Purpose of the Job:
The Film Programmer is responsible for organising and running the
programme of the Sheffield International Documentary Festival, the tour and
The post holder is responsible to the Director.
Duties of the Post:
1 Responsible for programming and scheduling the films and
screenings in the festival in consultation with the Director.
2 Responsible for the selection of the festival’s film programme
including films through the submission process (which require
management of viewers and a selection committee) and also films
that are solicited by the festival director and other key staff.
3 Responsible for researching funding opportunities related directly to
the film programme and creating funding applications to relevant
4 Responsible for organising the screening schedule for the festival in
consultation with the Director. Responsible for creation and
maintenance of the programme grid and for co-ordinating and
chairing scheduling meetings. Responsible for liasing with the
venue managers and festival Production Manager with regard to the
5 Responsible for negotiating with film makers, distributors and sales
agents for screening rights for films, negotiating hire fees where
applicable and issuing contracts.
6 Responsible for ensuring that expenditure in relation to the
programme, tour and other events is within budget and for the
financial administration of the programme, tour and other events.
7 Responsible for programming the tour and liasing with the BFI with
regard to the organisation of the tour. Responsible for developing,
organising and programming other events as required in
consultation with the Director.
8 Responsible for liasing with other film festivals, distributors,
broadcasters, film schools, film makers, the media, and others to
solicit films for the festival’s programme, tour and other events.
9 Responsible for attending national and international events,
conferences, markets and festivals on the company’s behalf to
research films and film makers and to promote the festival, tour and
other events. Responsible for keeping the travel within budget and
with prior approval of the Director.
10 Responsible for organising festival sessions and masterclasses that
are related to guest filmmakers at the festival in consultation with
the Director and for coordinating those sessions and masterclasses
in liaison with the Festival Advisory Committee. Responsible for
programming all Q and A sessions at the festival and appointing
minders to special guests.
11 Responsible for liasing with Sheffield City Council Licensing Office
regarding the Cinematographic Licensing of the programme.
12 Responsible for delegating tasks to the Film Festival Assistant who
works for a limited contract to assist in delivering the film
programme of the festival.
13 Responsible for producing, commissioning the design of, and
distributing to the festival’s films submissions online. Responsible
for maintaining the online database of submitted films and liasing
with the Festival Assistant regarding the festival’s database.
14 Responsible for ensuring the viewing of all submitted and
unsolicited films. Responsible for recruiting and supervising any
assistant viewers and selection committees.
15 Responsible for ensuring secure and punctual transport of prints for
the festival. Responsible for liasing with the Finance Officer
regarding insurance for prints. Responsible for supervising any
16 Responsible for advising unsuccessful filmmakers and returning
17 Responsible for formally monitoring and tracking the subsequent
sales and distribution of films programmed at the festival.
18 Responsible for advising on the invitations to filmmakers and
international guests for the festival, tour and other events.
19 Responsible for liaison with cultural organisations and film councils
to support visiting filmmakers including fundraising.
20 Responsible for ensuring the organisation of hospitality and guests
liaison, including travel and hotel bookings for the festival, tour and
other events. Responsible for supervising any assistant.
21 Responsible for ensuring the coordination of guest’s services during
the week of the festival and for supervising any assistants.
Responsible for ensuring the organisation of filmmaker’s Q&As
during the week of the festival, the tour and any other events.
22 Responsible for the provision of marketing and press information on
the film, filmmakers, and sessions for the festival, tour and other
events; for example, the soliciting and collation of press materials
and copy, photographic prints, trailer prints, video clips, web clips.
23 Responsible for writing copy for selected film for the festival
catalogue and tour programme and for liasing with the catalogue
24 Responsible for programming the festival videotheque and writing
the videotheque catalogue.
25 Responsible for liasing with venues and the festival Production
Manager regarding projection. Responsible for liasing with session
producers and the festival Production Managers regarding the
technical production of sessions and masterclasses.
26 Responsible for archiving the programme after the festival,
including the archiving of videotheque tapes and other materials.
27 Any other reasonable tasks as requested by the Director.