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Final ToRs for Kenya Climate Cha

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					                                                                      Final Draft 19th December 2008



                                           TERMS OF REFERENCE FOR THE

                                 CLIMATE CHANGE COODINATION GROUP for

co-ordination of donor support to the Government of Kenya on Climate Change Activities

       1. The group will be known as the Climate Change Coordination Group (CCCG) and will act as
          a formal sector group under KJAS

       2. The Coordination Group will move donor support towards a more aligned, coordinated and
          harmonised approach to support efforts in addressing Climate Change in Kenya.

            Background


       3. Kenya is highly vulnerable to extreme weather events. The 1997-98 floods followed by the
          1998-2000 drought cost the Kenyan economy US $4.8 billion or 14% of GDP. Weather
          shocks of this magnitude severely challenge the capacity of the government and of the
          private sector to maintain economic growth. And at the household level, weather shocks
          are equally devastating. In 2006, nearly 3.5 million Kenyans required food aid and other
          humanitarian assistance following poor rains. Livestock losses of up to 70% were reported
          in the arid and semi-arid lands. Climate change is therefore not just an environment issue
          but one affecting the foundation of human and economic development.1

       4. The Climate Change Coordination Group was created following the realization that there is
          need to address the cross cutting nature of climate change and support effective technical
          and financial assistance to this arena. Interventions that contribute to adaptation to climate
          change and take advantage of opportunities of mitigation measures should be
          interconnected in order to be able to deliver results. Such interventions can, among others,
          relate to reduction of land degradation and deforestation, energy efficiency, water resource
          management, and disaster risk reduction. Actors within these interventions span from
          government institutions such as the Prime Minister’s Office, Ministries of Environment,
          Agriculture, Energy, Trade and Industrialization and their respective state corporations, to
          involvement of the private sector, national and international research institutions, civil
          society and development partners. It is therefore recognised that being more harmonized
          and aligned (working more effectively together) with Government will lead to greater
          efficiency of future climate change investments for development partners.


       5. Investment in climate change adaptation and mitigation measures has the potential of
          reducing risks but also of creating various economic opportunities in Kenya by promoting
          sustainable growth and poverty reduction in the country. The Government’s commitment to
          Climate Change adaptation has been emphasised by inclusion of various issues in Vision
          2030 and this has already resulted in increased political attention to the issue. In addition,
          Climate Change adaptation and mitigation initiatives are also strongly anchored in the draft
          National Environment Policy.




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    Kenya Joint Assistance Strategy 2007-2012 p.16
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                                                                                            Final Draft 19th December 2008



     6. A number of development partners are supporting or considering support to Climate
        Change adaptation initiatives. The considerations range from support to MEMR, NEMA and
        other strategic government institutions, to research institutions and CSOs on capacity
        building initiatives and creating awareness on various issues and opportunities on climate
        change, support to Kenya’s participation in international meetings on climate change such
        as Conference of Parties, adaptation and reduction of vulnerability to drought projects,
        support for the implementation of CDM projects, support to the MEMR and NEMA on
        development of the national climate change strategy and national adaptation plan of action
        (NAPAs) etc. In addition, several donor’s (e.g. UK and Denmark) are considering options to
        mainstream climate change issues in development programmes and projects through
        climate change screening of their existing and future programme and project portfolio.


Purpose and Objectives

     7. The purpose of the Climate Change Coordination Group is to promote alignment ,
        harmonisation and coordination of donor activities for supporting national institutional
        capacities in relation to addressing various concerns with regard to Climate Change e.g. the
        development of the national Climate Change Strategy and National Adaptation Plan of
        Action (NAPA).

     8. The objectives of the group are to


                Support and encourage strong government-led donor co-ordination on support to
                 MEMR, NEMA and other strategic government institutions working to integrate
                 climate change responses into national development processes;
                Promote dialogue on and support to strategic issues with regard to Climate Change;
                Coordinate support to the development and implementation of the national Climate
                 Change Strategy and National Adaptation Plan with the government, private sector
                 and civil society;
                Ensure that donor support to MEMR, NEMA and relevant strategic government
                 institutions working on climate change responses is provided in a predictable,
                 harmonised and aligned manner2.


Composition/Membership

     9. Membership:
        The initial transitional membership will include:

                a) Government of Kenya Representatives3 - Representatives from the MEMR and other
                   relevant strategic Ministries. Participation should be coordinated with the functions
                   and representation within the internal GoK National Climate Change Activities
                   Coordination Committee (NCCACC).


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   Aligned with Government Strategy and the Rome / Paris Declarations on Aid Effectiveness
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  The challenge for the government is to ensure that climate change is not seen as just an environmental problem, but as an issue
cutting to the very heart of economic and social development with profound impact on the activities for all the key ministries ranging from
health and agriculture to energy water resources and irrigation, transport and public works.
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                                                                 Final Draft 19th December 2008



           b) Development Partners interested in supporting capacity building of the MEMR and
              NEMA or other strategic government institutions on climate change interventions
              such as development of the national climate change strategy, and development of
              the national adaptation action plan, CDM Projects, establishment of Voluntary
              Carbon Markets etc. Development partner representatives should be authorised
              agents of the organizations they represent.

The Group will after a transitional period of 6 months consider opening up Membership to the
following potential partners:

             a) Research Institutions: Up to 3 research institutions based in Kenya working on
                relevant issues pertaining to climate change.

             b) Private Sector: Up to 3 representatives of the private sector preferably
                represented through umbrella organizations/associations.


             c) Civil Society Organizations: Up to 4 representatives from CSO/IGOs strategically
                working in capacity building efforts on climate change responses, with
                communities or the government institutions.

Participation on an ad hoc basis of various experts to inform the Group on various technical issues
is permitted, but should receive prior approval from the co-chairs. The experts may be called upon
in their individual capacity or as representatives from organisations/institutions.

Any member may bring other representatives or guests as observers to meetings, but their
participation should be agreed with the co-chairs.

Leadership and Chairing

   10. The Group will be led by:

           a) As Chair, a representative from a government ministry, with an alternate Chair
              selected from amongst the other Government Ministries.

           b) As Co-chair, a representative from the development partners selected by the
              development partners represented in the Group. The Co-Chair will hold the position
              for a period of 1 year after which the same will be rotated amongst the
              development partners.

   11. The chairing of meetings will be undertaken by the GoK chair and the donor co-chair.
       Together the chairs will be responsible for:-

            Arranging meetings of the Group on a quarterly basis, including preparation of
             agendas and agreeing on papers for meetings in consultation with other members
            Sharing information/reports and other relevant documents of wider interest to the
             Group as necessary
            Informing the Group of important news and events
            Seeking and summarizing the views of Group members

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                                                                                         Final Draft 19th December 2008



                Establishing and disbanding working groups as appropriate in agreement with
                 members
                Arrange presentations of appropriate reports and updates to relevant HAC Sector
                 Groups and to the Harmonisation, Alignment and Coordination (HAC) meetings, and
                 respond to requests for information
                Meeting regularly with relevant stakeholders to plan and discuss tasks related to the
                 ToRs and division of labour amongst the Group.
                Ensuring that meetings are chaired to time4 and are outcome oriented.
                The Chairs will normally be expected to arrange for any secretarial support required
                 for the effective administration of the CCCG.

               The Secretariat for the group will be hosted by the Government Lead Chair with
               support from the development partner co-chair and will :

                Maintain an accurate list of group members and contacts
                Prepare and circulate an agenda and appropriate papers for meetings at least one
                 week prior to agreed meeting dates
                Prepare and circulate Meeting minutes no later than 2 weeks after Meetings are
                 held.
                Prepare and update a Climate Change webpage hosted on the HAC web site
                 disseminating information on the activities of the group, minutes, relevant Climate
                 Change activities, documentation etc.

Frequency and venue of meetings

     12. Meetings shall be held at least once per quarter or as the need arises. (Development
        Partners may meet informally between these meetings).


Scope of the Work

     13. The Climate Change Coordination Group will deal with all matters related to donor support
         geared towards climate change adaptation and mitigation activities in the MEMR, NEMA
         and strategic government institutions. It will work with Government to align donor support
         behind agreed Government strategies, in a harmonised and coordinated way.
         Development Partners will specifically work towards meeting the code of conduct set out in
         Annex 1. It will also:


                Support the Government and in particular the MEMR, NEMA and other strategic
                 government institutions in further development of the national climate change
                 strategy, national adaptation action plan and integration of climate change
                 responses into national development strategies and processes;

                Support to the MEMR, NEMA and strategic government institutions in planning and
                 co-ordination, operational and capacity development strategies responding to
                 climate change adaptation and mitigation activities;


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 If Chairs do not appear on time, a substitute Chair will be selected after 15 minutes from amongst the members, so that the meeting
can proceed.
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                                                                 Final Draft 19th December 2008



          Reach out to other sector groups to encourage and support these sectors to
           address the issues of adaptation and mitigation to climate change in their support
           activities.

          Encourage Development Partners and the Government to share information about
           existing and new projects, or programme plans, activities, technical studies and
           reviews relating to climate change activities and to increase alignment and
           harmonisation;


          Support and co-ordinate activities with wider GoK policy processes, including the
           ministerial environment public expenditure review (MPER), related budget
           discussions (MTEF), annual reports on progress of the development and
           implementation of the national strategic plan on Climate Change;

          Promote donor representation in different fora relating to the climate change,
           including with other key Ministries such as the Ministry of State for Planning and
           National Development and Vision 2030, Office of the Prime Minister; Ministry of
           Energy etc.


          Report to the HAC Donor Coordination Group or other Sector groups with regard to
           climate change issues, as well as any important and strategic issues arising from
           meetings.

          Share minutes of meetings and information of interest/decisions taken, with other
           relevant Government bodies or GoK / Donor Groups (e.g. DCG and HAC) including
           submitting reports to the DCG and HAC


          Participate in reviewing with the Government, proposed development partner-
           supported technical assistance.


          Maintain an inventory of technical assistance or capacity building support provided
           to the Government.



Working Groups

  14. Working Groups will be convened as necessary by the Climate Change Coordination Group
      for specific purposes with agreed TOR, roles, responsibilities and tasks. They will usually be
      time bound, although some may continuous. The working group will have a contact point
      who will update on progress to the Climate Change Coordination Group. The Working
      Group will also ensure close dialogue with the NCCACC in undertaking its responsibilities
      and tasks.




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                                                                        Final Draft 19th December 2008



Annex 1 : Code of Conduct for Climate Change Coordination Group



Developing environmental management and governance capacity will depend on a co-ordinated approach by
many different groups and organisations in a diverse and complex sector. Co-ordination and consistent
strategies are needed between different government departments and such strategies should underlie
engagement between government and Development Partners. In recognition of this, and to start a process
for co-ordinated effort, members of the Climate Change Coordination Group share the view that all
reasonable steps should be taken to implement the following:



   1. Ensure information on all relevant interventions with MEMR, NEMA and other strategic government
      institutions ( including consultancies, new initiatives, requests for assistance by government, project
      appraisals, implementation and progress reports, technical assistance reports and evaluations) have
      been made available to government and other Development Partners


   2. Adhere to agreed nationally agreed rates regarding remuneration for civil service employees for
      workshops and new positions.


   3. Ensure that donor funded Technical Assistance to Government:

   a) Is driven by government priorities and absorption capacity
   b) Reports primarily to government managers
   c) Supports government institutional capacity by focussing on skills transfer to civil servants in priority
      functions
   d) Is not restricted to supporting individual donor projects or programmes and encourages
      harmonisation of donor support
   e) Ensures that expatriate assistance (when required) is complementary to and develops national
      expertise
   f) Actively encourages national consensus building processes and supports local co-ordination
      mechanisms (to encourage government ownership and to minimise the time spent by Government
      officials on donor co-ordination). To this end the Development Partners agree to:

             i.   Establish joint finance mechanisms for specific components of support
            ii.   Work towards joint appraisal missions, monitoring, joint reporting , joint auditing,
                  monitoring procedures and processes following where possible the GoK fiscal year and
                  procedures where appropriate
           iii.   Where possible and appropriate use government financial systems for financial support
           iv.    Work through existing structures in order to support GOK organisation capacity and
                  policies. (The Development Partners agree to use the HAC Donor Co-ordination Group,
                  when possible, as the governing body for all donor projects so as to minimise time spent
                  in donor interaction by government)
            v.    In consultation with Government, schedule missions to fit the Government’s timetable and
                  be at a level that is manageable for Government
           vi.    Ensure integration of cross cutting issues such as gender, HIV/AIDs and excluded groups
                  (e.g. Orphaned and Vulnerable Children) into donor supported programmes.




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