Library Collections Annex by ztn96829

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									Library Collections Annex
Town Meeting
Library Collections Annex
Planning Group
•   Sam Streit, Chair
•   Bonnie Buzzell
•   Florence Doksansky
•   Michelle Ganey, Facilities Management
•   Matthew Jaquith
•   Bill Monroe
•   Barbara Schulz
•   Eric Shoaf
•   Carol Tatian
•   Merrily Taylor
•   Shepley Bulfinch Richardson Abbott
Why do we need an Annex?
• Overcrowding at Rock, Sciences, John
  Hay, Orwig
• Not browsable
• Annual Growth
Why do we need an Annex?
• Improve user spaces
• Improve public spaces
Library Collections Annex

Purpose

The Annex is being developed for the Brown
University Library to house, preserve and provide
access to low use library materials of research
value, in a cost effective manner and in a safe
environment. The Annex will allow improved student
and faculty library spaces and create more
browsable circulating collections at campus libraries.
Library Collections Annex
Goals
• To Protect and preserve the collections entrusted to
  our care.
• To maintain high quality delivery service combined
  with an excellent inventory and retrieval systems for
  easy, quick and reliable access to materials.
• To provide comfortable and secure on-site reading
  facilities for those who want to do research at the
  Annex.
• To sustain a work environment for Library Annex
  staff that promotes teamwork, cooperation and
  communication as values supporting the Brown
  University Library mission.
Library Collections Annex
Site Visits and Research
Site Visits & Research
•   Yale University
•   University of Pennsylvania
•   Harvard University
•   Library of Congress
•   Washington Library Research
    Consortium
•   University of New Hampshire
•   Dartmouth College
•   University of Vermont
•   Washington University
•   University Nevada Las Vegas
•   Cornell University (telephone)
•   Duke University (telephone)
Site Visits & Research
Shelving Models
• Traditional Shelving
• Compact Shelving
• High Density
• Robotic
Shelving Models




          Traditional Shelving
         University of New Hampshire
Shelving Models




 Compact Shelving         High Density Shelving
  University of Vermont           WRLC
Shelving Models




           Robotic Retrieval
          Sonoma State University
Site Visits & Research
Why High Density?
• Excellent preservation environment
• Maximize shelf space
• Most efficient use of space




WRLC                Yale
Site Visits & Research
Other attributes
• Processing space
• Reading Room
• Staff lounge &
  Kitchen
• Parking                 Yale


• Security
• Close to campus


                         WRLC
Library Collections Annex
Site Selection
Due Diligence
• Environmental
  Assessment
• Engineering
  Report
• Architectural
  Report
• Building Code
  Survey
• Structural Survey
• Site Survey
Site Floor Plan

           Graphic
                                 Future Expansion
           Services



                University
 Reading Rm,    Storage      Library Storage
 Offices       Processing



•77,000 Total Square Feet
•Parking
•Current capacity of approx. 1-1.5 M volumes
•Expansion capacity of 25,000 sf or 2M items
Site Photos
                  Timetable
                  2002                                                        2003

                              May




                                                                                                      May
                                                Aug




                                                                                                                        Aug
                                                                  Nov
                                                                        Dec
                                                      Sep




                                                                                                                              Sep
                  Mar




                                                                                          Mar
                                    Jun




                                                                                    Feb




                                                                                                            Jun
                        Apr




                                                                                                Apr
                                                                              Jan
                                                            Oct
                                          Jul




                                                                                                                  Jul
Study
Due Diligence /
Purchase
Hire Designer
Design
Bid
Construction
Occupancy
Open
Library Collections Annex
              Working Groups
      Selection                Processing
 Eric Shoaf, Leader       Bonnie Buzzell, Leader
Matthew Jaquith, Sam     Linda Gesualdi, Whitney
 Mizer, Bill Monroe,      Pape, Jean Rainwater,
  Jean Rainwater            Barbara Spaulding,
                             Gretchen Yealy
       Service             Public Relations
Barbara Schulz, Leader   Carol Tatian, Leader
   Bonnie Buzzell,       Florence Doksansky,
 Florence Doksansky,        Michelle Ganey
     Carol Tatian
Public Relations Working Group

•   University Administration
•   Town Meeting for Library Staff
•   Selector Meetings
•   Faculty Meetings by Subject
•   Website www.Brown.edu/library/staff/annex/
•   Articles: George St. Journal,
    BiblioFile, BDH, BAM, etc.
How to fill the Annex?
• Jun 2003-Aug 2003: 300,000 items (Harvard)
• Aug 2003-May 2004: 320,000 items
• Jun 2004-May 2005: 360,000 items


• Jun 2005-May 2006: 120,000 items
• Jun 2006-May 2007: 120,000 items
           Total = 1,220,000

• Annual Growth = 36,000 items
• Growth for additional 10 years
Selection Working Group
• Collections on campus more browse-able
  and navigable
• Selection of materials is a collaborative,
  consultative effort between library staff,
  subject selectors, faculty and interested
  constituents
• Dramatically broaden selection criteria to
  meet defined storage goals
• Some material groups pre-selected
                                    Total
                                                                                                                      Harvard




                                                      User Space
                                                                   User Space




Annual Growth
                                                                                                                                Process Material




                                                                                Working Capacity
                                                                                                   Working Capacity




Growth for additional 10 years
                                                      120,000
                                                                   120,000
                                                                                360,000
                                                                                                   320,000
                                                                                                                      300,000




                           36,000
                                                                                                                                                   Jul Aug Sep
                                                                                                                                                                 2002




                                    1,220,000 Items
                                                                                                                                                   Oct Nov Dec

                                                                                                                                                   Jan Feb Mar
                                                                                                                                                                 2003




                                                                                                                                                   Apr May Jun
                                                                                                                                                   Jul Aug Sep
                                                                                                                                                   Oct Nov Dec
                                                                                                                                                   Jan Feb Mar
                                                                                                                                                                 2004




                                                                                                                                                   Apr May Jun
                                                                                                                                                   Jul Aug Sep
                                                                                                                                                   Oct Nov Dec
                                                                                                                                                   Jan Feb Mar
                                                                                                                                                                 2005




                                                                                                                                                   Apr May Jun

                                                                                                                                                   Jul Aug Sep
                                                                                                                                                   Oct Nov Dec
                                                                                                                                                   Jan Feb Mar
                                                                                                                                                                 2006




                                                                                                                                                   Apr May Jun
                                                                                                                                                                        How to fill the Annex?




                                                                                                                                                   Jul Aug Sep
                                                                                                                                                   Oct Nov Dec
                                                                                                                                                   Jan Feb Mar
                                                                                                                                                                 2007




                                                                                                                                                   Apr May Jun
                                                                                                                                                   Jul Aug Sep
                                                                                                                                                   Oct Nov Dec
Processing Working Group

• Preparing

• Transporting

• Accessioning
Processing Working Group
Preparation
• Retrieve selected material from campus
  library shelf

• Inspect physical condition – can it be
  transferred without damage?

• Apply storage barcode

• Edit and/or create in Josiah
Processing Working Group
Josiah
       Processing Working Group
       Transport


       • Place material in appropriate container
Yale

       • Store awaiting transport

       • Truck material to the storage location
       Processing Working Group
       Accessioning
       • Unpack material
       • Clean
       • Stabilize volume
         if necessary
Yale   • Sort by size and                       Yale


         place in trays
       • Record each item and its tray in the
         inventory system; double check
       • Place tray in assigned shelf; record tray
         and shelf number in inventory system
Ohio State University
Annex Video
Service Working Group
• Anyone with library
  access can go to facility
  and use general
  collections in reading
  room
• Deliver materials to all
  libraries 2x/day
• Reading room hours of
  service 10 am – 4 pm,
  M-F                         WRLC

• Adequate staffing to
  support all services
Library Space Study
• Shepley Bulfinch Richardson Abbott
• Improve/Expand public spaces, high use
  spaces
  - Internet Café    -   Map/GIS Center
  - Group Study      -   Media Services
    Rooms            -   Document Production
  - Reader Seating   -   Multi media spaces
  - Lobbies          -   Tech Services
                         (Processing)

• Interior cosmetic improvements
Library Collections Annex
Integral part of Library system

								
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