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					Attachment 1 – Parcel 1


Attachment 1 – Service Specifications

1      Maintain the internal areas of the premises in a clean state and tidy appearance at all times.
2      Watch for and report areas of wear within the Premises, paying particular attention to carpet areas
       under desks and carpet areas subjected to heavy traffic and frequent public access.
3      In multi level buildings cleaning is to be carried out on a floor to floor basis, only those areas being
       cleaned are to be unlocked and once cleaning of each floor is completed, the area is to be locked
       and all lights turned off.
4      Ensure that an adequate supply of toilet requisites are available for ready use and dispose of any
       used containers, cartons and other packaging of such materials in approved waste receptacles.
5      Ensure that all equipment and materials are neatly stored in the areas provided and all cleaning
       cupboards, rooms and areas are maintained continually in a safe, clean and hygienic condition.
       Material Safety Data Sheets are to be displayed in all areas used for the storage of cleaning
       chemicals.
6      Keep a Communication Book in a place nominated by the Nominated Officer, maintained on an up
       to date basis.
7      Ensure that any faulty or blown light globes, fluorescent tubes and any other building faults are
       reported in the Communication Book.
8      Special events throughout the year will require additional work by the contractor, examples of these
       events are Orientation Week and Open Day. Cleaning for these events will be “on request” and
       quotations will be requested prior to the event/s.
9      Perimeter doors to buildings are to be kept locked at all times, doors must never be propped open.
10     Parking restrictions in University locations are not enforced between the hours of 10.30pm and
       6.30am, however, all employees of the contractor, wishing to park their vehicle, in University
       locations, outside of these hours, will be required to apply for a parking permit or daily parking
       ticket, with the cost to be borne by that person. Parking without a permit, or daily parking ticket,
       outside the unenforced hours, will result in infringement notices being issued, with the resulting fine
       being the responsibility of the owner of the vehicle being illegally parked.
11     The specifications on the following pages have been developed to ensure a satisfactory standard of
       cleaning is provided. The specifications are area specific and the prescribed frequencies are to be
       maintained at all times.
12     Duties specified as “Daily” are to commence at 10.00pm, Sunday to Thursday (inclusive) and must
       be completed before 7.00am the following morning. The use of Full Time cleaning staff is
       encouraged for these shifts.
13     Duties specified as “Three Times per Week” are to be carried out during the daily cleaning
       program, refer to Item 12 above, on Mondays, Wednesdays and Fridays. Should a University
       recognised public holiday fall on either of these days, the work is to be performed on the next
       working day.
14     Duties specified as “Twice Weekly” are to be carried out during the daily cleaning program, refer to
       Item 12 above, on Tuesdays and Thursdays. Should a University recognised public holiday fall on
       either of these days, the work is to be performed on the next working day.
15     Duties specified as “Weekly” are to be carried out during the daily cleaning program, refer to Item
       12 above, on Wednesdays. Should a University recognised public holiday fall on a Wednesday,
       the work is to be performed on the next working day.
16     Duties specified as “Monthly” are to be carried out during the daily cleaning program, refer to Item
       12 above, on the first working day of each month.
17     Duties specified as “Quarterly” are to be carried out during the daily cleaning program, refer to Item
       12 above, on the first working day of January, April, July & October.
18     Labour Day and Melbourne Cup Day are normal working days at the University, as such cleaning,
       as per normal arrangements, will be required on these days. In lieu of working on these days, the
       three working days between the Boxing Day and New Years Day public holidays are recognised
       University holidays. No increase or decrease is to be made to the contract price for these days.
19     On the last working day before the Christmas/New Year break and on the Thursday prior to Good
       Friday, a full clean, commencing at 6.00pm, will be required. This cost of this requirement is to be
       included in the tendered price.

                                                                                                         Page 1
Attachment 1 – Parcel 1

20     All vacuum cleaners used to provide the specified services are to be fitted with a “hepafilter” to
       minimise the recirculation of dust, during the vacuuming process. This is particularly important in
       those areas containing sensitive equipment and/or materials.
21     Unless otherwise stated in this document and where relevant, the full time and/or part time day
       cleaners, specified on Pages 13, 14 & 15 of this document, are not to be used to carry out any of
       the duties listed to be carried out between 10.00pm & 7.00am.
22     Only those people who are employees of the contractor and have, in their possession, a University
       issued photographic identification, are permitted on site. Under no circumstances are friends or
       relatives of the contractors employees allowed on site. Should a person be challenged by the
       Security staff and not have their University issued photographic identification on their person, they
       will be asked to leave the site.
23     The measurements in the following spreadsheet/s for “Teaching Space/Common Areas” and the
       percentages shown for “Floor Types” are approximate only. These areas need to be assessed as
       part of the tender preparation process.
24     On Easter Saturday, Easter Monday, Easter Tuesday and the Sunday before Queens Birthday, the
       Baillieu, Brownless, Architecture and E.R.C Libraries, including all adjacent toilets and foyers, are
       to be cleaned after 6.00pm. The cost of this requirement is to be included in the tendered price.
25     Separate specifications and costing schedules are provided for the cleaning of the Student Union
       Building and University Sports Buildings.
26     The University supports “Green Cleaning” procedures and as such, has developed guidelines that
       are to adhered to at all times. These guidelines are attached to this document.




                                                                                                      Page 2
Attachment 1 – Parcel 1

PROPERTY LOCATIONS (PARCEL 1)

                                                                   TEACHING                       GROSS      CARPETED                     OTHER
                                                   BUILDING                       GENERAL USE                             VINYL FLOOR
                  BUILDING NAME/ADDRESS                          SPACE/COMMON                   INTERNAL      FLOOR                       FLOOR
                                                   NUMBER                          AREAS (m2)                             SURFACE (%)
                                                                 USE AREAS (M2)                 AREA (m2)   SURFACE (%)                 SURFACE (%)
  1      Baldwin Spencer Building                     113             149            2,405        2,554         95             5             0
  2      Redmond Barry Building                       115            2,105           7,686        9,791         80            15             5
  3      Physics (including Annexe)                   192             787           18,859       19,646         60            30            10
  4      Elizabeth Murdoch Building                   134             422            2,766        3,188         85            15             0
  5      Ian Potter Gallery                           136              0             3,577        3,577         15            10            75
  6      Architecture                                 133            3,468          10,009       13,477         75            20             5
  7      Old Commerce                                 132              0             1,898        1,898         15            85             0
  8      Chemistry (including East Wing)          153 and 154        2,105          14,753       16,858         50            20            30
  9      Old Geology and Old Geology South        155 and 156         224            3,898        4,122         85            10             5
 10      Richard Berry Building & Annexe          157 and 160         958            5,489        6,447         70             5            25
 11      Alice Hoy Building                           162            1,280           6,009        7,289         85            10             5
 12      Chemical Engineering 1                       165             254            4,156        4,410         40            50            10
 13      Walter Boas Building                         163              0             2,544        2,544         50            50             0
 14      Old Mettalurgy                               166              0             2,657        2,657         20            70            10
 15      Chemical Engineering 2                       167              0             2,060        2,060
 16      Old Radiation                                164              0              401         401           80            20             0
 17      Doug McDonnell Building                      168            2,214           5,632        7,846         85            10             5
 18      Education Resource Centre                    171             224            7,012        7,236         80            15             5
 19      Frank Tate Learning Centre                   189              0             2,020        2,020         80            15             5
 20      John Smythe Building                         197              0             1,339        1,339         90            10             0
 21      1888 Graduate Centre                         198              0             3,520        3,520         90             5             5
 22      Arts Centre                                  199            2,628           6,384        9,012         40            50            10
                                                  169, 170 and
 23      Engineering Blocks A, B, C, D, E and F                      1,783          23,748       25,531         60            20            20
                                                   173 to 176


                                                                                                                                        Page 3
Attachment 1 – Parcel 1

                                                                TEACHING                       GROSS      CARPETED                     OTHER
                                                  BUILDING                     GENERAL USE                             VINYL FLOOR
                  BUILDING NAME/ADDRESS                       SPACE/COMMON                   INTERNAL      FLOOR                       FLOOR
                                                  NUMBER                        AREAS (m2)                             SURFACE (%)
                                                              USE AREAS (M2)                 AREA (m2)   SURFACE (%)                 SURFACE (%)

 24      Sidney Myer Asia Centre                    158           1,319           5,184        6,503         20             0            80
 25      C.S.H.E Building                           161             0              631         631           95             5             0
 26      Science Student Centre                     138            500              0          500            0             0            100
 27      Melbourne School of Land & Environment     142            706            5,085        5,791         60            40             0
 28      Botany                                   122 & 123        140            4,163        4,303         50            20            30
 29      Zoology                                    147            692            8,128        8,820         50            50             0
 30      Music                                      141           1,500            864         2,364         80             0            20
 31      Genetics                                   194             0             2,793        2,793         40            50            10
 32      Economics & Commerce                       148           1,447           6,939        8,386         70            10            20
 33      Natural Philosophy                         143            204            2,060        2,264          5            95             0
 34      Old Physics                                128           2,104            230         2,334         95             5             0
 35      Raymond Priestley Building                 152             0             6,279        6,279         90             0            10
 36      Old Quadrangle                             150            579            2,853        3,432         95             5             0
 37      Old Arts                                   149           1,858           4,480        6,338         80            10            10
 38      Baillieu Library (Includes Bookshop)       177           16,500          1,378       17,878         85            15             0
 39      Microbiology                               184            139            7,940        8,079         30            60            10
 40      Medical                                    181           1,226          26,329       27,555         30            60            10
 41      Brownless Medical Library                  182           3,100            767         3,867         40            60             0
 42      John Medley Building                       191           1,078           6,802        7,880         90            10             0
 43      Electrical Engineering                     193             0             6,214        6,214         60            30            10
 44      Wilson Hall                                151           3,381             0          3,381         10            90             0
 45      Gatehouse                                  187             0              131         131           95             5             0
 46      Babel Building                             139            320            4,497        4,817         80             5            15
 47      Student Union Building                     130           15,500           608        16,108
 48      Melbourne University Sports              101 & 103       7,100            977         8,077
                                                   TOTAL          77,994         244,154      322,148


                                                                                                                                     Page 4
Attachment 1 – Parcel 1

COMMON AREAS
Including all areas within Wilson Hall, Libraries, Office & Amenity Areas within Laboratories, Workshops &
Undercover Car Parks, Entrance Foyers, Stairways, Elevators, Passageways, Amenity Areas,
Conference/Meeting Rooms, Computer/I.T Laboratories and Undercover Car Park Parking Areas.

                                                                CLEANING FREQUENCIES
                                                              Twice
              Description of Tasks                   Daily             Weekly Monthly           Quarterly
                                                              Weekly
Collect all waste from within the areas of
responsibility and dispose of it in line with the     X
Waste Collection & Disposal Procedure
Detail clean by sweeping and mopping or
                                                      X
vacuuming all floor surfaces
Spot clean stains on carpeted surfaces                X
Clean all surfaces of drinking fountains              X
Remove gum etc from floor surfaces                    X
Clean mirrors, glass and kick plates in
                                                      X
entrance doors
Remove all cobwebs using an extension pole,
                                                      X
up to a height of 2.2 metres
Remove dirt and foreign matter from door
                                                                 X
tracks
Spot clean painted, tiled or similar wall
                                                                 X
surfaces
Polish and buff wooden/linoleum/vinyl or
                                                                 X
similar floors
Dust/damp wipe furniture, skirting boards, all
ledges and office equipment excluding                                        X
computers, up to a height of 2.2 metres
Spot      clean    marks/soilage       from    all
                                                                             X
chairs/lounges etc
Dust the tops of all cabinets, book cases and
                                                                             X
compactus units, up to a height of 2.2 metres
Clean glass in partitions, internal doors,
                                                                             X
directory boards and display cabinets
Clean ceiling and wall mounted airconditioning
vents to a dust, grime and grease free                                                  X
condition
All telephones to be cleaned using approved
                                                                                        X
materials/equipment
Remove light graffiti from any affected
surfaces, heavy graffiti is to be reported to the                                       X
Nominated Officer
Machine scrub hard floor surfaces to remove
                                                                                                    X
build up of dirt and/or polish
Degrease minor oil and grease spills from
floor surfaces in undercover car parks                X




                                                                                                    Page 5
Attachment 1 – Parcel 1

ADMINISTRATIVE AREAS
Including all Offices, Reception & Enquiry Areas. Office areas within Laboratories & Workshops are to be
cleaned as per the requirements of the "Common Area" specifications

                                                               CLEANING FREQUENCIES
                                                             Twice
              Description of Tasks                   Daily            Weekly Monthly          Quarterly
                                                             Weekly
Collect all waste from within the areas of
responsibility and dispose of it in line with the     X
Waste Collection & Disposal Procedure
Detail clean by sweeping and mopping all
                                                                X
hard floor surfaces
Remove litter from floor surfaces                     X
Spot clean stains on carpeted surfaces                          X
Remove gum etc from floor surfaces                              X
Clean all surfaces of drinking fountains              X
Clean mirrors, glass and kick plates in                         X
entrance doors
Remove all cobwebs using an extension pole,                     X
up to a height of 2.2 metres
Detail clean by vacuuming all carpeted floor                    X
surfaces
Remove dirt and foreign matter from door                        X
tracks
Spot clean painted, tiled or similar wall                       X
surfaces
Polish and buff wooden/linoleum/vinyl or                        X
similar floors
Dust/damp wipe furniture, skirting boards, all
ledges and office equipment excluding                                      X
computers, up to a height of 2.2 metres
Spot      clean    marks/soilage       from    all
                                                                           X
chairs/lounges etc
Dust the tops of all cabinets, book cases and
                                                                           X
compactus units, up to a height of 2.2 metres
Clean glass in partitions, internal doors,
                                                                           X
directory boards and display cabinets
Clean ceiling and wall mounted air-
conditioning vents to a dust, grime and grease                                        X
free condition
All telephones to be cleaned using approved
                                                                                      X
materials/equipment
Remove light graffiti from any affected
surfaces, heavy graffiti is to be reported to the                                     X
Nominated Officer
Machine scrub hard floor surfaces to remove
                                                                                                  X
build up of dirt and/or polish




                                                                                                  Page 6
Attachment 1 – Parcel 1

WORKSHOPS
Includes all Workshop Areas. Office and Amenity Areas within the Workshops are to be cleaned as per
the "Common Area" Specifications

                                                              CLEANING FREQUENCIES
                                                           Three
                                                           Times
               Description of Tasks                Daily           Weekly Monthly        Quarterly
                                                            per
                                                           Week
General waste and recycling bins are to be
emptied. The contents of industrial, medical
and hazardous waste bins are not to be
                                                    X
handled by the cleaners, however, the cleaners
will, if requested, place the containers in
specified collection points.
Clean by spot sweeping and spot mopping all
hard floor surfaces. Areas not cleared of
                                                    X
materials and movable equipment, will not be
attended to by the cleaners.
Horizontal surfaces of benches, ledges etc are
to be wiped clean, if cleared of all equipment      X
and spillages.
Hand washbasins to be cleaned.                      X
Detail clean by sweeping and mopping all hard
floor surfaces. Areas not cleared of materials
                                                            X
and movable equipment, will not be attended to
by the cleaners.
If permitted in the area and where applicable to
                                                            X
the floor surface, machine buff floor surfaces.
Damp wipe, to remove spillages, splash marks
                                                            X
etc, from all vertical surfaces.
Clean ceiling and wall mounted air-conditioning
vents to a dust, grime and grease free                                            X
condition.
High dusting of all wall & door surfaces and
other cleared surfaces, is to be carried out, up                                  X
to a height of 2.2 metres.
All telephones to be cleaned using approved
                                                                                  X
materials/equipment.
Machine scrub hard floor surfaces to remove
                                                                                             X
build up of dirt and/or polish




                                                                                             Page 7
Attachment 1 – Parcel 1

LABORATORIES
Includes all Laboratory Areas. Office and Amenity Areas within the Laboratories are to be cleaned as per
the "Common Area" Specifications

                                                               CLEANING FREQUENCIES
                                                            Twice
               Description of Tasks                Daily            Weekly Monthly            Quarterly
                                                            Weekly
General waste and recycling bins are to be
emptied. The contents of industrial, medical
and hazardous waste bins are not to be
                                                    X
handled by the cleaners, however, the cleaners
will, if requested, place the containers in
specified collection points.
Clean by sweeping and spot mopping all hard
floor surfaces. No items apart from chairs.
                                                    X
stools and bins are to be moved by the
cleaners.
Horizontal surfaces of benches, ledges etc are
to be wiped clean, if cleared of all equipment      X
and spillages.
Equipment wash troughs are to be wiped
                                                    X
clean, if cleared of all equipment.
Hand washbasins to be cleaned.                      X
Detail clean by sweeping and mopping all hard
floor surfaces. No items apart from chairs.
                                                                           X
stools and bins are to be moved by the
cleaners.
If permitted in the area and where applicable to
                                                                           X
the floor surface, machine buff floor surfaces.
Damp wipe, to remove spillages, splash marks
                                                                           X
etc, from all vertical surfaces.
Clean and remove all finger marks, stickers,
adhesives and other forms of soiling, from                                 X
mirrors, partitions and glass doors.
Clean ledges and pen/chalk trays of
                                                                           X
whiteboards and blackboards.
Clean ceiling and wall mounted air-conditioning
vents to a dust, grime and grease free                                                X
condition
High dusting of all wall & door surfaces and
other cleared surfaces, is to be carried out, up                                      X
to a height of 2.2 metres.
All telephones to be cleaned using approved
                                                                                      X
materials/equipment.
Machine scrub hard floor surfaces to remove
                                                                                                  X
build up of dirt and/or polish




                                                                                                  Page 8
Attachment 1 – Parcel 1

TEACHING SPACES (1)
During Semesters 1 and 2 (24 Weeks) and the Summer Teaching Period (7 weeks)
All Timetabled Teaching Spaces

                                                                CLEANING FREQUENCIES
                                                             Twice
               Description of Tasks                  Daily           Weekly Monthly    Quarterly
                                                             Weekly
Collect all waste from within the areas of
responsibility and dispose of it in line with the     X
Waste Collection & Disposal Procedure
Detail clean by sweeping and mopping or
                                                      X
vacuuming all floor surfaces
Spot clean stains on carpeted surfaces                X
Remove gum etc from floor surfaces                    X
Clean mirrors, glass and kick plates in entrance
                                                      X
doors
Remove all cobwebs using an extension pole,
                                                      X
up to a height of 2.2 metres
Remove dirt and foreign matter from door
                                                               X
tracks
Spot clean painted, tiled or similar wall
                                                               X
surfaces
Polish and buff wooden/linoleum/vinyl or
                                                               X
similar floors
Dust/damp wipe furniture, skirting boards, all
ledges and office equipment excluding                                  X
computers, up to a height of 2.2 metres
Spot       clean    marks/soilage      from    all
                                                                       X
chairs/lounges etc
Clean glass in partitions, internal doors,
                                                                       X
directory boards and display cabinets
Apply protective coating to all metal finishes or
fittings (eg. stainless steel drinking fountains,                               X
kick plates etc)
Clean ceiling and wall mounted air-conditioning
vents to a dust, grime and grease free                                          X
condition
All telephones to be cleaned using approved
                                                                                X
materials/equipment
Remove light graffiti from any affected
surfaces, heavy graffiti is to be reported to the                               X
nominated officer
Machine scrub hard floor surfaces to remove
                                                                                          X
build up of dirt and/or polish




                                                                                          Page 9
Attachment 1 – Parcel 1

TEACHING SPACES (2)
From the end of Semester 1 until the start of Semester 2 and from the end of Semester 2 until the start of
Semester 1, excluding the Summer Teaching Period, (21 weeks).
All Timetabled Teaching Spaces

                                                                 CLEANING FREQUENCIES
                                                              Three
                                                              Times
               Description of Tasks                  Daily            Weekly Monthly            Quarterly
                                                               per
                                                              Week
Check all teaching spaces and if necessary,
collect all waste from within the areas of
                                                      X
responsibility and dispose of it in line with the
Waste Collection & Disposal Procedure
Detail clean by sweeping and mopping or                          X
vacuuming all floor surfaces
Spot clean stains on carpeted surfaces                           X
Remove gum etc from floor surfaces                               X
Clean mirrors, glass and kick plates in entrance                 X
doors
Remove all cobwebs using an extension pole,                      X
up to a height of 2.2 metres
Remove dirt and foreign matter from door                         X
tracks
Spot clean painted, tiled or similar wall                        X
surfaces
Polish and buff wooden/linoleum/vinyl or                         X
similar floors
Dust/damp wipe furniture, skirting boards, all
ledges and office equipment excluding                                       X
computers, up to a height of 2.2 metres
Spot       clean    marks/soilage     from     all
                                                                            X
chairs/lounges etc
Clean glass in partitions, internal doors,
                                                                            X
directory boards and display cabinets
Apply protective coating to all metal finishes or
fittings (eg. stainless steel drinking fountains,                                      X
kick plates etc)
Clean ceiling and wall mounted air-conditioning
vents to a dust, grime and grease free                                                 X
condition
All telephones to be cleaned using approved
                                                                                       X
materials/equipment
Remove light graffiti from any affected
surfaces, heavy graffiti is to be reported to the                                      X
nominated officer
Machine scrub hard floor surfaces to remove
                                                                                                    X
build up of dirt and/or polish




                                                                                                   Page 10
Attachment 1 – Parcel 1


MAJOR T OILET-SHOWER CLEANING
Includes all Public Access, Student Access and Private Toilet/Shower Areas

                                                               CLEANING FREQUENCIES
                                                            Twice
               Description of Tasks                 Daily           Weekly Monthly    Quarterly
                                                            Weekly
Detail clean by sweeping and mopping all floor
                                                     X
surfaces
Spot Clean all wall and door surfaces, up to a
                                                     X
height of 2.2 metres
Spot Clean window ledges, up to a height of
                                                     X
2.2 metres
Spot Clean and dry all wall, and door surfaces
in entrance and passage areas, up to a height        X
of 2.2 metres
Spot Clean panelling in partitions                   X
Clean glass/mirrors                                  X
Clean taps, hand basins, their surrounds and
                                                     X
similar fittings
Clean all surface areas of pans, seats, hand
basins, urinals, paper dispensers, hand dryers       X
and other fittings
Clean all urinals, toilets, showers and baths        X
Scrub urinal steps                                   X
Service all toilets and hand drying implements
                                                     X
(ie paper towelling, toilet paper and soap)
Empty and wipe clean all waste paper bins and
towelling receptacles. Replace bin liners with       X
clean plastic bags as required
Remove any Graffiti, posters or stickers
                                                     X
Scrub all floors, pedestals, urinals, hand
                                                                             X
basins, baths, showers & their fittings
Wash all doors, walls and/or partitions, with
particular attention to the internal surfaces of
                                                                             X
shower walls & doors, to ensure all body fat
and other residue is removed
Apply protective coating to all metal finishes or
fittings (eg. stainless steel drinking fountains,                            X
kick plates etc)
Clean Lights and Fittings to a dust/grime,
cobweb and grease free condition. Remove all
                                                                                 X
insect and foreign matter from the inside of the
light covers.




                                                                                        Page 11
Attachment 1 – Parcel 1

SECONDARY T OILET CLEANING
Includes all Public Access and Student Access Toilet Areas

                                                                   CLEANING FREQUENCIES
                                                                Twice
               Description of Tasks                    Daily            Weekly Monthly      Quarterly
                                                                Weekly
Pick up litter                                              X
Spot mop floors to remove spillages                         X
Empty waste bins                                            X
Damp wipe toilet seats, pans, urinals and hand
                                                            X
basins
Clean glass/mirrors                                         X
Replenish paper and soap supplies                           X
Note:
Daily cleaning duties for this requirement are to be carried out between 11.00am and 2.00pm, Monday to
Friday (inclusive).


PERIODICAL CLEANING
Includes all areas cleaned as part of the contract

                                                                    CLEANING FREQUENCIES
                   Description of Tasks                          Annual            On Request
Remove all cobwebs from walls & ceilings,
appropriate equipment to be used for high areas and
                                                                   X
protective covering is to be used to protect any
equipment, (ie) computers etc.
Wash all wall & door surfaces, walls in need of repair
or unresponsive to normal cleaning methods, due to
                                                                   X
poor condition, are not to be cleaned and are to be
reported to the Nominated Officer.
Fully clean all vertical and horizontal glass surfaces
in doors, door surrounds, partitions, bookshelves,
notice boards, display cabinets, enquiry counters etc.             X
Upon completion the surfaces should be free of all
soilage and streak/splash marks.
High dust all surfaces, in all areas, above 2.2 metres
from floor level, including ductwork, pipework, light
fittings, ceiling fans and any other surface in need of
                                                                   X
attention. Appropriate equipment is to be used for
high areas and protective covering is to be used to
protect any equipment, (ie) computers etc.
Pre spot, steam clean & deodorise carpet in all areas
                                                                   X
of the building's.
All vinyl and other floor surfaces, requiring polish, are
                                                                   X
to be stripped, sealed and re-polished.
All venetian blinds are to be removed, cleaned and
                                                                                        X
refitted.
All upholstered seating to be pre spotted and steam
                                                                                        X
cleaned.
All plastic, timber or other hard surface seating, to be
                                                                                        X
washed.




                                                                                                Page 12
Attachment 1 – Parcel 1

GENERAL WASTE & RECYCLABLE WASTE COLLECTION AND DISPOSAL PROCEDURES

This requirement covers the collection of all waste from within buildings.
Desk side recycling bins and commingle recycling bins in lunch rooms are to be emptied into clear plastic
bags, supplied by the university, these bags are then to be emptied into the appropriate recycling wheelie
bins and once the bins are at least 50% full, they are to be placed in designated areas for emptying by the
university’s garbage collection contractor, for delivery to a recycling facility..
Under no circumstances are the clear plastic garbage bags to be placed into the recycling wheelie bins.
Emptying of recycling wheelie bins will be carried out on a daily basis, before 6.30am.
Once the bins have been emptied, they are to be placed back inside the buildings from where they were
removed, this is to be done by the designated day cleaner, refer to “Labour Input” below. The bins will be
distributed within the buildings by the building supervision staff.
While it is not expected of the cleaners to sort all collected waste, any waste that is obviously un-
recyclable, is to be separated from the waste being placed in the recycling wheelie bins and placed in
black plastic bags and disposed of in the general waste wheelie bins or one of the many bulk bins located
both on and off campus.
General waste bins are to be emptied into black plastic bags, supplied by the contractor and placed in the
general waste wheelie bins or bulk bins mentioned above.
All waste collected from areas that generate medical/hazardous waste, (ie) Laboratories, is to be
disposed of in the dumpmasters referred to above.
The commingle bins are to be washed out on a weekly basis and the recycling wheelie bins are to
washed out monthly.


WEEKEND CLEANING
The following areas are to be cleaned, as per normal specifications, commencing at 6.00am on Saturday
and Sunday mornings, unless otherwise noted, for the whole year and the cost of these services are to be
included in the tendered price.
Baillieu & Brownless Libraries
All areas, including toilets, that are accessible by the public and/or students.
Music Conservatorium
Melba Hall, The Tallis Wing, all entry foyers and toilets on the ground & 1st floors, including those at the
rear of Melba Hall.
1888 BUILDING
All areas except for administrative offices
ERC LIBRARY
All areas of the 24 hours student area on Level 1, including adjacent toilets
Frank Tate Learning Centre
All areas except for administrative offices
Education I.T (Formerly C.S.H.E)
All areas except for administrative offices – (Saturday only)
Ian Potter Gallery (After 9.00am)
       1.      Rubbish collection in all areas.
       2.      All toilets to be cleaned as per specifications.
       3.      Front entrance doors to be cleaned and floors swept and mopped.
       4.      Kitchens to be fully cleaned.
All other weekend cleaning requirements will be “on request” and will be arranged by way of contract
variations. These requests will relate to identified teaching spaces only, refer below and the hours per
service/per building to clean these areas, as well as entry foyers and adjacent toilets, are to be provided
in Attachment 2.



                                                                                                     Page 13
Attachment 1 – Parcel 1

Teaching Spaces
Richard Berry Building (160)
Rooms:            G03, G04, G09, G10, G70, 212, 213 & 215
Theatres:    JH Michell & Russell Love Theatres
Old Geology Building (155/156)
Theatres:         Theatres 1 & 2
Redmond Barry Building (115)
Rooms:            210, 304, 305, 307, 412, 416, 513, 514, 515, 516, 615, 616, 617, 718, 719, 822, 1004,
                  1005, 1006, 1007, 1008, 1120, 1123 & 1125
Theatres:         Latham, Lowe, Lyle, Medley & Rivett Theatres
Engineering – Block A (173)
Rooms:            EDS1, EDS2, EDS3, EDS4 & 124
Engineering – Block B (175)
Rooms:        G01 & 313
Engineering – Block C (174)
Theatres:         C1 & C2 Theatres
Engineering – Block D (176)
Rooms:            204, 207, 310, 414, 419 & Design Lab
Engineering – Block E (170)
Rooms:            Dynamics Lab
Engineering – Block F (169)
Rooms:       103 & 110
Chemical Engineering (165)
Rooms:            G04
Theatres:    Chemical & Biomolecular Engineering Theatre
Elisabeth Murdoch Building (134)
Rooms:            G38, 110, 148 & 150
Theatres:     Theatre A
Frank Tate Building (189)
Rooms:            101, 106, 107 & 123
ERC Building (171)
Theatres:  Charles Pearson Theatre
Doug McDonnell Building (168)
Rooms:            109, 309, 411, 510, 511, 512, 521, 619, 622, 706, 709, 711, 712, 809, 906, 910, 1008,
                  1017, 1018 & 1020
Theatres:    Herbert Wilson Theatre
Physics/David Caro Building (192)
Rooms:            111, 301, 303, 305, 401, 405 & Podium Rooms 201, 202, 203, 204, 205, 206, 207, 208,
                  209, 210 & 211
Theatres:   Laby & Hercus Theatres
Baldwin Spencer Building (113)
Rooms:            102 & 119
Theatres:         Baldwin Spencer Theatre
Chemistry Building (153)
Rooms:            169, 190, 283, 291 & 385
Theatres:    Cuming & Senior Theatres
Chemistry East Building (154)
Rooms:            107

                                                                                                    Page 14
Attachment 1 – Parcel 1

Sydney Myer Asia Centre (158)
Rooms:            G01, G02, G03, G06, G07, G09, 113, 114, 115, 116, 117, 118, 119, 120 & the Yasuko
                  Hiraoko Myer Room
Theatres:     Carillo Gantner Theatre
Arts Centre (199)
Rooms:            100, 101, 102, 108, 222, 223, 317, 319, 403, 419, 501, 502, 602, 603 & 607
Theatres:     Harold White Theatre & The Open Stage
Architecture Building (133)
Rooms:            G22, Ground Floor Concourse, Atrium, 103, 135, 136, 137, 142, 143, 160, 203, 206, 207,
                  208, 209, 210, 211, Level 2 Concourse, 303, 304, 306, 307, 308, 320, 321, 322, 323, 324,
                  Level 3 Concourse, 522, 524, 527, Level 5 Concourse & 604
Theatres:     James Hardie, Prince Phillip & Sisalkraft Theatres
Alice Hoy Building (162)
Rooms:       101, 102, 108, 109, 210, 222, 225, 242, 303, 307, 311, 316, 323, 325, 330, 332 & 333
Old Physics Building (128)
Rooms:            Jim Potter Room, Conference 2, Conference 3 & 201
Wilson Hall (151)
Rooms:      All Areas
Old Quadrangle (150)
Rooms:            Cussonia Court Rooms 1 & 2
Old Arts Building (149)
Rooms:            152, 204, 205 & 254
Theatres:         Public Lecture Theatre & Theatres A, B, C & D
Microbiology Building (184)
Rooms:            124
Theatres:         Harold Woodruff Theatre
Genetics Building (194)
Rooms:        G01
Medical Building (181)
Rooms:            E403, E503, E505, N204, N208, N306, N307, N402, N405, N533, W313B, W313P, W400,
                  W402 & W809
Theatres:         ESJ King, Frederic Jones Wood, Rand, Sunderland & Wright Theatres
John Medley Building (191)
Rooms:            G15, G22, G23, G24, 126, 216A, 216B, 512 & 613
Melbourne School of Land & Environment (142)
Rooms:            G26, G29, G35, G46 & 104
Theatres:     Lower Theatre
Natural Philosophy Building (143)
Rooms:        112 & 226
Botany Building (122)
Theatres:         Turner Theatre
Zoology Building (147)
Rooms:            G101, 103, 105 & 106
Theatres:   Agar Theatre
Economics & Commerce Building (148)
Rooms:            B06, B07, Basement Foyer, G04, G05, G06, G07, G08 & Ground Floor Foyer
Theatres:         Prest, Copland & Wood Theatres and Theatrettes 1, 2 & 3
Babel Building (139)
Theatres:         Middle, Chisholm & Lower Theatrettes
                                                                                                   Page 15
Attachment 1 – Parcel 1

Music Conservatorium (141)
Rooms:            Melba Hall, The Tallis Wing, all entry foyers and toilets on the ground & 1st floors,
                  including those at the rear of Melba Hall.


SPECIAL REQUIREMENTS OF CONTRACT
Zoology Building
     Sweep walkway in loading bay and remove rubbish daily.
Music Conservatorium
     Dust all pianos daily.
     Clean Melba Hall – Percussion Room, Piano Room and Green Room daily.
Economics & Commerce Building
     Heater tops to be dusted weekly.
     Tops of filing cabinets (only if cleared) should be dusted monthly.
     Clean all showers in 1960’s building daily.
     All reception glass on all levels to be cleaned daily.
     Copeland Theatre, ground floor, basement of the Southern extension is frequently used on
       weekends, additional cleaning will be required when this facility is used. Refer Nominated
       Officer.
Old Quadrangle Buildings
     The Attic offices in the East and West wings including the wooden beams and panelling is
       to be cleaned – monthly.
     Common room and Council Chamber- daily clean in accordance with the specification for
       Common Areas, with the fireplace to be fully cleaned in the vacation schedule. All areas
       within are to be maintained and presented dust free and clean at all times.
     The collating table is to be wiped clean and dusted daily.

Raymond Priestley Building
     7th to 9th Floors – Special attention must be given to the cleaning, daily vacuuming and
       dusting of all areas on these executive floors is required. (specifications for Common Areas
       apply to this area)
     Loose cushions on chairs should be “plumped” daily.
     1st Floor – The balcony area and stairs on the North Side must be swept and all bins
       emptied daily.
     Basement – Records Storage Area: - Compactus units should be opened during office
       hours and under supervision, on a monthly basis and the areas between bays cleaned
       thoroughly.
     No boxes or papers are to be moved in this area and special care must be taken to lock the
       area upon leaving.
     Micrographics Area: - In the camera room and the dark room area only, cleaning is
       restricted to cleaning the floor and emptying the bins, other areas should be cleaned as
       normal. Special care must also be taken to lock this area upon leaving.
     Glass divider of cashiers counter to be fully cleaned once per week.

Wilson Hall (To Be Cleaned As Per Specifications For “Common Areas”)
Wilson Hall is used for a variety of purposes, including examinations and graduations, with the
requirement to provide an efficient cleaning service in accordance with the University schedule.
Conferring of degrees is a special occasion with these events occurring approximately nineteen
times per year.
     Presentation of Wilson Hall is to be maintained at all times with special attention to events.
     Monthly – clean storage areas in basement.
                                                                                                          Page 16
Attachment 1 – Parcel 1


Botany Building
     In the Electron Microscope Suite, ground floor of new wing, it is important that dust should
       not be raised whilst cleaning.
Natural Philosophy Building
     Daily dusting and cleaning of benches in the Teaching Laboratory.
     Area under benches to be swept, mopped and polished.
Medical Building
Unless specified below, all area of the Medical building are to be cleaned as per the standard
specifications.
External Areas (under roof line)
     Litter in these areas is to be collected by the day cleaner responsible for this building.
Level 1 – East Wing
     Cleaners are not to enter Rooms E105, E116, E116a, E117 & E118.
Level 1 – Centre Core
     Cleaners are not to enter Rooms C104, C105 & C106.
Level 5 – West Wing
     Cleaners are not to enter the freezer area in Room W541.
Level 6 – West Wing
     Cleaners are not to enter Room W644.
Level 7 – East Wing
     Cleaners are not to enter Rooms E702, E708 & E709.
Level 9 – East & West Wings
     Corridors only to be cleaned in these areas.
Electrical Engineering Building
     4th & 5th Floor Electrical Engineering – Study/Office areas:
     Empty the bins and sweep floors for the following rooms daily: 4.16, plus two rear attached
       rooms to 4.17, 4.19 plus room attached to 4.21, 4.23, 5.16.
     General dusting and machining of vinyl floors for the above rooms to be done as requested
       by the Technical Services officer.
     Laboratory areas:
     Rooms 4.17, 4.18, 4.21, 4.22.
     Clean the above rooms once a week preferably on a Monday morning, including emptying
       rubbish bins, sweep and spot mop floors, (please do not move trolleys):
     General dusting and machining of vinyl floors for the above rooms to be done as requested
       by the Technical Services officer.
Genetics Building
     All duties, apart from the cleaning of any benches, are to be carried out in the following
       laboratories;
        Rooms B.09, G.01, G.02, 1.02, 1.06, 2.04, 2.07, 2.21, R.04, R.05, R.06
     Only floor sweeping is to be carried out \ in Room B14A (X-omat room) and Room B11
       (Storeroom).
     The following rooms are not to be entered by cleaners, Rooms B08, B16
       (Photography/Imaging Lab and B101 (Workshop) , the bins will be left outside the doors to
       these rooms, for emptying.




                                                                                                     Page 17
Attachment 1 – Parcel 1

     The wheelie bin located on the roof of the Genetics building, is to be emptied once per
       week into one of the dumpmasters located at the rear of the Bio-Chemistry building. The
       wheelie bin is to be washed after being emptied and then returned to the roof area.
Microbiology Building
The specified laboratory areas, refer below, including any office and amenity areas within the laboratories,
of the Microbiology building, are to be cleaned on a fortnightly basis, commencing at 8.30am on the
specified day. All other areas are to be cleaned by the early morning cleaning team. Please note that
these arrangements do not include the MDU section of Microbiology, which is to be cleaned as per
normal arrangements.
Level 6 (Week 1 – Monday)
All areas except for common areas (ie) passageways, toilets, kitchens/lunchrooms.
Level 5 (Week 1 – Wednesday)
Rooms – 505, 507, 508, 509, 517, 518, 519, 520, 522 & 533.
Level 4 (Week 1 – Friday)
Rooms – 403, 404, 406, 407, 409, 413, 414, 415, 416, 417, 418 & 419.
Level 3 (Week 2 – Monday)
Rooms – 302, 303, 306 (Lab), 307, 309, 310, 314, 315, 317, 318, 321, 322 & 323.
Level 2 (Week 2 – Wednesday)
Rooms – 201, 202, 203, 204 & 210.
Level 1 – All areas to be cleaned of an evening.
Ground Floor (Week 2 – Friday)
Rooms – G10, G11, G12 & G13.
The fortnightly cleans are to commence at 8.30am, on the scheduled days and the cleaning in the “Day
Cleaning” areas will be limited to the duties detailed below;
     Mopping floors (only where they have been cleared of furniture)
     Washing handbasins (excluding laboratory sinks)
     Cleaning doors
The fortnightly clean of office and amenity areas within laboratories, is to be carried out as per the
standard duties specified for these areas, during the day cleaning process.
All other areas, apart from those scheduled for day cleaning, are to be carried out of an evening. Bins
from the fortnightly clean areas, will be placed in the corridors of an evening, for emptying by the night
cleaning staff.
Microbiology Building (cont)
     The following areas are not to be entered by cleaners;
       Room G.10A – Ground Level (Quality Control Laboratory).
       Rooms G.12 & G.13 (Autoclave Facility).
     Please note that the above arrangements do not include the MDU section of Microbiology,
       which is to be cleaned during normal working hours at a time to be arranged with the
       Nominated Officer.
Bookshop at the Baillieu Library
This building is partly occupied by the University Bookshop and while it is to be cleaned as per the
cleaning specifications relevant to this contract, the monthly cost of this area is to be shown as a separate
line item on the monthly invoice relevant to this contract.
Architecture and Planning Building
2nd & 3rd floor student studios to be cleaned as per the following schedule.
All areas apart from those detailed below are to be cleaned as per the standard specifications.
Second Floor – Rooms 214, 215a, 215, 234, 232 and 226/227.
Third Floor – Rooms 304, 309, 310, 312, 314 and 318.
Walkways, Passageways and other areas adjacent to studios.



                                                                                                      Page 18
Attachment 1 – Parcel 1

Daily:
Empty all rubbish bins daily.
Walkways and passageways to be swept and mopped or vacuumed and spot cleaned daily.
Weekly:
A full clean of these areas, as per standard specifications, with the exception of floor areas in studios
(refer monthly duties), is to be carried out each Sunday night/Monday morning.
Desks/work benches to be cleared of obvious rubbish only (ie) cans, bottles, food scraps and wrappers.
Monthly:
On the last Sunday night/Monday morning of each month (to be confirmed) floor areas are to be fully
cleared, except for timber, steel and plastic items, prior to daily & weekly duties being carried out.
All areas must be secured on entry and exit as students have 24 hours access.
Staff must be informed ahead of time when carpets will be steamed cleaned.
Elizabeth Murdoch Building
Photography Area – Rooms 59 and 61, doors are to be left open to aid ventilation.
The ventilation fan is to be left on continuously through the week; cleaners are not to turn off.
Richard Berry and Richard Berry Annexe Buildings
This building is in 24-hour operation. To guarantee security, once a room within this building has been
cleaned, its door must be locked before moving on to the next room.
No cleaning is to occur in the Workshop area in the Richard Berry Annexe. Bins to be emptied only.
Cleaning is to be completed no later than 6.00am.
Security windows and ledges, internal and external, are to be cleaned monthly as directed by the
nominated officer.
Light boxes displaying promotional items in Swanston Street and external surfaces of Information Centre
Windows, including doors, facing Swanston St, are to be cleaned monthly as directed by the nominated
officer.
Old Geology and Old Geology South Buildings
PABX Room – sweep weekly, damp mop monthly and do not buff.
Student Services Area – Storeroom next to the ground floor waiting room to be cleaned daily.
Alice Hoy Building
The Dean’s and the Secretary’s office, Lounge of International Development Unit, Second level of the
Alice Hoy building, need special attention paid to dusting of the window sills and furniture on a daily basis;
the floors of these areas, together with the passageway leading to the Dean’s office also require special
attention on a daily basis.
Display cabinet glass ground floor foyer outside Faculty Office to be cleaned daily.
Carpet in Enquiries area of Faculty Office is to be stain free.
Records storage area; compactus units should be cleaned on a monthly basis and the areas between
bays cleaned thoroughly.
No boxes or papers are to be moved in this area and special care must be taken to lock the area upon
leaving.
Do not clean File Server room G423 unless requested.
Education Resource Centre Building
The following doors of the rooms listed below are to be left unlocked:
Level 1 – doors at the foot of stairs leading to the collection area.
Level 2 – Stack door Room 227.
Doug McDonnell, Science Education and Frank Tate Buildings
Do not lock the following rooms:
Computer Rooms dust daily tops of computers and benches/ledges.
Level 4 – Arts Studio, ensure standard of daily clean includes tables/benches and sinks.



                                                                                                       Page 19
Attachment 1 – Parcel 1

Arts Centre
The ceramics area in the basement is to have the bins emptied daily, floors vacuumed and mopped
weekly and general dusting, including window ledges weekly.
1888 Building
24 hour access in old building is required, corridor lights to be left on at all times.
Pre spot and steam clean carpet in Mid Year and Christmas Breaks for the following areas;
Carpet in the Gryphon Multifunction room and the landings on the Mezzanine and First floors are to be
pre treated and steam cleaned during the mid year semester break, in addition to the end of year steam
cleaning.
The following rooms are used for food consumption, tables are to be wiped daily and carpet spot
vacuumed daily;
Rooms; 102, 104, 116, 121, 150, 153, GM01 & the multi function room.
The following rooms are not be locked;
Computer Labs. 127 and 154.
Group Study rooms 153 and 121.
Kitchenettes: 152 & 105.
Internal stairs from the Ground floor to the multifunction room and lift landings are to be scrubbed twice
per annum, during semester breaks and are to be swept and mopped daily.
Walter Boas Building
Marble ledges above front Entry are to be cleaned six monthly.
Redmond Barry Building
Biology Laboratories – All benches to be cleaned daily, including raised areas above microscope cabinets
and electrical switches. The areas around fixed containers are to be cleaned. Where student materials
are neatly placed on part of a bench, this area is not to be cleaned, however, cleared areas are to be
cleaned as per specifications.
Areas marked as “Bio-Hazard” are not to be cleaned.
Ultra violet overhead lamps, in the Plating Room, Room 205, on Level 2, are to be switched off when
entering and on when leaving.
Not all laboratories are in use 5 days per week. Biology will make it a point to display “Laboratory Use
Notices” in each Laboratory.
End of Term Vacation – It should be noted that while student laboratories are generally not in use during
the vacation, Preparation Rooms continue to be used, often quite heavily. These areas, both Laboratories
and Preparation Rooms, are to be checked on a daily basis and cleaned as necessary.
Engineering Blocks B, C and D, Engineering Workshops and Mechanical and Manufacturing
Engineering Buildings
Robotics Laboratory – Ground floor, do not clean or enter the area called “Compliance Robotic
Laboratory” because of the special floor coating, unless requested by Dr. A. E. Samual or the Laboratory
Manager.
Daily removal of all Swarf from the floor.
Once a week lift rubber mats and sweep underneath.




                                                                                                   Page 20
Attachment 1 – Parcel 1

Chemical Engineering 1
The following Four doors labelled do not lock, to be left unlocked.
Door from Ground Floor Foyer to the Teaching Laboratory G02.
Door from Mezzanine Foyer to the Teaching Laboratory M04.
Two doors on the second floor leading from the corridor into Theatre A204.
The following areas, of the Ground Floor and Mezzanine are to be swept on a roster basis once a week.
Monday – Teaching Laboratory G02.
Tuesday – Particles Laboratory G05.
Wednesday – Enhanced Oil Recovery Laboratory G06.
Thursday – Pilot Plant Laboratory G07.
Friday – Mezzanine Floor Laboratory M04, M05, M06.
Old Radiation Laboratory
No dusting in the Ground Floor Laboratories.
Do not clean the Laboratories if a “do not enter” sign has been put on the door, resume cleaning the
Laboratory once the sign has been removed.
Chemistry
Glass blowing workshop (rooms B73 & B73a ) no cleaning required.
Metal workshops (rooms 170 & 172) swarf to be swept up daily and mats lifted and swept underneath
weekly.
Electronics workshop (room B7) no polish to be used on floor and no electrical cleaning equipment to be
used.
C.S.H.E Building
The CSHE building is to be cleaned six days per week, Monday to Saturday (inclusive).
Sydney Myer Asia Centre
Day Cleaner 2 (refer to “Labour Input” on page 13 of this attachment)
Daily Duties
All Areas
Pick up and dispose of any litter.
All glass, in particular door glass, partitions and glass on stairways, to be kept clean at all times.
All aluminium/stainless steel wall surfaces to be kept clean at all times.
Painted wall and door surfaces are to be kept clean at all times.
Ensure cleanliness of teaching spaces, especially theatres, before and between these areas being used.
Ensure cleanliness of food preparation areas and function areas before and after functions. This function
will include the removal of all rubbish.
Assist day Cleaner 1 with the secondary toilet cleaning requirement, refer to page 17 of this attachment.
As Required Duties
Spot clean all carpet stains and report all large or permanent stains to the Nominated Officer.
Remove chewing gum and other foreign matter from all floor and stair surfaces.
Clean and remove all finger marks, stickers, adhesive and other forms of soiling from glass panels, glass
partitions and glass notice boards
Clean all telephones with an approved telephone cleaning agent.
Spot clean wall and door surfaces including around light switches and door handles. Remove any graffiti,
adhesive or stickers
Attend to spillages that may occur during the working day.

Ensure entrances are kept clean and free of litter at all times.
Sunken pathway along Swanston Street and Monash Road frontages of building, and two external sets of
steps to building, to be swept daily and kept free of litter at all times.


                                                                                                         Page 21

				
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