SECTION A - INSTRUCTIONS, TERMS AND CONDITIONS

REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS Quotations are to be addressed and delivered to the Purchasing Services Office, 3rd Floor, Suite #320, East Tower, 555 West 12th Avenue, Vancouver, British Columbia, Canada, V5Z 3X7 prior to the Closing Time 3:00:00 P.M. Vancouver Time (as defined in Note 2 below), Tuesday March 3, 2009. This quotation will not be opened publicly. NOTES: 1. 2. Quotations are to be in sealed envelopes or packages marked with the Bidder’s Name, the RFQ Title and Number. Closing Time and Vancouver Time will be conclusively deemed to be the time shown on the clock used by the City’s Purchasing Services Office for this purpose. The City’s Purchasing Services office is open on Business Days 8:30 A.M. to 4:30 P.M. Vancouver time and closed Saturdays, Sundays and holidays. DO NOT SUBMIT BY FAX. All queries related to this RFQ shall be submitted in writing to the attention of: Julia Johnston Buyer Fax: 604.873.7057 E-mail: purchasing@vancouver.ca 3. 4. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS INSTRUCTIONS TO BIDDERS & GENERAL TERMS AND CONDITIONS SUBMISSION INSTRUCTIONS: Quotations must be submitted on the form provided unless otherwise instructed herein. Failure to do so may result in the quotation being put aside and given no further consideration. Failure to complete all fields in the quotation form and schedule of prices may result in the bidder’s quotation being disqualified. INQUIRIES: It is the responsibility of the bidder to satisfy itself as to the requirement set out in this RFQ. Inquiries are to be addressed only to the contact person named above. If required, an addendum will be issued to all bidders. PRICES: Prices quoted will be exclusive of all taxes; with freight, unloading at destination, import duties, brokerage, and all other costs prepaid and included. Quotations submitted will be valid and open for acceptance by the City for ninety (90) days after the closing date and time noted above. FREIGHT: Goods to be delivered FOB destination freight prepaid and allowed to: Manitoba Works Yard, Equipment Services, 250 West 70th Avenue, Vancouver, BC V5X 2X1 DELIVERY: Bidder to state in its response delivery time from placement of order. QUANTITIES: The quantity stated herein is the City’s best estimate of its requirements. Actual quantity may vary. TERMS OF PAYMENT: The City's standard payment terms are Net 30 days after receipt and approval of invoice: however, any discounts or more favourable terms which may be offered by the bidder will be taken into consideration in the financial evaluation. Bidder to Indicate in its response if other than Net thirty (30). AWARD: The City may elect to award the order in part or in full unless the bidder specifies their quotation is valid for the complete order only. The City may elect to not accept the lowest or any quotation, and may terminate or amend this Request for Quotation at anytime. Acceptance of a quotation and award of a purchase order shall be valid only if made by an authorized representative of the City and confirmed in writing. The City’s standard purchase order terms and conditions as shown on the purchasing website www.city.vancouver.bc.ca/bid/ will apply unless otherwise agreed in writing by the City. Where the head office of the successful Bidder is located within the City of Vancouver and/or where the successful Bidder is required to perform the Service at a site located within the City of Vancouver, RFQ PS09060 2 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS INSTRUCTIONS TO BIDDERS & GENERAL TERMS AND CONDITIONS the successful Bidder is required to have a valid City of Vancouver business license prior to Contract execution. DISQUALIFICATION: The City may elect to disqualify any bid that fails to meet any of the requirements of this Request for Quotation. Any deviations from the requirements or conditions specified herein must be clearly stated in the bidder's response. The City will determine what constitutes an acceptable deviation. If no deviations are indicated in the bidder's response, the City will be entitled to interpret that the bidder offers to perform in full compliance with the requirements and conditions stated herein. REQUIREMENTS: All electrical items shall comply with the relevant sections, latest editions, of versions the Canadian Standards Association (CSA) standard C22.1, Canadian Electrical Code (CEC), Electrical Safety Branch BC Amendments to CEC Regulations and Bulletins, the City’s Electrical Bylaw, and the National Building Code. A Material Safety Data Sheet must accompany shipments where applicable. Items arriving without the appropriate approvals, certificates and labeling will be returned at the vendor’s expense for replacement or full credit. EVALUATION CRITERIA: Quotations will be evaluated on the basis of the overall best value to the City based on quality, service, cost and any criteria set out herein including, but not limited to: 1. Ability to meet specifications and required delivery date stated herein, ability to meet specifications and required delivery date stated herein. Bidder’s past performance; Lowest overall cost including as appropriate: purchase price, maintenance cost including availability of parts and service, warranty, and compatibility with existing equipment; and Any other criteria the City deems, at its sole discretion, necessary to evaluate the bidder's offer. 2. 3. 4. TIME OF THE ESSENCE For all requests made by the City pursuant to the Contract, time is of the essence. The acceptance of a late performance, with or without objections or reservations by the City, shall not waive the right to claim damages for such breach nor constitute a waiver of the requirement of timely performance of any obligation remaining to be performed. RFQ PS09060 3 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS INSTRUCTIONS TO BIDDERS & GENERAL TERMS AND CONDITIONS LAWS, PERMITS AND REGULATIONS The laws of British Columbia shall govern the Contract. All provisions of the International Sale of Goods Act are specifically excluded from application of this Contract. In carrying out its obligations hereunder, the Contractor shall familiarize itself and comply with all applicable laws, bylaws, regulations, ordinances, codes, specifications and requirements of all regulatory authorities, and shall obtain all necessary licenses, permits and registrations as may be required by law. INSPECTION The goods are subject to inspection and in case any of the goods are not in conformity with the Requirements of the Contract or the Contractors’ warranty (expressed or implied), the City shall have the right either to reject them or to require correction. The City shall be the final judge of the services and materials in respect of both quality and quantity and its decisions of all questions in dispute with regard thereto will be final. The City will not be deemed to have accepted the goods by virtue of a partial or full payment for it. QUALITY OF WORKMANSHIP AND MATERIALS The Contractor shall perform the services with the degree of care, skill and diligence normally applied in the performance of services of a similar nature and in accordance with sound current professional practices and conforming to the requirements set out in the RFQ. Materials, goods and equipment shall be the products of suppliers or manufacturers of established reputation engaged in the supply or manufacture of such materials of equipment. Materials are to be applied in accordance with the manufacturer’s directions and shall use the techniques and applications best suited for the type of material being used. WARRANTY The Contractor warrants that the goods, materials, equipment and/or services supplied by the Contractor to the City will be in full conformity with the Specifications as well as samples, if any, then this is a sale by sample as well as by description within the meaning of the Sale of Goods Act (BC). The Contractor further warrants that the goods, materials and/or equipment are of merchantable quality, and fit for the intended use and will perform according to the requirements set out in the RFQ. Equipment and materials shall be new, free and clear of all liens, charges and encumbrances, the latest model, and shall be complete with all necessary accessories for operation. All equipment and materials shall be at the risk of the Contractor until delivered to and accepted by the City. At a minimum, a one (1) year parts and labour warranty shall be provided on all goods, materials, equipment and/or services provided under the Contract. The Contractor warrants that its employees have the qualifications, experience, knowledge, skills and abilities necessary for the fulfilment of the Contract. RFQ PS09060 4 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS INSTRUCTIONS TO BIDDERS & GENERAL TERMS AND CONDITIONS FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY: The City is subject to the Province of British Columbia’s Freedom of Information and Protection of Privacy Act. NO PROMOTION OF RELATIONSHIP The Contractor must not disclose or promote its relationship with the City, including by means of any verbal declarations or announcements and by means of any sales, marketing or other literature, letters, client lists, press releases, brochures or other written materials without the express prior written consent of the City (except as may be necessary for the Contractor to perform the Contractor’s obligations under the terms of the Contract). The Contractor undertakes not to use “VANOC”, “Vancouver 2010”, the official emblem, logo or mascot of the 2010 Games or any reference or means of promotion or publicity, without the express prior written consent of the City. Furthermore, the Contractor undertakes not to disclose or promote its relationship with the City in any communication or matter whatsoever as a basis to create an association, express or implied, between the Contractor and the IOC, the Olympics or the Olympic Movement. RFQ PS09060 5 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS SPECIAL CONDITIONS SPECIAL CONDITIONS: Where Special Conditions are set out below and there is a conflict, the Special Conditions shall take precedence over the Instructions and General Conditions set out in this RFQ. 1.0 Insurance Requirements The Bidder will include with its response both a signed and completed Appendix 1 - Certificate of Existing Insurance. Upon award the Bidder will submit a completed and signed Appendix 2 – Certificate of Insurance in compliance with section 1.1 – 1.7 below. 1.1. Without limiting any of its obligations or liabilities under the Contract, the Contractor and its sub-contractors shall obtain and continuously carry during the term of the Contract at their own expense and cost, the following insurance coverage’s with minimum limits of not less than those shown in the respective items set out below. All insurance policies shall be in a form and in amounts satisfactory from time-to-time and with insurers acceptable to the City’s Director of Risk Management and shall provide the City with sixty (60) days prior written notice of cancellation or material change resulting in reduction of coverage. Notice must identify the Contract title, number, policyholder, and scope of work. The Contractor and each of its sub-contractors shall provide at their own cost any additional insurance which they are required by law to provide or which they consider necessary. Neither the providing of insurance by the Contractor in accordance with the requirements hereof, nor the insolvency, bankruptcy or the failure of any insurance company to pay any claim accruing shall be held to relieve the Contractor from any other provisions of the Contract Documents with respect to liability of the Contractor or otherwise. The insurance coverage shall be primary insurance with respect to liability arising out of the operation of the Contractor. Any insurance or self-insurance maintained by or on behalf of the City, its officers, officials, employees, servants or agents shall be excess of this insurance and shall not contribute with it. Within seven (7) days of the City’s issuance of the Notice of Award, the Contractor shall provide the City with evidence of all required insurance in the form of Appendix 2 Certificate of Insurance. The Certificate of Insurance shall identify the Contract title, number, policyholder and scope of work and shall not contain any disclaimer whatsoever. At all times thereafter, throughout the term of this Contract, similar evidence of renewals, extensions or replacement of all required insurance must be forwarded to the City’s Designated Representative prior to the effective date of same. At any time, and from time to time, and within seven (7) days of a request for same, certified copies of all insurance policies will be made available to the City’s Designated Representative. 1.2. 1.3. 1.4. 1.5. 1.6. RFQ PS09060 6 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS SPECIAL CONDITIONS 1.7. The Contractor shall obtain and maintain in full force and effect during the term of the Contract, insurance not less than that set out below and provided by a company duly registered and authorized to conduct insurance business in the Province of British Columbia. a) Commercial General Liability The Contractor will maintain Commercial General Liability insurance in sufficient amounts and description to protect the Contractor, its subcontractors, the City and their respective officers, officials, employees, and agents against claims for damages, personal injury including death, bodily injury and property damage which may arise under this Contract. The limit of commercial general liability insurance shall be not less than two million dollars ($2,000,000) per occurrence inclusive for personal injury, death, bodily injury or property damage and in the aggregate with respect to products and complete operations. The deductible per occurrence shall not exceed two thousand dollars ($2,000) per occurrence. The policy of insurance shall: i) ii) be on an occurrence form; add the City and its officials, officers, employees and agents as additional insured; contain a cross-liability or severability of interest clause; extend to cover non-owned automobile, contingent employer’s liability, blanket contractual liability, contractor’s protective liability, broad form property damage, broad form completed operations and operations of attached machinery. iii) iv) b) All Risk Property Insurance The Contractor will maintain all risks insurance protecting the Contractor and the City against physical loss or damage to each Unit and all components thereof in an amount of not less than the full Contract price and which insurance will terminate only upon safe delivery to and acceptance by the City. The policy will name the City as additional insured and loss payee with respect to its interest and will contain a waiver of subrogation in favour of the City. The policy will contain a deductible of no more than five thousand ($5,000) dollars for each and every claim. c) Third Party Auto Liability Insurance The Contractor will maintain and cause its sub-contractors to maintain Third Party Auto Legal Liability Insurance in an amount not less than five million RFQ PS09060 7 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS SPECIAL CONDITIONS ($5,000,000) dollars per occurrence and Physical Damage Insurance for all vehicles owned, leased or operated by the Contractor in connection with this Contract. 2.0 WorkSafe BC Compliance 2.1 Within seven (7) days of the Notice of Award, the Contractor must provide evidence that it is registered and in good standing with WorkSafe BC. The Contractor agrees that it shall at its own expense procure and carry or cause to be procured and carried and paid for, full WorkSafe BC coverage for itself and all workers, employees, and others engaged in or upon any Work under this Contract. The Contractor agrees that the City has the unfettered right to set off the amount of the unpaid premiums and assessments for such WorkSafe BC coverage against any money owing by the City to the Contractor. The City shall have the right to withhold payment under this Contract until the WorkSafe BC premiums, assessments or penalties in respect of work done or service performed in fulfilling this Contract had been paid in full. The City now designates the Contractor as the Prime Contractor, and the Contractor now acknowledges and agrees to its designation as the Prime Contractor, in respect of all Work under this Contract for the purposes of the WorkSafe BC Rules. The Contractor will indemnify the City and hold harmless the City from all manner of claims, demands, costs, losses, penalties and proceedings arising out of or in any way related to: a) unpaid WorkSafe BC assessments of the Contractor or any other employer for whom the Contractor is responsible under this Contract, the acts or omissions of any person engaged directly or indirectly by the Contractor in the performance of this Contract, or for whom the Contractor is liable pursuant to the Contractor’s obligations as the Prime Contractor, and which acts or omissions are or are alleged by WorkSafe BC to constitute a breach of the WorkSafe BC Rules or other failure to observe safety rules, regulations and practices of WorkSafe BC, including any and all fines and penalties levied by the WorkSafe BC, or any breach of the Contractor’s obligations under this General Condition. 2.2 2.3 2.4 2.5 b) c) APPENDICES: APPENDIX 1 – CERTIFICATE OF EXISTING INSURANCE – To be submitted prior to award APPENDIX 2 – CERTIFICATE OF INSURANCE – To be submitted upon award RFQ PS09060 8 REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES The undersigned bidder, having carefully read and examined the RFQ and having full knowledge of the requirements described herein, does offer to provide the goods and/or services in accordance with the specifications, terms and conditions set out in the RFQ (except as noted below) and the pricing shown below. PRICE AND DELIVERY: NO. 1. QTY. 2 DESCRIPTION Low Cab Forward Chassis UNIT PRICE $_____________/ea EXTENDED PRICE $_____________ Tire Tax $________________ $_______________ Battery Levy $________________ $_______________ MAKE AND/OR MODEL: ____________________________________________________________ NAME OF MANUFACTURER: _________________________________________________________ GST & PST SHOULD NOT BE INCLUDED IN PRICES / DELIVERY COSTS SHOULD BE INCLUDED IN PRICES Delivery Lead Time: _______________________________________________________________ REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Options: Item a. 2 Qty. Description Anti-lock Brake System (Specification Item 1, Section H.1) $_____________ b. 2 LED Lights (Specification Item 1, H.2) $_____________ C. 2 Extended Warranty (Specification Item 1, H.3) $_____________ d. 2 Additional Options (Specification Item 1, H.4) $_____________ $___________ $___________ $___________ $___________ Unit Price Total REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES REQUIREMENTS: The City is looking for two (2) low cab forward chassis for a Fire and Rescue Services truck to transport supplies and materials to various sites in support of Hazmat operations. The vehicles are required in the following configuration: Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) GENERAL SPECIFICATIONS A low cab forward type chassis with dual rear wheel drive that will be configured as a transport vehicle with a 3.96 m (156 in) cube body. Primary application is for transport of supplies and materials with an approximate body and payload weight of 3,538 kg (7,800 lb). Minimum vehicle specification requirements for the given application are for a GVWR of 7,257 kg (16,000 lb) chassis. Tender will be awarded on what the City determines best value. Evaluation will be based on ease of maintenance, delivery, operator comfort, ergonomics, specifications review and past history. Low bid does not necessarily mean best value. State: Make, model, and year of vehicle. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below A. CHASSIS 1. Low-Profile Chassis A low cab forward type cab and chassis having capability for driver and one (1) passenger. State: Type. 2. Vehicle Weight Proposed vehicle shall have minimum Gross Vehicle Weight Rating of 7,257 kg (16,000 lb). State: 1. GVWR. 2. Front axle rating. 3. Rear axle rating. 4. Front axle curb weight. 5. Rear axle curb weight. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 3. Wheelbase A wheelbase of approximately 135”. State: Wheelbase. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 4. CA (Cab to Axle) A CA of approx. 108”. State: Cab to axle measurement. 5. Vehicle Length Cube body with all accessories including power tailgate, measures 166.5”. Total length of vehicle with mounted cube body and tailgate not to exceed 246”. State: 1. Overall length of vehicle. 2. Useable frame length (CF). 3. Length of vehicle with 166.5” mounted cube body. 6. Frame Rails A clean top of frame full CA distance, required for mounted equipment. Frame rails to have minimum of 44,000 PSI yield, and section modulus of at least 7.2 cubic inches. GVWR and axle load ratings must be maintained. State: 1. Frame rail dimensions, yield strength and SM. 2. A clean top of rail CA. 3. RBM (including any reinforcements). 4. Type of frame rails (i.e. channel, I-beams, etc) 5. Total length of frame rail 7. Frame Rail Height State: Unladen and laden top of rail height to ground measurement. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 8. Bumper A full width chrome front bumper material complete with license place holder. State: 1. Type of bumper. 2. Type of bumper corrosion proof coating. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 9. Mud Flaps Frame mounted mud flaps front and rear wheels. State: Compliance. B. CAB TYPE 1. Cab A cab over style cab capable of seating one (1) driver and one (1) passenger complete with: - Corrosion proof material applied over entire cab base inner and outer skin. - Finish paint should be white. Preferred paint is ZA/94 Dupont B8917 or equal. State: 1. Cab type. 2. Corrosion proof type. 2. Interior Grey or dark coloured interior colour and trim. Easy care, cloth material with moulded plastic trim. Removable rubber floor mats. State: 1. Colours and Materials. 2. Removable rubber floor mats. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 3. Mounting Cab is required to have minimum four (4) point mounting complete with rubber or viscous mounts for sound isolation and vibration control. State: Compliance. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 4. Cab Front End Should have hydraulic assist cab tilt mechanism with hydraulic and manual locks. State: 1. If hydraulic tilt assist available. 2. If hydraulic and manual locks available. 5. Seating Individual captains type seats with folding seat back. Driver seat to be six (6) way adjustable air suspension seat – forward/rear, up/down, and adjustable lumbar support. Cover material to be cloth type fabric. Seat will be fitted with occupant seat belts in compliance with the B.C. Motor Vehicle Act. State: 1. If in compliance. List any deviations. 2. Type of fabric and colour. 3. Seat belts. 6. Steering Tilt and height adjustable steering wheel preferred. Unit will incorporate power steering assist. Turn signal control to built in within steering wheel column and to be heavy duty, automatic self cancelling. State: 1. Steering wheel adjustment. 2. Power steering type. 3. If self-cancelling turn signals provided. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 7. Heater/Defroster/AC A heater/ventilation/AC system c/w multi-position blower fan. Variably adjustable heating vents for operator comfort and window “defrosting”. The defrosting system must be capable of dealing with local conditions – cool temperatures with high humidity. State: 1. Type of blower control. 2. System air movement and capacity in CFM. 3. Heater/defroster fan type and speed control. 4. A/C. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 8. Windshield Wipers Two (2) speed wiper controls c/w intermittent feature. Wiper system will include window washer system. State: 1. Wipe control. 2. Washer system type. 9. Cab Egress Cab grab handles and stairs conveniently located on both sides of cab for operator and passenger safety and comfort. State: 1. Utilization of grab handles and location. 2. Stair heights beginning at ground level. 10. Mirrors Two (2) “West Coast” style mirrors, rectangular heads having a minimum 6” x 11” surface complete with 6” diameter convex heads. Mirrors should be of the break away type and heated. Power mirrors preferred. State: Compliance. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 11. Windshield Safety windshield tinted type for temperature control. State: Windshield tint grade. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 12. Power Windows and Locks Vehicle shall have power windows and locks. State: Compliance. 13. Operators Console A safe operators console dash defined as requiring minimal eye movement from the roadway. Gauge cluster must consist of odometer, trip display, speedometer, tachometer, oil pressure, coolant temperature, fuel level and fault code display(s) as necessary. Operator warning system, both visual and audible, to include low oil pressure, high coolant temperature engine functions. State: 1. Describe console. 2. Describe gauges, only those in addition to ones listed. 3. State type of warning system. 14. Muffler Horizontal exhaust to vent on the passenger side of the chassis below cube body. State: 1. Make and model. 2. Make and model of diesel particulate filter (DPF). 3. If DPF uses active or passive regeneration. Provide: 1. Maintenance schedule & checklist for DPF. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 16. Fuel Tank A minimum thirty (30) gallon capacity fuel tank mounted between the frame rails complete with non-spill venting. Fill spout position located for quick and easy refill. State: 1. Tank capacity. 2. Location. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below C. SUSPENSION 1. Front Axle Minimum weight bearing capability of 2,722 kg (6,000 lb) (GAWR) Standard tapered variable rate leaf springs suspension c/w matched shock absorbers. State: 1. Front axle capacity. 2. Shock absorber make and model. 3. Make and model of front axle. 4. Whether shock absorbers meet suspension capacity. 2. Turning Radius Turning radius of approximately 19’. A front steering axle wheel degree cut of 50° or greater. State: 1. Steering axle wheel kickout. 2. Wall to wall turning radius. 3. Rear Axle Single speed rear axle and differential with minimum rear axle rating of 4,990 kg (11,000 lb). Differential ratio shall be matched with the engine and transmission to maximize fuel efficiency. State: 1. Make and type. 2. Capacity. 3. Road Speed. 4. Axle Ratio. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 4. Suspension Front and rear suspension. Both front and rear suspension capacity must meet or exceed respective axle ratings. State: 1. Make, model, and capacity of front suspension. 2. Make, model, and capacity of rear suspension. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 5. Wheel Rims Hub piloted, disc type wheels. Aluminum wheels are not acceptable. Prefer white wheels. State: 1. Make and type of wheel. 2. Dimensions for wheel. 3. Colour of wheels. 6. Tires All position low profile 225/70R19.5 tires for all wheels. Prefer Michelin brand. One spare front and back tire (this set will be used for both trucks). State: Make and type. D. HYDRAULIC BRAKES 1. Disc Brakes Four (4) wheel hydraulic disc braking system meeting B.C. Motor Vehicle Safety Act regulations for stopping distances. Hydraulic lines, all connections and “T’s” are routed through frame rails for protection and ease of servicing. State: 1. B.C. Motor Vehicle Safety Act Compliance. 2. Hydraulic line routing as specified. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 2. Booster Master Cylinder A power assisted master cylinder component within the brake system. State: Booster equipped. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below as an integral 3. Parking Brake A drive line parking brake located to the rear of the transmission. The brake mechanism shall have stationary, internally expanding shoes contacting the fixed drum and rotating with the shaft. State: Type of brake. E. 1. POWERTRAIN Engine Ratings An internal combustion diesel engine having the following minimum ratings:  SAE HP – Min. 200 HP @ 2700 RPM  Peak Torque – Min. 440 lbft at 1800 RPM Engine must be able to operate on B5 biodiesel fuel. Prefer engine to operate on B20 biodiesel fuel. State: 1. Make and model. 2. SAE HP and RPM. 3. Peak Torque at RPM. 4. Provide torque curve chart. 5. If engine will operate on B5 fuel. 6. If engine will operate on B20 fuel. 7. If warranty is valid with operation on B5 fuel. 8. If warranty is valid with operation on B20 fuel. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 2. Electronic Controls Engine functions and other related powertrain accessories (i.e. transmission) controlled and monitored through an electrical control module(s) to optimize fuel economy, minimize regulated exhaust emissions, load sensing and related vehicle tasks. State: 1. Type of engine controls. 2. Compliance with EPA Standards. 3. Location of ECU (s). 1. 2. 3. Fuel System 3. Electronically governed fuel delivery system. Fuel system, in addition to supplied filtration, shall include a Racor fuel/water separator having 10 micron media. State: 1. Type of injection. 2. Racor fuel/water separation. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 4. Coolant System Coolant system, in addition to having sufficient capacity including moderate trailer towing, shall have silicone hoses (or equivalent), filter/conditioner and anti-freeze solution having minimum cold weather protection to -25° celius. State: 1. Type of hoses. 2. Type of filtration. 3. Type of anti-freeze solution. 5. Radiator A long life radiator having safe cooling capacity for the engine and transmission. State: Radiator type and capacity. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 6. Air Induction The air induction system composed at a primary and secondary element including an air restriction indicator for timely and effective maintenance State: 1. Type of filtration and location. 2. Air restriction indicator. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 7. Engine Throttle Control Electronic throttle control. State: Type of engine control. 8. Transmission Minimum 5-speed, automatic type. Must be capable of meeting tendered engine horsepower and torque specifications. State: Make and model of transmission. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) F. ELECTRICAL SPECIFICATIONS 1. Electrical System The charging system must have full capability to maintain battery cranking capacity, chassis electrical equipment, mounted equipment, power tailgate, and traffic warning lighting system. This will require a minimum 135 Amp alternator. Alternator should feature enhancements incorporating coated systems to mitigate failures due to corrosion and provide extended service life. State: 1. Make and model of alternator. 2. Alternator output capacity. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 2. Starter Starter motor having being specified by the engine manufacturer for the engine model and being capable of providing and maintaining the cranking power required in the Vancouver area ambient temperature ranges for winters. Thermal overcrank protection required to prevent overheating due to excessive cranking durations and extended service life. State: Make and model. 3. Battery(s) Battery(s), maintenance free type, of sufficient capacity to power the starter at the lowest ambient temperature range encountered within the lower mainland. A minimum of two (2) 750 CCA batteries required. State: 1. Reserve capacity rating cold cranking amperes. 2. Make and model. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 4. Disconnect Switch/Boost Stud Unit electrical/battery system shall incorporate a means of disconnecting the electrical systems and also provide a means of easy “boost” should it be required. State: Compliance Location of battery boost stud. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 5. Fuse Box Automotive style waterproof resettable circuit breakers required. Power distribution system(s) shall utilize, where possible, resettable manual circuit breakers. The electrical system must incorporate SAE blade type fuses as standard equipment where resettable circuits are not. Complete and full electrical wiring schematics to be provided to COV at time of equipment delivery to the authorized receiving individual. State: 1. Type of circuit breakers. 2. Electrical schematics required at time of delivery. 6. Wiring All wiring to be colour coded continuously numbered, encased in plastic “loom” to maximize protection from corrosion and with sealed connectors. Vehicle must have provision for power modules and HD wiring to rear of the frame for installation of body builder electrical requirements. Included in this feature are tail, amber, turn, marker(s), backup, accessory power, power tailgate, and sealed connectors for stop and turn. State: Compliance with specifications. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 7. Cab Night time marker lamps. Five (5) flush mounted cab clearance identification lamps. State: 1. Compliance. 2. If LED lamps offered. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 8. Backup Alarm 85 dBA electric warning alarm device. State: Type and dBA rating. 9. Horn Dual electric. State: Compliance. G. MISCELLANEOUS 1. Compliance Vehicle must be in full compliance of current B.C. Motor Vehicle Safety Act, Commercial Motor Vehicle Regulations and U.S. Federal Environmental Protection Agency current exhaust emissions standards. Vehicle must also comply with Work Safe BC Regulations, Transport Canada Regulations, and Federal Government Motor Vehicle Safety Act and Regulations. State: Compliance in full. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 2. Warranty Provide details concerning the standard applicable vehicle warranty. Additionally, provide warranty and terms with components and parts not covered within the standard vehicle manufacture warranty. State: 1. Warranty and terms. 2. Associated componentry and parts warranty(s). Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 3. Parts and Service Manuals The following to be made available to the City of Vancouver authorized representative as noted in this tender: - Two (2) copies parts manuals, and CD-ROM versions if available – Two (2) copies service manuals, and CD-ROM versions if available - ROM or secured access to manufactures website where this information is available at all times - Four (4) set operator manuals -Wherein the engine transmission or other related components may not be included in the vehicle manuals, (Parts and Service) those additional manuals specific to the components, shall be included at time of delivery as well. State: If in compliance with all of the above requirements including component manuals. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 4. Scheduled Maintenance The following to be provided by the successful bidder at time of vehicle delivery. A complete check-off style preventative maintenance schedule checklist as recommended by the manufacturer to ensure full and satisfactory full and satisfactory service life. Listing of special service tool and diagnostic equipment requirements A list of general maintenance part recommended, by part number, for on-hand parts stocking. A list of serial numbers of engine, transmission, differential and auxiliary engine (if applicable) for each unit Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below - State: Provide list at time of vehicle delivery. 5. Demonstration A demo will be required within two (2) week request from Equipment Engineer. State: Earliest Demo unit will be available. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) 6. Technician Training Technician training must be provided by factory trained personnel with at least one year of repair/service experience with tendered body. Training to include two, four hour sessions on prescribed maintenance, diagnostics, and most common repair procedures. One session to take place between hours of 8:00am and 12:00pm and another session between the hours of 1:00pm and 5:00pm. The sessions to be scheduled upon delivery date. State: 1. If offered and whether training to be done by factory trained personnel with at least one year of machine repair experience. 2. If training sessions available as per outlined above. 3. If training aids will be used (CDs, DVDs, etc). 4. Training locations. 5. Training on essential major operating components not made by the vehicle manufacturer but utilized. Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 7. Keys Five (5) full sets of keys provided at vehicle delivery. State: Availability. 8. Delivery State the number of days from the date of receipt of order from the City to the date of vehicle delivery F.O.B. City of Vancouver, Manitoba Yard or site designated. State: Delivery. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES Item 1 Low Cab Forward Chassis Specifications (Bidders: do not write in this section) H. OPTIONS Make: Model No. Year: Bidders to indicate compliance or deviations with specifications below 1. Anti-lock Brake System The ABS module to be located in a secured area easily accessible for servicing. Warning light and in-cab alarm to signal of a malfunction, either electrical or hydraulic. And also for diagnostics for fault readings. State: 1. Vehicle equipped with ABS. 2. Has malfunction alarm and fault reading. 2. LED Lights Cab marker lights and tail, amber, turn and marker lights to be LED type. State: If available. 3. Extended Warranty State: What is available. 4. Additional Options List other options available for supply transport truck application. REQUEST FOR QUOTATION RFQ PS09060 SUPPLY AND DELIVERY OF TWO (2) LOW CAB FORWARD CHASSIS QUOTATION FORM AND SCHEDULE OF PRICES OPTION TO PURCHASE ADDITIONAL UNITS: The City shall have the right to purchase one (1) additional low cab forward chassis with the same specifications described in this RFQ within the next twelve (12) months at the price set out in the RFQ options. DEVIATIONS: State any Deviations from the above requirements. Clearly identify any deviations to the requirements and specifications stated above and/or to the conditions stated in this request for quotation. ________________________________________________________________________________________ TERMS OF PAYMENT (If other than Net 30): ____________________________________________ TERMS AND CONDITIONS: By initialling below, the bidder acknowledges he has read and understands the terms, conditions and requirements set out herein and has identified any deviations or alternatives thereto; and if applicable, has provided an explanation of why he will not or cannot comply with any of the terms and conditions set out herein. Will Comply: ___________ Cannot Comply (explain): _______________________________________ Pursuant to and in compliance with this Request for Quotation and any addenda, the undersigned, being familiar with the documents, the site, conditions on site, contract service areas, the character of the equipment and materials needed to carry out and provide the equipment, goods, or services, and all relevant laws, rules, notices, directives, standards, orders and regulations, licensing and permit requirements, labour market, parking and other circumstances which may affect its quotation, hereby offers to supply the equipment, goods or services in accordance with the terms and conditions for the prices as set out herein. ____________________________________________________________ Company Name ____________________________________________________________ Signature of Authorized Signing Officer _____________________ Date ____________________________________________ Name of Authorized Signing Officer (please print) _____________________________________ Title Phone Number: ______________________________ E-Mail: ____________________________________ APPENDIX 1 CERTIFICATE OF EXISTING INSURANCE RFQ PS09060 CERTIFICATE OF EXISTING INSURANCE TO BE COMPLETED AND SUBMITTED ALONG WITH PROPOSAL/TENDER Section 2 through 8 – to be completed by the Insurer or its Authorized Representative 1. THIS CERTIFICATE IS ISSUED TO: City of Vancouver, 453 W 12th Avenue, Vancouver, BC, V5Y 1V4 And certifies that the insurance policy (policies) as listed herein has been issued to the Named Insured and is in full force and effect as of the effective date of the agreement described below. NAMED INSURED (must be the same name as the proponent/bidder and is either an individual or a legally incorporated company) 2. BUSINESS TRADE NAME or DBA DOING BUSINESS AS BUSINESS ADDRESS DESCRIPTION OF OPERATION 3. PROPERTY INSURANCE (All Risks Coverage including Earthquake and Flood) INSURER Insured Values (Replacement Cost) TYPE OF COVERAGE Building and Tenants Improvement POLICY NUMBER Contents and Equipment POLICY PERIOD From to Deductible Per Loss $ $ $ 4. COMMERCIAL GENERAL LIABILITY INSURANCE (Occurrence Form) Including the following extensions: INSURER √ Personal Injury POLICY NUMBER √ Property Damage including Loss of Use POLICY PERIOD From to √ Products and Completed Operations Limits of Liability (Bodily Injury and Property Damage Inclusive) √ Cross Liability or Severability of Interest Per Occurrence $ √ Employees as Additional Insureds Aggregate $ √ Blanket Contractual Liability All Risk Tenant's Legal Liability $ √ Non-Owned Auto Liability Deductible Per Occurrence $ AUTOMOBILE LIABILITY INSURANCE for operation of owned and/or leased vehicles INSURER Limits of Liability POLICY NUMBER Combined Single Limit $ POLICY PERIOD From to If vehicles are insured by ICBC, complete and provide Form APV-47. UMBRELLA OR EXCESS LIABILITY INSURANCE Limits of Liability (Bodily Injury and Property Damage Inclusive) INSURER Per Occurrence $ POLICY NUMBER Aggregate $ POLICY PERIOD From to Self-Insured Retention $ PROFESSIONAL LIABILITY INSURANCE INSURER POLICY NUMBER POLICY PERIOD From to Limits of Liability Per Occurrence/Claim $ Aggregate $ Deductible Per $ Occurrence/Claim If the policy is in a “Claims Made Form”, please specify the applicable Retroactive Date: OTHER INSURANCE TYPE OF INSURANCE INSURER POLICY NUMBER POLICY PERIOD From TYPE OF INSURANCE INSURER POLICY NUMBER POLICY PERIOD From Limits of Liability Per Occurrence Aggregate Deductible Per Loss Limits of Liability Per Occurrence Aggregate Deductible Per Loss 5. 6. 7. 8. to $ $ $ $ $ $ to SIGNED BY THE INSURER OR ITS AUTHORIZED REPRESENTATIVE Dated PRINT NAME OF INSURER OR ITS AUTHORIZED REPRESENTATIVE, ADDRESS AND PHONE NUMBER APPENDIX 2 CERTIFICATE OF INSURANCE RFQ PS09060 CERTIFICATE OF INSURANCE Section 8 b) – to be completed by City staff. Select # of days Written Notice is required. Section 2 through 7 – to be completed by the Insurer or its Authorized Representative THIS CERTIFICATE IS ISSUED TO: City of Vancouver, 453 W 12th Avenue, Vancouver, BC, V5Y 1V4 And certifies that the insurance policies as listed herein have been issued to the Named Insured(s) and are in full force and effect as of the effective date of the agreement described below. 2. NAMED INSURED: (must be the same name as the Permittee/Licensee or Party(ies) to Contract and is either an individual or a legally incorporated company) MAILING ADDRESS: LOCATION ADDRESS: DESCRIPTION OF OPERATION, CONTRACT, AGREEMENT, LEASE, PERMIT OR LICENSE: 3. PROPERTY INSURANCE naming the City of Vancouver as a Named Insured and/or Loss Payee with respect to its interests (All Risks Coverage including Earthquake and Flood) INSURED VALUES: (Replacement Cost) INSURER: Building and Tenants Improvement: $ TYPE OF COVERAGE: Contents and Equipment: $ POLICY NUMBER: Deductible Per Loss: $ POLICY PERIOD: From to COMMERCIAL GENERAL LIABILITY INSURANCE (Occurrence Form) Including the following extensions: LIMITS OF LIABILITY: (Bodily Injury and Property Damage Inclusive) √ Personal Injury √ Products and Completed Operations Per Occurrence: $ √ Cross Liability or Severability of Interest √ Employees as Additional Insureds Aggregate: $ √ Blanket Contractual Liability √ Non-Owned Auto Liability All Risk Tenant's Legal Liability: $ INSURER: POLICY NUMBER: POLICY PERIOD: From 5. Deductible Per Occurrence: to $ 1. 4. AUTOMOBILE LIABILITY INSURANCE for operation of owned and/or leased vehicles INSURER: LIMITS OF LIABILITY: POLICY NUMBER: Combined Single Limit: $ POLICY PERIOD: From to If vehicles are insured by ICBC, complete and provide Form APV-47. UMBRELLA OR EXCESS LIABILITY INSURANCE INSURER: POLICY NUMBER: POLICY PERIOD: From to LIMITS OF LIABILITY: (Bodily Injury and Property Damage Inclusive) Per Occurrence: $ Aggregate: $ Self-Insured Retention: $ 6. 7. OTHER INSURANCE (e.g. Boiler & Machinery, Business Interruption, Crime, etc.) – Please specify Name of Insurer(s), Policy Number, Policy Period, and Limit 8. POLICY PROVISIONS: Where required by the governing contract, agreement, lease, permit or license, it is understood and agreed that: a) The City of Vancouver, its officials, officers, employees, servants and agents have been added as Additional Insureds with respect to liability arising out of the operation of the Named Insured pursuant to the governing contract, agreement, lease, permit or license; b) SIXTY (60) days written notice of cancellation or material change resulting in reduction of coverage with respect to any of the policies listed herein, either in part or in whole, will be given by the Insurer(s) to the Holder of this Certificate; the exception is cancellation for non-payment of premiums in which case the applicable statutory conditions will apply; c) The insurance policy (policies) listed herein shall be primary with respect to all claims arising out of the operation of the Named Insured. Any insurance or self-insurance maintained by the City of Vancouver shall be in excess of this insurance and shall not contribute to it. SIGNED BY THE INSURER OR ITS AUTHORIZED REPRESENTATIVE Dated: PRINT NAME OF INSURER OR ITS AUTHORIZED REPRESENTATIVE, ADDRESS AND PHONE NUMBER