Legal Agreements Uk by acl41246

VIEWS: 5 PAGES: 7

More Info
									MONTHLY STATUS REPORT                                                                                                       FORM MSR              Annex B

CAPITAL PROJECTS
College:                                                                                   Report No:
Project:                                                                                       Date:
1. SUMMARY
1.1 PROJECT SYNOPSIS




1.2 TEAM DETAILS
Role                            Company                           Principal in Charge           Tel
Project Sponsor
Project Manager
Architect
Quantity Surveyor
Civil / Struct Eng
M&E Engineer
CDM Co-ordinator
Property Consultant
Planning Consultant
Solicitors
Principal Contractor
1.3 PROGRAMME & PROCUREMENT                                       1.4 OVERALL PROJECT COSTS vs BUDGET*
                                                                  ( NOTE- these figures are generated automatically upon completion of
                                                                  section 3.1 & 3.2 )



Procurement route                                                 1. Approved budget at OBC                                              £0

Stage of Project                 OBC/FBC/G3/On-Site               2. Approved budget at FBC                                              £0
                                   (delete as appropriate)
Start on Site                                                     3. Approved budget at G3                                               £0

                                                                  4. Current Budget                                                      £0

Practical Completion                                              5. Pre-Tender cost check                                               £0
Phase 1
Phase 2                                                           6. Current Estimated final cost                                        £0
Phase 3
Occupation                                                        7. Cost as reported last month                                         £0
Phase 1
Phase 2                                                           8. Total Project Contingency                                           £0
                                                                  remaining within current costs
Progress vs programme
(+ 0 -)                                                           9. Current year-end variation in                                       £0
                                                                  SFC draw down
Note: Please advise if project is phased.
                                                                  Costs vs Current Budget                                                £0
                                                                  (- equals below budget)

                                                                  NB: All the above figures are inclusive of VAT

1.5 FUNDING
( NOTE- these figures are generated automatically upon completion of section 3.1 & 3.2 )

                                FBC                               Current                       Comments
SFC*                                                         £0                            £0
ERDF                                                         £0                            £0
College cash                                                 £0                            £0
Capital receipt                                              £0                            £0
College borrowing                                            £0                            £0
Other                                                        £0                            £0
Total                                                        £0                            £0

*(Figures incl. VAT and excl.Optimism Bias)

                                                                                  Revision 5.2                                                February 2008
2. PROGRAMME & PROCUREMENT                                                                                                                                                                FORM MSR
Guidance notes:- Column 1 must be populated from the outset with dates forming the baseline.
Column 3 should be updated each month with current estimated dates. Column 2 should be populated with the dates reported in Column 3 the previous month.

2.1 SUMMARY
                                                                 1                           2                         3                                                4
Item                                                   Programmed for                Last month's                                                          Status / Reason for variance
                                                                                                            Current Forecast
                                                         completion                    forecast
OBC Approval

FBC Approval

Gateway 3 Approval

Award Stage 1

Award Stage 2

Phase 1
Start onsite
Early access granted
Practical Completion
Commence relocation
Occupation

Phase 2
Start onsite
Early access granted
Practical Completion
Commence relocation
Occupation

Phase 3
Practical Completion


Key issues & risks:
1. Has an EOT been granted to contractor?
2. Have any significant changes been instructed/to be instructed?
3. Are you aware of an significant changes under consideration?



2.2 PROFESSIONAL APPOINTMENTS
                                                                 1                           2                         3                                                4
Discipline                                             Programmed for                Last month's                                                          Status / Reason for variance
                                                                                                            Current Forecast
                                                         completion                    forecast
Project Manager

Architect

M&E

Civil & Structural

Quantity Surveyor

CDM Co-ordinator

Legal Advisor

Transportation

Planning

Move Manager

ICT Consultant

FF&E Consultant

Catering Designer
NOTE: Please show those disciplines in italics whose legal appointment is not concluded.

Key issues & risks
1. Please confirm which appointments require to be tendered via OJEU.




                                                                                                                       Revision 5.2                                                                  February 2008
2.3 SITE DISPOSAL & ACQUISITION
                                                            1                        2                3                                              4
                                                  Programmed for              Last month's     Current Forecast                        Status / Reason for variance
Disposal                                            completion                  forecast

SFC approval to dispose

Appointment of agent

Disposal closing date

Board approval of sale

Conclusion of missives

Vacant Possession

Acquisition
Appointment of agent

Board approval to acquire

Conclusion of missives

Vacant possession

Key issues & risks:

1. Please state if a third party is involved in either the disposal or acquisition

2. Please state if either the disposal or acqusition is conditioned. Please provide details.



2.4 DESIGN                                                  1                        2                3                                              4
                                                  Programmed for              Last month's
                                                                                               Current Forecast                        Status / Reason for variance
Stage                                               completion                  forecast

Stage A - Appraisal

Stage B - Strategic Briefing

Stage C - Outline Proposals

Stage D - Scheme Design

Stage E - Detailed Design

Stage F/G - Tender Information


Key issues & risks:
1. Please confirm status of FF&E strategy: ICT, AV, equipment & furniture schedules and budgets.



2.5 STATUTORY CONSENTS / UTILITIES
                                                            1                        2                3                                              4
                                                  Programmed for              Last month's     Current Forecast                        Status / Reason for variance
Item                                                completion                  forecast
Planning

Outline consent granted

Detailed Consent

Purification of pre-start conditions
Legal Agreements
Please state any requirement for Section 75 / Roads Construction Consents (RCC) or other legal agreements related to
securing Statutory Consents :

Building Control
Building Warrant Stages
                                     Stage 1
                                     Stage 2
                                     Stage 3
                                     Stage 4
                                     Stage 5

Utilities
Please state any actual or potential issues associated with connection to Gas, Water, Electricity or Drainage networks, infrastructure improvements , SUDS or any other




Key issues & risks:




                                                                                                      Revision 5.2                                                        February 2008
2.6 PROCUREMENT OF WORKS

Agreed procurement route:                    Single Stage D&B / 2 Stage Design & Build (delete to appropriate procurement route)
                                                        1                     2                    3                                            4
                                                Programmed for         Last month's       Current Forecast                         Status / Reason for variance
Item                                              completion             forecast

OJEU main contract
Agree contractor shortlist

Stage 1
Tender Issue

Mid tender interviews

Tender Return

Agreement of PCA

Contractor appointment

Stage 2
Submission of Contractor Proposals

Agreement of Lump sum

Board approval of lumpsum

Contract award

Enabling works
Start on site

Practical completion

Main contract (amend as necessary)
Phase 1
Start onsite
Early access granted
Practical Completion
Commence relocation
Occupation

Phase 2
Start onsite
Early access granted
Practical Completion
Commence relocation
Occupation

Phase 3
Amend as necessary


College direct works
Please provide details




Key issues & risks:



2.7 CONTRACT ADMINISTRATORS INSTRUCTIONS & CHANGE ORDERS

Number of Instructions issued to date.

Number of Change Orders issued to date and not yet instructed.

Total estimated value of instructions issued to date.                                     £

Total estimated value of Change Orders not yet instructed.                                £


Key issues & risks:




                                                                                                   Revision 5.2                                                   February 2008
3. OVERALL PROJECT COSTS & FUNDING                                                                                                                                                                                                               FORM MSR
3.1 OVERALL PROJECT COSTS
Guidance notes:- Columns 1, 2, 3, 4 and 5 should be populated with costs as each stage is completed.
Column 7 should be updated monthly with the current figures. Column 6 should be populated with the figures reported in Column 7 the previous month.


                                                           1                        2                         3                        4                         5                        6                 7                          8
                                                                                                                                                                                    Last Month's  Current Estimated
                                                        OBC                       FBC                        G3                  Pre-Tender                Contract                                                    Reason for change since last month
                                                                                                                                                                                   Estimated Cost    Total Costs
Item
                           Work packages
                            Preliminaries
                                   OH&P
                                     Risk
                                Sub-total                           £0                        £0                        £0                       £0                       £0                    £0                £0

                    Professional Fees
                     Site Investigation
                   Statutory Consents
              Temporary accomodation
                       Enabling works
                                  FF&E
                  Move management
                                   Land
                      S75 / S69 costs
                                 [other]
                             Sub-total                              £0                        £0                        £0                       £0                       £0                    £0                £0

           Client contingency remaining



                             Total ex VAT                           £0                        £0                        £0                       £0                       £0                    £0                £0

                                         VAT                        £0                        £0                        £0                       £0                       £0                    £0                £0

                           Total incl VAT                           £0                        £0                        £0                       £0                       £0                    £0                £0


3.2 OVERALL FUNDING BREAKDOWN
Guidance Notes:- Each column should be accurately populated as the project progresses. The Total figures will be automatically transferred to the Overall Summary in Section 1.4

                                                           1                        2                         3                        4                         5                        6                 7                          8
                                                                                                                                                                                    Last Month's     Current Funding
                                                        OBC                       FBC                        G3                  Pre-Tender                Contract                                                    Reason for change since last month
                                                                                                                                                                                   Funding Profile       Profile
Source
                Scottish Funding Council
                                  ERDF
                           College Cash
                        Capital Receipts
                      College borrowing
                                  Other
                                   Total                            £0                        £0                        £0                       £0                       £0                    £0                £0

Cost vs Approved budget
(+ve=over -ve = under)                                              £0                        £0                        £0                       £0                       £0                    £0                £0


Proposed action to address deficit:




                                                                                                                                              Revision 5.2                                                                                                  February 2008
4. FUNDING PROFILE                                                                                                                                                              FORM MSR

4.1 - SFC Grant profile for Current Financial Year
(Please show SFC drawdown figures only)

Guidance notes:- Column 1 should be populated with the baseline SFC draw-down profile as agreed at Gateway 3, these figures will not change unless agreed in writing by the Scottish
Funding Council.
For projects that have not yet reached Gateway 3 please specify the source of the relevant information.
Column 2 should be populated with actual drawdown figures as they occur, in addition to projected figures going forward ( In Italics )
The totals in Columns 1 & 2 ideally should match but it is recognised this may not be the case. It is noted and accepted that the figures in column 2 will most likely change from month to
month, the forecast draw down for following months should be adjusted to reflect the actual figures.


All figures include VAT and exclude Optimism Bias.

                                                              1                                2                        3                                           4
Months in Current Financial                   Agreed Gateway 3 draw
year                                               down profile                      Actual/Forecast                                                   Reason for variance
(based on SFC financial year)                    (or relevant agreed profile)         monthly draw                Variance            ( £250k or 50% variation from monthly forecast, whichever
Please specify source of Drawdown                                                        down                                                     is greater, to be justified to SFC )
Profile if not Gateway 3:
March claim, paid April                                                                                                           0
April claim, paid May                                                                                                             0
May claim, paid June                                                                                                              0
June claim, paid July                                                                                                             0
July claim, paid Aug                                                                                                              0
August claim, paid Sept                                                                                                           0
September claim, paid Oct                                                                                                         0
October claim, paid Nov                                                                                                           0
November claim, paid Dec                                                                                                          0
December claim, paid Jan                                                                                                          0
January claim, paid Feb                                                                                                           0
February claim, paid Mar                                                                                                          0
                                                                                                                                      SUMMARY:
Sub-Total to current Year End                                                    0                       0                        0
Total to Date

4.2 - Overall Funding Profile

4.2.1 Breakdown of Financial Year funding totals as previously agreed with SFC (agreed at Gateway 3)                                                                -BASELINE
Guidance notes:- All columns to be populated with the draw down figures as agreed with the Scottish Funding Council at Gateway 3, these will form the baseline to monitor against variations and should not change
unless agreed in writing with the Funding Council.
For projects that have not yet reached Gateway 3 please specify the source of the relevant information.


Source of Funding                                             1                                2                        3                          4                              5                     6
Source: Gateway 3                           Funding in Previous Years
(based on SFC financial year)                     (pre 2007-08)                          2007-2008               2008-2009                   2009-2010                      2010-2011               Totals
SFC                                                                                                                                                                                                              0
ERDF                                                                                                                                                                                                             0
College Cash                                                                                                                                                                                                     0
Capital Receipts                                                                                                                                                                                                 0
College Borrowing                                                                                                                                                                                                0
Other - please name                                                                                                                                                                                              0
Total                                                                            0                       0                        0                             0                             0                  0



4.2.2 Breakdown of Financial Year funding totals as currently estimated                                                                                             -ACTUAL & FORECAST
Guidance notes:- All columns to be populated with the draw down figures as agreed with the Scottish Funding Council at Gateway 3 and subsequently adjusted to reflect the draw down variations resulting from the
actual monthly site valuations & Invoicing.


Source of Funding                                             1                                2                        3                          4                              5                     6
Source: Gateway 3                           Funding in Previous Years
(based on SFC financial year)                     (pre 2007-08)                          2007-2008               2008-2009                   2009-2010                      2010-2011               Totals
SFC                                                                                                                                                                                                              0
ERDF                                                                                                                                                                                                             0
College Cash                                                                                                                                                                                                     0
Capital Receipts                                                                                                                                                                                                 0
College Borrowing                                                                                                                                                                                                0
Other - please name                                                                                                                                                                                              0
Total                                                                            0                       0                        0                             0                             0                  0


4.2.3 Annual & Total Variance in funding drawdown

                                                              1                                2                        3                          4                              5                     6
                                            Funding in Previous Years
                                                  (pre 2007-08)                          2007-2008               2008-2009                   2009-2010                      2010-2011               Totals
SFC                                                                  0                                   0                        0                             0                             0                  0
ERDF                                                                 0                                   0                        0                             0                             0                  0
College Cash                                                         0                                   0                        0                             0                             0                  0
Capital Receipts                                                     0                                   0                        0                             0                             0                  0
College Borrowing                                                    0                                   0                        0                             0                             0                  0
Other - please name                                                  0                                   0                        0                             0                             0                  0

Reason for variance




                                                                                                         Revision 5.2                                                                                         February 2008
5. PROJECT MANAGERS COMMENTS AND AUTHORISATION                                                       FORM MSR

Project Managers comments on Project:




Date Reported to Project Committee / Board:




Authorisation:

Project Sponsor:                                        Date:

Project Manager:                                        Date:

Report to be submitted to SFC and PSS by the 25th of each month.

Requests for drawdown of Capital Grant need to be accompanied by Form CG which can be found in the
Council's Procedure Notes for Capital Projects.




                                                    Revision 5.2                                     February 2008

								
To top