EXPENSE REIMBURSEMENT PROCESS EMPLOYEE COMPLETES REIMBURSEMENT REQUEST REIMBURSEMENT REQUEST

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EXPENSE REIMBURSEMENT PROCESS EMPLOYEE COMPLETES REIMBURSEMENT REQUEST REIMBURSEMENT REQUEST Powered By Docstoc
					                         EXPENSE REIMBURSEMENT PROCESS




                              EMPLOYEE COMPLETES
                             REIMBURSEMENT REQUEST




                             REIMBURSEMENT REQUEST
                               IS RECEIVED BY EPRO



                                                             EMPLOYEE IS CONTACTED
                               EPRO AUDITS REQUEST
                                                              TO MAKE CORRECTIONS




                                    APPROVED            NO




                                        YES
  PAYROLL PROVIDES
EPRO WITH BIWEEKLY YTD
 MED WAGES EARNINGS           EXPENSE IS ENTERED INTO        EPRO SENDS WEEKLY NET
       REPORT                        SYSTEM                  PAY REPORT TO REQUEST
                                                              FUNDS TO PAYROLL/A/P




                              EPRO CALCULATES TAXES            PAYROLL/A/P OBTAINS
EPRO UPDATES EE's YTD
                                 & RUNS EARNINGS              APPROVAL & FAXES WIRE
     TAX STATUS
                                     UPDATE                  REQUST TO TREASURY FOR
                                                             DISBURSEMENT OF FUNDS
                                                                  TO EPRO ACCT
                             EPRO SENDS BI-WEEKLY YTD
                             EARNINGS UPDATE REPORT
                                    TO PAYROLL

                                                              EPRO SENDS CHECK TO
                                                                   EMPLOYEE

                                   AT YEAR-END
                               REIMBURSEMENTS AND
                             GROSS-UP ARE INCLUDED IN
                                  EMPLOYEE'S W-2
                           PAYMENT PROCESS - VENDOR BILLS




                                INVOICE IS RECEIVED BY
                                         EPRO




                                EPRO AUDITS REQUEST            INVOICE IS RETURNED TO
                                                                       VENDOR




                                     APPROVED             NO




                                         YES
          IF ANY
       PORTION OF
       THE INVOICE               EXPENSE IS AUDITED &
      IS TAXABLE TO              ENTERED INTO SYSTEM
            THE
        EMPLOYEE



                                WEEKLY FUNDING REPORT
                                 IS SENT TO PAYROLL/A/P
                                   TO REQUEST FUNDS
   EPRO CALCULATES
 GROSSUP AND RUNS YTD
   EARNINGS UPDATES
        REPORT
                                PAYROLL/A/P PROCESSES
                                   FUNDS TO COVER
                                      INVOICES


  EPRO SENDS BI-WEEKLY
   EARNINGS UPDATE TO
        PAYROLL                 EPRO SENDS CHECK TO
                                      VENDOR



      AT YEAR-END
  REIMBURSEMENTS AND
GROSS-UP ARE INCLUDED IN
     EMPLOYEE'S W-2