Burundi AMP Brief - Feb 09_ENGL by pengtt


									AMP Burundi
In Brief

The implementation of the Aid Management Platform (AMP)
in Burundi began in March 2008, following a Technical
Assessment in May/June 2007 and a pilot mission in
September 2007. AMP was installed in the Permanent
Secretariat of the Comité National de Coordination des Aides
(SP/CNCA), or Aid Coordination Unit, under the 2nd Vice-
Presidency. The main objectives of AMP Burundi are to help
the country coordinate and produce aggregate reports on
external aid, raise new financing, and monitor the alignment
of aid with Burundi’s first PRSP and with the Strategic
Framework for Peacebuilding.

As the CNCA is a new institution—with most staff hired in
April 2008—AMP has been implemented in parallel with setting up the institution, and an
incremental approach has been necessary. A total of 12 users from the CNCA and from different
ministries (Planning, Finance, and Foreign Affairs), were trained and certified as Advanced Users
in April 2008. In addition, Development Gateway is helping the CNCA (both financially and
technically) to build its IT infrastructure. The main challenge for the Government is now to
collect complete and accurate data to populate AMP, and to create linkages with other IT systems
such as the Sygefi, and the system for the Public Investments Programme (PIP) (Ministry of

Aid Effectiveness Agenda
As a post-conflict country, Burundi is just beginning to build aid coordination processes and work
toward Paris Declaration objectives. There were some initial delays in the setting up of donor
coordination mechanisms and the donor coordination group was put in place only recently.
However, donors are playing a key role in populating AMP with off-budget activities, and are
able to view all the data entered and managed by government for each of the projects they fund.

Key Characteristics
    •      Institutional setup. Unlike in other countries, AMP is not installed in a Ministry, but in a
           newly created institution placed under the 2nd Vice-Presidency. The purpose of AMP
           Burundi is thus general monitoring of aid flows, planning and strategy, rather than daily
           aid management.
    •      Starting from scratch. Development Gateway directly assisted the government in
           assembly of basic infrastructure (network, server, Internet access). The new staff hired in
           April 2008 were trained in AMP upon arrival.
    •      Importance of sustainability. Due to human capacity issues in the Aid Coordination Unit,
           this implementation demonstrates the value of Development Gateway’s emphasis on
           providing progressive training to current and future government staff.

    •      Government Ownership. The SP/CNCA is the host institution and counterpart.

                                                                                         February 2009
AMP Burundi
In Brief

    •      Funding Partners. The Swiss Agency for Development and Cooperation (SDC) is
           funding the implementation, and GTZ is financing the sustainability package and the IT

Capacity Building and Sustainability
    •      Technical infrastructure. It has been necessary to invest significant time resolving issues
           related to IT infrastructure, such as web access, network, server, and workstation
           readiness. AMP is now installed on the Government server and network, and is also
           available over the Internet with restricted access.
    •      Data collection process. As in most post-conflict countries, the government had
           incomplete information on many projects funded by external aid. Many projects are
           implemented through parallel structures, with little or no involvement from government
           institutions. For these reasons, the Government has requested that development partners
           input data on their activities directly into AMP.
    •      Training. Development Gateway has provided AMP training for more than 20
           government staff and about 10 donor agency focal points.

Next Steps
    •      Completion of data entry. The top priority is to complete the process of populating AMP
           with data on official development activities. Government and donors are working
           together to collect and validate this information.
    •      Ministry Access. Ministries will be able view all the data entered and managed by the
           Aid Coordination Unit, and will also be requested to enter data related to project
    •      Linkage. The SP/CNCA, with the assistance of Development Gateway, will prepare
           Terms of Reference for a study to propose linkages with the different IT systems that will
           be used in Burundi.

May 2007                   AMP Technical Assessment in Bujumbura
Oct. 2007                  AMP Burundi pilot completed
Mar. 2008                  AMP implementation begun
Apr. 2008                  Training of new government staff
May 2008                   Data collection process started
Oct. 2008                  Donor focal points trained on AMP access and use; Development Gateway helps
                           the Government to create donor workspaces in AMP
Dec. 2008                  Government of Burundi representatives participated in the
                           AMP Africa Regional Knowledge Sharing Workshop

                                                                                        February 2009
AMP Burundi
In Brief

Monitoring Framework
All respondents to an initial AMP user baseline survey reported that their agency/department’s
management of aid information is “weak” or “needs improvement.” Most also reported that it
would take them more than one day of work to determine how much funding donors had
disbursed to Burundi in the previous year. These responses underscore the need for AMP.
Progress on these and other key indicators will be monitored through regular follow-up surveys
during the sustainability period, as well as through qualitative process analyses.

Funding provided by the Swiss Agency for Development and Cooperation and GTZ

           For more information on Development Gateway and the Aid Management Platform,
                              please visit amp.developmentgateway.org.

                                                                                   February 2009

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