Olympic Legacy Board Minutes of meeting held on 20 February 2009 The Olympic Legacy Board met at the Weymouth and Portland Borough Council Offices on 20 February 2009. Present: Angus Campbell, Dorset County Council - Chairman Simon Raynes, Dorset Strategic Partnership - Vice-Chairman West Dorset District Council Robert Gould Weymouth and Portland Borough Council Anne Kenwood Howard Legg Officers David Jenkins, Chief Executive, Dorset County Council Tom Grainger, Chief Executive, Weymouth and Portland Borough Council Miles Butler, Director for Environment, Dorset County Council John Nash, Director for Children’s Services, Dorset County Council Sarah Reeves, Corporate Diversity and Inclusion Manager, Dorset County Council Gary Fooks, Dorset 2012 Legacy Manager Simon Williams, General Manager – Regeneration and Sustainability, Weymouth and Portland Borough Council Fiona Belton, Senior Democratic Services Officer, Dorset County Council Guest Rupert Best, Chair of Dorset CLA Apologies 1. An apology for absence was received from the Rt Hon Jim Knight MP. Minutes 2. The minutes of the meeting held on 24 October 2008 were confirmed and signed. Involving you, equality and diversity in Dorset 3.1 The Board received a presentation from the Corporate Diversity and Inclusion Manager, Dorset County Council which aimed to describe this key area of work and demonstrated how it was proposed to fit in to the Olympic Legacy work. The presentation is attached as an appendix to these minutes. 3.2 The Chairman thanked the Corporate Diversity and Inclusion Manager for her presentation and noted that work was ongoing within all the authorities, especially in relation to the achievement of Level 3 of the equality standard. Noted 2 Olympic Legacy Board – 20 February 2009 Children and Young People’s Partnership Board 4.1 The Director for Children’ Services, Dorset County Council updated members of the Board with progress so far. He commented that at present there were 25 schools who were registered with the Get Set website and proportionately the greatest interest was in the secondary sector with 8 out of 20 schools, although only two in Weymouth and Portland. The Director planned to return to future meetings of the Board to provide members with regular updates along with a clear school engagement strategy to develop the curriculum legacy. It was envisaged that all schools would be involved in targets 3,4,7,9 and 10 of the legacy themes. 4.2 In response to a member’s question relating to the proposed Portland Academy, the Director advised that a Statement of Interest had not yet been received and that at present there was no agreed sponsor. To satisfy the Regional Development Agency (RDA) the new school at Osprey Quay combining Brackenbury and Underhill must be built by September 2011. 4.3 Governors at St George’s Primary School remained resolutely opposed to the scheme and would need to be accommodated in some sort of trust arrangement. 4.4 The Chairman thanked the Director for attending and applauded the connections between Children’s Services and the legacy themes. Discussions now needed to take place around which officer from that Directorate would support the Dorset 2012 Legacy Manager. Noted Weymouth and Portland – 2012 and Regeneration Programme 5.1 The Chief Executive, Weymouth and Portland Borough Council presented a report which explained the range of projects that were underway and planned within Weymouth and Portland in the lead in to 2012, illustrated arrangements already in place and demonstrated resources committed to the planned investments. 5.2 The Director for Environment, Dorset County Council confirmed the level of co-ordination between the Borough Council and the County Council and that they were in the process of producing a publicity leaflet to alert the people of Weymouth and Portland of work going on within the Borough. 5.3 With reference to the unsuccessful Sea Change bid, the Borough Council had been invited to resubmit for a smaller £1m fund by the end of June 2009. The Dorset County Council’s Olympic Transport Package bid to the DfT had yet to be determined. 5.4 The Director for Environment, Dorset County Council confirmed that £18m had been set aside and that they were in the process of proving the value for money part of the package. There was some uncertainty about the detailed modelling process that the DfT insisted on although this was thought to be a similar process to that of the Weymouth Relief Road project. 5.5 The Chief Executive, Dorset County Council noted that in spite of the Government saying that in times of recession infrastructure should be improved, there was no relaxation in the procedural hoops set by them. Noted 3 Olympic Legacy Board – 20 February 2009 From Carnival to Opening Ceremony and Beyond 6.1 The Dorset 2012 Legacy Manager gave a short presentation about a proposed festival of carnivals which would take place in the week between the Olympics and the Paralympics. Venues for these carnivals had not yet been announced but there would be five venues cross the country. 6.2 In response to a question about the decision-making for carnival venues, the Dorset 2012 Legacy Manager explained that Keith Carne from the Festival of Carnivals was being lobbied by Culture South West for Weymouth and Portland to be one of the five carnival sites. 6.3 The Dorset 2012 Legacy Manager explained that whole communities could be engaged through carnivals and one big carnival event was being planned in the week before the Olympics. An initial feasibility review on the potential for a regional 2012 Carnival in Weymouth had been prepared by ArtReach Events Ltd. Noted Update on 2012 Legacy Developments 7.1 The Board considered a report by the Dorset 2012 Legacy Manager which updated them on 2012 legacy developments. 7.2 The Dorset 2012 Legacy Manager presented his report in detail drawing attention to items of particular interest. 7.3 Members agreed that in view of the economy and recession there needed extra reinvigoration to keep the profile high. It was noted there had been some difficulty in acquiring a business lead for the DSP Board. 7.4 The Chief Executive, Dorset County Council advised members that an advert would shortly be published to try and address this issue. He stressed the importance of having a figure-head from the private sector to ensure engagement. 7.5 The Dorset 2012 Legacy Manager advised members that Liz Lean PR was still willing to add her support to the communications work. Members were eager to have all help and participation in this area but shared concerns about giving exclusivity to one contact. The offer was to be welcomed as long as it included everybody. 7.5 The Dorset 2012 Legacy Manager updated members on the Wreck to Reef project. The group were now developing a business plan that would require the scrutiny, support and influence of the Legacy Board. 7.6 In relation to the 2012 shooting events, the Dorset 2012 Legacy Manager was exploring other ways of lobbying for the events to be held in Dorset. The Chairman agreed to send a letter of support to the Deputy Director of UK Legacy at the Department for Culture, Media and Sport. 7.7 The Dorset 2012 Legacy Manager advised that he had written to the Community Strategy Delivery Group and a bid had been submitted for £15k for the Team Dorset website and the Spirit of the Sea project. 4 Olympic Legacy Board – 20 February 2009 Resolved 8.1 That the imperative of injecting fresh impetus into the themes related to the economy, including the need for strong and visionary leadership, the production of a challenging action plan, the development of an ‘economy team’ ethos, and renewed and reinvigorated commitment from all sectors be recognised. 8.2 That work on the delivery of economy and business growth aspects of the Legacy and MAA, including further investigation of a sub-regional economic development team be continued. 8.3 That Legacy Board members champion and support the Wreck to Reef project. 8.4 That the Legacy Board write to Alan Bucknall to support the bid by Southern Counties Shooting to host the 2012 shooting events. 8.5 That the ‘Transport’ theme be renamed ‘Communications’ and that Technology and Connectivity become part of that theme. 8.6 That the Legacy Board identifies additional funds to support the further development of the Team Dorset website. 2012 Beacon Award 9.1 The Dorset 2012 Legacy Manager updated members on the final presentation in London on 21 January 2009. The outcome would be known on 3 March. 9.2 The Chairman and the Chief Executive from Weymouth and Portland Borough Council had been in attendance to hear the presentation and commented on the enthusiasm and effort made by everyone concerned. Noted The BT SW Board Meeting – 19 February 2009 and the Legacy Opportunities Generated 10.1 The Dorset 2012 Legacy Manager updated members on a recent meeting with BT. This was an initial approach to BT to set out the responsibilities of being an Olympic sponsor and to try and understand the opportunities that were available. There were three main points of action: • A lot of disruption to put in infrastructure – thinking about the best technical solution to get over Ferrybridge • Activity in the London Boroughs – need to find out what relationships were developing there • Strategy for communications in Dorset – not just for Weymouth and Portland. 10.2 Discussions had not really started in these areas as yet and it would be for the Board to say to BT what was wanted in Dorset. 10.3 The Director for Environment, Dorset County Council commented it had been a very useful event. Key players were in attendance and were working alongside LOCOG, who were also present at the meeting. 10.4 With reference to the level of broadband connectivity, BT Openreach had the responsibility for putting the superfast, fibre optic infrastructure down and this would include hotels officially designated for the Olympics. A strategy would be needed which stated which places would benefit from extensions of this network. A business case would also need to be prepared. 5 Olympic Legacy Board – 20 February 2009 10.5 It was agreed it would be helpful to gain advice from BT on the best way to put a case forward. Noted Correspondence from Rupert Best 11.1 The Chairman had invited Rupert Best, Chair of the Dorset Branch of the CLA, to the meeting following a letter he had recently sent to the Chief Executive of Dorset County Council which highlighted several issues arising from a recent seminar. 11.2 Areas discussed included broadband, mobile phone coverage, local purchasing, support from Olympic sponsors, Olympic training camps, tourism, technology, culture, roads, regulations, priorities and leadership. 11.3 With regard to local purchasing, the Chief Executive, Dorset County Council reminded members of the legal constraints against favouring local suppliers, but outlined the work that continued to be done to alert local businesses to tendering exercises, and to help put them in a strong position to obtain local authority business. 11.4 The Chief Executive, Weymouth and Portland Borough Council advised that there was an enormous amount of pooling of authorities’ efforts with regard to tourism and good progress was being made. 11.5 The Chief Executive, Dorset County Council commented that Dorset had a very special natural environment and that safeguarding Dorset’s unique environment was one of the County Council’s top priorities, strengthening Dorset’s economy was another. Getting the balance right was what everyone was trying to achieve. It was noted that Dorset was the first Olympic venue to be ready ahead of schedule, and that Dorset local authorities and other organisations could derive considerable satisfaction from the fact that Dorset local authorities had been shortlisted for Beacon status for their Olympic legacy work. 11.6 In summary, Mr Best suggested that there were people and businesses, outside of local government, who wanted to help and could positively contribute. Noted Date of Next meeting Resolved 12. That the next meeting of the Board held in Committee Room 2 at Weymouth and Portland Borough Council Offices on Friday, 1 May 2009 starting at 2.15pm.