Instructions for Uploading Points and Photos for Linking by mikelbyington


									  Instructions for Uploading Points and
            Photos for Linking
Uploading GPS points requires the following:

• At each site or transect note stop, “mark” a GPS waypoint, label it
  using the 3 digit transect number and 2 digit stop number or your
  chosen numbering scheme (Example: 00601).

• Using MN-DNR Garmin application, save the points to a .txt file
  (Example: 06FG.txt) to appropriate survey area folder on your
  system (Example: C:\pedon\gps_upload). See “Using MN-DNR
  Garmin” for expanded instructions.

• You do not need to be concerned with uploading duplicate points.
  The database will only upload points from the .txt file that do not
  already exist as records in the database.
              Using MN-DNR Garmin
•       Use the MN DNR Garmin stand alone application to upload waypoints
        and save them as a .txt file.
    –         If you don’t have the MN DNR Garmin application, you can obtain the most
              recent version from:
    –         Plug GPS in to the serial port of computer.
    –         Turn GPS on.
    –         Open MN DNR Garmin application.
    –         Navigate to Waypoint >> Waypoint Properties
          •      On the projection tab set projection using the drop down list (Example:
          •      On the waypoint tab, REMOVE the check marks from all BUT the following fields:
                 type, ident, lat, long, y_proj, x_proj, comment, altitude.
    –         Navigate to Waypoint >> Download
          •      Records from GPS should appear in the dialog window.
                 –   Once records are as you want them to appear (you can remove unwanted records, rename
                     records, etc.) navigate to File >> Save To >> File and save as .txt file
                             Linking Photos
Start the Pedon PC
           Select Forms >> Drill Down Analysis form on the forms menu

Once the Analysis form is open click on the launch GPS form button to open the GPS
   import form.

Browse to the location of the text file your points that you just created using DNR Garmin.
     Notice that the records from the text file are loaded and show up in the table within the
     form. Similar to DNR Garmin, you can delete or change any records that you want to
     before they are imported to the database. Select the proper settings for the remaining
     fields on the form.
If your initials do not show up in the dropdown list for describer you will need to add them
     to the custom choice lists by going to Setup on the main menu >> Customize Choice
     Lists >> Edit Choice Lists. Once the form opens click on the plus next to the
     soil_survey_personnel domain and either overwrite an existing record of initials and
     name or create a new record at the bottom of the table.

The import process will take the 4 to 6 digit number logged in your GPS unit and will build
   the user site id based on your entries to the fields on the form. For example, I selected
   my user site id format as Date, Survey Area, Garmin Ident Field. The date is “07”, the
   survey area is “MT645” and the point number in my GPS is 1001, so the user site id in
   the database will be 07MT6451001.
    Instructions for Uploading Points and
              Photos for Linking
Date-matching Photos to GPS points in the Pedon PC requires the following:

•   That you synchronize the date/time on your camera with the date/time that your Garmin GPSmap
    76 receives from the satellites, the format of the camera date is not important for this to work).
     –   Remember: Each time you change the batteries in your camera you will need to check and re-
         synchronize the time.

•   Try to take any photo documentation within minutes of marking a GPS waypoint. Photos will be
    matched to the nearest site or transect stop by date/time based on a time window that you specify
    (5 minutes, 15 minutes, etc.)

•   Copy photos directly from camera to common location on S drive. You are responsible for
    maintaining your original full resolution photos locally.
     –   Important : Do not use a 3rd party application (such as Cammedia, etc) to move, rename, rotate, or
         otherwise modify the photos until they are linked to stops.

•   In order to avoid cross-linking of photos when the pedon.mdb file is in a shared location, it is
    recommended that you set up a file structure that will not allow this to happen (See File Structure

•   Recommended: Picture Quality should be set to “Best” and Picture Resolution to “High” on your
        File Structure for Storing Photos
Create a folder and label it with the year and then create a named
   folder each project member within it at a common location on the
   shared drive. (see below)

•   Plug in your camera and copy your photos directly from your camera into
    the folder with your name on it.
                          Linking Photos
Start the Pedon PC
          Select Forms >> Analyze Point Data on the forms menu

Once the Analysis form is open create and save a filter that pulls only records
  you have added to the database for that year by uploading your GPS points.

To do this go to the shortcut drop down in the upper left of the form and select
    the field Describer, then go down into the PickList and click on your initials.
    Notice the filter moves into the filter box
           (pedon.descname = 'JMS')
If you want to further reduce your selected set to only those points with your
    initials and user site ids that have the year 07 in them then add the following:
         (pedon.descname = 'JMS') AND (site.usiteid LIKE '07*')
   You can copy and paste this filter into the box and then change the initials.

Now save this filter (Example: JMS_2007 points) and use it to filter to your points
  each time you wish to link photos to your points. Each project member
  should create a similar filter and save it.
                             Linking Photos
Now click on the Open Photo Manager button

Go to the drop down in the upper left hand corner of the form and select Selected Sites –
   Drill Down Analysis Form to load the filtered set from the analysis form.

Go over to the dropdown on the upper right hand corner of the form and check that only
   your sites were loaded and appear in the list of site observations.

Browse to the folder with your name on it where you have stored your photos.

Now go to the drop down in the upper left hand corner of the form and select Directory
   (Link by Nearest Date-Match). This will start the date matching of photos in the
   specified directory location to the site records in your filtered set from the analysis form.

A prompt will confirm what you are about to do, click yes if you are ready to create the
    photo link records.
                        Linking Photos
A message will appear that tells you the date match tolerance (time
   window) that you are using to link the photos, how many sites had
   new links created for them, how many sites already had links, and the
   number of photos that remain unlinked. Click OK to all of these, then
   click Yes to show all photo categories.

Photos will be loaded on the left side of the form. Click on the Site
  Observation dropdown list and select a user site id to view the photos
  that are linked to that site on the right hand side of the form.

Click on an image on the left or right sides of the form and it will load into
   the center frame. You can change the photo category of a photo to
   further describe what the subject of the photo is and you can enter a
   short caption (20 character limit).

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