Minutes - Welcome to Wellesley C

							                             Senate Minutes
                                     10/19/09

Katie Chanpong, CG President: Welcome back from another weekend. Monet has
some updates for us from Post Secret.

Monet Spells, Multicultural Affairs Coordinator(MAC): Good evening, I’m
Monet Spells, your MAC. Just to recap, Post secret is an initiative we’re doing where
Wellesley students submit secrets into boxes that are in the res hall TV rooms and
living rooms. We decided that we are going to do some previewing. We’re going to
post old secrets to encourage people to submit their own secrets. Some people
from the last CWDI said that after they posted, a lot of people said they wished
they had participated. So we’re doing this now so everyone can practice. Near your
boxes you will see little pieces of paper that you can fill out and dip them in the
boxes. For now, the deadline is still October 29th, and after we’ll be collecting the
boxes. The previewing is to get people motivated to share their secrets so let your
constituencies know.

Lela Jgerenaia, Davis: Are we doing a competition between res halls?

Monet Spells, Multicultural Affairs Coordinator: It’s not a direct competition,
but by all means tell your constituencies to submit as many secrets as possible.
We’re trying to keep them as diverse a possible.

Ariel Wen, CSA: I spoke with my constituencies and they said that there were no
more note cards in Davis. Are there people replenishing supplies?

Monet Spells, Multicultural Affairs Coordinator: So the post cards are 3 x 5,
which is perfect size, but they have been disappearing. So we decided to give them
to the RAs and the RAs will distribute them.

Katie Chanpong, CGP: Now on to new business with Kate Gallagher.

Kate Gallagher, Student Bursar: I’m here to present about Fall Budgeting. I
want to give a briefing for how the SOFC application process works. We allot certain
amounts of money at each deadline and we go through and read the applications as
objectively as possible. We have a formula booklet to make the application simpler.
The applications are read objectively. Unless the orgs make any mistakes on their
application, we try to grant them their total request. This deadline we had
$114,000 to give. We ended up allocating $113,112.12 and there were no percent
cuts. There were fewer requests than what we had to give so as long as people
followed the booklet they were given the amount they requested. There were
$116,000 worth of errors in the applications. So this year we’ve been doing our
funding on a dollar per student basis. The average was $8.90 per student. We
served 12,605 students and 200 events were fully funded. You’ll see these events
happen and about 80 organizations applied. We’re going to have to take a vote on
that SOFC followed it’s constitutional procedures in this funding deadline. As I
stated, we read applications together- we then release preliminary results and orgs
are allowed a week to appeal. The final results have been released which I just
reported to you about.

Monet Spells, Multicultural Affairs Coordinator: Are honorariums allowed to
apply for SOFC deadlines?

Kate Gallagher, Student Bursar: Yes, they can as per the Constitution.

Lyles Morgan, Student at Large: For those of us who are used to hearing about
cuts across the board, how was the fall budget affected? The shift to dollars per
student funding seems pretty radical.

Kate Gallagher, Student Bursar: We decided to break up spring budgeting—
which traditionally had the most money and orgs could apply for the following year.
People didn’t have time to apply for funds for next year’s events due to how busy it
gets in the spring. So we split it up and put part of it in spring budgeting and the
other part in fall budgeting. This shift threw some people but we tried to prepare
people with meetings. The dollar per student basis—last year SOFC discussed how
the past system wasn’t fair in terms of how much orgs were getting allocated. We
decided that we needed to rework it. We made a few guidelines and this summer I
worked with a financial optimization consultant and I told him our objectives and
our funding. I presented it to the committee and we tried to implement it- this is a
one year trial process.

Shelby Stack, Parliamentarian: We are out of time and have two people left on
the speaker’s list.

Lela Jgerenaia, Davis: Motion to extend time to accommodate the speakers and
close the speaker’s list.

Katie Chanpong, CGP: Passes.

Jessica Lee, Tower: You said that some orgs didn’t follow policy? What were
these problems?

Kate Gallagher: People didn’t hand sign the honor code page and because the
honor code is important, if orgs don’t sign their honor code page then we won’t
accept it. Some groups also didn’t cite the costs of services like DJs—there was no
proof of price.

Monet Spells, SAL: How are the mistakes on the application translated to knocked
off money?

Kate Gallagher: As indicated on the first page of the application, if there are
certain mistakes you make like forgetting to sign the honor code statement, we
won’t read it. Also, if you don’t provide the purpose and goals of your org we won’t
read it. We try to give people the benefit of the doubt and people make mistakes
like overestimating, in which case we’ll give you the lower estimate.

Shelby Stack, Parliamentarian: Any clarifications before we move to a vote?

Kate Gallagher, Student Bursar: You’re voting on whether or not SOFC followed
constitutional procedure.

Katie Chanpong, CGP: Is there a motion on the floor?

Perry Hodgkins, SAL: Motion to vote on fall budgeting.

Katie Chanpong, CGP: Is there any discussion or debate? No? Then we can move
to the vote. All in favor of approving fall budgeting say aye. It passes. Now will
Andrea Chu and Athena Gee approach the podium to talk about Junior Show and
the Study Abroad Liaison program.

Athena Gee, c/o 2011 Co-President: We’re here to discuss three things: 1) we
encourage you to bring it back to your House Councils to see if anyone wants to be
the 2011 Class Rep. To give you an idea about the numbers of our membership,
last year we had 12 members. This year we were able to get new members even
though all of our regular members are abroad right now. Now we have 11 members
on CC this year. We also have our conference, which you can email anytime if you
have suggestions. We also included our abroad members who are our e-members
and that makes 17. We really want people from the east campus to join Class
Council.

Andrea Chu, c/o 2011 Co-President: I’m going to give you a quick overview of
our programs. We have a study abroad liaison program. We’ve created a
conference called the 2011: Summer and Abroad conference. We have a list of
Wellesley students who are able to meet and host people in other countries. We
also have handouts from CWS about recruiting and career opportunities. Also we’ve
chosen our study abroad liaisons You can find that list on the 2011 class
conference. Each liaison is responsible for 20-30 students and they are divided
geographically so they can organize events accordingly. We’re also going to be
grocery shopping for Wellesley students—we’ll charge a flat fee and you’ll get your
groceries.

Athena Gee: We also have a dim sum event. We’re bringing dim sum to campus
for a fee that would be less than it would cost to take the bus into Boston and buy
it yourself. Junior Show is coming up on November 20th. Everyone is invited. Be
excited. Everyone is invited to perform as a long as a junior is in the act. You can
do a dance performance and this is the time to showcase your talents and its the
only talent show of its kind at Wellesley to feature individual acts. We’re also going
to showcase the talents of students, orgs, and professors. It will all be set to the
ambiance of a family-style dinner. There will be a pad thai dinner tomorrow so
come and find out about junior show.
Andrea Chu: We really encourage everyone to attend.

Lyles Morgan, SAL: How does one access the summer abroad conference if you’re
a 2011 student?

Athena Gee: There are some students who can’t access it. We posted to the 2011
conference to see if anyone didn’t get it. If someone doesn’t have the summer and
abroad housing conference then you can email us and we’ll add you right away.

Mimi Moncada, Pomeroy: If we’re not a 2011er can we still be added to the
study abroad conference?

Andrea Chu: You can email us and we’ll add you.

Simon Deslarzes, Shafer: Is the grocery thing open to all students or is it just
open to 2011’ers?

Andrea Chu: For now, only 2011 but it will later be opened up to the entire school.

Lela Jgerenaia, Davis: Can first years access the conference?

Athena Gee: Sure, we are going to spam community so watch out for that.

Connie Yee, SAL: What orgs will be performing at Junior Show?

Andrea Chu: Freestyle, Olin Flamethrowers, Ann Velenchik has agreed to do
standup comedy and Flick Coleman will play the saxophone.

Athena Gee: We have a couple of acts where it’s poetry and piano. There’s a violin
act and potentially an Irish dance and music performance.

Andrea Chu: All of this will be set to a catered dinner so please attend!

Athena Gee: 5:30 tomorrow, 4th floor of the Lulu for the info session!

Katie Chanpong, CGP: We’re moving on to the Fall Frenzy committee reports. you
can just stand up and just let everyone know.

Lauren Van Schepen, Chief Justice: Wednesday is our Wellesley Hayride snacks
and crafts day. We’ve contacted a possible hayride driver. We’re looking at prices
for that to see how that might work. Our plan is to have the hayride to go from
LWC to the Chapel center to the new dorms or Dower lot. Hopefully, in Anderson
forum we’re going to have crafts and hopefully we’ll have hand turkeys. We’ll have
munchkins which are donut holes, candy corn, and candy pumpkins. On the chapel
steps, we’re going to have apple cider and donuts. We’re going to have a stop on
east campus. If you have anything to add like special apple let us know.
Erin Choi, CPLA Chair: For Thursday, we’re planning on doing a coffeehouse and
we haven't heard back from Babson or Olin and it’s going to be a good atmosphere.
There will be tea, biscotti, and coffee. If you know anyone who is interested in
performing, let us know. We’re still confirming times/ dates and we’ll keep you
updated.

Lela Jgerenaia, Davis: The tailgate will be from 11 am to 1 pm. There will be a
music, DJ, BBQ. There is a menu. We’re waiting for space requests. We’re getting
rentals from Taylor rentals and the menu has been sent out for price quotas and
we’re getting goods from Baker’s Fest. Our publicity group is connected to the last
aspect of our planning so they won’t be presenting yet.

Allison Walker-Elders, Tower: For flag football, I’ve been working on bleachers
for the grass. So far so good. Bleachers are a little expensive. We’re working on
getting a photographer.

Andrea Gumushian, Mcafee: We’re also looking for a trophy for the winning team
so they can pass it on as a tradition. We’re trying to get megaphones for each
team.

Allison Walker-Elders, Tower: We’re trying to get beads and decorations from
the Oriental Trading Company.

Bonner Campbell, Claflin: do we have a budget yet or an estimated number of
people that we expect to?

Kate Gallagher, Student Bursar: We’re waiting on hearing from certain
departments so we don’t have specific number.

Lyles Morgan: Can we present it to House Council?

Katie Chanpong, CGP: Yes. Just make sure people have the facts and that people
aren’t saying we’re going to take a giant cow and cart it around. Let’s move onto
Open Discussion. If you have concerns about food or vaccines, feel free to stand
up, say your name, and talk about it


Mimi Moncada, Pomeroy: Some of my constituents have been concerned about
Wintersession. What are the logistics of moving out of the residence halls for
Wintersession?

Dean DeMeis: We are still finalizing the details for what will happen during
Wintersession. We want to move everyone to the same residence halls to reduce
the costs of utilities and the work that the staff has to do to keep the buildings
clean. There are some groups coming back on campus. We are setting up general
guidelines for who can be on campus and who cannot. International students and
individuals taking classes will be allowed to stay but it will be strict.
Monet Spells, Student at Large: Is residential life accepting requests for
extenuating circumstances for people who do not have another place to go?

Dean DeMeis: That will be included in the guidelines.

Stella Odewumi, Bates: Will everybody have to move everything out?

Dean DeMeis: We are telling people to bring only what they know they need.

Kelly Walters, Lake House: Do you know the classes that will be offered?

John O’ Keefe: Materials will be available next week. Registration for those
courses will happen during the same week as spring registration. MIT IAP courses
will continue to be accepted for credit at Wellesley but housing will not be provided.

Simon Deslarzes, Student at Large: When are the guidelines coming out?

Dean DeMeis: Next week.

Rachel Matson, Beebe: We had concerns as Kristine Muns was let go. We were
wondering where to go for services likes an OBGYN.

Dean Lepore: We did some reorganizing in order to allow fewer practitioners to
take on more responsibility. Any of the staff members can work with students who
might need one.

Perry Hodgkins, Student at Large: Can we talk about the alcohol policy at
Wellesley? I am interested in hearing about that.

Zakiyyah Sutton, Student at Large: What is the alcohol policy?

Katie Chanpong, College Government President: The alcohol policy can be
found at www.wellesley.edu/alcoholpolicy. We have a Good Samaritan clause where
if you bring a friend who is sick to a police officer, there will not be any
repercussions. We should talk about why people only know that amount. There is a
lot of alcohol education.

Lyles Morgan, Student at Large: I think we should talk a little bit more about the
repercussions. If you find yourself in such a situation, what would happen after
that? What happens when a student gets to the hospital? What happens if she does
get into trouble? What kinds of disciplinary action will be taken? What is it like
coming up against the alcohol review board? There are a lot of people who do not
want to follow the Good Samaritan policy because they think that their friend will
hate them.

Kelly Walters, Lake House: I think it would be a good idea for the alcohol
education on campus to focus less on ‘what if I get caught’. Since so much of
Wellesley’s social life takes place off campus we should find out the policies of other
colleges and what to do if you are in Boston and a bus driver will not let you on the
bus

Katie Chanpong, College Government President: Clearly, there is something
happening with students drinking excessively off campus.

Daily Garcia, Student at Large: I feel like people leave campus to drink because
they are afraid of being caught. It is a bit unsettling because we have to leave
campus and end up overdrinking.

Monet Spells, Student at Large: Is the problem overdrinking or going off campus

Daily Garcia, Student at Large: I feel like it is one thing for people to have their
names taken down. I have been in that situation. It is unsettling for the student to
have to talk to the cop.

Perry Hodgkins, Student at Large: This year, residence staff is emphasizing
training about alcohol and parties. It was very safety and health oriented. My
experience with the training was that there was less taking names down and more
emphasis on health.

Daily Garcia, Student at Large: It has not been made clear to students that the
cops are not the ones to call if there is a noise complaint. People are phone happy
with the cops when they really do not have to be.

Katie Chanpong, College Government President: We’re out of time. Moving on
to Dean’s Corner.

Dean DeMeis, Dean of Students: For those of you able to attend the initiative for
the Diversity and Inclusion of Students, you should already know about this. For
those of you who didn’t, there will be more events. The role of the initiative is to
answer a specific question: what would success look like, if Wellesley was a fully
inclusive and diverse community? It asks us what our success and our aspirations
are. We’ll be putting it up on the website. We want to be open, transparent, and
efficient so by February we’ll have a vision. In the meantime, we’ll be posting
everything on the website to the people so people know what’s going on. There will
also be a committee that will involve students- we will use the student government,
particularly the MAC to serve on this committee. That will be happening in the next
few weeks.

Mimi Moncada, Pomeroy: I’ve heard rumors that the whole inclusive diversity
initiative is trying to make all the multicultural orgs combine together as to cut
resources they have separately.

Dean DeMeis, Dean of Students: We don’t control student funding. That is
student-controlled funding. So no, it’s not in the process.
Mimi Moncada, Pomeroy: How about the cultural advisors? Orgs get money
through that.

Dean DeMeis, Dean of Students: This will be a process where we’ll be getting
faculty/student input across a period of time. What comes out in the end should be
a summation.

Lela Jgerenaia, Davis: Are you familiar with the way FYM groups are being put
together. I’ve heard students complaining about being placed solely with minority
FYM groups.

John O’Keefe, Director of Advising and Academic Support Services: FYM
groups are arranged by residential areas based on their hall and the halls on either
side. All we have in the database is the names of the students and their residential
halls.

Perry Hodgkins, Student at Large: Is the diversity initiative also concentrating
on bringing more multicultural faculty to Wellesley?

Dean DeMeis, Dean of Students: This is restricted to areas related to student
life. There will be a list of recommendations for developing a clear plan for faculty
planning.

Katie Chanpong, CGP: Cabinet Announcements

Aileen Hagerman, CGVP: I just wanted to talk a little more about the diversity
committee. In order to be eligible to apply, you’ll have to be nominated by
someone else on campus. The nominating form will be emailed out tonight. And a
friend or mentor will have to submit it on your behalf. It’s a simple form. Then we’ll
reach out to you and invite you to apply and interview you. As for SOAC, we have
meeting in the campus center in 210 after senate or 415 if it’s not open.

Lauren Van Scheppen, Chief Justice: Please remind your constituents to abide
by the Honor Code as we enter midterms. Feel free to reach out to anyone on
Honor Code Council with questions.

Kate Gallagher, Student Bursar: SOFC will be meeting at 6:30 Wednesday in the
room behind the fireplace room. The bursar’s office has two open positions which
are paid. I’ll post the application to the senate conference. The applications are due
Wednesday by midnight.

Monet Spells, MAC: Please submit secrets. You can even have secret making
parties with your friends.

Erin Choi, CPLA Chair: Remind your constituents that our general meetings are
open to everyone. They are Tuesdays at 7 pm in Pendleton atrium.
Perry Hodgkins, CGHPL: I want to apologize for not posting the Senator’s Project
form yet. All senators will have to do individual project by the end of the semester.
And this is the second-to-last time I’m going to say this—lip sync is next Monday.
Submissions were due last Wednesday but if you had a stroke of genius and you
want to submit, we can try to accommodate you. Cabinet will be there dancing.
HP’s will be there performing too. It will be good stuff.

Connie Yee, CG Secretary/Treasurer: We are having a CommComm Spam
Making workshop after senate today, and a second workshop next Wednesday at
8:15 pm in PNE 130. The Senator's Party will be November 5 in Munger at 9pm.
Food, games and fun times. Look for spam. If you haven't been assigned a
committee or a mentor group yet, please come see me or Katie after the meeting.
And come draw a name for Assassins from this hat and write your name and your
target on the list I have up here.

Shelby Stack, Parliamentarian: Please remember to state your name and your
constituency every time you speak.

Kelly Walters, SPEC Chair: We will have a have meeting right after senate at the
chairs.

Katie Chanpong, CGP: Please encourage your constituents to use the
Open Discussions conference. In terms of Fall Frenzy, you can tell your constituents
about it. And tell them our plans, but that nothing is absolutely finalized. Next week
we’re going to be starting something new called constituency reports. You don't
have to say anything, but if you have an event to publicize or a fundraiser you are
starting, feel free to talk. Next week is our Halloween senate so dress up and no
business casual dress code will be enforced. But don’t just come as casual. That’s
no fun. We’ll have prizes for the best costume.