Instructions for “Information Technology Project Oversight Services” Category 1. Definition of Roster Category: Information Technology (IT) Project Oversight – applied to large, complex City IT projects -- is an independent assessment conducted with the purpose of reducing project risks and improving the likelihood of project success. The consultant will review all project management lifecycle processes and deliverables, evaluate the quality of the project work, and make recommendations to improve project management practices. All standard project management processes must be assessed throughout the project lifecycle. 2. Special Instructions for the Consultant Roster Online Application Form. Please make sure that your online submittal includes the following information: o Business Experience Section -- Provide information regarding your firm’s experience with providing project oversight services for large, complex IT projects. If your firm has subject area expertise and/or experience with public sector organizations, such as public safety, utilities, or transportation, please include that information. Provide the name, phone number, and if possible, e-mail address for a contact at each engagement you cite in your response, as well as information on the size of the engagement. The City intends to use this information to verify the experience and service reputation of the firm. o Key Personnel Section -- Identify those personnel in your firm who are currently available and would be proposed to provide project oversight services. Provide information on their qualifications and experience and relate that, to the degree possible, to the engagements listed in response to the firm’s project history above. Include the billing rate for all project oversight resources. 3. Supplemental Information Needed. In addition to the standard online Application Form, we are requesting you send us the following: o Describe how your firm approaches project oversight engagements. Provide a copy of the PMBOK-based methodology that you employ. o Provide two examples of a written report that you created in the course of an actual project oversight engagement; one example should be an Executive Summary report and one should be a detailed report. (You may alter client identification as needed to ensure required confidentiality.) If this information is in electronic form, send to: firstname.lastname@example.org If it’s in hardcopy form, send to: Amy Doerzbacher City of Seattle Dept of Info Technology 700 Fifth Ave, Suite 2700 P.O. Box 94709 Seattle, WA 98124-4709 Once the City has evaluated the written materials, the City may opt to invite firms to a follow-on interview.
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