Job Description Project Cost Controller

Advanced Well Technologies AWT-HRD-JDE- 018 Project Cost Controller Job Description Position Details: Position Title: Reports to: Project Cost Controller Head of Project Services Location: Subordinates: Director Projects Perth NA Executive Committee Director: 1.0 DESCRIPTION In AWT Perth Office, the Project Cost Controller role will act as a primary focus for project cost estimating, tracking and analysis. Cost control is a centralized function at AWT within the Project Services Group and the position resides in this group. 1.1  QUALIFICATIONS Bachelor of Engineering or a Bachelor of Commerce (Accounting) and/or equivalent experience in the engineering/oil and gas industry. EXPERIENCE  1.2 Experience in a cost control role is essential. COMPETENCIES Technical 1.3 1.3.1  Demonstrated well developed skills in MS Office Suite in order to create well structured documents, spreadsheets, presentations, proposals and other documents. Demonstrated skills in prioritization and time management to ensure that the project reports are timely compiled and workload is managed effectively within agreed timeframes and deadlines. Demonstrated high level of analytical skills in order to perform analyses of project costs. Demonstrated high level of coordination skills in order to gather cost data from project leaders, accounts and others. Demonstrated problem solving skills, approaching problems and issues with wellthought out and creative solutions and using initiative to review contingencies. Demonstrated well-developed communication and interpersonal skills, both written and verbal, including the confidence and ability to present information effectively to any audience.      Job Description: Project Cost Controller Page 1 of 5 13/03/2009 REV A Advanced Well Technologies AWT-HRD-JDE- 018 Project Cost Controller Job Description 1.3.2  Personal Demonstrated skills to constantly look for improvement of efficiencies and simplified business processes, and the ability to implement these effectively. Demonstrated professional presentation skills, when liaising with external parties including clients, subcontractors, suppliers and vendors over the phone or in person. An ability to appear friendly and caring in demeanour. An ability to be flexible, to adapt to changing deadlines and business demands, with an ability to grow with the business. An ability to demonstrate tact and diplomacy when dealing with difficult or sensitive situations. An ability to maintain confidentiality when appropriate, especially when dealing with business and sensitive issues. An ability to work effectively, as part of a team to ensure team and business goals are met effectively and efficiently. An ability to work independently when required, working effectively without supervision. A willingness to learn and use new technology when and as required.         2.0 PURPOSE The role exists to primarily perform cost estimating, tracking, analyses and reporting. The Project Cost Controller is envisaged to eventually become a focal point and custodian of all current and historical cost related information. This is a Perth based role that supports all company-wide projects managed through the Head Office in Perth as well as other worldwide operating regions. 3.0 3.1 SCOPE WORKING DEMANDS A key requirement of this position is to constantly look at ways to improve office practices and processes, in order to enhance business efficiency. A high demand is placed on the incumbent to adhere to the organisation’s human resources policies and practices including compliance with Health and Safety standards, as well as demonstrate a strong commitment to AWT Golden Threads Job Description: Project Cost Controller Page 2 of 5 13/03/2009 REV A Advanced Well Technologies AWT-HRD-JDE- 018 Project Cost Controller Job Description 3.2 KEY RESULT AREAS (KRA’s), KEY TASKS This position description contains the key tasks and result areas for this position. The list of key tasks is not intended to be complete. Other tasks may be added to meet the needs of the business.  Develop Generic Projects Cost Structure and Cost Account Codes Directory under Standard Work Breakdown Structures for various generic project types. Prepare project cost estimate of resources and other expenses through discussions with functional leaders in a timely manner using generic cost structure, which is suitable for cost tracking in the project life cycle. Prepare ‘Budgeted Cost of Work Scheduled’ (or Spent Profile), discuss and agree with the functional leaders. Assist Project Planner in entering the cost estimate in the project plans in Primavera or other Project Management tools, as required. Record/extract Committed/Spent Cost to-date for Direct Costs for: o o     Resource cost from Primavera or other timesheet systems. Other direct project costs such as consultancy work, software, travel, meals etc. by receiving copies of Purchase Orders or Expense Claim Forms.  Liaise with Accounts Department to charge company’s overheads (indirect costs) according to company’s overhead allocation system/procedures. Generate weekly and monthly cost reports in tabular and graphical formats for each project in Primavera or other tools, including but not limited to ‘Earned Value Report’, ‘Plan Spent versus Actual Spent’ etc. Revise project cost estimate at the end of every reporting period to generate ‘Forecast At Completion’. Facilitate and provide information to Accounts Department for accrued invoices at required frequency or predetermined project payment milestones so the invoices can be issued to the clients and maintain Invoice Register. Perform cost analysis and advise project leaders on cost over-runs in a timely manner so the corrective actions can be taken. At the time of project completion, record cost information in project database (Primavera’s Methodology Manager or any other tool, as required) using standard cost structure and utilise this cost database for future project cost estimation. Maintain electronic and hard copy filing for project cost reports and other cost related documents.       Job Description: Project Cost Controller Page 3 of 5 13/03/2009 REV A Advanced Well Technologies AWT-HRD-JDE- 018 Project Cost Controller Job Description  Assist in preparing cost estimation, tracking and control procedure and continuously look at the ways of improving processes and revise procedure accordingly. Any other duties that may arise from time to time which fall within the parameters of this role, for which the incumbent has the necessary skills and competences. 4.0 QUALITY ASSURANCE This position description contains the performance indicators associated with the above key tasks as listed below. Performance Indicators will be assessed regularly to ensure quality assurance for the function as well as to assess performance for the role. Quantitative KPIs to be agreed with incumbent. Job Description: Project Cost Controller Page 4 of 5 13/03/2009 REV A Advanced Well Technologies AWT-HRD-JDE- 018 Project Cost Controller Job Description DOCUMENT CONTROL STATUS File Path & Name: Job Description: Title: AWT-HRD-JDE-018 Rev A Project Cost Controller.DOC Project Cost Controller Type name of Proposal Here REVISIONS A Rev 10.10.07 Date Initiated document Reason For Revision THIS REVISION Waqar Khan Author Checked By: Name Dick Ter Avest Initial/Date Initial Prepared By: Name Waqar Khan Approved For Submission By: APPROVALS Name Position Signature Initial/Date Date Job Description: Project Cost Controller Page 5 of 5 13/03/2009 REV A