SURPLUS FORM INSTRUCTIONS The instructions below are to be followed when filling out the SP-101A Surplus Computer Property Form or the SP-101B Surplus Non-Computer Property Form: 1. Enter your department name. 2. Enter the name and telephone number of the person in the department who will be able to answer specific questions about the surplus and who will act as the contact point. 3. Enter the DEPT # (formerly account code) to which any revenue may be credited and to which any charges may be made. 4. Enter the mail code of the account code entered in 3 above. 5. Enter the current date. 6. The individual who has the authority to make disposal decisions at the department level is required to sign here. 7. For each item entered on the form, assign an item number starting with #01 and continue sequentially. 8. Enter a complete description of the item(s) to be disposed. For PC equipment include brand name and model # (e.g., Zenith Z-Station GT computer, Compaq DP-450 computer, Compaq V500 monitor). 9. Enter the University property number. If the item has no number please indicate “NONE”. 10. Estimate the approximate age of the item. 11. Enter the quantity of the items available. Please note that the quantity must be one (1) if it has a property number. 12. Enter the category of the item (See Form For Options). 13. Enter the condition of the item (See Form For Options). 14. Indicate where the equipment is currently located. NOTE: When listing computer equipment each component must be listed as a separate item on the form (i.e., keyboard, monitor, computer, etc.) This form must be completely filled out for all items being declared surplus (including “junk” items) . NON COMPUTER EQUIPMENT FORM: Keep one copy and forward one copy to the Purchasing Office. Fill out a Work Order to have the items picked up by B&G. Items no longer need to be tagged. COMPUTER EQUIPMENT FORMS: Keep one copy and forward one copy to Academic Computing. Academic Computing will return the form to you indicating which items will be picked up for use in other areas on campus. You will then need to fill out a Work Order to have the remaining items picked up by B&G. Academic Computing will make sure that all hard drives have been cleaned before any computers are transferred to another department or surplused.