Playbill Template by lkm19260

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Playbill Template document sample

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									In a web browser, click to advance
(using the space bar or PgDn doesn’t work properly)
Tips for avoiding a visual mess
N.B. This presentation was created
on Powerpoint 2003.
Some of the animation does not
work on earlier versions of

• Summarise at the beginning and end

• This is not a “whodunnit”
     - so tell the audience the plot
     - but don’t tell them everything,
           otherwise they’ll walk out!
                Summary - 2
• Take a dire presentation
• Improve it by looking at
     - colour
     - typefaces and text
     - page layout
     - common technical problems
• Rules are there so that you think before
  you break them
• White, or lighter colours are usually better
  for backgrounds
• White, or lighter colours are usually better
  for the background
                Comic Sans
    Comic Sans was originally
      designed for speech
       bubbles in comics.

    Aa Bb             Cc Dd

• May be appropriate for presentations to children
• Never appropriate in a business environment
• Is this the image we want to portray?
                 Banners – 1
• You’re not using paper - so you don’t need margins
• The banner should touch the edges of the page
• This gives you more room, as well
                 Banners – 2
• You’re not using paper - so you don’t need margins
• The banner should touch the edges of the page
• This gives you more room, as well
                  Banners – 3
• Don’t blend one colour into another
                   Banners – 3
• Don’t blend one colour into another
• Especially, resist the temptations of the rainbow fill
Logo                Banners - 4
• Instead, use a solid colour with neutral tones...

               ...or a gradient (fade)
 Banners - 5
If a template exists, use it!

RAL templates and a “house style” guide are
available from:
The official CMS banner is available from

Ever seen it used?
             Typefaces - Serif & Sans Serif

Serif typeface               Sans-serif typeface
  - best for paper             - best for screen

NCentury Schoolbook

                             Gill Sans
 Palatino                    Tahoma
 Times New Roman             Trebuchet
              Typefaces - Display

Display, or decorative typefaces
   - use for titles only - never for body text

  Edwardian Script
 Old English Text                        Playbill
                       Typefaces - Usage

Main title usually                 Page layout for Print
serif, sans-serif or   What is Lorem Ipsum?
                       Lorem Ipsum is simply dummy text
display font.          of the printing and typesetting
                       industry. Lorem Ipsum has been the
                       industry's standard dummy text
                       ever since the 1500s, when an
                       unknown printer took a galley of
                       type and scrambled it to make a
                       type specimen book. It has survived
                       not only five centuries, but also the
                       leap into electronic typesetting,           Fig. 1: Type block
                       remaining essentially unchanged. It
                       was popularised in the 1960s with
                       the release of Letraset sheets containing Lorem Ipsum passages, and more           Sans-serif
                       recently with desktop publishing software like Aldus PageMaker including
                       versions of Lorem Ipsum.                                                           italics for
  Serif font for       Where does it come from?                                                           captions
  body text            Contrary to popular belief, Lorem Ipsum is not simply random text. It has
                       roots in a piece of classical Latin literature from 45 BC, making it over 2000
                       years old. Richard McClintock, a Latin professor at Hampden-Sydney
                       College in Virginia, looked up one of the more obscure Latin words,
                       consectetur, from a Lorem Ipsum passage, and going through the cites of the
                       word in classical literature, discovered the undoubtable source. Lorem Ipsum
                       comes from sections 1.10.32 and 1.10.33 of "de Finibus Bonorum et Malorum"
                       (The Extremes of Good and Evil) by Cicero, written in 45 BC. This book is a
                       treatise on the theory of ethics, very popular during the Renaissance. The first
                       line of Lorem Ipsum, "Lorem ipsum dolor sit amet..", comes from a line in
                       section 1.10.32.
                Typefaces - Limiting Usage

• Maximum of three typefaces in a presentation

• Mixing typefaces just...

• ...creates a mess

• Make sure the host computer has your typefaces, or
  that PowerPoint embeds them
               Typefaces - WordArt

The WordArt tool does not add class to presentations.
                 Emphasis - 1

   - out-of-date
   - look like you’re SHOUTING

• Underlined
   - out-of-date
   - looks like a web link if published online

• Exclamation marks!
   - use sparingly, if at all
   - one is enough - using lots doesn’t make you look like a
     wacky person!!!!!!
          Emphasis - 2

Emphasis is better served by:
      • Using bold type
      • Using colour
      • Using italics
or a combination of the three.
            Type size

            A                 60 point

        CE                    48 point

QWE                           36 point
R T Y U                       24 point
I O P A S                     18 point   Minimum
D       F G         H     J   16 point
                              14 point
N       M Q W E R
    T   Y   U   I   O P       12 point
                              10 point
              Arranging Text

Left-aligned text is      Right-aligned text
considered to be       with undesirable line
most readable                        breaks

Centred text with      Justified  text is
 awkward line          aligned on both
breaks can look        sides. It affects
      odd              word spacing


Black on light colour       Same hue, high contrast
Usually the best option     Acceptable

White on dark colour        Same hue, high contrast
Acceptable                  Acceptable

Same hue, low contrast   Different hue,
Hard to read             High contrast
                         Legible, but garish?

                         Different hue, low contrast
Same hue, low contrast   Hard to read, makes your
Hard to read             eyes go funny
                     Colour Blindness
Previous slide as seen by person with deuteranopic colour blindness
You can check your own slides at

Same hue, low contrast                 Different hue,
Hard to read                           High contrast
                                       Legible, but garish?

                                       Different hue, low contrast
Same hue, low contrast
                                       Hard to read, makes your
Hard to read
                                       eyes go funny

                                  Colour clash

                 Neutral tone -
Similar hue to   good
logo - good

Ideally, maximum 5 colours per page
(photographs excepted)

                 Too many colours
Text & Narrative
                  Text & Narrative

Text exactly the same as narrative
      - audience gets bored

Don’t put large amounts of text on a slide and then
read it out verbatim. This format is far too wordy; and in
any case, your audience will be able to scan read the
text far more quickly than you can read it out.

So they’ll be twiddling their thumbs waiting for you to
catch up with them.
                  Text & Narrative

Text completely different to narrative

She clasped him so tightly to her, she felt that that she
might burst with passion in this final embrace.

He looked deep into her eyes. “Stay with me, Cath. We
would be hurting no-one.”

“We should only be hurting ourselves,” she stammered,
as the tears welled in her eyes, etc etc...

- the audience can’t listen and read at the same time -
they’ll choose whichever is more interesting.
               Text & Narrative

• Use key words and bullet points.
• Say the rest.
• Otherwise the audience reads while you talk and
  may miss an important point
• Beware of grammar pitfalls like the grocer’s
• Don’t miss out the definite or indefinite article
  (“the” or “a”)

• Make sure you explain unfamiliar TLAs and
  ETLAs as you introduce them

• TLA = Three Letter Acronym

• ETLA = Extended Three Letter Acronym

• There’s nothing wrong with animation...
...provided it’s subtle

 • This isn’t subtle

• Animation is lost if you convert to PDF

Aren’t we clever at Rutherford Appleton Laboratory?

Not when we do this, we’re not...

Solution A: Leave it alone

Solution B: Use the crop tool, and enlarge
Temporarily omit the banner if you need to

These pictures face outwards which
makes them “fall off the page.” There is
also some clutter in the background

     By rearranging and cropping
     the pictures, the slide has
     better visual integrity
You can clearly see from the
graph that Hg = 5.4pkt







             0   0.2   0.4   0.6   0.8   1   1.2   1.4


                       120                               You can clearly see from
                                                         the graph that Hg = 5.4pkt
Y Axis Title (Units)





                             0.8   0.9             1            1.1        1.2
                                         X Axis Title (Units)
               Technical Issues

• Ensure the presentation works without a network

• Movies in Powerpoint are unreliable
  - better to use Windows Media Player etc

• Reduce file size by using the “Compress Picture”
  command in the Picture toolbar

• Make a pdf, just in case
Powerpoint Hell
                         Joolz Williams
          Particle Physics Department

• Powerpoint should support your talk, not dominate it
• Don’t re-invent the wheel
• Use the appropriate template
• Limit your usage of typefaces and colours
• Use a sans serif typeface
• Align text to the left (in general)
• Graphics should be clear and simple
  Summary - 2

•Strive for:
  - Simplicity
  - Consistency
  - Elegance

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