U.S. Department of Justice Office on Violence Against Women INSTRUCTIONS FOR
Semi-annual Progress Report for Training Grants Programs to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities
The Violence Against Women Act of 2000 (VAWA 2000) requires grantees to report on the effectiveness of activities carried out with grant funds, including the number of persons served and number of persons seeking services who could not be served. To meet this Congressional reporting requirement and the requirements of the Government Performance and Results Act, the Office on Violence Against Women (OVW) requires all grantees to complete this Semi-Annual Progress Report. A grant administrator or coordinator must ensure that the form is completed fully with regard to all grant activities. Grant administrators and coordinators are responsible for compiling and submitting a single report that reflects all information collected from grant partners. Grant partners, however, may complete sections relevant to their portion of the grant. This form is to be used for reporting progress semi-annually for the periods January 1 to June 30 and July 1 to December 31. All grantees should read each section to determine which questions they must answer based on the activities engaged in under this grant during the current reporting period. Sections B and D of this form must be completed by all grantees. In section A, subsection A1 must be completed by all grantees. In section C, subsections C1 and C2 must be completed by all grantees. In subsections A2 and C3, grantees must answer an initial question about whether they engaged in certain activities during the current reporting period. If the response is yes, then the grantee must complete that subsection. If the response is no, the rest of that section/subsection is skipped. The activities of volunteers or interns may be reported if they are coordinated or supervised by Training Grants Programs-funded staff or if Training Grants Program funds substantially support their activities. This form must be submitted to OVW within 30 days from the end of the current reporting period (i.e., by July 30 or January 30). OVW recognizes that some of the information requested in this form will not be available for many projects until they have had sufficient time to implement record-keeping procedures to track the information requested. In the meantime, provide the most accurate and complete information possible with the data you have available. If you have any questions about this form or if you need assistance completing the form, call the VAWA Measuring Effectiveness Initiative at the Muskie School of Public Service, 1-800-922-VAWA (8292). Frequently asked questions and other information on the Semi-Annual Progress Report can be found at http://muskie.usm.maine.edu/vawamei/. If you have questions about your grant, please contact your OVW program specialist at 1-202-307-6026 (TTY: 202-307-2277).
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 1
INSTRUCTIONS
Please note: It may be helpful to have the Training Grants Program Application Guideline and your grant proposal(s) available at the time you complete this form. The application guideline is available on the OVW website (www.ojp.usdoj.gov/vawo).
SECTION
A1
General Information
All grantees must complete this section.
1. 2.
Date of report
Enter the date on which you complete this form.
Current reporting period
Check the box corresponding to the six-month period for which you are providing information. Then, enter the year for which you are providing information.
3. 4. 5.
Grantee name
Enter the name of the agency/organization that received the grant (e.g., SafePlace).
Grant number
Enter the federal grant number assigned to your Training Grants Program grant.
Type of funded organization
Choose the box that best describes the type of agency/organization receiving the Training Grants Program grant.
6.
Point of contact
Provide the name, agency/organization name if different from grantee, mailing address, telephone number, facsimile number, and e-mail address for the person responsible for the day-to-day coordination or administration of the grant
7.
Tribal populations
Check yes if your grant specifically focuses on American Indians and indicate which tribes or nations you serve or intend to serve.
Indian tribe: A tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.]) that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
8. Percentage of Training Grants Program funds directed to each statutory purpose
Provide appropriate percentages to reflect the time and/or resources you have devoted to each of these areas during the current reporting period. The total of all percentages should be 100%. Sexual assault is a continuum of behaviors defined in VAWA to include both sexual assaults committed by offenders who are strangers to the victim and sexual assaults committed by offenders who are known to, related by blood or marriage to, or in a dating relationship with the victim. VAWA defines sexual assault as any conduct proscribed as sexual abuse by federal statute. Such proscribed behavior includes knowingly causing another person to engage in a sexual act by using force against that other person or by threatening or placing that other person in fear. It also includes engaging in a sexual act with another person after knowingly rendering that person unconscious, or administering to another person by force or threat of force, or without the knowledge or permission of that person, a drug, intoxicant, or other similar substance and thereby substantially impairing the ability of that other person to appraise or control sexual conduct. Sexual assault also includes knowingly engaging in a sexual act with another person if that other person is incapable of appraising the nature of the conduct or is physically incapable of declin-
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 2
ing participation in or communicating unwillingness to engage in that sexual act. Sexual assault also includes knowingly engaging in sexual contact with another person without the other person’s permission. Finally, the statute proscribes any attempts to commit any of these acts. The Violence Against Women Act (VAWA) defines domestic violence to include felony or misdemeanor crimes of violence (including threats or attempts) committed by a current or former spouse of the victim/ survivor, by a person with whom the victim/survivor shares a child in common, by a person who is cohabiting with or has cohabited with the victim/survivor as a spouse, by a person similarly situated to a spouse of the victim/survivor under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other adult person against whom a victim/survivor is protected from that person’s acts under the domestic or family violence laws of the jurisdiction receiving grant monies. It should be understood that domestic violence applies to any pattern of coercive behavior that is used by one person to gain power and control over a current or former intimate partner. This pattern of behavior may include physical or sexual violence, emotional and psychological intimidation, threats, verbal abuse, dating violence, stalking, isolation, and economic control. Elder abuse is defined in the Older Americans Act of 1965 (42 U.S.C. 3002, §102) of as the willful infliction of injury, unreasonable confinement, intimidation, or cruel punishment with resulting physical harm, pain, or mental anguish; or deprivation by a person, including a caregiver, of goods or ser vices that are necessary to avoid physical harm, mental anguish, or mental illness of an older individual (an individual who is 60 years of age or older). Exploitation is the illegal or improper act or process of an individual, including a caregiver, using the resources of an older individual for monetary or personal benefit, profit or gain. Neglect is the failure of a caregiver to provide the goods or services that are necessary to avoid physical harm, mental anguish, or mental illness. Individuals with disabilities refers to all individuals covered under the definition contained in the Americans with Disabilities Act (42 U.S.C. 12102, §3 (2)). According to the ADA, disability means a physical or mental impairment that substantially limits one or more of the major life activities of such individual.
EXAMPLE: Your project trains law enforcement on recognizing abuse and sexual assault against people with disabilities, and you train equally on sexual abuse, domestic violence and exploitation. You would report that 33% of your grant money goes to sexual assault (disabled), 33% to domestic violence (disabled) and 34% to elder abuse.
Issue Violence against individuals who are older Violence against individuals with disabilities Total Domestic violence % 33% 33% Sexual assault % 33% 33% Elder abuse, neglect and exploitation2 34% N/A 34% Total 34% 66% 100%
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 3
SECTION
A2
Staff information
If your Training Grants Program funds were used to fund staff positions during the current reporting period, check yes and answer question 9. If not, check no and skip to Section B.
9.
Staff
Report the number of full-time equivalent (FTE) staff funded under this grant during the current reporting period. Include employees who are part time and/or partially funded with these grant funds as well as contractors. Report the average when an employee or contractor was not employed or utilized over the entire reporting period. If staff members fall into two or more categories of job descriptions, divide their time as appropriate. Round to the second decimal.
EXAMPLE 1: If a staff member, whose salary is 100% funded with Training Grants Program funds, spends approximately 20 hours a week training law enforcement officers, and 20 hours providing administrative support, report .50 under trainer and .50 under support staff. EXAMPLE 2: If an employee worked full-time for the first three months and had no time on the grant during the last three months of the reporting period, report that staff person as .50 FTE.
SECTION
B
Purpose Areas
All grantees must complete this section.
10. Purpose areas
Check all purpose areas that apply to activities engaged in with Training Grants Program Funds during the current reporting period.
C1
FUNCTION AREAS Training
All grantees must complete this section.
11. Training events
Report the total number of training events provided during the current reporting period that were either provided by Training Grants Program-funded staff or directly supported by Training Grants Program funds. If non-grant-funded staff were sent to training with Training Grants Program funds, count the training as an event. For example, if you send five judges to the same judicial institute, count this as one event. Include workshops, conferences, meetings, consultations, Internet-based training, teleconferences, videoconferences, and cross-training. Staff development training provided to Training Grants Programfunded staff should not be counted.
12. People trained
Report the number of people trained by the category that is most descriptive of the people trained. These should be people trained with Training Grants Program funds during the current reporting period. Do not include staff development training attended by Training Grants Program-funded staff.
13. Training content areas
Check the topics addressed in training events during the current reporting period. Check all that apply. Do not include topics of staff development training attended by Training Grants Program-funded staff.
14. Training on protocols and policies
Indicate the content of training on protocol and policy development and implementation shared at institutes, workshops, and conferences. Check all that apply.
SECTION
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 4
SECTION
C2
C2. Coordinated Community Response
All grantees must complete this section.
15. Coordinated community response activities
Check the appropriate boxes to indicate the agencies or organizations, even if they are not memorandum of understanding (MOU) partners, that you provided onsite consultation to; attended invitational meetings with; engaged in planning, development, implementation of training with; or engaged in partnership, team building, and cross training with during the current reporting period. In the last column, indicate the agencies or organizations with which you have a MOU for purposes of your Training Grants Program grant.
On-site consultations: meetings that take place at the site of Training Grants Program partners, criminal justice agencies, and/or advocacy organizations for the purpose of sharing promising practices. Meetings: meetings organized by Training Grants Program-funded staff to which law enforcement, prosecution and court staff at the Federal, State, tribal, or local level and/or staff of advocacy organizations are invited to come together to debate and discuss complex issues. Partnership, team building and cross-training: activities that bring together advocates and criminal justice professionals to build or improve collaborative relationships. This should include cross-trainings and train-the-trainer sessions.
SECTION
C3
C3. Products
If Training Grants Program funds were used to develop, substantially revise, or distribute products during the current reporting period, check yes and answer question 16. If not, check no and skip to Section D.
16. Use of Training Grants Program funds for product development, substantial revision, or distribution
Report the number of products developed, substantially revised, or distributed with Training Grants Program funds during the current reporting period. Report the number of new products/materials developed or substantially revised during the current reporting period; the title/topic and intended audience of each product developed, substantially revised, or distributed; and the number of products used or distributed. If a product was created in or translated into a language other than English, including Braille, indicate the language. Report on products that were newly developed during the current reporting period whether or not they were used or distributed, and on products that were previously developed but were used or distributed during the current reporting period.
EXAMPLE: You developed a training curriculum for law enforcement officers regarding the unique barriers encountered by older individuals who are victims of domestic violence and sexual assault. You distributed it to 50 police academies. You distributed 10 copies of a previously developed training curriculum for prosecutors on elderly Latina sexual assault victims/survivors in Spanish. You would report this as follows:
Products Number developed or revised Intended audience Number used or distributed Other languages
Title/topic
Hidden from View: Older Women Victims of Domestic Violence and Sexual Assault
1
Law enforcement officers
50
Training curriculum
La respuesta de la prosecución a víctimas de edad avanzada del asalto sexual (Prosecution response to the elder Latina victims of sexual assault) prosecutors
10
Spanish
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 5
SECTION
D
Narrative
All grantees must answer question 17. 17. Report on the status of the goals and objectives for this grant.
Using Appendix A as a guide, report on the status of the goals and objectives for your Training Grants Program as of the end of the current reporting period, as identified in your grant proposal or as they have been added or revised. Indicate whether the activities related to your objectives for the current repor ting period have been completed, are in progress, are delayed or have been revised. Comment on your successes and challenges, and provide any additional explanation you feel is necessary for us to understand what you have or have not accomplished relative to your goals and objectives. If you have not accomplished objectives that should have been accomplished during the current reporting period, you must provide an explanation.
All grantees must answer questions 18 and 19 on an annual basis. Submit these answers on the January to June reporting form only. Please limit your response to two pages for each question. 18. What do you see as the most significant areas of remaining need, with regard to obstacles faced by individuals with disabilities or who are older?
Consider the following issues: responsiveness of the criminal justice system at the local, state and federal levels to people with disabilities and individuals who are older; cross-training of elder and disability advocates and sexual and domestic violence advocates; community, regional or state-based issues; particular racial, ethnic, cultural or social issues that need to be addressed in training.
19. What has Training Grants Program funding allowed you to do that you could not do prior to receiving this funding?
For example, expand training to new law enforcement jurisdictions; purchase TTY’s for all prosecutors in your jurisdiction
Question 20 is optional. Please limit your response to two pages for this question. 20. Provide any additional information that you would like us to know about your Training Grants Program and/or the effectiveness of your grant-funded program.
If you have other data or information regarding your program that would more fully or accurately reflect the effectiveness of your Training Grants Program-funded program than the data you have been asked to provide on this form, answer this question. If you have not already done so elsewhere on this form, you may want to report on systems-level changes, institutionalization of training curricula, the removal or reduction of barriers and challenges for victims/survivors who are older or disabled, use of volunteers and/or interns to complete activities, promising practices, and positive or negative unintended consequences.
Instructions for Training Grants to Stop Abuse and Sexual Assault Against Older Individuals or Individuals with Disabilities • 6