Instructions for a General Indemnity Agreement
A General Indemnity Agreement should be utilized whenever a Principal requires multiple bond
obligations. Taking a GIA eliminates the need for numerous individual applications. Below are
instructions on completing Hartford’s GIA:
Only corporate officers are authorized to execute the GIA on behalf of the Corporation. All
corporate signatures must be attested by a corporate officer, preferably the corporate secretary.
All other signatures must be attested by a person not a party to the instrument (Spouses cannot
witness/attest each other’s signatures).
All signatures on the GIA must be executed before a notary public and a jurat (notary
acknowledgement form, if applicable … see below for CA) must be attached to the document,
which meets standard rules, regulations and laws in the state in which the GIA is executed.
Standard form jurates are included with the GIA Forms. However, if a state requires a specific
form, replace the standard form with the required form. If the GIA form requires the signatures
to be witnessed, the signature should be obtained, but failure to do so will not invalidate the
NOTE: In California, the notary public must use a California All-Purpose
Acknowledge ment. Do not notarize signatures using the standard acknowledgements
printed on the GIA.
All indemnitors must initial each page. Corporate seals are less prevalent. If the indemnitor
represents that its organizational documents do not req uire a seal on written documents, that fact
should be confirmed in writing either on the GIA itself or on an attached document.
All signatures and other information (i.e. date) on the GIA must be legible. Names should be
printed below the signature. Also, Federal I.D. or SSN#’s should be indicated.
The GIA must be free of erasures, corrections, or strikeovers. No alteration of the GIA language
is permitted without specific approval from your Bond Team.
All pages of the GIA must be submitted to The Hartford even if no signatures are present on the
Only the ORIGINAL document will be accepted. No fax or copies will be allowed.
Corporate Resolutions are strongly recommended when more than one corporation is executing
the GIA to provide indemnity on behalf of another.
Publicly traded companies often have standing resolutions permitting certain individuals to
execute documents on behalf of the related entity. These standing resolutions are acceptable
documentation of a signators authority. Exceptions to obtaining a corporate resolution must be
approved by your BOND TEAM.
DATES ON THE GIA:
The date of the agreement must be filled in and should be completed BEFORE providing the
agreement to the principal and indemnitors for signature. If possible, the principals and
indemnitors should execute the agreement on the same date, but the agreement will not be
invalid if executed on different days. However, the date of the notary acknowledgement must
match the date of the signature. The agreement should not be backdated, as by its terms, the
agreement applies to bonds executed prior to the date of the agreement.
CONFIRMATION OF INDEMNITY:
Upon receipt of the GIA, your Hartford Branch Office or Bond Underwriting Center will
immediately send a letter to each indemnitor signatory to the agreement confirming
receipt of the GIA.