JOB DESCRIPTION ENVIRONMENT ISSUES PROGRAMME COORDINATOR ABOUT THE NGO
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JOB DESCRIPTION ENVIRONMENT ISSUES PROGRAMME COORDINATOR ABOUT THE NGO FORUM: MISSION The NGO FORUM is made up of local and international non-governmental organizations grounded in their experience of humanitarian and development assistance to Cambodia. The NGO FORUM exists for information-sharing, debate and advocacy on priority issues affecting Cambodia’s development. The NGO FORUM has an important role to highlight the impact of development processes and economic, social and political changes on Cambodians. VISION Cambodia will have a well-informed and empowered population participating in a strong and vibrant civil society, to the benefit of poor and vulnerable people in Cambodia. VALUES The NGO FORUM believes in: Working together; Economic and social justice; Respect for human rights and democracy; Gender equality; Peace and non-violence; Sustainable use of natural resources; Respect for cultural diversity; and Development with equity. The Environment Issues Programme Coordinator is supervised by Deputy Executive Director, under the general oversight of Executive Director of the NGO Forum on Cambodia. Overall responsibility of the Environment Issues Programme Coordinator is to manage the Environment Issues Program and to supervise the Programme’s staff. The Environment Issues Programme Coordinator shall carry out the duties of the position in compliance with the NGO Forum’s policy documents; including the Personnel Policy and Regulations, the Financial Procedures Manual, and the Anti-Corruption and Conflict of Interest Policy. Specific duties of the Programme Coordinator include: 1. Supervision and Coordination: Supervise the work of all staff in the Programme team to ensure all activities are properly coordinated and in accordance with the required outputs of the respective project. Organise and facilitate regular programme team meetings. Provide a written appraisal of staff performance before each staff contract extension, or more often if required. Manage leave, travel and other activities of programme staff in accordance with NGO Forum procedures. 2. Coordination with Adviser (if applicable): Coordinate with the Programme Advisor to ensure that the Adviser understands what is happening in the programme and what advice and assistance is required from the Adviser. 3. Monitoring: Observe activities of each project, through attending meetings and workshops, visiting events in the provinces, and reviewing staff reports. Monitor the outputs of each project, using the NGO Forum’s monitoring framework. Take action to ensure that projects remain “on course” to achieve their required outputs. 4. Project Support: Provide technical support to each project in order to help achieve the project’s intended outputs. Assist especially activities that are more sensitive or difficult in nature or which require additional staff resources and more specialised technical input. 5. Information collection/analysis: Coordinate information collection, analysis, and recording/storage of information within the programme unit. Develop the advocacy strategies of the programme using this information and analysis. Coordinate preparation of information materials in the programme and submission of articles to the NGO Forum magazine. 6. Government and donor liaison: Liaise with technical-level officials from the government and from donor organizations assisting the government with regard to the project’s advocacy agenda, in close consultation with the relevant project officer. Assist the Executive Director in liaising with high-level officials. 7. Financial management: Examine and approve requests for advancing or disbursing programme funds in a timely manner, in accordance with NGO Forum financial regulations and with proper regard for the efficient and responsible use of donor funds. Refer requests outside of the programme budget to the Deputy Executive Director for decision, and draft budget amendments accordingly. 8. Contracting of consulting services: Draft terms of reference and contracts for consulting services needed by the programme, for the Deputy/Executive Director’s signature. Consultant fees and conditions shall be negotiated by the Deputy/Executive Director. 9. Official correspondence and representation: Draft correspondence and documentation related to the programme’s advocacy agenda, for the Executive Director’s signature. Brief the Executive Director on important development within the programme’s agenda requiring representation. Represent the programme to the media, as and where authorized and in accordance with current NGO Forum policy. 10. Inter-Programme Coordination and Decision-Making: Participate in regular Coordination Committee meetings and contribute to decision-making affecting inter- programme coordination, management of the NGO Forum, and the attainment of the NGO Forum’s goal. 11. Reporting: Contribute to and carefully edit the monthly, semi-annual and annual reports drafted by the project officers, in order to provide reports of a high standard in line with agreed content requirements and formats. Bring to the Deputy Executive Director’s attention any problems requiring further discussion. 12. Planning and budgeting: In consultation with the relevant Project Officers, prepare amendments to the Action Plan and budget, at least twice a year or more often if required, in order to achieve the intended project outputs. When required, lead the process of drafting the next Action Plan, in order to achieve a plan of high quality in line with NGO Forum objectives. 13. Project responsibilities: In cases where the Programme Coordinator is required to also facilitate a project within the programme, or in the absence of the Project Officer, the Programme Coordinator will fulfill the tasks normally associated with the position of Project Officer, including network building; facilitation of meetings, workshops and training; information collection/analysis; government and donor liaison; travel; financial management; official correspondence and representation; staff teamwork; reporting; and planning and budgeting for the specific project. The Programme Coordinator is currently responsible to fulfill project officer duties for the Mekong Community Rights Project. 14. Other duties: Assist the Deputy/Executive Director with other tasks as required. Acknowledgement of Job Description Date Assigned to this Position: ___________ Date of Next Appraisal: _____________ Measures of performance: Tasks as described in the job description above in conjunction with the project’s current Action Plan. Name: _________________________ Signature__________________ Date__________ (Staff Member) Name_________________________ Signature__________________ Date__________ (Executive Director) Essential requirements of the position • Cambodian national. • Masters degree with at least 3 years relevant experience, or Bachelor’s degree with at least 5 years relevant experience, related to environment issues. • Excellent knowledge of development issues related to environment. • Strong commitment to the advocacy objectives of the project. • Strong supervisory and project management skills. • Excellent written and spoken Khmer and English. • Good verbal communication, presentation and networking skills. • Familiar with the work of NGOs. • Good understanding of the different impacts of development on women and men. • Good research skills and academic ability. Female applicants will be given special consideration.