CONTRACTS COMPLIANCE MANAGER
Salary: $96,000 - $144,000 Annual
The Port of Long Beach is one of the world’s busiest seaports and is a leading gateway for
international trade. Founded in 1911, it has grown to more than 3,200 acres and is credited with
moving over $120 billion in trade each year. The Port of Long Beach is the second busiest container
port in the United States. If combined with its next-door neighbor, the Port of Los Angeles, the San
Pedro Bay port complex would rank among the top five busiest container ports in the World. East
Asian trade accounts for more than 90 percent of Long Beach shipments with the top trading
partners being China, Japan, South Korea, Hong Kong and Taiwan.
The Port of Long Beach, which is the City of Long Beach’s Harbor Department, is governed by the
Long Beach Board of Harbor Commissioners. The Port’s Executive Director is appointed by the
Board of Harbor Commission and is responsible for overall Port activities. The Executive Director
is supported by a Deputy Executive Director and four Managing Directors: one each for Finance
and Administration, Trade Relations and Port Operations, Engineering, and Environmental Affairs
and Planning. The Port has approximately 400 employees and generates annual operating revenues
in excess of $311 Million.
The Port of Long Beach is a landlord port that leases and acquires property for port development.
Port revenues are reinvested in new facilities and port related improvements and capital
expenditures are expected to total more than $3 billion over the next ten years. The Port is
supported by its own revenues and is not funded by taxes or the City’s General Fund.
To learn more about the Port of Long Beach, visit it’s website at: www.polb.com.
THE FINANCE DIVISION
Reporting to the Assistant Chief Financial Officer, the Contracts Compliance Manager is an at-will
employee who is responsible for general oversight of all contracts at the Port, which primarily
include construction, professional services, and contracts for the purchase of goods.
Given the technical nature of many of the Port’s contracts, the current decentralized structure will
remain in place whereby each division will be responsible for most contract administration duties,
including contractor selection, negotiations and project management.
In this newly created role, the Contracts Compliance Manager will be directly responsible for
ensuring the integrity of the procurement process and that all contracts are in compliance with Port
contract/purchasing policies and procedures during their execution. The following represent the
principal job duties, however, they are not all inclusive:
Develop contracting policies and procedures; obtain input and buy-in from other Port
Ensure the contracting process, from beginning to end, is properly controlled and contract
provisions are properly monitored and complied with.
Perform contract compliance audits based on risk assessment of the contracts population.
Perform post-mortem analysis of selected high dollar value contracts prior to contract
Monitor best practices in contract management and combine multiple contracts with Port
divisions with the same entity into a single contract.
Facilitate communication and coordination with the City’s Contracting Division and/or
other government agencies.
Supervise Small Business Enterprise (SBE) program administration.
Prepare monthly and other required reports.
Perform other projects as directed.
The Contracts Compliance Manager will have the opportunity to address a number of critical
priorities that impact aspects of Port operations including improving the efficiency and effectiveness
of contract compliance. In addition, it is expected that the Contracts Compliance Manager will act
in a consulting capacity to other divisions on complex contracts.
The ideal candidate will have a strong background in all phases of contract management from initial
solicitation of procurement to final contract closeout. The successful candidate will possess strong
analytical and interpersonal skills, with a solid customer service orientation, a history of effective
partnerships, problem-solving, and consensus building, and the ability to fit well within an energetic
and dedicated team.
The Contracts Compliance Manager will be comfortable speaking in both small and large group
settings, and will be expected to interact with employees at all levels at the Port. The candidate
should possess excellent written and oral communication skills and have the ability to independently
research and analyze information and to make recommendations based on findings. The ability to
deal tactfully and effectively with others at all organizational levels is a must.
Qualifications are as follows:
A Bachelor’s degree from an accredited college or university in finance, business administration, or
related discipline is required. A Master’s Degree in Business Administration or related field is highly
desirable and may be substituted for one year of the required experience. Proof of degrees is
required at the time of filing.
Five or more years of professional experience in contract management, risk management,
internal audit, internal control, or related field is required.
At least two years at a level comparable to Contracts Manager or equivalent position that
includes the supervision of staff.
COMPENSATION & BENEFITS
The salary range for this position is $96,000 - $144,000. Placement is dependent upon qualifications,
but is generally made at or below the midpoint of $120,000. In addition, the Port offers a generous
APPLICATION AND RECRUITMENT SCHEDULE
The final filing date for this recruitment is March 15, 2010. The Port reserves the right to extend
without notice the closing date in order to accept additional applications.
To be considered for this opportunity, please apply on-line at www.polb.com under the
Jobs/Employment link. In addition to the application and salary history, candidates must complete
the supplemental questions and also attach a resume. If you have any questions or require additional
information, including this information in an alternate format, or require an accommodation because
of a disability in order to participate in any phase of the application process, please contact Stacey
Lewis, Acting Director of Human Resources at (562) 590-4129. Incomplete applications or those
that clearly do not meet the minimum requirements will not be considered.
Following the final filing deadline, all applications and supplemental questionnaires will be evaluated
to determine the most qualified applicants. The most qualified applicants will be preliminarily
interviewed by the Port’s Human Resource staff. Those individuals determined to be best suited for
the position will be interviewed by the final selection panel, with an appointment anticipated shortly
thereafter, upon completion of a thorough background check.
In addition to the application, please provide answers to the supplemental questions listed below.
Your responses should not exceed more than two (2) pages in total.
1. Have you previously served in a role where you evaluated / implemented internal controls or
contract compliance? If so, what challenges did you encounter and how did you address them?
2. Realizing this is a newly created position, describe your vision for establishing this function and
the plan that you would follow.
EQUAL OPPORTUNITY EMPLOYER