APPLICATION PACK SIMULATION SUITE TECHNICIAN & TRAINING CO-ORDINATOR LonDEC (LONDON DENTAL EDUCATION CENTRE) DENTAL INSTITUTE REF. NO.: G6/NYL/308/10-HH Contents 1. Explanatory notes, including application procedure 2. Further particulars, including: a. information about the King‟s College London b. job description and person specification c. summary of the terms and conditions of service 3. Application form 4. Equal opportunities monitoring form EXPLANATORY NOTES – please read carefully before completing the application form Thank you for your enquiry regarding a post at King‟s College London. Enclosed is an application form and a set of further particulars for this post. These comprise: a job description and person specification; general information about the College, School and Department, as well as the main terms and conditions of the post. Application procedure Should you wish to apply for this position, please send a completed application form (You may include a CV as well, but not in place of the application form) to email: email@example.com Applications should be made electronically in Word or PDF format. Please include a completed Equal Opportunities form with your application (available on our website: http://www.kcl.ac.uk/content/1/c4/22/08/equalopps.doc) Please ensure you quote reference number G6/NYL/308/10-HH on all correspondence. Informal enquiries should be made to Mr Bill Sharpling, Director LonDEC at firstname.lastname@example.org or 020 7848 4570. Closing date: 31st August 2010 Please advise your referees that they may be contacted and asked to provide a reference at short notice. Equal opportunities King‟s College London is committed to promoting and developing equality of opportunity in all areas of its work. In order to achieve this aim, the College will seek to: ensure that prospective and current students, job applicants and members of staff are treated solely on the basis of their merits, abilities and potential without any unjustified discrimination on grounds of age, sex, disability, family circumstances, race, colour, nationality, citizenship, ethnic origin, social and economic status, religious belief, sexual orientation, marital status or other irrelevant distinction; promote good relations between individuals from different groups; recognise and develop the diversity of skills and talent within both its current and potential staff and student body; foster a culture based on trust and mutual respect; undertake a programme of action to make equality policies effective; monitor progress towards achieving equality of opportunity on a regular basis; communicate to staff, students, associates and others the promotion of equal opportunities and College procedures to sustain it. Applicants with disabilities King‟s College London is keen to increase the number of disabled people it employs. We therefore encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please contact the Human Resources Advisor responsible for the administration of the post. Travel expenses The College normally reimburses reasonable travel costs to and from interview within the United Kingdom. Reasonable travel costs include travelling by second class rail, underground and bus. Regrettably, only limited contribution to travel costs for applicants from outside the UK may be available. Please contact the Human Resource Services Department before making your reservation Response We very much regret that due to limited resources and the large number of applications we currently receive, we are only able to inform short listed candidates of the outcome of their application. If you do not hear from us within four weeks of the closing date, please assume that you have been unsuccessful on this occasion. We would like to assure you, however, that every application we receive is considered in detail and a shortlist only drawn up after careful reference to a detailed person specification. If therefore, your application is not successful, we hope that you will not be discouraged and will still apply for other suitable vacancies at King‟s College London as and when they are advertised. Thank you for your interest in King‟s College London. FURTHER PARTICULARS The College King's College London is one of the top 25 universities in the world (Times Higher Education 2009) and the fourth oldest in England. A research-led university based in the heart of London, King's has nearly 23,000 students (of whom more than 8,600 are graduate students) from nearly 140 countries, and some 5,500 employees. King's is in the second phase of a £1 billion redevelopment programme which is transforming its estate. King's has an outstanding reputation for providing world-class teaching and cutting-edge research. In the 2008 Research Assessment Exercise for British universities, 23 departments were ranked in the top quartile of British universities; over half of our academic staff work in departments that are in the top 10 per cent in the UK in their field and can thus be classed as world leading. The College is in the top seven UK universities for research earnings and has an overall annual income of nearly £450 million. There are nine Schools of Study: Arts & Humanities Biomedical & Health Sciences Dental Institute Institute of Psychiatry Law Medicine Nursing & Midwifery Physical Sciences & Engineering Social Science & Public Policy King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar. It is the largest centre for the education of healthcare professionals in Europe; no university has more Medical Research Council Centres. King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org. King’s College London Dental Institute The College‟s Dental Institute, based at Guy‟s, King‟s College and St Thomas‟ hospitals, is the largest university dental hospital in the UK. Based on the most recent top scoring research (5*) and teaching quality (24/24) assessments, the Institute seeks to strengthen its position as the outstanding national and world-class centre of excellence for research, teaching and training. Further details of the Institute may be found on its website: www.kcl.ac.uk/dentistry. In making new appointments to its exceptional academic staff the Dental Institute seeks to attract and appoint outstanding individuals capable of making important, new contributions to the Institute, maintaining its considerable momentum at the cutting edge of oral health sciences. The Institute is forward-looking and dynamic with many state-of-the-art facilities in which to pursue ground-breaking research and developments in the education of the dental team. The immediate goal of the Institute is to excel amongst the world‟s top five centres for dental education and research. London Dental Education Centre – LonDEC LonDEC provides post qualification training and education to dental health professionals; The Centre is also be available for hire as a high specification venue for hands-on training courses. LonDEC comprises a Dental Skills Room equipped with 27 work stations, endodontic operating microscopes, dedicated lecture theatre and seminar rooms, medical emergency training in a dental surgery environment and decontamination simulation and infection control training facilities. As the demand for dental training is not limited to the general dental practitioner, LonDEC also serves the needs of Dental Care Professionals including dental nurses, technicians, therapists, hygienists, orthodontic therapists and clinical dental technicians. The resources will also be of use in the provision of periods of intensive, hands-on instruction in the Dental Institute‟s flexible learning Master‟s degree programmes, courses for overseas dentists studying to take the General Dental Council‟s Overseas Registration Examination and for dentists returning to the profession after career breaks. For additional information, please see: http://www.londec.co.uk/ The Post The Simulation Suite Technician and Training Co-ordinator will be principally involved in the training within the dental surgery and infection control suites. They will work alongside all other staff members of LonDEC to contribute to the success of the facility. JOB DESCRIPTION Post Title: Simulation Suite Technician and Training Co-ordinator Department/Division/ LonDEC – London Dental Education Centre Directorate: Grade: Grade 6 Responsible to: Director, LonDEC Responsible for: Day to day running of the LonDEC Simulation Suite ROLE PURPOSE The postholder will be responsible for organising, preparing and co-ordinating the use of the 5 rooms within the Simulation and Infection Control Training Centre area of LonDEC. They will contribute to the design of teaching programmes and teaching of the latest medical emergency procedures and decontamination and infection control procedures to users of the facility. They will be an expert user of LonDEC‟s state-of-the-art equipment which includes iSTAN/METi medical emergency mannequin as well as other I.T.,decontamination, infection control and dental sterilisation equipment ROLE OUTLINE – MAIN RESPONSIBILITIES Key Objectives: To contribute to the ongoing design, development and delivery of curriculum relevant to the latest protocols for medical emergency and infection control training within a dental environment. The curriculum and teaching delivered will be applicable to all members of the dental team as part of their obligation to undergo Continuing Professional development. To promote awareness of LonDEC and encourage external agencies and individuals to use the facility to generate income. Communication & Networking: The post holder will be need to be an effective communicator to users of the Centre who will have varied levels of understanding of the subject matter being delivered. Communication will be verbally and written and there will be the need to understand and explain complex medical and dental scenarios. They will need to be able to comprehend detailed specialist and technical information The role will liaise closely with the users (customers) of the facility as well as being expected to establish and maintain relationships with relevant external bodies and other training providers (the Simulation Technology Enhanced-Learning Initiative - SteLI for example) to ensure they maintain current teaching practises. The post holder will be expected to negotiate with specialist equipment suppliers to obtain purchasing discounts and warranty support packages for new equipment purchases. The post holder will need to communicate with dental (medical and surgical) clinicians and dental care professional staff, at senior staff/consultant level, both inside and outside the Institute to gain a clear understanding of course requirements. They will need to understand the provision and set-up of specialist equipment, identification and purchase of specialist materials and equipment hire/loan as needed. They will be expected to promote and develop the use of LonDEC facilities and represent its interests at meetings. Decision Making, Planning and Problem Solving: The post holder will be expected to manage their own workload and should have effective planning and prioritisation skills. They will provide direction to users of the facility to ensure they are also using the facility in the most effective manner. The 2 facets of the centre (medical emergency training and infection control training) will often be running concurrently and therefore the post-holder will need to co-ordinate the 2 groups of users. They will prepare for use the medical emergency training surgery and the infection control training room as well as the meeting/de-brief rooms and control room. They will need to be work with the LonDEC facility manager to carry out fault finding as necessary and they will plan, oversee and carry out some of the routine maintenance on the highly specialised equipment. LonDEC will be taking bookings for users many months in advance and often in excess of 1 year ahead, the post holder will be expected to plan and prioritise accordingly. They will be expected to work autonomously and make decisions regarding the effective running of the facility. Service Delivery: The post holder will contribute to the design and improvement of the training programme that takes place within the facility and will therefore have responsibility for managing and defining the standards of service provided to the users. The standards of training that will need to be met will be dictated by national guidelines provided by the General Dental Council or other government bodies that have responsibility for outlining training standards. T The post holder will need to ensure that all training taking place within the facility is delivered to these standards, as a minimum. They will routinely prepare the training area and all appropriate specialist equipment for surgical, medical and dental course training and ensure all consumable stock levels and equipment spare parts are correctly maintained. They should implement opportunities to develop educational services in line with „customer‟ needs, which maximise the use of existing resources. Analysis & Research: As part of an educational establishment there may be opportunity to be involved in relevant research, in a supportive role. The post holder will be expected to research and evaluate highly specialised dental, medical, surgical, I.T and AV equipment for use in the area before purchase. Team Work, Teaching & Learning Support: The post holder will be an integral part of the team working within LonDEC They should continually strive to be a subject matter expert and will need to be an effective teacher of this subject matter to members of the dental team. They will provide demonstrations of the technical and specialist equipment within the facility and will be running training courses on a day-to-day basis. These demonstrations will be to those being trained and also to inexperienced users of the equipment who will be hiring the facility to deliver education. They will participate in training courses to demonstrate specialist equipment within the Centre. The post holder will be expected to organise, as directed, and participate in the production of teaching models and course models for LonDEC user programmes. Sensory/Physical Demands & Work Environment: The post holder will spend protracted periods of time operating computer software that controls the mannequin. This will be to deliver the training to users and will also be to develop training packages. They will be responsible for the equipment within the facility, which has a value of in excess of £150,000 and should put in place a maintenance, servicing and repair plan to ensure the good working order of this equipment. They will be expected to maintain familiarity with all technical standards applicable to the post with particular regard to statutory requirements, policies and regulations for the safe operation of equipment, safe working methods, hazardous procedures and Personal Protective Equipment. The post holder will be expected to work alongside the IT/AV & Facilities Manager to assess and produce any required Risk, Manual Handling and COSHH assessments. They will need to move heavy items of equipment such as sterilisers and autoclaves as well as the mannequin. Pastoral Care: King‟s College London students as well as external visitors will be users of the facility. The post holder will be expected to demonstrate confidentiality when dealing with any welfare issues or queries and should follow College procedures for dealing with confidentiality. Knowledge & Experience: The post holder should have an understanding of dental education and training and a dental related qualification as well as experience in teaching/education. As part of the role they will need to be able to organise, as directed, and participate in the production of dental teaching models and course models for LonDEC user programmes. They should have experience of working in a customer-focused environment with an understating of commercial matters. They will need to understand, implement and teach to the standards and guidelines set out in the latest Medical Emergency and Infection Control training policies as detailed by relevant government and dental agencies. The post holder will need to have a good understanding of information technology and should be familiar with commonly used computer software packages. They will be expected to contribute to the development of the LonDEC website and update information on the website to ensure courses and training programmes advertised are up-to-date and accurate. General: 1. Travel to external venues to: Set-up training courses and specialist/AV equipment Plan and negotiate meeting/course arrangements with venue staff Represent LonDEC and promote future events and training facilities 2. Undertake flexible working hours and any planned evening and weekend overtime as required by the demands of the training programme. Specific Additional Responsibilities: Deputise for other LonDEC staff as appropriate and provide support for LonDEC organised events both inside the Dental Institute and at external venues. Intended Organisational Chart: Dean of the Dental Institute Director, LonDEC IT/AV & Facilities Manager Simulation Suite Technician & Training Co-ordinator Conference Organiser Centre Attendant Special Requirements: The post holder will be required to work irregular hours in accordance with the needs of the role. Information of a confidential nature must be kept strictly confidential and should never be disclosed either inside or outside work. It should be noted that breach of confidentiality is a serious offence which may lead to dismissal. This appointment is subject to Occupational Health clearance. Should you be offered this post you will be sent an Occupational Health Questionnaire along with your contract of employment. When the Occupational Health Department have evaluated your questionnaire and declared that you are fit for appointment, your appointment will be formally confirmed. General: All staff are expected to adhere to King‟s policies and procedures, and: positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the College Equal Opportunities Policy help to maintain a safe working environment by: attending training in basic and specialist health and safety requirements as necessary, both on appointment and as changes in duties and techniques demand. follow local codes of safe working practices and the College Health and Safety Policy. undertake such other duties within the scope of the post as may be requested by their head of department. Date: June 2010. Please note: This job description reflects the core activities of the role and as the College and the post- holder develop there will inevitably be changes in the emphasis of duties. It is expected that the post-holder recognise this and adopt a flexible approach to work and be willing to participate in training. If changes to the job become significant, the job description should be reviewed formally by the post-holder and line manger. The Human Resources department should then be consulted as to the implications of the proposed changes. PERSON SPECIFICATION Simulation Suite Technician & Training Co-ordinator - LonDEC CRITERIA E D HOW ASSESSED S E S S E I AF = Application N R Form T A I B I = Interview A L L E P = Practical Test EDUCATION, QUALIFICATIONS & TRAINING Dental clinical or dental technical qualification (such as BDS or Diploma/BSc in Dental Technology/Clinical Dental AF Technology/Hyg/Therapy) or equivalent. Information and Computer Technology Competency AF Management training (Cert/Diploma Mgmt Studies or equivalent) AF Evidence of significant continuous professional and personal AF development EXPERIENCE Working in an academic/health related environment with understanding, and experience of teaching and education in AF/I Dentistry High degree of IT knowledge and experience AF/I Experience of negotiating support contracts and resolving AF/I complex technical problems with specialist equipment suppliers Experience of working with and maintaining of dental clinical and AF/I technical equipment Experience of training staff at all levels in the use of specialist AF/I equipment Experience of setting up and fault finding a broad range of AF/I/T specialist dental, AV & I.T. equipment Experience of managing Health & Safety issues including preparing Risk & COSHH assessments. Experience of statutory AF/I requirements such IRR 2000 Knowledge and experience of management issues including AF/I inventory and budgetary control Experience of producing training resources including; digital photographs, operating guides, Power-point presentations, video AF/I/T and DVD production and editing SKILLS & ATTRIBUTES Ability to take responsibility for all management aspects of the AF/I Simulation Suite Training Facilities. Ability to work with autonomy and decision make - able to defend AF/I his/her decisions and actions to anyone Excellent communicator, both verbally and written - able to communicate with colleagues and other professionals at the AF/I highest level on very complex subjects Ability to plan, organise and prioritise conflicting work tasks AF/I Ability to react and be resourcefully at short notice in pressurised AF/I situations Ability to organise groups and course schedules AF/I The aptitude to research and assimilate new subjects and AF/I complex information. Ability to work to an exacting standard in the setting up, maintenance, calibration and fault finding of highly complex and AF/I specialised dental, medical and surgical equipment such as that found within the simulation suite. Ability to teach and train other dental professional and clinical AF/I staff in the use of the centre‟s highly specialist dental equipment A naturally empathetic and supportive team player that is firm and AF/I polite Presents a highly professional image and attitude with everyone AF/I both within the College and at external conference venues Excellent IT Skills (Access, Excel, PowerPoint and Digital AF/I Imaging) to produce educational training support material Ability to work flexibly and long hours at short notice to facilitate AF/I LonDEC‟s Post Graduate Education Programme Highly motivated and ability to work well as an individual and AF/I team member HEALTH / ATTENDANCE Passed fit by Occupational Health Department AF/I SUMMARY OF TERMS AND CONDITIONS OF SERVICE This appointment is made under the King‟s College London Terms and Conditions of Service for Non-Academic staff. A copy of which is available from Human Resources on request. Period of appointment 1 year fixed term with the possibility of extension Probation 6 months Salary £30,747- £36,715 per annum, plus £2,323 London allowance per annum Annual leave 27 days Staff are entitled to four additional closure days. Notification as to how these days are taken is circulated at the start of the academic year. Superannuation This appointment is superannuable under the USS pension scheme, the employee's contribution normally being 6.35% of salary. Staff already superannuated under the NHS Superannuation Scheme may opt to remain in that scheme provided an application to do so is received by the NHS scheme trustees within three months of appointment to King‟s College London. Alternatively staff may opt to participate in SERPS or take out a personal pension. Please note that the College does not provide an employer's contribution towards a private pension plan. The College operates PensionsPlus by which individuals increase their take home pay by reducing their NI contributions. For staff who join either USS or SAUL pension schemes, you will automatically be entered into PensionsPlus (provided you would benefit from doing so). As a result your salary will be reduced so that you receive the PensionsPlus salary and a payment is made into your pension scheme instead. NB - NHS Superannuation Scheme: Medical Schools are classed as “Direction Employers” and some benefits of the NHS Scheme are not available to Direction members. For further information please contact Ms Pauline Job, Payroll & Pension Manager, King‟s College London, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA. Medical This appointment may be subject to Occupational Health clearance. Should you be offered this post you may be sent an Occupational Health Questionnaire along with your contract of employment. When the Occupational Health Department have evaluated your questionnaire and declared that you are fit for appointment, your appointment will be formally confirmed. Confidentiality In the course of your work you may have access to personal or confidential information which must not be disclosed or made available to any other person unless in the performance of your duties or with specific permission from your Head of School/Department/Division. (In particular if your work involves the handling of clinical samples and/or patient data, NHS policies for the maintenance of security and confidentiality of NHS systems and data must be observed.) Breaches in confidentiality may lead to disciplinary action. Training and Education King‟s College London recognises the importance of training in achieving its objective of pursuing excellence in teaching, research and clinical practice through the activities of its staff. We are committed to providing training for all members of staff so that they can perform their jobs effectively and offering them opportunities for further development. Most of training and development will occur "on the job" but formal training opportunities are also available from the College‟s internal training and development services and through external organisations. No Smoking Policy King‟s College London is committed to maintaining a healthy environment for staff, students and visitors. Therefore, please note that smoking is not permitted in any of the College buildings or in College vehicles. Smoking is also not permitted immediately outside the entrances to College buildings or near to windows and air intake units. Staff working at associated NHS trust sites or other premises should adhere to whatever policy is in place at these locations. APPLICATION FORM It is important that you type or write legibly using black ink when completing the form as it will be photocopied. You may supply additional material if relevant but unfortunately it is not sufficient to only send a copy of your Curriculum Vitae. Receipt of application will be acknowledged only upon receipt of a stamped self-addressed envelope. Applications should be returned to the address provided in the job details. Closing date: 31st August 2010 Job Ref: G6/NYL/308/10-HH Post applied for: SIMULATION SUITE TECHNICIAN & TRAINING CO-ORDINATOR Dept: LonDEC (LONDON DENTAL EDUCATION CENTRE) Where did you first see the post advertised? Date of Publication: PERSONAL DETAILS Surname: Title (Prof/Dr/Mr/Mrs/Miss/Ms): Forename(s): Home Address (including postcode): Tel no: Mobile no: Work Address (including postcode): Tel no: Email (work): Email (home): May we contact you by telephone or email at work? (please indicate as appropriate) Period of notice in present post: Are you over 16 and under 65?: Yes No National Insurance no: Work Permit Needed: Yes No Are you in good health? Yes No If not, please state the reason(s): How many days sickness absence have you taken in the last two years? If an offer of employment is made, you may be required to complete a medical questionnaire which would be sent direct to our occupational health department. Have you applied to/been employed by King‟s College before? If so, please give details/dates: Please give your present/last annual salary and details of any additional benefits/allowances: £ Please note: salary details of appointee may be verified. EDUCATION AND QUALIFICATIONS From To Results University/College Subject (mth/yr) (mth/yr) (Hons/Level attained) Technical, professional, commercial or relevant in-house training From To College/Institute Type of training Results (mth/yr) (mth/yr) Membership of professional bodies / Professional registration From To Secondary School Examinations passed Grades (mth/yr) (mth/yr) REFERENCES Please provide the names and addresses of two referees (one of whom should normally be your manager/supervisor at your current workplace). For recent graduates your personal tutor could also be appropriate. Relatives may not be given as referees. 1. 2. Tel no: Tel no: Fax no: Fax no: Email address: Email address: Job title of referee: Job title of referee: Relationship to you: Relationship to you: If you are shortlisted, references may be taken up prior to interview. Please indicate if you do not wish us to contact your current employer prior to interview. CURRENT AND PREVIOUS APPOINTMENTS (please start with most recent) Employer's name, address and From (mth/yr) Positions held (briefly describe duties) Reason for leaving type of business To (mth/yr) Please state below why you are interested in applying for the post and indicate how your skills, past achievements, qualifications, experience and personal qualities make you suited for this job and what contribution you would expect to make if appointed. For academic and research posts please list publications, grants and distinctions. (Please use additional sheets if necessary). DATA PROTECTION STATEMENT Access to this information will be restricted to a limited number of authorised College Staff. The information may also be used for the purposes of compiling employee statistics and equal opportunities monitoring. For those staff who hold honorary contracts with the NHS, the data may be shared with your honorary employer. I give my consent to this information being processed and stored (by means of a computer database or otherwise) as described above, for the duration of my contract of employment and to fulfil the statutory, or recommended, retention periods when I am no longer an employee at King‟s College London. I confirm that all the information given on this form is complete and correct by signing below. Signature: ........................................................................................... Date: ............................................................ Please note that failure to disclose relevant details or a deliberate attempt to falsify information may lead to dismissal.