Instructions for Oral Presentations
Shared by: mikelbyington
Instructions for Oral Presentations: Plenary presentations should last 25 minutes to include 5 minutes for questions unless specifically advised otherwise by the Conference Chairmen or Session Chair. Parallel session presentations should last 15 minutes to include 2-3 minutes for questions unless specifically advised otherwise by your Session Chair. In order to promote smooth transition from one speaker to the next, the conference will provide a data projector and a laptop in each room. Use of a personal laptop in the room is prohibited. The presentation specifications are as follows: o Version: The standard PowerPoint version is 2003 and Windows XP Pro is the computer operating system. If possible presentations should be complied in this format as problems could arise with animations if other formats are used. o Language: English is the official language for presentation. If an author is not sufficiently fluent in English to present his/her paper, or if an author cannot present the paper for any other reason, make arrangements for a substitute presenter in consultation with the Session Chairs. o Visibility: Please keep the needs of your viewers in mind: use large fonts, contrasting backgrounds, tasteful colours, and be fluent in your presentation. o Video: If video clips are to be used in the presentation these video clips have to be brought along with the presentation. If video is to be played from a DVD please ensure it is in Region 2/UK format. o Timing: Please practice your timing prior to the conference. The quality of your presentation will be very important in determining the overall quality of the meeting. o Files: The files can be received onsite on CD/DVD Rom or Memory Stick. Please note presentations will NOT be accepted by email or any other method in advance of the conference. You are requested to go to the Speakers Preview Room where a technician will help you upload your presentation the afternoon prior to (for morning sessions) or by 1330hrs on the day of (for afternoon sessions) the scheduled presentation. We ask that the presentations run on schedule since many attendees move among sessions to hear specific papers. The session chairs have been asked to give each speaker a two minute warning before the scheduled end of the talk. You are strongly urged to meet the session chairs, if possible, well ahead of your session. Plan to arrive at your sessions about 15 minutes before the session starts to meet the session chairs, become familiar with the AV equipment and receive any last minute information. If you have any additional requirements please let us know in advance of the conference so we can schedule resources. If you do not, availability cannot be guaranteed. Any queries please contact Emily Wilson, Food Micro 2008 Secretariat (email@example.com) If you have not already registered, please do so immediately by clicking here. Please note only abstracts of those who attend and present at the conference will be published in the Abstract Book.