Board - 4 MINUTES MEETING OF THE BOARD OF DIRECTORS March 11-12, 2007
Call to Order
The Board of Directors of the National Congress of Parents and Teachers met at the L’Enfant Plaza Hotel, Washington, DC on Sunday, March 11, 2007. President Anna Weselak called the meeting to order at 7:14 p.m. Chuck Saylors, Secretary-Treasurer, recorded the minutes and Rollie Cox served as the parliamentarian. The Chair requested board approval of the appointment of the Minutes Approval Committee: Mike Dimich, Maria DeWald, and Rosemary Kirby. Without objection, the appointments were approved and the committee was authorized to approve the minutes of the meeting. The secretary-treasurer circulated a sign-in sheet. Courtesy seats were granted without objection. A list of board members and courtesy seats is attached to the minutes (appendix #1). The Chair asked the courtesy seat persons to introduce themselves. The chair announced the following additions to the printed agenda: Under Action Items, to add the ratification of the adoption of the Policy on Election for National Council of State A-Large Positions, as adopted by the National Council of States on March 9, 2007, and the approval of the Finance Committee’s recommendation to transfer 2006 Funds. Without objection, the agenda was approved as amended. The Chair announced that the minutes from the October 27, 2006 Board of Directors meeting were approved by the appointed minutes approval committee. President – appendix #2 President-elect – appendix #3 Correspondence/Financials – appendix #4 Chief Executive Officer – appendix #5 National Council of States – appendix #6 Standing and Special Committee Reports (The following committee chairs gave reports in addition to reports as presented in the board book): - Bylaws and Policy - Diversity 1
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Minutes Approval Committee
Roll Call/Introduction of Courtesy Seats Approval of Agenda
Approval of Minutes Reports
Adjournment Call to Order
Field Service Finance Endowment Fund Legislation Membership Nominating and Leadership Development Resource Development Convention-Elections Convention-Reflections National Council of States Study National Youth Involvement Strategic Planning
The meeting was adjourned at 9:35 p.m. President Anna Weselak called the meeting to order on Monday, March 12, 2007 at 8:30 a.m. and the business from the Sunday meeting was continued. Chuck Saylors, Secretary-Treasurer, recorded the minutes and Rollie Cox served as the parliamentarian. The secretary-treasurer circulated a sign-in sheet. Courtesy seats were granted without objection. A list of board members and courtesy seats is attached to the minutes (appendix #7).
Roll Call/Introduction of Courtesy Seats Action Item – Membership Committee Vacancy Action Item – Policy on Election for National Council of States AtLarge Positions
A motion was made and adopted to ratify the appointment of C. André Daniels to serve on the Membership Committee to fill a vacancy.
A motion was made and adopted to ratify the adoption of the Policy on Election for National Council of States At-Large Positions, as adopted by the National Council of States on March 9, 2007: Policy On Election For National Council Of States At-Large Positions All candidates for National Council of States (NCS) At-Large positions, whether slated or running from the floor, shall adhere to this policy. Campaign Guidelines Candidates from the floor shall give written notice of their intent to run. Notification must be POSTMARKED at least thirty (30) days prior to the opening of the first General Meeting of the Annual Convention and the candidate must be able to show proof of the postmark if requested. All notification should be sent to National PTA’s 2
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headquarters office to the attention of the National President and chair of the Nominating and Leadership Development Committee. The chair of the Nominating and Leadership Development Committee shall notify a slated candidate of any candidates who have filed intent to run within five (5) days of the receipt of the notification of intent to run. Candidates from the floor must find a current NCS member to place their name in nomination. When there are nominations from the floor for election, each of the candidates will have two (2) minutes to address the National Council of States. Campaign Materials: One (1) one-sided 8 ½” x 11” sheet of paper, printed in black ink only, with the candidate’s biography Slated candidates and candidates running from the floor shall send to National PTA’s headquarters office to the attention of the Elections Committee staff liaison the following documents postmarked at least twenty (20) days prior to the opening of the first General Meeting of the Annual Convention: a. One (1) hard copy of their one (1) one-sided 8 ½” x 11” biography b. The signed Verification of Accuracy Statement Made by Candidates for At-Large election to the National Council of States, which states that all information included in their biography is true The staff liaison shall notify candidates when their biography has been received at the National PTA office. The biography shall be reviewed by the staff liaison for infractions of the campaign guidelines, and candidates shall be notified within five (5) business days of the receipt of the materials if there are any corrections that need to be made. Biographies will be distributed as submitted. No other campaign paraphernalia or electronic media shall be allowed during or prior to the national convention or the NCS meetings. Biographies of the slated NCS At-Large candidates shall be distributed to NCS members in advance of the NCS election meeting via electronic mail and will be available at the NCS meeting. Candidates from the floor may bring copies of their biography. All candidates may distribute their biography thirty (30) minutes prior to the start of the NCS election meeting. The posting of election materials (candidate’s biography) anywhere is prohibited. 3
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The National PTA logo and tagline shall not be used on personal correspondence or communication related to the campaign or biographical information. National PTA’s e-mail system, stationary, mailing and phone lists, and bulk rate permits shall not be used for campaigning. Violations All candidates are responsible to adhere to this Policy on Election. Failure to adhere to these guidelines may result in the candidate not being allowed to distribute their biography or the disqualification of the candidate. Violations will be reported to the President. In the event of an infraction the president shall report the infraction to members of NCS. Voting and Balloting Ballots shall list, in alphabetical order, the names of candidates. On the ballot the name of each nominated candidate shall be followed by either “candidate of the nominating and leadership development committee” or “candidate from the floor.” The presiding officer shall declare who is elected. Verification of Accuracy of Statements Made by Candidates for National Council of States At-Large Positions I hereby certify that the information provided in the biography submitted by me in connection with my effort to run for member atlarge to National Council of States is true, complete, and accurate; and I understand that any false or misleading information or significant omissions may result in my not being allowed to distribute campaign materials, having the violation reported to the NCS voting delegates, and/or my disqualification from the election. ______________________ Signature __________________ Date
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Action Item – 2006 Budget Reprogramming
A motion was made and adopted to ratify the following 2006 budget reprogramming as previously approved by the president: Increase Resource Center Archive historical records at University of Illinois-Chicago. Due to the age of national documents careful storage is necessary. Our Children Advertising Commission Commission for outside advertising solicitor not in original budget. With this assistance, went over budget in advertising revenues. Reflections Additional items for Back to School kit to promote program. DC Office Move Additional needed after final moving invoice paid. Decrease Resource Development Cultivation and solicitation – Annual Fund – funds remaining at end of year.
$10,600
$8,500
$8,100
$37,000
$64,200
Action Item – Transfer of Funds Action Item – Finance Policy
A motion by the Finance Committee to designate $500,000 from 2006 funds to be used for the Community Connections and the Capacity Building Training Initiatives during the fiscal year 2007 was adopted. A motion was made and adopted to amend the Finance Policy as follows: Finance Policy Budget Once the budget is approved, budgeted funds may be reallocated with approval of the chief executive officer; reprogramming may take place with: (1) notification of pending reprogramming being provided concurrently to the president and the Finance Committee, (2) approval of the president, and (3) board ratification. National PTA may have unrestricted funds, donor restricted funds, and board designated funds. Cash Disbursements Cash disbursements may be made by check or electronically. All disbursements require two signatures or in the case of electronic transfer approval of two authorized signatories. Authorized signers include officers (President, Secretary5
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Treasurer) and staff (Chief Executive Officer, Chief Finance Officer, Accounting Manager, or designee, as determined by the Chief Executive Officer). One of the two signatories must be Chief Executive Officer, Chief Finance Officer, or Accounting Manager. Line of Credit National PTA may borrow funds limited to the approved line of credit based on short term needs to fund operations. Headquarters Building Fund Net proceeds from the sale of real property located at 700 North Rush Street, Chicago, IL, shall be held in a board designated fund known as the “Headquarters Building Fund.” A two-thirds vote of the board of directors shall be required to dispose of the principal of the fund for any purpose other than the construction or acquisition of an ownership interest in real property to serve as a new headquarters for National PTA. Insurance National PTA shall obtain insurance to protect its fiscal and human assets. National PTA Endowment Fund National PTA shall have an Endowment Fund held and administered by a separate not for profit corporation organized for this purpose under the laws of the State of Illinois. Honoraria, gratuities, or fees received by National PTA representatives for services rendered in the name of the organization shall be forwarded to the Endowment Fund. National PTA Life Achievement Award National PTA may confer National PTA Life Achievement Awards upon persons who have distinguished themselves in service to children and youth. A person may be proposed for this award by the president, board of directors, or by any constituent organization. Fees for life achievement awards shall be determined by the board of directors. All proceeds from these awards shall be transferred to the Endowment Fund. Expenses National PTA shall reimburse individuals fulfilling approved assignments and responsibilities in accordance with policies in affect at the time of the event. Travel expenses for members of National Council of States to attend NCS meetings shall be paid based on current travel 6
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policies. Travel expenses and registration fees for convention shall be paid based on current travel policies for the following: Members of National PTA Board of Directors Members of Nominating and Leadership Development Committee Staff Candidates nominated by the Nominating and Leadership Development Committee Nominees from the floor, who are elected during convention, shall be reimbursed for expenses incurred from the time elections are announced. Guest registration shall be provided to invited guests at the approval of the national president.
Note: Convention Speakers’ expenses shall be addressed in the Convention Policy. Action Item – SecretaryTreasurer Job Description A motion was made and adopted to amend the Secretary-Treasurer Job Description as follows: Secretary-Treasurer Job Description Action Item – National PTA Advisory Board Policy Be a member of a local PTA, Serve as a member of the board of directors, Serve as financial officer and secretary for the corporation, Serve as chair of the finance committee, Shall give notice of each meeting as provided for in the National PTA bylaws. Report the financial status of National PTA to the board of directors and annual convention body, Serve as chair of the endowment fund of National PTA, Perform other duties as assigned by the president or the board of directors, Actively participate in the annual giving campaign.
A motion was made and adopted to adopt the National PTA Advisory Board Policy as follows: National PTA Advisory Board The National PTA Advisory Board shall be comprised of experts from leading organizations that share a commitment to children and youth. The Advisory Board shall provide an external perspective on issues referred to it by the board of directors, officers and Chief Executive Officer.
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The Advisory Board shall consist of the officers and Chief Executive Officer and no more than fifteen (15) members appointed by the president in odd numbered years and with approval of the Board of Directors. The President-elect shall chair the Advisory Board and shall provide a written report back to the board of directors. The Advisory Board shall meet at least once per fiscal year. Meetings may be held by conference call. Each Advisory Board member will be responsible for lodging and travel expenses. Reports (continued) Action Item – Resolution #1 Anne Thompson, chair of the Resolutions Committee, gave a committee report. A motion was made and adopted that the following resolution entitled Classroom Auditory Learning Issues be moved forward to the convention body at the 111th Annual National PTA Convention. Classroom Auditory Learning Issues Whereas, Children spend a significant portion of their school day engaged in auditory learning which relies on their brains effectively receiving incoming auditory signals from teachers and peers; and A child does not have the ability to process auditory information the same as an adult, nor is their auditory neurological network fully developed until approximately age 15; and Poor acoustical conditions in classrooms can interfere with a student’s development of spoken language, reading, writing skills and academic performance; and A significant portion of our student population has a permanent or temporary hearing problem that impairs their ability to learn and is exacerbated by poor acoustical conditions in classrooms; and An increasing percentage of our student population has additional auditory needs that put them at greater risk for learning and may contribute to an increasing achievement gap; and The integration of classroom sound enhancement technology provides greater acoustic accessibility to every student in the classroom, benefits teachers and students, and provides significant cost savings for school districts; now therefore be it
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
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Resolved,
That National PTA and its constituent organizations provide information to educate members, educators, administrators, public health officials and the public at large about the hearing needs and limitations specific to all children in a classroom setting; and be it further That the National PTA and its constituent organizations increase every child’s chance for academic success by encouraging school systems to integrate sound enhancement technology in each classroom to compensate for poor acoustics, student’s immature auditory abilities and other hearing related problems.
Resolved,
Action Item – Resolution #2
A motion was made and adopted that the following resolution entitled Internet and Wireless Communication Safety be moved forward to the convention body at the 111th Annual National PTA Convention. Internet and Wireless Communication Safety Whereas, Over 74% of homes in the United States have internet access and 68% of those users are now broadband (high speed internet) users, and the average teen computer usage time is 17.3 hours per month per user; and An alarming 75% of children share personal information about themselves willingly over the Internet in exchange for goods and services and 77% of youths are contacted by online predators by age 14, and 22% of children ages 10 to 13 are approached yet only 25% of our children will tell a parent about an encounter with a predator who approached or solicited sex while on the Internet; and Internet and wireless options continue to grow at an exponential rate and include email, instant messages, chat rooms, web pages, blogs, cell phones, text messages, camera phones, message boards, and internet games and voice chat abilities; and The dangers to children on the internet and wireless communications may include access to inappropriate material, solicitation by sexual predators, sexual or racial harassment, cyber stalking, cyber bullying and identity theft; therefore be it That National PTA and its constituent organizations shall work to heighten parents’ technologic awareness and skills and promote responsible and ethical use of internet, wireless and other electronic resources, and be it further 9
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Whereas,
Whereas,
Whereas,
Resolved,
Resolved,
That National PTA, and its constituent organizations shall work with partners, associated organizations and governmental agencies to inform and educate students, parents, educators and communities on the dangers associated with internet, wireless and electronic communications use; and be it further That National PTA and its constituent organizations shall work to advocate for appropriate laws, policies, and regulations to assure the safety of children and youth when using the internet, wireless and other electronic communications.
Resolved,
Action Item – Resolution #3
A motion to forward the resolution entitled Underage Drinking to the 111th Annual National PTA Convention, as amended and shown below, was referred back to the Resolutions Committee. Underage Drinking Whereas, Alcohol is the number one drug of choice of America’s children and youth; and Underage drinking alters and kills brain cells and can adversely affect the ability to form new memories, and make decisions. Most children and youth do not realize that consuming alcohol can be harmful or fatal and (Add a section to this whereas describing the potential for alcoholism and for long term health effects such as chronic liver disease, etc.) Drinking alcohol can cause youth to injure or kill themselves or others in fire, falls, car or boating accidents or other tragedies, including suicide, that might well have been avoided if they were sober; and Drinking alcohol can cause youth to lose their inhibitions and be willing to engage in behavior they might not embrace if they were sober such as sex, violence, vandalism, date rape or other criminal behavior or drug use; and Binge drinking is a particularly dangerous form of drinking; and (Board approved that staff include statistical information on binge drinking to this whereas.) Underage drinking is associated with several schoolrelated problems such as poor attendance, lower grades, suspension and dropping out of school; and 10
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Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Reasons for the increase of underage drinking include the ease with which children and youth can obtain alcohol and the lack of consequences for youth use of alcohol on private property. The most common source of alcohol is the home. The majority of 8th graders (68%), 10th graders (85%) and 12th graders (95%) say that it is fairly easy to get alcohol; therefore be it That the National PTA and its constituent organizations encourage their members to work with local law enforcement to monitor 1) ordinances in their community which prohibit possession or consumption of alcoholic beverages by underage persons on private property and 2) laws on a local, state and federal level that prohibit the sale of alcohol to a minor; and be it further That the National PTA and its constituent organizations educate and inform their members to the signs and dangers of underage drinking through articles in PTA publications and on the National PTA website and that they encourage local and state PTAs to do the same in PTA magazines, newsletters and on websites; and be it further That the National PTA and its constituent organizations support prevention programs that provide members of the community – children and youth, parents, citizens, community leaders and teachers – with current and accurate information on all aspects of alcohol abuse; and be it further That the National PTA and its constituent organizations collaborate with organizations and agencies at the local, state and federal level, to work toward a common goal of diminishing the problem of Underage Drinking.
Resolved,
Resolved,
Resolved,
Resolved,
Action Item – Resolution #4
A motion was made and adopted that the following resolution entitled Alcohol and Drugs be moved forward to the convention body at the 111th Annual National PTA Convention. Alcohol and Drugs Whereas, PTA’s commitment to the health and welfare of all children and youth is the basis for its long-time support of alcohol, drug, and other substance abuse education, treatment, and prevention efforts; and The solution to the problem of alcohol and drug abuse 11
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Whereas,
requires a sustained and collaborative effort on the part of agencies and organizations at the federal, state, and local levels; therefore be it Resolved, That National PTA and its constituent organizations support and encourage prevention programs that include a parent involvement component and provide all members of the community – children and youth, parents, teachers, and community leaders – with current and accurate information on all aspects of alcohol and other drug abuse including prescription, non-prescription (over-the-counter), illegal drugs, inhalants, and alcohol; That National PTA and its constituent organizations support and encourage recreation and education programs that offer alternatives to alcohol and other drug abuse for children and youth, and support the inclusion of alcohol and other drug abuse education in comprehensive school health programs; That National PTA and its constituent organizations support non-punitive access to comprehensive care for substance abusers and services for children who have been exposed to illicit drugs; That National PTA and its constituent organizations support and encourage programs whereby parents pledge that they will not allow parties or gatherings in their home when they are not there, will not serve, nor allow youth under the legal drinking age to consume, alcohol in their home or on their property, and will not allow the use of illegal drugs in their home or on their property; and be it further That National PTA and its constituent organizations condemn and will work to eliminate the advertising of all alcoholic beverages, particularly in movies, on television, and in magazines, where children and youth are reasonably expected to be a substantial part of the audience or which associates alcoholic beverages with health, recreational activities, prestige, success, and sexuality; That National PTA and its constituent organizations call for the responsible advertising of alcohol, prescription and non-prescription drugs and herbal supplements, including federal legislation requiring labels specifying the alcohol content of all products containing alcohol, including beer, malt beverages and wine coolers; That National PTA and its constituent organizations urge those in the movie and television industry to eliminate unnecessary scenes depicting drinking of alcoholic beverages when not related to the story line; and be it 12
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2.
3.
4.
Resolved,
2.
3.
further Resolved, That National PTA and its constituent organizations will work with law enforcement to monitor and enforce local, state and federal ordinances which prohibit the purchase, possession, or consumption of alcoholic beverages by underage persons; That National PTA and its constituent organizations support a designation of 21 as the minimum level drinking-age; That National PTA and its constituent organizations support strict enforcement of drunk driving laws and the passage of more stringent laws that would remove from the road drivers under the influence of alcohol or other drugs; That National PTA and its constituent organizations support zero tolerance for any blood alcohol level for drivers under age 21; That National PTA and its constituent organizations oppose the legalization of marijuana but does not take any position for or against the medical use of marijuana; and be it further That National PTA and its constituent organizations support research that provides the scientific basis for the development of effective educational, rehabilitative, and legal programs in this arena; and be it further That National PTA and its constituent organizations support taxes on alcohol and tobacco products, using the revenues for preventive health, education, and other child-related programs; and be it further That National PTA and its constituent organizations will collaborate with organizations, agencies, educators, parents and students, at the federal, state and local levels, to work toward a common goal of eradicating the problem of alcohol and other drug abuse.
2.
3.
4.
5.
Resolved,
Resolved,
Resolved,
The board of directors, by general consent, moved the rescinding of the 45 resolutions/position statements in appendix #8 be moved forward to the convention body at the 111th National PTA Convention if the convention body adopts the resolution entitled Alcohol and Drugs. Without objection, the Resolutions Committee was given permission to submit the resolutions to the editorial staff for review and for necessary changes, without changing the intent of the resolutions.
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Action Item – Rescissions Reports (continued) Action Item – Strategic Plan Executive Session Adjournment of Executive Session Reconvene Board Members’ Comments Adjournment
A motion was made and adopted that the list of resolutions and position statements in appendix #9 be moved forward to the convention body at the 111th Annual National PTA Convention for rescinding. Sue Gatton, chair of the Convention-General Arrangements Committee and Jan Domene, chair of the Strategic Planning Committee, gave committee reports. A motion was made and adopted to adopt the proposed Strategic Plan for the National PTA. Without objection, the chair declared the meeting of the Board of Directors in executive session at 1:31p.m. The executive session was convened to discuss the Chief Executive Officer Review Committee’s report and the Chief Executive Officer Job Description. The executive session was adjourned at 2:20 p.m. The Board of Directors meeting was reconvened at 2:25 p.m. Each board member shared his/her comments with the other members.
The meeting was adjourned at 3:10 p.m.
Chuck Saylors
Chuck Saylors Secretary-Treasurer
Approved by Minutes Approval Committee:
Mike Dimich
Mike Dimich, Chair
Maria DeWald
Maria DeWald
Rosemary Kirby
Rosemary Kirby
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Appendix #1 Attendees Board of Directors Meeting March 11, 2007 Washington, DC Board of Directors Present Darlene Allen Margarita Benjamin Barb Bungard Peggy Davis Mike Dimich Laura Dobbs Jan Harp Domene Rosemary Estrada-Kirby Maria DeWald Melvin Heyman Sal Jansson Jean Krieger Betsy Landers Laurie McCaulley Pam Meyercord Aurelio Montemayor Peggy O’Brien Eugene Peterson William Potts-Datema Chuck Saylors Stan Taylor Anna Weselak Teresa Williams Tina Zubeck Board of Directors Excused Malini Ganvir Kim Norton Carol Ritter
Board of Directors Absent Nick Rivera Courtesy Seats Rollie Cox, Parliamentarian Nominating and Leadership Development Committee: Diane Pierce, Chair Tom Barnes Staff: Kimberly Barnes-O’Connor Warlene Gary Carole Levine Kim Rupert
Barb Sargent Ardith Stansell Linda Whittington
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Appendix #2
MEETING REPORT FORM
Anna Weselak, President Person Submitting Report Date Of Meeting 03/11/07 Board x NCS
Referred to her written report in the board book. Reported on the following events and items: Take Your Family to School visits Thanked the board members for their boardmanship Referred to the ASAE magazine distributed to the board members during the meeting entitled The Volunteer Leadership Issue – Ideas Into Action Thanked the board members for their confidentiality regarding a recent letter received from a PTA member Worked on improving communications sent to state presidents by now sending the information via email to the board members at the same time Spoke about transitioning from current administration to next
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Appendix #3
MEETING REPORT FORM
Jan Harp Domene, President-elect Person Submitting Report Date Of Meeting 03/11/07 Board
x
NCS
Referred to her written report in the board book Reported on the following events and items Reinforced president’s commitment regarding the Take Your Family to School visits Attended an ASAE conference in San Diego, CA Participated in meetings with Chicago with staff for transitioning to administration as president Learning First Alliance Summit
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Appendix #4
MEETING REPORT FORM
Chuck Saylors, Secretary-Treasurer Person Submitting Report Date Of Meeting 03/11/07 Board
x
NCS
Correspondence – read thank you notes from board members: Peggy O’Brien and Teresa Williams Referred to the financial reports ending December 31, 2006 in the board book National PTA has met and exceeded its goal for 2006 projected development funds Reported he reviewed a draft of the 2006 audit and there were no problems with the audit. A final report will be available to the board members when it is received from the auditors.
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Appendix #5
MEETING REPORT FORM
Warlene Gary, Chief Executive Officer Person Submitting Report Date Of Meeting 03/11/07 Board
x
NCS
A mid-CEO report was distributed to the board members in January 2007 along with two publications: Beyond the Bake Sale and Community & Family Engagement: Principals Share What Works Referred to current CEO Report in the board book Referred to the items in the CEO’s “Red” Folder distributed to board members during meeting CEO Highlights Report List of National PTA’s Strategic Alliances Folder of information from GiveKidsGoodSchools.org, one of National PTA’s alliances Plan ahead postcard: Celebrate PTA Teacher Appreciation Week, May 6-12, 2007 Membership Statistics Report – January 2007 Online Membership and Data Report System (OMDR) Report, March 2007 UNICEF article: Child poverty in perspective: An overview of child well-being in rich countries The 38th Annual Phi Delta Kappa/Gallup Poll of the Public’s Attitudes Toward the Public Schools Reported on staff positions: new hires, staff who have left, and open positions
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Appendix #6
MEETING REPORT FORM
Report from National Council of States Meeting Jan Domene Person Submitting Report Date Of Meeting 03/11/07 Board
x
NCS
The National Council of States met on Friday, March 9, 2007 Reports were given to NCS members by the following: - Warlene Gary, Chief Executive Officer - Kimberly Barnes-O’Connor, Programs & Governmental Relations, Executive Deputy Director - Michael Knowles, Membership and Field Operations Director - Betsy Landers, Chair, Resource Development Committee - Peggy Davis, Chair, Convention-Elections Committee - Anne Henderson, Report on Parent Involvement Standards - Jan Domene, Strategic Plan Overview - Jan Domene, Overview of NCS for Years 2007 & 2008 - Anne Thompson, Chair, Resolutions Committee
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Appendix #7 Attendees Board of Directors Meeting March 12, 2007 Washington, DC Board of Directors Present Darlene Allen Margarita Benjamin Barb Bungard Peggy Davis Mike Dimich Laura Dobbs Jan Harp Domene Rosemary Estrada-Kirby Maria DeWald Malini Ganvir Melvin Heyman Sal Jansson Jean Krieger Betsy Landers Laurie McCaulley Pam Meyercord Aurelio Montemayor Peggy O’Brien Eugene Peterson William Potts-Datema Chuck Saylors Stan Taylor Anna Weselak Teresa Williams Tina Zubeck
Board of Directors Excused Kim Norton Carol Ritter Board of Directors Absent Nick Rivera Courtesy Seats Rollie Cox, Parliamentarian Nominating and Leadership Development Committee: Diane Pierce, Chair Esther Parker Tom Barnes Resolutions Committee: Anne Thompson, Chair Convention-General Arrangements Committee: Sue Gatton, Chair
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Courtesy Seats (cont.) Staff: Kimberly Barnes-O’Connor Warlene Gary Carole Levine Kim Rupert
Barb Sargent Ardith Stansell Linda Whittington
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Appendix #8 Resolutions and Position Statements to be rescinded with the Adoption of the Proposed Resolution – Alcohol and Drugs
Resolutions - 1957 to the Present Acetaminophen Advertising Alcoholic Beverages Alcohol and Drugs Used by Minors Alcohol Education Alcoholic Beverages in TV Programming Anabolic Steroid Use Control of Stimulant and Depressant Drugs Drug Paraphernalia Sales Education on the Abuse of Alcohol and Other Drugs Fetal Alcohol Syndrome Illegal Drug Names for Cosmetic Products Inhalant Abuse Legal Drinking Age Lowering Blood Alcohol Concentration (BAC) Non-Prescription Drug Abuse Parent Pledge Programs Primary Prevention of Substance Abuse Selling of Alcoholic Soft Drinks to Children Wine Coolers Look-Alike Drugs Type R R R R R R R R R R R R R R R R R R R R Adopted 1992 1984 1985 1973 1984 1984 1965 1981 1968 1986 1983 1994 1982 1992 1972 1985 1979 1979 1990 1982 Replacement Resolved None, accomplished 2 1, 4 1 2 1 1, 3, 4 1, 3 1 1 2 1 1, 3, 6 3 1, 2 NJ’s Proposed Resolution 1 3 1 1, 3
Resolutions - 1897 to 1956 Support of temperance and Federal Prohibition amendment Jones-Miller Anti-Narcotic Bill Protest Against Wine and Beer Ask all PTAs to make sure state laws requiring instruction in nature and effects of alcoholic drinks are carried out Support of 18th Amendment (sobriety and temperance); Urge government to take action for total suppression of the selling of all habit forming drugs Ask all PTAs to make sure state laws requiring instruction in nature and effects of alcoholic drinks are carried out Support of 18th Amendment (sobriety and temperance); Urge government to take action for total suppression of the selling of all habit forming drugs
Type
Adopted
Replacement Resolved The 18th amendment was repealed by the 21st amendment in 1933. Relevance 18th amendment repealed 1 18th amendment repealed
R R R R
1919 1922 1922 1923
R
1923
R
1924
1 18th amendment repealed
R
1924
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Resolutions - 1897 to 1956 (cont.) Narcotics Prohibition Alcohol - Teaching of scientific facts about alcohol should be part of curriculum of public school; enforcement of Eighteenth Amendment and all acts regulating the sale and distribution of alcoholic beverages; Opposed to advertisement of alcoholic liquors by means of radio, Congress units take such appropriate action as will make this advertising impossible Narcotics - Endorse the prevention, protection, and educational program undertaken by US Commissioner of Narcotics; Urge adoption of Uniform State Narcotic Act by every state in the Union, urge active cooperation to secure such legislation Alcohol and Narcotics - Teaching of scientific facts about effect of alcohol and narcotics is a joint responsibility of the home, school, and community; Protest ineffectiveness of present methods of the control of the sale of alcoholic beverages and narcotics, subtly designed propaganda for the promotion of their use, and all advertising of alcoholic beverages and narcotics; Urge enactment of Uniform State Narcotics Law Alcohol and Narcotics - Urge study of effects of alcohol and narcotics based on scientific facts. Protest all advertising of alcoholic beverages.
Type R R
Adopted 1926 1926
Replacement Resolved Relevance 18 Amendment repealed
th
R
1933
1, 2 and 18 Amendment repealed
th
R
1933
Relevance
R
1934
1, 2, and relevance
R
1935
2, 4
Position Statement Age For the Purchase of Alcoholic Beverages Alcohol and Drug Abuse Alcohol and Other Drug Abuse Alcohol and Substance Abuse Prevention and Treatment Alcohol Content on Beer Labels Children Exposed to Illicit Drugs During Pregnancy Driving Under the Influence of Alcohol and Drugs Increase Alcohol and Cigarette Taxes Sale of Wine Through Vending Machines, The Substance Abuse Substance Abuse Prevention and Treatment Substance Use and Abuse
Type PS PS PS PS PS PS PS PS PS PS PS PS
Adopted 1982 1982 1996 2001 1986 1991 1988 1993 1982 1970 2002 1983
Replacement Resolved 3 1, 6 1, 2, 3, 4, 6 1, 2, 3, 4, 5, 6 2 1, 6 1, 3, 6 5 3 4 1, 2 1, 2, 3
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Appendix #9 Year 1897 Resolution Continue national headquarters at Washington DC Reason Bylaws Full Text Resolved, That, as we have National Executive Board, we as our officers to continue national headquarters at Washington, D.C., from which a Press Committee shall send out each month, to all newspapers agreeing to publish them regularly articles germane to our objects and information relative to the progress of our work; that circulars of information and leaflets, setting forthe the best methods of work, be prepared and furnished at cost to those wishing to purchase them; and that, while we deem state organization at present inadvisable, we recommend that the members of the Congress carry home to the respective organizations which sent them as full reports as possible of its sessions, and strive to make it the inspiration toward the formation of Mothers' or Home Sections in the local organizations already formed, and of Mothers' Clubs outside of already existing associations. Resolved, That the Committee on Resolutions do hereby recommend: 1. That the National Congress of Mothers hold annual meetings. 2. That, in order to promote permanent organization and preserve the national character of this movement, the National Congress of Mothers meet every other year at the nation's capital, Washington, D.C., the alternate or intermediate Congresses to be held at such places as may be hereafter designated. That the next National Congress of Mothers be held in Washington, D.C., in the year 1898, the date of meeting to be decided upon by the National Executive Board.
1897
Hold annual meetings
Bylaws
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Year 1899
1900
1903
1903 1903
1903
1904
1905
1906
1914
Resolution Endorse the resolutions as passed by the Second Congress of Mothers Establishment of Committee to confer with publishers of “Success” magazine re: Making it official organ of the Congress Any organization not having paid dues for 2 years will be dropped from the role of membership Collection of funds and due p. 96 Decline members of “American Mothers’ Birth Insurance Association” Only such clubs or person who are members of the Congress can borrow Loan papers belonging to the Congress Thanks to Illinois Congress of Mothers, etc. for conference work NCM accords to US Senators who have stood bravely with women of America in the battle for the home their earnest thanks and gratitude Board put itself on record as not approving of any such affiliation with business enterprises (placing Congress of Mothers in lines of commercialism) Indorsements - Travelers' Aid Association, Anti-Cigarette League, Big Brother movement, Big Sister movement, Boy Scouts, Campfire Girls; National Playgrounds Association
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Full Text Resolved, That we endorse the resolution as passed by the Second Congress of Mothers.
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Year 1915
1916 1916
1918
1918
1918
Resolution Indorsements - support the efforts of the Travelers' Aid Association, the Anti-Cigarette League, the Big Brother movement, the Big Sister movement, the Boy Scouts, and the Campfire Girls organizations; support work of National Playgrounds Association in providing adequately supervised playgrounds adjacent to all public schools; support the movements providing Mothers' Pensions and for establishing Social Centers in the Schools and School Gardens Declaration of Principles – Mothers’ Pension Endorse efforts of Department of Labor, establishment of free employment Bureaus under Federal Control Endorse agencies which teach children purity, patriotism, and proper physical training; pledge cooperation with Children's Bureau and Home Education Division in efforts to save 100,000 babies this year Expression of appreciation and gratitude to Secretaries Daniels and Baker for brave action and example to youth of America (single standard of morality and promotion of clean zone around every camp) Expression of appreciation be forwarded to management of press offices for their courteous attention
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Year 1918
1918
1918 1918
1918
1919
1919
1920
1920
1921
1923
Resolution Expression of appreciation of offer of War Camp Community Recreation Committee of the District of Columbia for establishing a United Service Club in the District. Expression of gratitude and appreciation to city and other organizations for hospitality Recognition/thanks to headquarters committee Record of gratitude to National Education Association; copy of resolution forwarded to NEA Request that the deadline fro raising $ for endowment be extended due to war conditions Children's Bureau - Offer to Chief of Children's Bureau use of National Congress of Mothers as its official organization through which to continue work Resolution on Ex-President Roosevelt - expression of appreciation and sympathy Endorse the creation of a joint Committee on Federal legislation with headquarters in Washington and have a representative on such committee Meet on the subject "What Kind of Education is Going to Help our Homes the Most", publish results in magazine ??Convention express its disapproval of the division of Michigan in the regional redistricting proposed by the National Congress Appreciation for city of Louisville and KY PTA
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Year 1923
1923
1923
1923
1923
1923
1924
1924
1924
Resolution Appreciation for service rendered by Home Division of US Bureau of Education and conference in conjunction with convention; Appoint two members to serve on a committee to study reading courses in Home Education If such a conference is held, send delegates to conference for peace Portrait of Dr. Claxton (former US Commissioner of Education) in US Bureau of Education, Dept. of Interior Protest against misrepresentation (use of letterhead) Support of American Red Cross and the Junior Red Cross movement Support of President of US in his efforts to enforce the observance of all law Appreciation for service rendered by Home Division of US Bureau of Education and conference in conjunction with convention; Appoint two members to serve on a committee to study reading courses in Home Education [also 1923] If such a conference is held, send delegates to conference for peace [also 1923] Policy of National Congress shall be to organize PTAs only in schools where there are no similar organizations functioning
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Year 1924
1924
1924
1924 1924 1924
1924 1924 1924 1925
1925 1925
1925 1925 1925
Resolution Portrait of Dr. Claxton (former US Commissioner of Education) in US Bureau of Education, Dept. of Interior [also 1923] Support of American Red Cross and the Junior Red Cross movement [also 1923] Support President of US in his efforts to enforce the observance of all law [also 1923] Sympathy to family of Dr. G. Stanley Hall Sympathy to family of Dr. L. Emmett Holt Sympathy to family of Honorary Vice-President Mrs. Sara West Leeds Sympathy to family of Mr. George K. Johnson Sympathy to family of Mrs. Ira Couch Wood Thanks to St. Paul Council of Mothers Clubs, etc. Adopt program of legislative chairman - 1)program for peace, 2)prohibition, 3)federal dept. of education, 4)federal aid to states for promotion of physical education, 5)reduce sale of drugs and narcotics, 6)campaign for Child Labor Amendment Appreciation of convention supporters Boy Scouts' Mothers' Clubs recommends organization of Clubs at strategic points throughout the US Re: death of Dr. Kate Waller Barrett Re: death of Katherine Chapin Higgins Re: death of Mr. E.E. Kiernan
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Year 1925 1925 1925 1926 1926
1927 1930
1931 1931
Resolution Re: death of Mrs. Bird T. Baldwin Re. death of Mrs. Isaac Lea Hillis, Vice-President Sympathy for Mrs. Isabelle Holland – loss of husband Courtesy – thanks to city of Atlanta, etc. Sympathy - family of Mrs. Harry Zimmerhackel, Mrs. Harriet McLellan, Mrs. Edward Austin Tuttle, Miss Mary Garrett Appreciation for state of California Special Resolutions and Approvals - endorse celebration of 200th anniversary of birth of George Washington; commemorate establishment of Founders Day at annual convention in Denver 20 years ago; urge observance of American Education Week Courtesy – appreciation of host city George Washington BiCentennial - pledge cooperation to US Commission for celebration of 200th anniversary of birth of George Washington
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Year 1933
1934
1938
1946
1946 1947
Resolution Conclusion - Stand for the Seven Cardinal Objectives of Education and the principles of the Children's Charter; pledge ourselves anew to the organization of PTAs until every parent and teacher has the opportunity of membership; pledge ourselves to an earnest endeavor to awaken the citizens of this country to the dangers that threaten our children through a let-down of community responsibility for the welfare of American childhood Conclusion - "The Future of the Forgotten Child" and the Nation itself depends upon conscientious execution of program and principles heretofore adopted; Rededicate organization and plans to the purpose of translating into action and accomplishment the building of a nation in whose every community no child shall be forgotten Duty and opportunity of NCPT to give new meaning to the principles on which it was founded and maintain through its local units nonsectarian, nonpartisan, and noncommercial relationships. Memorial Resolutions – Mrs. Mattie B. Hartt, Mrs. Catherine F. McClellan Memorial Resolution to Helen Townsend Birney Courtesy Resolutions appreciation of those who contributed to success of convention
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Year 1947
1949 1949
1949
Resolution Memorial Resolutions Henrietta K. Rowell, George Lawrence Maxwell, Pearl G. Twitchell Memorial Resolutions – Mary L. Langworthy, Mary E. Murphy Courtesy Resolution appreciation of various folks for convention success Authorizing purchase of vacant property in Chicago for headquarters site; Authorizing NCPT officers to purchase headquarters site, apply for a mortgage and carry out further responsibilities concerning purchase of the site.
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1950 1950
1951
1952
1952
1952
1953
1953
1956
Authorizing purchase of site and payments for purchase Courtesy Resolution – appreciation of various folks for convention success Courtesy Resolution – appreciation of various folks for convention success Authorizing NCPT officers to apply for and consummate a mortgage; authorizing the national headquarters committee to continue its plans for a headquarters building; presenting these resolutions to the Board of Managers for ratification. Authorizing NCPT officers to apply for and consummate a mortgage; authorizing the national headquarters committee to continue its plans for a headquarters building; presenting these resolutions to the Board of Managers for ratification. Courtesy Resolution appreciation of various folks for convention success Approving the mortgage for purchase of the new headquarters site. Courtesy Resolution appreciation of various folks for convention success Courtesy Resolution appreciation of various folks for convention success
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