FACILITIES & PLANT OPERATIONS – CENTRAL – Job #07-090-RS
Opening Date: May 7, 2007 Closing Date: May 22, 2007
Seattle Community Colleges is recruiting to fill a full-time Secretary Supervisor position. ALL QUALIFIED
COLLEGE APPLICANTS MAY APPLY.
SEATTLE DESCRIPTION: monthly. Assist with initial implementation and
COMMUNITY This position performs complex secretarial duties for continuing operation of CMMS software. Establish
COLLEGE the Director of Facilities and Plant Operations and the procedures, process documents, and establish and
Capitol Projects Coordinator at Seattle Central maintain complex file systems to support these
Community College (SCCC) in a combination of functions.
COMMUNITY functional areas such as establishing office
COLLEGE procedures, standards and priorities; monitoring QUALIFICATIONS, SKILLS & ABILITIES:
budget status and initiating corrective actions; High school graduation AND three (3) years of
VOCATIONAL maintaining databases, office records and filing progressively responsible office, secretarial, and/or
INSTITUTE systems; report generation; supervising permanent accounting experience. Must possess excellent written
• and temporary staff; and communication with all and verbal communication skills. Must be highly
Duwamish campus constituents for engineering, maintenance, organized and adept at manipulating software
Educational and custodial work requests and capital projects. applications such as Word and Excel. Must complete
Center and pass the Required Questionnaire for this
ESSENTIAL FUNCTIONS: position.
Perform and coordinate all office operations for
campus Engineering, Custodial and Capitol Projects. PREFERRED QUALIFICATIONS:
Sandpoint Supervise office and work study staff. Monitor and Knowledge of basic accounting principles as well as
Training manage department leave reports, employment of State of Washington financial management systems
contracts and E-time sheets. Develop budget and budget reports. Documented customer service
Seattle Maritime estimates, monitor budgets, and prepare documents capabilities.
Academy related to travel, purchasing, contracts, as well as
major repair and capitol projects. Coordinate with SALARY: (Range 40) $2,530 to $3,208 per month.
Construction purchasing and accounts payable to initiate Purchase
Center Orders (POs), facilitate purchasing and expedite HOURS: 8:00 AM to 4:30 PM, Monday through
payment to vendors. Track and cross reference POs, Friday. Four, 10-hour days Monday through Thursday
COMMUNITY purchase orders, receiving reports, packing lists and required during summer months.
COLLEGE DISTRICT is invoices on multiple budgets. Reconcile fiscal records
an Equal Opportunity
Employer and does not
discriminate against any
persons on the basis of
race, color, creed, APPLICATION PROCEDURE:
religion, national origin,
sex, sexual orientation, You must submit items #1 through #4 with your application packet in order to be considered for
age, marital status, this position. Applicants who do not complete and submit all required materials to the Human
disability, or status as a
veteran or Vietnam era Resources Department by 5:00 P.M. on the published closing date will not be considered for this
veteran. position. Your name and the job number must be included on ALL PAGES of correspondence. A
complete application packet includes the following:
Persons with disabilities 1. A completed official Seattle Community College District application form.
needing assistance in
the application/ 2. A resume is required including the names, addresses and phone numbers of three professional
examination process references which can be uploaded as part of your resume.
may call (206) 587-4155
or, for the hard of 3. A letter of application describing how your education and experience qualify you to perform the
hearing, call the Relay essential functions of this position.
Service at 800-833-
6388, or for the hard of
4. A completed Required Questionnaire uploaded online or emailed for the Secretary Supervisor –
hearing and visually Job #07-090-RS.
impaired, call Braille
Relay at 800-833-6385.
APPLY ONLINE: www.seattlecolleges.edu/humanresources OR, email@example.com OR,
Washington District VI IN PERSON AT: SIEGAL CENTER, Attn: HUMAN RESOURCES,
1500 Harvard Avenue 1500 HARVARD AVENUE, SEATTLE, WA 98122. Job Line: (206) 587-4155.
Seattle, WA 98122-
3803 This is in a union shop bargaining unit. As a condition of employment, you must within 30 days after appointment (1) become a member of the Washington state
206.587-4100 federation of state employees (WFSE), or (2) pay a representative fee, or (3) pay a non-association fee. Non-payment of such fee is grounds for dismissal. Any
dispute between you and the employee organization as to the amount of the representation fee can be resolved only under procedures provided by the employee
www.seattlecolleges.edu organization, not the employer.