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Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
FY09 FY09 Budget FY09 Budget FY10 Proposed
Approved Reforecast/ Actuals to Annual
Annual Budget Contingency Date - 5/15/09 Budget Notes
Ordinary Income/Expense
Income
Earned Income
includes reimbursement for transportation from the Kennedy center, kids euro festival, and
the Helen Hayes awards/wash theatre project. Reimbursement for some ticket costs also
Reimbursed Expenses 30,000 30,000 15,004.00 30,000 anticipated from Helen Hayes awards
Interest Income 313.12 2,000 estimate for interest income on Chevy chase and pnc money mkt accounts
estimated admin fees from Kennedy center, wpas, kids euro festival, and Helen Hayes
Admin Fees 35,000 40,000 40,000 20,000 awards/wash theatre project
anticipated membership renewal and new memberships; targeted new member drive
Membership Dues 30,000 30,000 13,100 30,000 planned for fy10
Total Earned Income 95,000 100,000 68,417 82,000
Contributed Income
pnc contribution requested expected - amount to be confirmed in July 09; wash post
contribution anticipated at 1500-3000; other targeted corporate and small business
contributions also planned/anticipated - senate realty, mcn build, jp morgan, cap one,
Corporate 30,000 10,000 6,108.26 20,000 marriott, raffa, pepco, altria
expect the following: 65,000 cafritz; 40,000 meyer; 15,000 mead; 10,000 cap hill
comm;15,000 Harman; 10,000 lainoff; targeting additional local and national foundations for
support - marpat, community foundation, dallas morse coors, phillip graham, bloreden,
Foundation 375,000 250,000 137,500 250,000 pollinger, agua, morning star, prince charitable trust, clark winchcole
included anticipated funding from DC Commission for AFES and AEI; includes anticipated
NEA support for Kids Euro festival; includes small amount from DCPS for Catalyst Project
involvement; includes support from CCCSO/AEP (Ford/AEI related technical support); other
prospects include doe arts integration models, dccah stimulus, humanities council (local and
Government 494,460 450,000 310,000 350,000 national)
staff plans targeted, year-long individual giving campaign (online and mail); also includes
anticipated funds raised through board giving, art buzz, restaurant-based happy hours, and
Individuals 30,000 10,000 6,201.50 30,000 friend-raiser teas
anticipated Kennedy center tickets for 5th grade initiative; anticipated in-kind in-school
events thru Helen Hayes awards; anticipated in-kind support, catering, and donated items
for key communicator and fundraising events; anticipated donated equipment from federal
In-Kind/Donated Support 15,000 15,000 74,218.25 75,000 gov't/NDU
Total Contributed Income 944,460 735,000 534,028 725,000
Total Income 1,039,460 835,000 602,445 807,000
Gross Profit 1,039,460 835,000 602,445 807,000
Expense
Write-off Accts Rec/Old Checks 2,325
includes catering from board related strategic planning; afes in-school coordinator
orientation; friend-raising and fundraising events (teas and art buzz), teacher trainings, and
Catering
Communications 17,501 11,045 7,354.78 8,000 membership meetings
Communications - Computer/internet 250
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
FY09 FY09 Budget FY09 Budget FY10 Proposed
Approved Reforecast/ Actuals to Annual
Annual Budget Contingency Date - 5/15/09 Budget Notes
Copying
Document Center Copying 2,000 2,000 2,737.66 3,500 in-house copying costs at Source
Total Copying 2,000 2,000 2,738 3,500
Dues and Subscriptions 2,000 2,000 1674.89 2,500 includes cell service; constant contact; survey monkey; afta; ed week
Insurances
Disability 2,000 2,000 2084.07 2,500 anticipated increase upon policy renewal in September 2009
includes final year of repayment for kc worker's comp agreement, and current policy with
Worker's Comp/General Liability 8,275 8,275 1350 10,000 some anticipated increase upon policy renewal in 2009
D & O Insurance 2,000 2,000 1760 2,000 policy renewal in December 2009
Total Insurances 12,275 12,275 5,194 14,500
costs associated with AEI and program materials for school partnerships; also includes
Materials 17,900 10,200 2,445.94 10,000 materials costs for annual resource fair and artist showcase
anticipated costs for office supplies, including new letterhead, printer cartridges, filing
Office supplies 15,000 15,000 1,810.15 5,000 supplies, etc...
estimated costs for local and regional area parking reimbursements for staff and AEI
Parking 550 550 106 500 consultants/coordinators
Postage and Shipping 4,155 4,155 771.04 3,500 costs for use of in-house mail machine and additional mailing/shipping/courier fees
includes costs for printing AFES, PD, and Arts Integration brochures; event invitations; new
Printing 33,036 33,036 18,973.99 20,000 development materials
Professional Fees
Credit Card Chrg -6.62
Bank Fees 324.44 400 estimated based on fy09 fees
Network Maintenance 0 0 0 1,000 included in contract for O&A; also includes any additional database support/integration/upgrades
Payroll Administration 750 750 857.34 1,000 contract with adp or other payroll service
Workshop Leaders 25,160 15,800 4,800.00 10,000 includes costs for teacher pd workshops
Accounting 15,000 15,000 12,939.50 20,000 costs for audit and year-round accounting/bookkeeping services
Artist Fees 42,100 42,100 17,160.00 42,100 includes fees for in school residencies and workshops for AEI and AFES in-schools
includes fees for AEI consultants (20,000 + 2 @ 15,000 per = 50,000), marketing and
Consultants 176,800 141,800 95,413.35 75,000 communications support (5,0000), and development/admin support (20,000)
teacher stipends for AEI - includes stipends for summer pd participation, Saturday trainings,
Teacher Stipends 43,500 11,850 3,000.00 12,400 and school coordinator stipends; new principal honoraria for monthly roundtables sessions
Web Site Development 1,000 1,000 0.00 20,000 contract w/ O&A for website development, redesign and functionality upgrades in fy10
Total Professional Fees 304,310 228,300 134,488 181,900
Rent - In Kind 32,000 32,000 26,000 32,000 anticipated Source residency contract for fy10, includes all monthly invoice costs
Space Rental 3,940 2,165 0.00 2,165 includes space rental for in-school coordinator event, key communicator event, and events at Source
Staff
Payroll Taxes 14,703 10,000 0 9,274.71 12,000 anticipated costs for employer taxes on staff salaries
Health Benefits 15,000 12,000 11,208.59 14,000 anticipated 10-15% increase upon policy renewal in September 2009
Professional Development 1,250 1,250 5,497.23 2,500 staff and board related pd costs associated with workshops and/or seminars and strategic planning during fy10
Salaries 189,730 149,730 122,743.05 153,513 three full time staff with 2% - 3% increase for fy10
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
FY09 FY09 Budget FY09 Budget FY10 Proposed
Approved Reforecast/ Actuals to Annual
Annual Budget Contingency Date - 5/15/09 Budget Notes
Total Staff 220,683 172,980 148,724 182,013
Taxes
DC Reg.Other
Taxes - Fee 150 150 0.00 150
Total Taxes 150 150 0 150
20,000 students @ $5 per ticket; additional 10,000 - 15,000 students to be served w/ no
Tickets 112,500 100,000 85,877.17 100,000 ticket cost
40-50 Students per bus @ $300 per bus = $6.25 per student; 30,000 students * 6.25 =
Transportation 228,375 169,325 121,401.89 200,000 187,500; Metro fare @ $2.50 per student for 5,000 students = $12,500
includes reimbursements for local travel, as well as costs for national and regional travel for
Travel 11,425 9,635 1,438.92 7,000 staff, workshop leaders, strategic planning facilitator, board, and others.
Total Expense 1,017,800 804,816 561,323 772,728
Net Ordinary Income 21,660 30,184 41,122 34,272
Net Income 21,660 30,184 41,122 34,272
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
Ordinary Income/Expense
Income
Earned Income
Reimbursed Expenses
Interest Income
Admin Fees
Membership Dues
Total Earned Income
Contributed Income
Corporate
Foundation
Government
Individuals
In-Kind/Donated Support
Total Contributed Income
Total Income
Gross Profit
Expense
Write-off Accts Rec/Old Checks
Catering
Communications
Communications - Computer/internet
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
Ordinary Income/Expense
Copying
Document Center Copying
Total Copying
Dues and Subscriptions
Insurances
Disability
Worker's Comp/General Liability
D & O Insurance
Total Insurances
Materials
Office supplies
Parking
Postage and Shipping
Printing
Professional Fees
Credit Card Chrg
Bank Fees
Network Maintenance
Payroll Administration
Workshop Leaders
Accounting
Artist Fees
Consultants
Teacher Stipends
Web Site Development
Total Professional Fees
Rent - In Kind
Space Rental
ental for in-school coordinator event, key communicator event, and events at Source
Staff
Payroll Taxes
Health Benefits
Professional Development
elated pd costs associated with workshops and/or seminars and strategic planning during fy10
Salaries
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
Proposed for Board Approval - 6/25/09 DC Arts and Humanities Education Collaborative
FY10 Proposed Budget
July 2009 through June 2010
Ordinary Income/Expense
Total Staff
Taxes
Taxes - Fee
DC Reg.Other
Total Taxes
Tickets
Transportation
Travel
Total Expense
Net Ordinary Income
Net Income
17174537-d2a4-47ee-9bf1-36aa60f23993.xls
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