AKSAS Handy Guide - Cover by wls73800

VIEWS: 7 PAGES: 2

									                               AKSAS HANDY GUIDE

PREPARED BY
DIVISION OF FINANCE
DEPARTMENT OF ADMINISTRATION
REVISED JUNE 2010
                                                                                  TABLE OF CONTENTS

COVER PAGE AND TABLE OF CONTENTS

BUDGETS
   Authorized Budget Types                                                                         REVENUES - Continued
   Original (ORG) ......................................................................... 1         Accounts Receivable Transactions
   Supplemental (SUP) ................................................................ 1              Definition .................................................................................. 18
   Revised Program (RPG) .......................................................... 1                 Accounts Receivable & RSAs .................................................. 18
   Authorized Budget Transaction Codes ............................... 2                              Accounts .................................................................................. 18
   Authorized Budget Transactions                                                                     Add Accounts Receivable (RC) Open Item ............................. 19
   Add an Authorization................................................................ 5             Record Financial Data in an RC Open Item ............................ 19
   Change an Authorization ......................................................... 5                Record Cash Received ............................................................ 19
   Restrictions/Deferrals .............................................................. 7            Deferred Revenues
                                                                                                      Definition .................................................................................. 21
EXPENDITURES                                                                                          Procedures............................................................................... 21
   Warrant Request Transactions                                                                       Prior Year Deferral ................................................................... 22
   General Warrant - Expenditure................................................ 8                    Subsequent Year Reversal ...................................................... 22
   Field Warrant ........................................................................... 8        Monies in Transit Transactions
   Handwrite ................................................................................. 8      Definition .................................................................................. 23
   Prepayment.............................................................................. 9         Procedures............................................................................... 23
   Credit Memo ............................................................................ 9         Record Monies in Transit ......................................................... 24
   AutoPay……………………………………………………………..10                                                                 Subsequent Year Reversal ...................................................... 24
   Wire Transfer Transactions
   Wire Transfer ........................................................................... 12    POINTS TO PONDER
   Encumbered Expenditure Transactions                                                                AKSAS Reporting .................................................................... 25
   Add Encumbered Expenditure ................................................. 13                    Open Item Numbers ................................................................ 25
   Change Encumbered Expenditure........................................... 13                        How Transactions Roll From June 30 to July 1 ....................... 25
                                                                                                      Enter Financial Transactions for July 1 .................................... 25
AGENCY JOURNAL ENTRIES                                                                                Enter Original Budgets in June for the Next Fiscal Year ......... 25
   Agency Journal Entry Transactions                                                                  Enter Agency Receipts During the Reappropriation Period ..... 26
   Adjust Expenditure or Revenue ............................................... 14                   How Payroll Posts in AKSAS ................................................... 26
   Interagency Transfer & RSA .................................................... 15
   Prepayment.............................................................................. 15     FINANCIAL TRANSACTIONS
                                                                                                      Processing Sequence .............................................................. 27
REVENUES                                                                                              Description ............................................................................... 36
   Agency Receipt Transactions
   Unrestricted Receipt ................................................................ 16        STRUCTURAL TRANSACTIONS
   Restricted Receipt ................................................................... 16          Processing Sequence .............................................................. 63
   Abatement ............................................................................... 17       Description ............................................................................... 67

								
To top