Team 3 Operating Agreement by amw19049


									     Team 3 Operating Agreement
Team Objective and Mission Statement
Our group’s objective is to complete a formal analytical report, video
presentation, and interactive web page that reflect 100% effort and work of
outstanding quality that merits no less than a grade of “A;” the aforementioned are
being completed for Professor Rifka Mayani’s BISM 2100 class (Section 05 in Spring
2008). Our group will accomplish our objective in adherence to this operating
agreement and assignment guidelines as provided by Professor Mayani. The report,
presentation, and web page will provide information about podcasting; the focus of
the project will be directed toward answering the research question, “How will
podcasting affect higher education?”

The outline for the formal analytical report is as follows:
    Introduction to podcasting (What is it? What does it do? What is involved?
      How prevalent is it?)
    The history of podcasting
    Podcasting technology
    Current issues in podcasting
    Podcasting in business (What are the implications for small, medium, and
      large businesses? What are some of the most common uses of podcasting in
    Podcasting in education (What are the implications for teaching and learning?
      What about intellectual property?)
    Detailed, well-developed recommendations and list of action steps for
      incorporating the use of podcasting in higher education

The report will be a thoroughly researched and detailed analysis on the topics
listed in the outline above; charts, graphs, and other visual aids will be used as
appropriate to illustrate and enhance ideas and facts discussed in the report.
Each group member claims full responsibility for the content of his or her
designated section of the report and that section ONLY. (The formal report
coordinator will proofread the entire report for spelling and grammatical errors,
errors with internal citations, and readability/flow.) Each group member agrees to
be ethical in the completion of this report (as well as the rest of the project)
and will directly report to Professor Mayani if he or she discovers that another
group member is cheating and/or plagiarizing.

The report will include an APA style reference list and APA style in-text
citations; our group will have a total of 20 or more relevant and credible
references (at least 10 of those references will be academic in nature; the rest
may be commercial). Each group member will provide references to the project for
an individual grade.

The structure of the report will be formal and will model the example given to us
by Dr. Leeds in class on March 27, 2008 (the structure is also shown in a sample
report in the textbook for this course); the body of the report will be single -
spaced and will use Level 1 and 2 headings to categorize information. The formal
report will be submitted through and WebCT Vista; each member of the
group will sign off on the report before submission, and each group member will
submit a COPY of the finished formal report in the WebCT Vista assignment area.

The video presentation will cover the highlights from the formal report. All team
members will participate in the presentation and accept equal time in the
presentation. Each group member will write, rehearse, and speak (for an individual
grade) his or her own part in the final presentation. The group will ask Maria
Mejia, a classmate, to come and shoot the video footage for the presentation.
Each group member will create his or her own web page for an individual grade;
these individual web pages will be compiled into a navigable, interactive web site.

The purpose of the assignment is “to expose students to emerging technologies and
to create an opportunity for students to utilize their professional written
business communication skills.” Our group will achieve this purpose by researching
the emerging technology of podcasting and by using professional business writing
skills to write the formal report; the assignment provides us a graded opportunity
to learn about podcasting, hone our business writing skills, work in a group, and
organize a big project.

The resources and equipment needed by the group to complete the project include,
but are not limited to, the following:
    Formal report: computers with Microsoft Word and Internet access, library,
      writer’s manuals (guidelines for APA), assignment guidelines
    Web page: computers with Internet access and web page creation software,
      instruction from Professor Mayani, assignment guidelines
    Video presentation: video camera/equipment, a place to record, ALL group
      members, cameraperson, a computer with video editing software and Internet
      access, a timer, assignment guidelines
    Other: full participation and quality work from ALL group members

The group will use its WebCT Vista discussion board as the primary means of
communication; group members are expected to check the discussion board AT LEAST
once daily. Group members are also expected to program each other’s phone numbers
into their mobile phones in the event that they need to get in contact immediately
with each other (especially on meeting days).

Decision Making
The group will come to a consensus on all decisions. If the group is unable to
come to a consensus, the team will vote on the decision. Each group member’s vote
will count once EXCEPT the leader(s) of that particular project and the project
manager, whose votes will count twice each.

If there is only one leader for the project (i.e. research coordinator):
4 group members’ votes + project leader’s vote*2 + project manager’s vote*2 = 8
votes total
If there is a tie, the group will flip a coin (the two dissenting parties will
choose either heads or tails).

If there are two leaders for the project (i.e. presentation coordinators):
3 group members’ votes + first project leader’s vote*2 + second project leader’s
vote*2 + project manager’s vote*2 = 9 votes total

Attendance Policy
Group members are expected to attend class regularly. In addition, the group will
have weekly meetings every Sunday from April 6 to April 27, 2008. Group members
are expected to attend ALL meetings. One “Get Out of Jail Free” pass (that is, one
excused absence) will be allowed to each group member in the event of an emergency
or other last-minute circumstances that would prevent a group member from being
able to attend a meeting. However, if more than one meeting is missed, points will
be deducted according to the following:
    Miss 2 meetings: 5 points deducted from peer evaluation (5 points total)
    Miss 3 meetings: 5 points deducted from peer evaluation (10 points total)

If a group member misses more than 3 meetings or receives more than 10 points of
deductions, his or her work for the group (or lack thereof) will be considered
unacceptable and the group will report to Professor Mayani about his or her non -
performance. (See section titled “Non-Performance and Peer Review.”)

If a group member is more than 10 minutes late for a meeting, he or she will
receive a 2-point deduction from the peer evaluation. If a group member is more
than 30 minutes late for a meeting, he or she will be counted absent for that

If a group member attends all meetings with no tardies or absences, he or she will
be awarded 5 bonus points on the peer evaluation.

If a group member is unable to attend a meeting for whatever reason, he or she is
expected to notify group members by telephone (if it is the day of the meeting) or
Vista discussion board (if it is at least 24 hours in advance). Failure to notify
group members will result in a 2-point deduction from the peer evaluation (in
addition to the points deducted for missing the meeting in the first place).

The meeting schedule is listed at the bottom of this document above “Schedule of
Deliverables” for ease of viewing.

Preparation and Quality
The group expects quality (thorough, well prepared, detailed but concise,
collegiate-level) work that reflects no less than 100% effort. Group members are
expected to proofread their own work for the web page assignment, formal report
portion, and presentation script; all submissions should be properly formatted
according to assignment or group guidelines and free of spelling and grammatical
errors. Work should be completed well in advance of the submission due dates and
at least three days in advance of the group’s self-imposed due dates. Group
members may choose to post works-in-progress on the WebCT Vista discussion board
for feedback, but it is not required.

Non-Performance and Peer Review
The group has 10 bonus points available to each group member to reward him or her
for exceptional performance, as well as 10 points of deductions available t o each
group member to punish him or her for non-performance. Therefore, the group has
created a grading scale to administer positive and negative reinforcement for
exceptional performance and non-performance. The scale is from -10 to 10 with -10
being an unacceptable score, 0 being the starting score, 5 being the expected
score, and 10 being an exceptional score.

5 of the 10 bonus points have been allotted to the attendance policy to reward
group members for having perfect attendance at group meetings. At the last meeting
on Sunday, April 27, 2008, the group will decide whether or not each individual
member deserves the 5 additional bonus points (the project manager will ultimately
decide if the group cannot come to a consensus). The 5 additional points must be
rewarded for EXCEPTIONAL work and contributions only; members who receive the
points must have gone above and beyond the call of duty.

Possible bonus points for each individual member:
    5 points: perfect attendance at group meetings
    5 points: exceptional work and contribution to the group (as decided by
      project manager or group)
    5 points: If a group member fails to meet a group deadline, the group member
      who completes the work that SHOULD HAVE BEEN completed (i.e. goes above and
      beyond his or her call of duty) will receive 5 bonus points.
Maximum peer review score: 10 points

Possible point deductions for each individual member:
     5 points: each meeting missed (first meeting is excused)
     2 points: failure to notify group members in advance of missed meeting
     2 points: 11 to 30 minutes late for a meeting
     5 points: failure to meet group deadline (5 additional points deducted if the
      offending group member does not complete his or her work within two days
      after the group deadline)
Maximum point deductions allowed before the group reports to Professor Mayani about
non-performance: 10 points

Project Requirements
      Web Page (will be prepared in accordance with assignment guidelines and
       instructions given in class by Professor Mayani)
      Formal Report (will be prepared in accordance with assignment guidelines,
       which are posted on WebCT Vista and also outlined in the “Team Objective and
       Mission Statement” section of this operating agreement)
      Video Presentation (will be prepared in accordance with assignment guidelines
       that, as of March 28, 2008, are not yet given to us by Professor Mayani and
       not yet posted on WebCT Vista)

The following group members will be responsible for the topics listed by their
names in research, the web page, the formal report, the script for the video
presentation, and the video presentation itself:
    Seung Cha: Podcasting technology
    Joshua Chapman: Podcasting in business
    Christine Choi: Introduction to podcasting, recommendations (will also aid
      other group members in researching their topics)
    Sung Chung: Podcasting in education
    Eugene Clark: History of podcasting
    Timothy Claypole: Current issues in podcasting

Team Roles
Each of the following roles and responsibilities are listed with the group members
that accept them:
    Web Site Coordinators/Web Masters: Eugene Clark and Sung Chung
      Responsibilities: Ensure that all group members are using the same theme
      (font, colors, layout, design/style, etc.) and that all of the web pages look
      professional and uniform; ensure that each web page navigates to every other
      group member’s page; supervise and support group members in the creation of
      their individual web pages; know the requirements for the web page assignment
      thoroughly (well enough to answer group members’ questions about the
      assignment); spend time in the computer lab as necessary
    Research Coordinator: Seung Cha
      Responsibilities: Ensure that the group has at least 20 credible and relevant
      resources; coordinate academic articles, white papers, and corporate
      resources; assist group members in research; check authenticity of the final
      report (appropriate attributions, citations, and references); spend time in
      the library as necessary
    Presentation Coordinators: Timothy Claypole and Joshua Chapman
      Responsibilities: Choose an organizational pattern for the presentation;
      assign roles to team members based on areas of expertise (correspond with the
      section of the report written); structure the introduction and conclusion;
      set additional rehearsal times as necessary; choose a setting for the
      presentation; schedule camera checkout; submit and publish the presentation
      via WebCT Vista; spend time in the Presentation Technology Department as
      Formal Report Coordinator: Christine Choi
       Responsibilities: Create an outline of the formal report using research
       provided by the RC; integrate portions of the written report from each group
       member; communicate with research coordinator for additional references;
       spend time in the writing lab as necessary; focus on structure of report
       (title page, prefatory parts, supplemental parts, headings, table of
       contents, etc.)
      Project Manager: Christine Choi
       Responsibilities: Ensure that all group members are “pulling their weight;”
       work with the web site coordinators, research coordinator, presentation
       coordinators, and formal report coordinator and provide assistance as needed;
       coordinate all activities of the team; manage all team communications; submit
       the formal report to

Meeting Schedule
The team will meet in the KSU Carmichael Student Center on the following days:
    Sunday, April 6, 2008, 5:00 PM – 7:00 PM – Conduct research
    Sunday, April 13, 2008, 5:00 PM – 7:00 PM – Rehearse for video presentation
    Sunday, April 20, 2008, 5:00 PM – 7:00 PM (POSSIBLY LATER THAN 7:00 PM!) –
    Sunday, April 27, 2008, 5:00 PM – 5:30 PM VERY brief meeting (since everyone
      will probably be studying for final exams) to double-check that everything is
      complete and to make decisions regarding peer review

Schedule of Deliverables (Work Breakdown Structure)
      Sunday, March 30, 2008: Group operating agreement due to Professor Mayani
       (submit on WebCT Vista by 11:59 PM)
      Tuesday, April 8, 2008: Group deadline to post references to WebCT Vista
       discussion board (must be posted by 11:59 PM or will be considered late)
       *Each group member should post at least 4 credible references (2 academic, 2
       commercial or other). Group members should, AT A MINIMUM, do research for
       their portion of the paper (i.e. if a group member is writing the podcasting
       in business portion, his or her references should pertain to podcasting in
       business). Group members can use the same sources used for the credibility
      Saturday, April 12, 2008: Group deadline to write and post individual portion
       of the script for the video presentation to WebCT Vista discussion board
       (must be posted by 11:59 PM or will be considered late)
      Sunday, April 13, 2008: Web page due to Professor Mayani
      Friday, April 18, 2008: Group deadline to write and post individual portion
       of the report to WebCT Vista discussion board (must be posted by 11:59 PM or
       will be considered late)
      Tuesday, April 22, 2008: Group deadline to complete formal report and video
      Monday, April 28, 2008: Formal report and presentation due to Professor
       Mayani (submit on WebCT Vista by 11:59 PM)

This document is signed by the members of Team 3: Seung Cha, Joshua Chapman,
Christine Choi, Sung Chung, Eugene Clark, Timothy Claypole

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