Instructions for Submitting Southern SARE Reports: Professional Development Projects SARE’s electronic reporting system shortens the time from the submission of your project report to posting this information on our web site. When filing an annual report, only this online report is needed. When filing a final report, two print copies of your report and any additional material, such as publications, photos, etc., must be sent to the Southern SARE office. Mail to: David Redhage, Kerr Center, P.O. Box 588, Hwy. 271 South, Poteau, OK 74953 The easiest way to submit your report is to first create the document in any word processing program. If you are submitting an annual report there will be four sections, Summary, Objectives/Performance Targets, Accomplishments/Milestones, and Impacts and Contributions/Outcomes. You do not need to include these titles in your document as the reporting system will add them. For final re ports the sections are Summary, Introduction, Objectives/Performance Targets, Methods, Outcomes and Impacts, and Accomplishments, Potential Contributions, Publications/Outreach and Future Recommendations. If you do not have information to report for any section just leave that section blank. For details about what to write in those sections see the documents: Annual Report Details or Final Report Details. Type the text of your report but do not indent any paragraphs or use any underlining, bolding, italicizing or special characters in the text. If you have subheadings separate them from the paragraph above with two line spacings. If you have bulleted or numbered lists you will need to remove the formatting elements and follow the instructions within the reporting system. When you are ready to submit your report electronically you will need to go to www.sare.org/reporting/report_editor.asp The first screen that you will see is the login page. Type in your project number and cooperative agreement. You can get those numbers from David Redhage at email@example.com If at any point you are having trouble click on HELP! in the upper right part of the screen for additional information. The following detailed instructions were written when we first started using the online reporting system. By now most people are accustomed to online forms and may not need the instructions. The instructions may even slow you down. Once you click on the Log In button this will take you to the Project Overview page. Fill in the boxes and then click on Save General Information. If you s ubmitted an annual report last year you can bypass the top half of the Project Overvie w screen, unless you need to make changes to the participant list, and go directly to the Reports section. Next click on the Create Participant button. Fill in all the information and click on the Save Participant button. If you have more than one participant click on the Create Participant button and follow the same steps as above until you are finished. If you are submitting an annual report, click on the Create/Edit Annual Report button. Fill in the Start and End dates, click on the Objectives/Performance Targets button, and then click on the Edit Selected Section button. You should now be on the Edit Objectives page, click on Ne w Paragraph button and this will take you to the Edit Paragraph page. There are two ways to enter text: copy and paste from a document or enter text directly. If you have created your report using a word processor as suggested above, you should not use the paragraph header box. To copy and paste the Objectives/Performance Targets section of your report first delete the entire contents of the text box, ‘Insert Text Here: … ‘. Now copy the text of the Objectives section in your document and paste it into the text box. To enter text directly, delete the contents of the text box, ‘Insert Text Here: … ‘ and start typing. The text box will automatically wrap lines as you type, like a word processor, so there's no need to press enter at the end of a line. For styles that add line-by-line formatting, such as a bulleted or numbered list, press enter twice to add a blank line between items. You'll see the list formatting reflected in the section listing when you save the paragraph and return to the section editor. When you are finished, click on the Save button. You should now be at the Edit Objectives page. You can now edit, add or delete a paragraph. If you are finished with the Objectives section click on the Back to Report button. Repeat the same steps as above for the Accomplishments and Impacts sections. When you have finished adding text to your report click on the Back to Report button. You can now see the entire contents of your report by clicking on View Report at the top of the page. Please click on the Submit Changes button at the bottom of the page to send your report to the regional office. If you are submitting a final report on the Project Overview page click on the Create/Edit Final Report button and follow the same instructions for submitting an annual report. If you have any problems with the online report form, call Kim Kroll at (301) 504- 5199.