/Offer must be in the English language, otherwise it will be INVALIDATED. Handwritten offers are not recommended,
          but if provided, these must be clearly written. Any corrections must be countersigned by the authorized signatory.

      SEALED Proposals must be securely closed in sealed covers or envelopes clearly be MARKED on the outside with the RFP NUMBER
      and dispatched to arrive at the UNICEF Office indicated NOT LATER THAN the CLOSING TIME AND DATE. Proposals received in any
      other manner will be treated as 'INVALID'.

      (a)  Sealed proposals received prior to the stated closing time and date will be kept unopened. These will be opened at the specified time
           and no proposal received thereafter will be considered. Late Proposals (i.e. those received after the stipulated closing time and date)
           shall not be entertained.
      (b)  UNICEF will accept no responsibility for the premature opening of a Bid not properly addressed or identified.
      (c)  Modification by fax of sealed Proposals already submitted in a sealed envelope will be considered if received prior to the Closing
           Time and Date of the bid and before public opening.

      (a) Whenever items offered are not exactly in compliance with specifications indicated in the scope of works sheet indicated by UNICEF,
          or wherever alternatives are offered, it is the responsibility of the Proposer to provide full descriptions, specifications and
          documentation of such alternate items for consideration. Incomplete or vague offers will not be considered.
      (b) Erasures or corrections in the offer must be explained and countersigned alongside.

       (a) All changes to a proposal must be received prior to the closing time and date. It must be clearly indicated that it is a modification and
           supersedes the earlier Proposal, or state the changes from the original Request for Proposal.
       (b) Offers may be withdrawn on written or faxed request received from Proposers prior to the opening time and date. Negligence on the
           part of the Proposer confers no right for the withdrawal of the Proposal after it has been opened.

       Proposers are to indicate the validity period of their offer in the Offer Sheet, as UNICEF may place additional orders against the lowest
       acceptable offer, if requests for identical services are received from other UNICEF Offices during the Bid validity period. UNICEF may also
       request that the validity of Bid be extended on certain occasions.

7.                    Mobilization Period, period in which work can be completed and the retention time
       Time needed by the proposer for Mobilization purposes , the duration that job might take and the retention period after the job is completed
       must be stated clearly in the Proposal. These parameters will be taken into account in the adjudication process.

       The currency of the Proposal shall be in Afghani. The price quoted will remain stable / unchanged during the period of an order when
       placed. Please note that UNICEF is exempted from payment of Taxes and VAT. Proposers are required to consider this in their

       Proposers are expected to examine all Schedules and Instructions pertaining to the work or offer. Failure to do so will be at the Proposer's
       risk. In case of errors in the extension price, unit price shall govern.

                          RFP/AFGA/2010/010 ( Child protection BR )                                                                  Page 3 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                                   Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                                     Facsimile: +870 764 042 530
Kabul, Afghanistan                                                                 
      (a) UNICEF reserves the right to INVALIDATE any Proposal for reasons mentioned in this RFP, unless otherwise specified by UNICEF,
           or by the Proposer but subject to UNICEF approval.
      (b) UNICEF reserves the right to INVALIDATE any Proposal received from a Proposing Agency which has previously failed to perform
           properly or complete contracts on time, or a proposal received from a Proposing Agency which, in the opinion of UNICEF, will not be
           in a position to perform or satisfactorily provide and execute the services proposed.

      (a) The contract will be awarded to an agency offering a combination of acceptable professional technical competency, infrastructure
          and processes, technically qualified and competent staff, proven track record of quality services, lowest acceptable offer, shortest
          and adequate response time, and whose Proposal is in compliance with all Instructions, Specific Terms & Conditions and General
          Terms & Conditions contained in the Request For Proposal (RFP), provided it is reasonable and it is in the interest of UNICEF to
          accept it.

      (b)   UNICEF reserves the right to make multiple arrangements for any items(s) and/or servicing where, in the opinion of UNICEF, the
            lowest acceptable Proposer cannot fully meet requirements or if it is deemed to be in UNICEF’s best interests to do so.

      (c)   Proposers, who have not previously received Special Service Agreements (Contracts) from UNICEF, in case of an award,
            may receive a Trial Order/Special Service Agreement for a limited quantity or period until evaluations/reviews establish
            satisfactory performance.

      (d)    If so required, comparison of local currency prices to international rates may be made by converting the RFP prices to US dollars at
            the UN rate of exchange prevailing, for adjudication purposes.

      (e)   The Proposer shall, if so required, permit UNICEF personnel or UNICEF authorised representatives access to their premises and
            facilities at a reasonable time, to inspect installed capacity and processes in place for supply of the services under the RFP, and will
            provide reasonable assistance to the UNICEF representatives or those contracted by UNICEF for the purpose, for such inspection,
            including provision of documentation/copies of any in-house certifications, test procedures and results or quality control reports as
            may be necessary.

       Agencies which have not already done so, are to complete the Supplier Profile Form and return to UNICEF along with the RFP.
       Companies / Agencies MUST provide evidence of certification by an appropriate National Regulatory Authority of registration to
       conduct legal business/ transactions in the country of their operations.

       Copies of Company Profile/History Records, List of Equipment, Staffing Structure (with designations and technical levels) and other
       relevant documents must be made available and/or submitted to UNICEF upon request. Companies that are not officially registered with
       UNICEF will have to complete the registration process before any orders can be awarded to them.

      UNICEF pre-qualifies a Company through assessment of their business viability as well as their manufacturing / technical competencies and
      standards and performance. Unless updated information has been provided within the last twelve (12) months, the successful Proposer(s),
      and all new Proposers, will be requested to provide information described in Supplier Profile Form. This must be completed and returned (in
      duplicate) along with the RFP.

       This information and supporting documents such as Annual Report, Audited Financial Statement, Registration Certificate issued by a
       competent Government Regulatory Authority, Quality System Certificate, and a partial list of current customers etc. will be used by
       UNICEF for evaluation and approval purposes before making an award. It is in the interest of the Proposer(s) to provide information as
       complete as possible. Awards will be made only to those Proposers who meet UNICEF's selection criteria.

       In the case of products being marketed / imported or services being provided on behalf of Principals in other
       locations/countries by the Proposer, then documentary evidence of authorisation from the Principals to be provided by the
       proposer for supply/servicing/ maintenance/installation/ commissioning the items under the RFP


                        RFP/AFGA/2010/010 ( Child protection BR )                                                                   Page 4 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                                   Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                                     Facsimile: +870 764 042 530
Kabul, Afghanistan                                                                 
       UNICEF reserves the right to request free, non-returnable samples/specimen documents for evaluation and/or testing by UNICEF, or its
       representatives, for evaluation prior to any award.

       Samples/specimen documents will, if required, be subjected to technical review / laboratory testing
       and analysis. UNICEF reserves the right to request proposers/bidders to provide, upon request, copies of internal quality control test
       results or certificates of analysis conducted at independent laboratories, certificates of approval by the respective government, health or
       local authority for the manufacture and/or sale of the item. Failure to provide, in a timely manner, samples or documentation requested
       by UNICEF shall be sufficient ground to declare the proposer’s/bidder’s offer invalid or to terminate
       by default any resulting Long Term Agreement that may be in place, at no cost or liability to UNICEF.

       Standard UNICEF payment terms are 30 days net by cheque payment upon receipt of invoices, attached with supporting documentation as
       required. UNICEF will consider the following discount terms, if early payment is requested by the supplier/agency (please tick box) :

     a) Within 10 days - 3.0%                            b) Within 15 days - 2.5%            c) Within 20 days - 2.0%

                        RFP/AFGA/2010/010 ( Child protection BR )                                                                 Page 5 of 15
     United Nations Children’s Fund
     Afghanistan Country Office                                                                   Telephone: +93 (0)790 50 7000
     PO Box 54 Jalalabad Road                                                                     Facsimile: +870 764 042 530
     Kabul, Afghanistan                                                                 
                                                            GENERAL TERMS AND CONDITIONS
       The Purchase Order may only be accepted by the Supplier’s signing and returning an acknowledgement copy of it or by timely delivery of the goods
       in accordance with the terms of this Purchase Order, as herein specified. Acceptance of the Purchase Order shall effect a contract between the
       Parties under which the rights and obligations of the Parties shall be governed solely by the terms and conditions of the Purchase Order, including
       these General Conditions. No additional or inconsistent provisions proposed by the Supplier shall bind UNICEF unless agreed to in writing by a duly
       authorized official of UNICEF.

2).    PAYMENT
       (a) UNICEF shall, on fulfillment of the Delivery Terms, unless otherwise provided in the Purchase Order or Contract, make payment within 30
           days of receipt of the Supplier's invoice for the goods and copies of the customary shipping documents specified in the Purchase Order or
       (b) Payment against the invoice referred to above will reflect any discount shown under the payment terms provided payment is made within the
           period shown in the payment terms of the contract.
       (c) Unless authorized by UNICEF, the supplier shall submit one invoice must be submitted in respect of the Purchase Order and such invoice
           must indicate the Purchase Order’s identification number.
       (d) The prices shown in the Purchase Order or Contract may not be increased except by express written agreement of UNICEF.
3.              TAX EXEMPTION
       a).    Section 7 of the Convention of the Privileges and Immunities of the United Nations provides, inter-alia, that the UN, including its subsidiary
              organs, is exempt from all direct taxes and is exempt from customs duties and charges of a similar nature in respect of articles imported or
              exported for its official use. In the event of any Governmental authority refuses to recognize UNICEF's from such taxes, duties or charges, the
              Supplier shall immediately consult with UNICEF to determine a mutually acceptable procedure.
       b).    Accordingly, the Supplier authorizes UNICEF to deduct from the Supplier's invoice any amount representing such taxes, duties or charges,
              unless the Supplier has consulted with UNICEF before the payment thereof and UNICEF has, in each instance, specifically authorized the
              Supplier to pay such taxes, duties or charges under protest. In that event, the Supplier shall provide UNICEF with written evidence that
              payment of such taxes, duties or charges has been made and appropriately authorized.

4.              EXPORT LICENCES
       Notwithstanding any INCOTERM used in this Purchase Order, the supplier shall obtain any export licence(s) required for the goods

5.              RISK OF LOSS
       Notwithstanding any INCOTERM used in this Purchase Order, risk of loss, injury or destruction to the goods shall be borne by the Supplier until
       physical delivery of the goods to the consignee has been completed in accordance with the Purchase Order.

       The Supplier warrants that the goods, including packaging, conform to the specifications for the goods ordered under the Purchase order and are fit
       for the purposes for which such goods are ordinarily used and for purposes expressly made known to the Supplier by UNICEF, and are free from
       defects in workmanship and materials. The Supplier also warrants that the goods are contained or packaged adequately to protect the goods.
       (a) UNICEF shall have a reasonable time after delivery of the goods to inspect them and to reject and refuse acceptance not conforming to the
           Purchase Order; payment for goods pursuant to the Purchase Order shall not be deemed an acceptance to the goods.
       (b) Inspection prior to shipment does not relieve the supplier from any of its contractual obligations.

        The supplier warrants that the use or supply by UNICEF of the goods sold under the Purchase Order does not infringe any patent, design, trade-
       name or trade mark. In addition, the Supplier shall, pursuant to this warranty, indemnify, defend and hold UNICEF and the United Nations harmless
       from many actions or claims brought against UNICEF or he United Nations pertaining to the alleged infringement of a patent, design,

       trade-name or trade-mark arising in connection with the goods sold under the Purchase Order.


        In case of failure by the Supplier to fulfil its obligations under the terms and conditions of the Purchase Order or Contract, including but not limited to
        failure to obtain necessary export licenses, or to make delivery of all or part of the goods by the agreed delivery date or dates, UNICEF may, after giving
        the Supplier reasonable notice to perform and without prejudice to any other rights or remedies, exercise one or more of the following rights:
        a).   Procure all or part of the goods from other sources, in which event UNICEF may hold the supplier responsible for any excess cost occasioned
        b). Refuse to accept delivery of all or part of the goods.
        c). Terminate the Purchase Order or Contract without any liability for termination charges or any other liability of any kind of UNICEF.

                               RFP/AFGA/2010/010 ( Child protection BR )                                                                Page 6 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                                       Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                                         Facsimile: +870 764 042 530
Kabul, Afghanistan                                                                     

   a).    The Supplier shall not, except after obtaining the written consent of UNICEF assign, transfer, pledge or make other disposition of the Purchase
       Order or Contract, or any part thereof, or any of the Supplier's rights or obligations under the Purchase Order or Contract.
   b).    Should the Supplier become insolvent or should control of the Supplier change by virtue of insolvency, UNICEF may without prejudice to any
       other rights or remedies, terminate the Purchase Order or Contract by giving the Supplier written notice of termination.

      The Supplier shall not use the name, emblem or official seal of UNICEF for any purpose.

      The Supplier shall not advertise or otherwise make public that the Supplier is furnishing goods or services to UNICEF without specific permission of
      UNICEF in each instance.

      Amicable Settlement
      The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to the Purchase Order or the breach,
      termination or invalidity thereof. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in
      accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the Parties.

      Unless, any such dispute, controversy or claim between the Parties arising out of or relating to the Purchase Order or the breach, termination or invalidity
      thereof is settled amicable under the preceding paragraph of this Section within sixty (60) days after receipt by one Party of the other Party's request for
      such amicable settlement, such dispute, controversy or claim shall be referred by either Party to             arbitration in accordance with the UNCITRAL
      Arbitration Rules then obtaining. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration
      award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

      Nothing in or related to these General Conditions or the Purchase Order shall be deemed a waiver of any of the privileges and immunities of the UN,
      including its subsidiary organs.

      The Contractor warrants that no official of UNICEF or the United Nations has received or will be offered by the Contractor any direct or indirect
      benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a breach of an essential term of the

      The Supplier represents and warrants that neither it not any of its affiliates is engaged in any practice inconsistent with the rights set forth in the
      Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that
      is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical, mental, spiritual, moral or social

      Any breach of this representation and warranty shall entitle UNICEF to terminate the Purchase Order immediately upon notice to the Supplier, without
      any liability for termination charges or any other liability of any kind of UNICEF.

      The Supplier guarantees that neither the Supplier's company, nor any of its affiliates, nor any subsidiaries controlled by the Supplier's company, is
      engaged in the sale or manufacture of anti-personnel mines or of components utilized in the manufacture of anti-personnel mines. The Supplier
      recognizes that a breach of this provision will entitle UNICEF to terminate its contract with the Supplier.

                           RFP/AFGA/2010/010 ( Child protection BR )                                                                    Page 7 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                         Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                           Facsimile: +870 764 042 530
Kabul, Afghanistan                                                       

                                                SPECIFIC TERMS AND CONDITIONS

18. RFP REQUIREMENTS: please refer to page 14 of this document

           The RFP offers will be based on the details terms of reference and scope of works listed in the RFP.
           The FFP cost will be fixed and firm for the duration of an awarded Contract minimum 12 month , and not be subject to
            variation from exchange rate or any other factors during the tenure of a contract placed by UNICEF.
           No increase in the cost resulting from modifications to specifications, or interpretations of the statement of supply/work
            will be authorized or paid to the Supplier/Agency unless such changes are approved by UNICEF through an
            amendment to the contract prior to incorporation in the work or supply.

19. UNITED NATIONS TAX EXEMPTIONS AND BENEFITS: UNICEF are exempted from duty and VAT as granted the Government
Afghanistan. Accordingly prices offered to UNICEF to be net and without these duties and taxes.


        Bills for payment will be sent to the UNICEF ACO Supply and Logistics Section and marked for the attention of the person
         concerned. Each bill must attach a certification that the service has been completed as per the agreed specifications. Failure
         provides certification will only delay payment until it is corrected by the company.
        Payments shall be made directly to the company.
        All payments will be made in the currency specified in the contract.
        UNICEF assumes no responsibility for the late delivery of payment /delivery of documents submitted / forwarded through
         special delivery services or Banker’s channels.

21.REPATION OF DOCUMENTS: All required documentation according to the country’s Customs and Financial Regulatory
Authorities equilibrations will need to be complied with and prepared by the proposer for error free handling of import / export
movement and supply of items under proposal when required, against a UNICEF order.

All formal changes/alterations to or requests for clarification of this RFP must be submitted in writing by fax or e-mail to the UNICEF

Procurement Officer concerned. Information sought or provided verbally will not be considered a fundamental change and will not

alter this RFP.

23. RFP TERMS AND CONDITIONS : This RFP, along with any responses thereto, shall be considered the property of UNICEF and

the responses will not be returned to their originators. No fees or costs will be paid by UNICEF for the preparation of the proposals. In

submitting this proposal the proposer agrees that s/he will accept the decision of UNICEF as to whether her/his proposal meets the

requirements stated in this RFP.

UNICEF reserves the right to contact any or all references supplied by the proposer
                         Request additional supporting or supplementary data (from the proposer).
                         Arrange interviews with the proposed Project Team/Sub-contractors/Consultants
                         Reject any or all proposals submitted
                         Accept any proposals in whole or in part
                         Cancel the present RFP and Resort to re-bidding/calling for proposals once again, if so required, and if
                          UNICEF should so deem fit.

   (a) All drawings For UNICEF sites , photographs, plans, reports, recommendations, estimates, documents and all other data
       compiled by or received by a Proposer, shall be treated as confidential and shall be delivered only to the UN authorized
       officials on completion of work under a Contract.

                      RFP/AFGA/2010/010 ( Child protection BR )                                                        Page 8 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                          Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                            Facsimile: +870 764 042 530
Kabul, Afghanistan                                                        
    (b) The Proposer will not communicate any time to any other person, Government or authority external to UNICEF, any
         information known to it by reason of its association with UNICEF which has not been made public except with the
         authorization of the UNICEF; nor shall the Proposer at any time use such information to his/her private advantage. These
         obligations do not lapse upon termination of a Special Service Agreement, Purchase Order or Contract with UNICEF.

       If one or more key personnel become unavailable, for any reason, for work under a contract that may be awarded, the
       Proposer shall (i) notify the UNICEF authority immediately and in advance, and (ii) obtain UNICEF’s approval prior to
       making any substitution of key personnel. Key personnel are designated as follows:
       (a) Personnel identified in the proposal as key individuals assigned for participation in the performance  of     the
       (b) Personnel whose resumes were submitted with the proposal; and
       (c) Individuals who are designated as key personnel by agreement of the Contractor and UNICEF
            during negotiations.

         In notifying the UNICEF authority, the Proposer shall provide an explanation of circumstances necessitating the proposed
         replacement(s) and submit justification and qualification of replacement personnel in sufficient detail to permit evaluation of
         the impact on the engagement.

         Acceptance of a replacement person by UNICEF shall not relieve the Proposer from responsibility for failure to meet the
         requirements of a contract.


        The Proposer represents and warrants that it has the personnel, experience, qualifications, installed
        capacity and facilities, financial strength and all resources to perform its obligations under the Offer
        submitted in this Request for Proposal (RFP).

27. Without the consent of UNICEF, a Proposer receiving an award against this RFP shall not advertise or otherwise make public , in
any form of advertisement, details of the award or the fact they are the supplier of this RFP. The Proposer may not use the UNICEF
name , official seal , emblem, logo, acronym or abbreviation in any manner what so ever in connection with their business.

28. Proposals from the research firms should include:

    a. Detailed explanation on how the project would be carried out. Showing clear methodology, milestones and work plan
    b. The company should realize importance/confidentiality of information included in their report and must not share with
       unauthorized people. Reports/information should only share to the point of contact introduced by UNICEF ACO.
    c. The company should assign sufficient and qualified staff to ensure on time service and complete the job within the agreed
    d. UNICEF will also share the temples and format as appropriate with the company to see if they are more user friendly so to be
       accepted and used as standard format for collection of information from suppliers

                      RFP/AFGA/2010/010 ( Child protection BR )                                                      Page 9 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                             Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                               Facsimile: +870 764 042 530
Kabul, Afghanistan                                                           


PROPOSAL FORM must be completed, signed and returned to UNICEF. Proposal must be made in accordance with the instructions contained
in this REQUEST.

Any Contract resulting from this REQUEST shall contain UNICEF General Terms and Conditions and any other specific Terms and Conditions
detailed in the REQUEST.

Any request for information regarding this REQUEST must be forwarded by fax or e-mail to the attention of the person who prepared this
document, with specific reference to the Request number.

The Undersigned, having read the Terms and Conditions of RFP/AFGA/2010/010 set out in the attached document, hereby offers to execute the
services specified in the Terms and Conditions set out in the document.

Signature: ________________________________               Date: ________________________________

Name & Title:                ________________________________

Company Name:                ________________________________

Postal Address: ________________________________

Tel/Cell Nos: ________________________________ Fax No: ________________________________

E-mail: ________________________________

Validity of Offer (Minimum 90 days):            ________________________________

Delivery time (Duration of Contract): 8 months : ______________________________

Currency of Payment (USD or Afghani) :

Payment terms (After Delivery/Completion of Works)                 : ______________________________

Cash Discount offered for payment of Invoice within ________ days of receipt of the invoice and supporting
documents (deliverables etc.) as specified in the Contract:                 ___________%         (See relevant clause in this bid

Additional Notes, if Any: __________________________________

This signed form must be submitted as part of the Technical Proposal.

                      RFP/AFGA/2010/010 ( Child protection BR )                                                           Page 10 of 15
United Nations Children’s Fund
Afghanistan Country Office                                                  Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                                    Facsimile: +870 764 042 530
Kabul, Afghanistan                                                

   UNICEF Afghanistan would like to invite institutions to provide the following
                                               services explained.
                                                  Scope of Work
1. Background:

Article 7 of the Convention on the Rights of the Child stipulates that every child has the right to a name, identity and
nationality. Birth registration (BR) is a first and significant step in meeting child rights as it becomes the State's first
official acknowledgement of the child's existence and the recognition of the child's status before the law. Birth
registration also becomes the means to secure other child rights such as the access to services and state benefits such as
immunization, health care and education. In addition, specifically for children, it ensures protection through legal age
limits for employment, recruitment of armed forces, children in conflict with the law and child trafficking. In extreme
cases, the lack of recognition of the status can threaten the physical survival of the child. In relation to the State,
registration is essential for national planning and also as a demographic base to build effective strategies.

Afghanistan has legal provisions for registering births. The civil registration law requires all Afghans to register birth of
their children maximum within one year after birth. This system was functional for some time when it was first
established but later fell into disuse due to war in the past and limited technical and financial capacity of Ministry of
Interior. In addition to this communities also do not understand the importance of birth registration and based on this
even if the system is functional it will still not be effective as there will be no demand among communities and as such
most children, particularly girls, will remain unregistered. UNICEF based on its mandate decided to support Ministry of
Interior to revive the system that will ensure registration of every Afghan child immediately after birth. The project
practically started in 2007 through pilot implementation in 6 major provinces and was expended to nineteen additional
provinces during 2008-9. It is planned to cover the remaining nine provinces by end 2010.

The birth registration system that was established so many years back was reviewed and necessary upgrading and
modifications were made. The effectiveness and appropriateness of the system was tested through pilot implementation
in few selected provinces. During this pilot implementation some practical challenges were identified. Some of these
challenges are common and observed at all levels and in all locations while others are area specific or level specific. One
of these challenges is proper registration (recording right information in the birth registration form and certificate) and
periodical reporting including data entry in the computer database.

To ensure the above Ministry of Interior will need support for setting up a proper birth registration monitoring system
capable of identifying gaps and issues in the birth registration process with recommendations for required
improvements. UNICEF based on its commitments is recruiting services of a national or international institution to
establish and pilot the monitoring system.

Based on the above UNICEF ACO Child Protection will seek proposals for a duration of twelve months covering all 34
provinces with separate arrangements for areas with security constraints and hard to reach areas. Details of the sub-
project work are provided in the sub-project concept note.

                     RFP/AFGA/2010/010 ( Child protection BR )                                              Page 11 of 15
     United Nations Children’s Fund
     Afghanistan Country Office                                                       Telephone: +93 (0)790 50 7000
     PO Box 54 Jalalabad Road                                                         Facsimile: +870 764 042 530
     Kabul, Afghanistan                                                     

     2. Tasks / Deliverables
                                               Description of assignment
              Tasks                          End Product/deliverables                                                      Time frame
1. Recruit BR monitors for 5 1. 20 BR monitors recruited and placed in the regional offices                             2 months
   regions of the country

2. Develop region specific birth 2. Prepare draft monitoring and reporting plan and submit to
   registration monitoring and      UNICEF for approval                                                                 10 days
   reporting plan

3. Training of monitors            for 3. Training held at national level                                               3 days
   implementation of the plan

4. Implement the monitoring and 4. Administrative and logistical arrangements for implementation                        40 days
   reporting plan in coordination    at field level
   with MoI staff at central,
   provincial and district level  5. Implementation of the plan with monthly reporting
                                                                                                                        10 months
5. Implement activities which will
   help MoI to independently 6. Training and capacity building of MOI staff to sustain the
   continue the process after the  activities                                                                           1 month
   project is completed.
6. Submission of quarterly and 7. Quarterly report & project completion report submitted
   final report on progress of the

    3. Purpose of this project: To set up a monitoring system from national to community level, as well as a reporting
        system from community to provincial and national level. The Vital Statistics Department of the Ministry of Interior at
        central, provincial and district level are able to take the responsibility for monitoring and implementing policies and
        legislation related to birth registration upon completion of the project.
    4. Conditions:
        The institution will have to ensure coordination with UNICEF zone offices and outposts as well as MoI provincial and district
        authorities and submit monthly progress reports to UNICEF. All costs will be calculated in Afghanis and the payment will also
        be in local currency (Afghani). The company will include all relevant costs in the detailed cost estimation and no additional costs
        for relevant activities will be accepted outside the contract. All planned activities have to be completed before expiry of the

                          RFP/AFGA/2010/010 ( Child protection BR )                                                     Page 12 of 15
United Nations Children’s Fund
Afghanistan Country Office                                       Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                         Facsimile: +870 764 042 530
Kabul, Afghanistan                                     

5. Duration: 12 months.

6. Payment Terms: 20% of the total cost will be paid upon submission of the draft plan. 30% of the
total cost after three months after the starting date of physical implementation. 30% after three
months from the date of the second installment. 20% upon submission of project completion report.

6. Other operational costs: the contractor will be responsible for provision of equipment, including
computer, copy, supplies etc. Also the contractor will be responsible for all administrative
requirements, including accommodation.

7. Qualification or specialized knowledge/experience required for the assignment :
Full service company specialized in project planning, implementation, monitoring and reporting with
minimum 3 years working experience in Afghanistan with adequate and appropriate manpower and
management capability to deploy technical monitoring teams across the country with special
arrangements for unsecured locations such as South, part of East and South-east.

8. Nature of Penalty Clause to be stipulated in the contract:
5% of the total cost will be deducted from the total cost in case the intuition/company fails to
complete the job within the time frame agreed upon in the contract.

9. Enquiries: Companies may also request information / clarification at any time prior to the closing
   date of enquiries, which will be 5 days before the closing date of the RFP. All such requests shall
   be in writing and addressed to the Supply and Logistics Manager (with RFP Reference
   RFP/AFGA/2010/010, clearly indicated).

10. Attached please find the annex-1 ( Concept note ) in four pages.

                     RFP/AFGA/2010/010 ( Child protection BR )                                   Page 13 of 15
United Nations Children’s Fund
Afghanistan Country Office                                         Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                           Facsimile: +870 764 042 530
Kabul, Afghanistan                                       

                                   Required Documents for Proposal

1.Proposal Form (Page 10)
2.Proposal on methodology, work plan, sample of assessment sheet, personnel requirement
(number of personnel and role of each personnel for this project) and time frame.

3.A list of personnel for this project, name(s) with detailed personal resume of each person,
including educational background, professional background, certifications relevant to
logistics assessment and citations.

4.Company Profile and Attachment A, B and C.

5.List of the past works (Attachment A) with References / Recommendations Letters from
customers (at least three)

6.Personnel Structure / Organization Chart and Company Personnel list (Attachment B) with
qualifications, certifications

7.List of Property Facility, equipment (attachment C) and global franchise / affiliation / group
of company, if any.

8.Proof / Statement of Company Establishment (How many years in business)

9.Financial Statement (Total Sales / Total Value of Assets)

10.Financial Offer (Use format of page 6 - 11): One (1) copy of the financial proposal must be
submitted in a separate sealed envelope. The sealed envelope containing the Financial proposal must have
the name of the proposer on the top left hand corner. Pricing information shall not appear in any other part of
the Technical Proposal, as only whose, clearing minimum score of 70 % of the Technical Proposal, Financial
Proposal will be opened and evaluated.

                     RFP/AFGA/2010/010 ( Child protection BR )                                     Page 14 of 15
United Nations Children’s Fund
Afghanistan Country Office                                          Telephone: +93 (0)790 50 7000
PO Box 54 Jalalabad Road                                            Facsimile: +870 764 042 530
Kabul, Afghanistan                                        
                                              Evaluation Criteria
              Category                                                          Points (Total 100)
     1.       Overall Response
     1-1.     Understanding of and responsiveness to UNICEF’s requirements and 20
              completeness of response
     2.       Quality of Technical Proposal
     2-1.     Key personnel Assigned to this project (number and qualification) 25
     2-2.     Quality of Proposal (methodology, delivery time, etc)             20
     3.       Company’s Capacity
     3-1.     Company’s Relevant Experience                                     15
     3-2.     Establishment (duration, property, facility, personnel etc.)      10
     3-3.     Financial capacity                                                10

Proposal (s) scoring 70 % or more following Proposal Evaluation will be listed and included for
review of Analysis and Evaluation on The Financial Offer.

                                            Financial Offer Form

                             Financial Offer (Please quote in USD or Afghani)

#   Item                                Quantity   Unit          Unit Price (AF)     Total Price (AF)

1 Cost of Personnel             1                   Lump Sum
  Travel Cost (Ticket +
2                               1                  Lump Sum
  International and local
  (within Afghanistan)
  Other             operational                    Lump Sum
  Cost, such as transportation
  (in Afghanistan), insurance,
3                               1
  computing               work,
  photocopying             and
  Company Profit                                   Lump Sum
4                               1
    Any Other Cost (Please provide detailed breakdown in separate sheet,
    if any).
                 Grand Total (Afghani)

                     RFP/AFGA/2010/010 ( Child protection BR )                                      Page 15 of 15

Shared By:
Description: REQUEST FOR PROPOSAL Multiple Birth