CEHS Business Center PURCHASE ORDER REQUEST INSTRUCTIONS
The College of Education and Human Sciences Business Center (CEHSBC) purchase order request form is used for ordering goods and services from internal University departments and external vendors. NOTE: Purchase order request forms need to be received by 12:00 p.m. to ensure that the orders will be placed that day. All purchase requests are to be processed electronically through the CEHS Purchasing email address (cehspurchasing@unl.edu). If you have any questions about this process, please contact the CEHS Purchasing staff (Nell Inselman@472-9890, Deb Klimes@472-9386, Lynette Windhorst@472-4729, or Candy Ristow@472-0748 for grant-related purchases).
The current blank Order Form can be obtained from http://cehs.unl.edu/
Preparation and Submission of the Form 1. Provide complete full name, address, and phone number of vendor (if new). You may also provide a fax number and internet address if applicable. Failure to provide complete information may delay our orders. 2. Please fill in required delivery date. 3. Unless stated otherwise within the method of delivery, all orders will be placed with the most economical shipping method available (normally UPS ground). 4. Describe each item carefully and completely, providing catalog number(s). 5. Indicate quantity and valid unit of measure (from drop down menu). 6. Provide estimated unit cost if actual cost is not available. 7. Please indicate if your order contains radioactive materials or hazardous chemicals by checking the appropriate boxes. 8. We have provided a space to describe the specific business purpose of the items you are requesting (i.e. Classroom instruction for (course name/number), lab research for (name of) research project, etc.). This is very important for all purchases. This provides the justification for the items ordered, which is needed for audit purposes as well as justification that the items purchased are in compliance with all applicable Federal, State, and University statutes, so please be specific as possible, and relate how the items being purchased are needed for the specific grant account being used. 9. Cost object is a required field. Your order will be delayed in processing if we do not have an account number for payment. 10. Include requestor’s name, phone number, and room where order is to be delivered along with supervisor’s name for contact concerning questions about the order. 11. Any special instructions can be provided in the Special Instructions section. This is a good place to provide delivery instructions and other details not included in the previous sections of the form. 12. Completed forms and any quotes need to be e-mailed to cehspurchasing@unl.edu for processing. Please indicate cost center/object and supervisor name in email subject line. 13. Once the order is placed, you will receive the order form confirmation with the order number, order date, estimated delivery date and updated pricing.