Academic Manual - AMERICAN UNIVERSITY OF BEIRUT

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					       CHAPTER 1 : BYLAWS OF THE FACULTY OF                       Engineering and
                                      Architecture
                                       ARTICLE I.

                       ORGANIZATION OF THE FACULTY


Section 1.   Composition of the Faculty
             The Faculty of Engineering and Architecture hereafter referred to as "The
             Faculty" is an integral part of the American University of Beirut. It is composed
             of the officers of the Faculty, and academic personnel of the Faculty.

Section 2.   Officers of the Faculty
             Officers of the Faculty shall include the following:
             the President of the University
             the Provost or the Vice President for Academic Affairs, ex-officio.
             the Dean of the Faculty
             the Associate and Assistant Deans
             the Registrar of the University, ex officio
             the Director of Admissions, ex officio
             the University Librarian, ex officio

Section 3.   Academic Personnel of the Faculty
             The Academic personnel of the Faculty shall consist of:
             Professors
             Associate Professors
             Assistant Professors
             Senior Lecturers
             Lecturers
             Research Associates
             Instructors
             Assistant Instructors
             Research Assistants

Section 4.   Academic Units
             The Faculty shall be organized into academic units which include Centers,
             Departments, Institutes, Programs, or Schools, as defined in Article IV, Section
             1.

Section 5.   Standing Committees
             The following shall be the standing committees of the Faculty:
             Academic and Curriculum
             Administrative
             Admissions
             Advisory
             Graduate Studies
             Library
             Research
             Student Affairs
             Student Financial Aid

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                                     ARTICLE II.

                                   THE FACULTY

Section 1.   Prerogatives and Duties

             a)    Subject to the provisions of the Corporate Bylaws, Rules and Regulations
                   and the established general policies of the University, the Faculty through
                   its internal organization shall determine its own academic policy and shall
                   have authority to direct its own affairs.
                   The Dean shall refer actions by the Faculty that may affect either the
                   financial commitments of the University, or the academic policy of the
                   University as a whole, to the President and the Provost for consideration.
             b)    The Faculty shall have the right to review any action by any committee of
                   the Faculty (with the exception of actions of the Advisory Committee
                   concerning individual faculty members and other confidential matters)
                   and, if it deems fit, to refer such action back to that committee for
                   reconsideration. If the Faculty rejects an action after its reconsideration
                   by a committee, then it becomes the responsibility of the Faculty itself to
                   take action.
             c)    It shall vote to recommend to the Senate candidates for degrees in the
                   Faculty.
             d)    It shall elect representatives to the Senate, to the Faculty and University
                   Committees.
             e)    It shall act on other matters referred to it by the Dean.

Section 2.   Meetings

             a)    The Dean shall call regular meetings of the Faculty at least three times a
                   year. A written notice with a stated agenda shall be sent to Faculty
                   members at least four working days prior to the date of the meeting.
             b)    Special meetings shall be called by the Dean, at her/his discretion, or at
                   the written request of five voting Faculty members, with a stated agenda.
             c)    The Dean or her/his designate shall chair all Faculty meetings.
             d)    The Dean shall appoint a secretary for meetings of the Faculty, on a
                   yearly basis, from among the voting faculty.
             e)    The voting Faculty shall consist of all non-visiting full-time faculty
                   members of professorial ranks.
             f)    Voting in Faculty meetings shall be limited to faculty members actually
                   present at the meeting.
             g)    A majority of the voting Faculty, exclusive of those on leave, sabbatical or
                   duty outside Lebanon, shall constitute a quorum. In the absence of a
                   quorum, another meeting to consider the same agenda shall be called
                   within two weeks at which voting members present shall constitute a
                   quorum, provided that all members of the Faculty shall have had notice
                   in accordance with the call for regular meetings.




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                                     ARTICLE III

                          OFFICERS OF THE FACULTY

Section 1.   The Dean of the Faculty

             a)    Appointment
                   In accordance with Article VI of the Corporate Bylaws of the American
                   University of Beirut, the Dean is appointed by the Board of Trustees on
                   the recommendation of the President. The initiative for the appointment
                   of a Dean, and her/his continuation in office, rests upon the
                   recommendation of the President.            The recommendation for
                   appointment or continuation in office shall be made after consultation
                   with full-time Faculty members especially those on indeterminate
                   appointment and those in the rank of professor who are not on leave or
                   on sabbatical.
                   For absences of the Dean lasting for three months or more, an Acting
                   Dean shall be appointed by the President upon the recommendation of
                   the Dean and after consultation with the Advisory Committee. For
                   shorter absences, the Dean shall appoint an Acting Dean from the voting
                   Faculty.

             b)    Duties, Responsibilities and Prerogatives of the Dean.
                   The Dean, as the responsible academic and executive head of the Faculty,
                   shall have her/his duties, responsibilities and prerogatives defined by the
                   Board of Trustees, the President and the Provost. Within the Faculty,
                   her/his duties, responsibilities and prerogatives shall include at least the
                   following:
                   1. S/he shall be responsible for the execution of Presidential directives
                       and the policies and enactments of the Faculty.
                   2. S/he shall be responsible for the development of the Faculty as
                       regards academic programs, curricula, academic personnel, student
                       body and physical facilities.
                   3. S/he shall, after consultation with the department concerned and the
                       Advisory Committee, take action or make recommendations to the
                       appropriate authorities in all matters pertaining to appointment,
                       reappointment or non-reappointment, promotion, appointment to
                       indeterminate status, sabbatical leave and leave of absence.
                   4. S/he shall prepare the budget proposal for the Faculty after
                       consultation with the Chairpersons and Directors of academic units.
                   5. S/he shall prepare an Annual Report, which shall be submitted to the
                       President and distributed to all academic units of the Faculty.
                   6. S/he shall make appointments to all committees other than
                       committees elected by the Faculty.
                   7. S/he shall be the Chairperson of Faculty meetings.
                   8. S/he shall have the prerogative of final action on all committee
                       decisions.
                   9. S/he shall be empowered to determine which decisions of the
                       committees of the Faculty shall be in the form of actions and which
                       shall be regarded as recommendations to the Faculty.


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                    10. S/he shall submit to the Faculty for approval any committee decision,
                        which reverses or modifies previous Faculty action.
                    11. S/he shall appoint Chairpersons and Directors of academic units in
                        accordance with the provisions of Article IV of these Bylaws.
                    12. S/he shall make known to academic units all administrative actions
                        affecting their units.
                    13. S/he shall keep the Faculty informed of University decisions.

Section 2.   Associate and Assistant Deans

             The Dean may appoint Associate Deans, Assistant Deans after consultation with
             the Advisory Committee and approval of the President. The Dean shall define
             the prerogatives and duties of these officers.




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                                      ARTICLE IV

                      ACADEMIC UNITS OF THE FACULTY

Section 1.   Academic Units

             The Faculty shall consist of the following academic units
                   1. Architecture and Design
                   2. Civil and Environmental Engineering
                   3. Electrical and Computer Engineering
                   4. Mechanical Engineering
                   5. Engineering Management Program

Section 2.   Organization of Academic Units

             An academic unit shall consist of all academic personnel of the Faculty appointed
             to that unit. Each unit shall have a Chairperson or Director appointed by the
             Dean.

Section 3.   Meetings

             a)       Academic units shall meet at least once a month upon the call of the
                      Chairperson or Director. Additional meetings can be held upon the call
                      of the Chairperson or the written request of at least two voting
                      members of the unit. Minutes of all meetings shall be sent to the
                      Office of the Dean.
             b)       The voting faculty in an academic unit shall consist of all full-time
                      academic personnel of the rank of assistant professor and above (non-
                      visiting).
             c)       Voting in an academic unit is limited to faculty members actually
                      present at the meeting.

Section 4.   Functions

             a)     The academic unit shall decide upon the academic programs to be
                    offered, subject to the approval of the appropriate Faculty and/or
                    University bodies concerned.
             b)     It shall be responsible for setting up academic departmental requirements
                    and for maintaining professional standards.

Section 5.   Decisions on Personnel Matters

             a)     Established University Policies and Procedures shall govern actions on
                    faculty recruitment and promotion.
             b)     Requests for leave (both sabbatical leaves and leaves of absence for one
                    semester or more) shall be discussed and voted on by the eligable faculty
                    of the academic unit. The Chairperson shall transmit the results of the
                    vote to the Dean together with her/his recommendations. Evaluation of
                    candidates for appointment, reappointment or non-reappointment shall
                    be restricted to the voting faculty members of ranks higher than that of
                    the faculty member whose contract is being considered. In the case of

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                    full-professors, all other voting full-professors shall participate in the
                    evaluation and recommendations. In all cases, recommendations to the
                    Dean shall give the numerical results of voting arrived in a meeting of the
                    voting faculty of the unit. The Chairperson or Director shall express
                    her/his opinion in all cases.

Section 6.   Chairperson or Director
             a)    Each academic unit shall have a Chairperson or Director appointed by
                   the Dean after consultation with the voting faculty of the unit concerned
                   and the Advisory Committee. The appointment is normally for a period
                   of three years, subject to renewal. The Chairperson shall normally be of
                   the rank of Associate Professor or Professor. The Chairperson or
                   Director may appoint one or more members of the academic unit to
                   assist him as deemed necessary, subject to approval by the Dean.
             b)    Duties and prerogatives of the Chairperson or Director shall be the
                   following:
                   1.       responsible for the administration and academic development of
                            the unit.
                   2.       ensure the proper teaching of the programs of study, and prepare
                            the teaching schedule in consultation with voting faculty
                            members.
                   3.       appoint academic advisors to students majoring in the unit.
                   4.       prepare the budget proposal of the unit in consultation with the
                            voting faculty for submission to the Dean.
                   5.       prepare course description and related material for the University
                            Catalogue.
                   6.       present to the Dean, in accordance with established University
                            procedures, recommendations on all matters pertaining to
                            appointment, reappointment or non-reappointment, promotion,
                            appointment to indeterminate status, sabbatical leave, leave of
                            absence, and advancement in remuneration of academic
                            personnel.
                   7.       co-ordinate and approve expenditures within the budget of the
                            unit.
                   8.       prepare the annual and research reports of the unit for
                            transmission to the Dean.
                   9.       appoint ad hoc committees as may be deemed necessary.
                   10.      recommend to the Dean the appointment of an acting
                            Chairperson or Director during the absence of the Chairperson or
                            Director.




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                                            ARTICLE V

                     STANDING COMMITTEES OF THE FACULTY

Members of all standing committees, unless otherwise specified to the contrary in these bylaws,
shall be elected from the voting faculty for a term of two years by the voting faculty. If a member
is unable to complete her/his term, a substitute shall be elected to complete the remainder of the
term. If this remainder is one year or less, the elected substitute shall be eligible for re-election to
two more consecutive terms. Unexpired terms shall be filled by special elections for that
purpose. If a member has been re-elected to serve for a full second consecutive term, s/he shall
not be eligible for re-election except after the lapse of one year following the termination of
her/his membership. All committee actions shall be recommendations to the Dean. The
President can decide exceptions to all provisions in this article.

Section 1.      The Advisory Committee
                a) Composition
                   The Advisory Committee shall consist of the Dean as Chairperson and six
                   members elected for a term of two years. Every year, two or three members
                   shall be elected, each member serving for a term of two years.
                   Normally, full professors who have served in the University for at least a
                   period of three consecutive years, shall be eligible to serve on the Advisory
                   Committee. For Faculties that consist of more than five academic units, not
                   more than one committee member can be elected from one academic unit. In
                   no case shall there be more than two members from the same unit.
                b) Functions
                   The Advisory Committee shall act in an advisory and consultative capacity to
                   the Dean on:
                   i) all matters submitted to it by the Dean or any of its members.
                   ii) appointment, promotion, reappointment or non-reappointment, leaves of
                        absence of three months or more, of faculty members.
                   iii) appointment of Chairpersons of departments and Directors.
                   iv) the Advisory Committee shall act on matters of unprofessional conduct
                        and make recommendations to the Dean.
                Deliberations and minutes of the Committee are confidential.

Section 2.      The Admissions Committee
                a)    Composition
                      The Admissions Committee shall consist of:
                      (1) the Dean or her/his representative as Chairperson
                      (2) the Director of Admissions or her/his representative
                      (3) the Faculty representative on the University Admissions
                           Committee.
                      (4) four faculty members elected by the Faculty for a term of two years.
                      (5) one student representative (non-voting)
                b)    Functions
                      (1) the Admissions Committee shall recommend admission
                           requirements for approval by the Faculty, as well as any changes in
                           these requirements.
                      (2) it shall select and recommend from among qualified applicants
                           those who should be admitted as undergraduate students to the
                           Faculty.

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                    (3)   it shall evaluate admission policies and recommend any changes
                          therein to the Faculty.

Section 3.   The Student Affairs Committee
             a)    Composition
                   The Student Affairs Committee shall consist of:
                   (1) the Dean or her/his representative as Chairperson
                   (2) the Dean of Student Affairs
                   (3) Four elected faculty members.
                   (4) the Faculty Representative on the University Student Affairs
                        Committee
                   (5) a student representative (voting except on disciplinary matters)
                   b) Functions
                   (1) It shall deal with any aspect of student life referred to it by the
                        Dean.
                   (2) It shall work with faculty and students to enrich the Faculty's
                        cultural activities.
                   (3) It shall consider and recommend action to the Dean on all
                        disciplinary matters involving students in the Faculty.

Section 4.   The Graduate Studies Committee
             a)    Composition
                   (1) the Dean or her/his representative as Chairperson
                   (2) the Registrar or her/his representative
                   (3) the Director of Admissions or her/his representative
                   (4) the Faculty representative on the Board of Graduate Studies.
                   (5) four elected faculty members.
             b)    Functions
                   (1) The Graduate Committee shall act on admission to graduate work
                        of all applicants who have been recommended to it by individual
                        departments. The Graduate Committee shall recommend all
                        applicants for Ph.D. work to the University Board of Graduate
                        Studies.
                   (2) It shall act upon the recommendations of departments concerning
                        the advisor, the examining committee, and thesis topic of students
                        working towards a master's degree; in the case of Ph.D. students,
                        the Committee shall transmit its recommendations on these items
                        to the Board of Graduate Studies.
                   (3) It shall rule on all departmental recommendations for exceptions to
                        existing regulations concerning graduate work at the master's level.
                   (4) Upon the recommendation of the department concerned the
                        Graduate Committee shall act on cases of graduate students whose
                        work is unsatisfactory.
                   (5) It shall periodically evaluate the graduate program as a whole and
                        recommend changes to the Faculty and subsequently to the Board
                        of Graduate Studies.

Section 5.   The Library Committee
             a)    Composition
                   The Library Committee shall consist of:
                   (1) the Dean or her/his representative as Chairperson
                   (2) the University Librarian.
                   (3) the Faculty representative to the University Library Committee.
                   (4) three elected faculty members.
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                 b)       Functions
                          (1) The Library Committee shall advise the University Librarian on
                               matters of library policy affecting the work of the Faculty.
                          (2) It shall advise both the Dean and the University Librarian on the
                               effects of program or curriculum changes, both short-term and
                               long-term, on Library acquisition, with special regard to budgetary
                               implications, and shall in particular ensure adequate library support
                               for new or revised programs.
                          (3) It shall advise and assist the University Librarian in building up a
                               balanced collection.
                          (4) It shall assist the University Librarian in her/his efforts to carry out
                               the library policies of the University and the Faculty.
                          (5) It shall perform other related tasks at the request of the Dean.
                          (6) It shall perform other related tasks at the request of the Dean.

Section 6.       The Research Committee
                 a)    Composition
                       (1) the Dean or her/his representative as Chairperson
                       (2) the Faculty representative on the University Research Board.
                       (3) four elected faculty members.
                 b)    Functions
                       (1) It shall stimulate, encourage and promote research in the Faculty.
                       (2) It shall review all applications for University funded research grants
                            for further recommendation to the Dean and other appropriate
                            University bodies.
                       (3) It shall promote communication between researchers within the
                            Faculty and within the University.
                       (4) It shall keep the Faculty informed of all available sources of
                            research support whether from the University or from granting
                            agencies.

Section 7.       The Student Financial Aid Committee*
                 a)    Composition
                       The Student Financial Aid Committee shall consist of:
                       (1) the Dean or her/his representative as Chairperson
                       (2) three elected faculty members
                       (3) the Faculty representative on the University Financial Aid
                             Committee
                       (4) a student representative (non-voting)
                 b)    Functions
                       The committee shall deal with all matters pertaining to merit scholarships
                       and student financial aid.

Section 8.       The Academic and Curriculum Committee
                 a)    Composition
                       The Academic and Curriculum Committee shall consist of:
                       (1) the Dean or her/his representative as Chairperson
                       (2) the Associate and/or Assistant Dean
                       (3) Chairpersons of Departments
                       (4) four elected faculty members, one from each department.

* Held in abeyance (BOT decision, June 19, 1999)

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                    (5)  faculty representative on Senate Academic Development
                         Committee.
                    (6) one student representative
                    (7) the Registrar or her/his representative (non-voting).
             b)     Functions
                    (1) It shall co-ordinate among the Departments the graduate and
                         undergraduate academic programs, their contents and standards.
                    (2) It shall, from time to time, re-evaluate the curriculum as a whole,
                         and recommend major changes to the Faculty.
                    (3) It shall recommend new programs to the Faculty and approve new
                         courses and discontinue or modify existing courses, as
                         recommended by the Departments concerned.
                    (4) It shall recommend to the Faculty any modifications to the
                         requirements of Academic Rules and Regulations.
                    (5) It shall review and act upon student petitions of academic nature.

Section 9.   The Administrative Committee
             a)    Composition
                   The Administrative Committee shall consist of:
                   (1) the Dean or her/his representative as Chairperson
                   (2) Chairpersons of Departments
                   (3) the Associate and/or Assistant Dean as secretary.
             b)    Functions
                   (1) the Administrative Committee shall advise the Dean on budget
                        requests and expenditures within the part of the budget of the
                        Office of the Dean that is for the common use of all Departments
                        and members of the Faculty.
                   (2) it shall advise the Dean on instruction and examinations and
                        administrative matters brought to it by the Dean or by a member of
                        the Committee.
                   (3) it shall advise the Dean on physical facilities of the Faculty.




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                                        ARTICLE VI

                                      AMENDMENTS


Recommendations to the Senate for amendment of the Bylaws of a Faculty require a two-thirds
majority of the members of the Faculty present at any meeting at which a quorum exists,
provided written notice of the proposed amendment has been circulated to the Faculty members
no less than one week prior to the meeting. Amendments are subject to the approv al of the
University Senate, the President and the Board of Trustees.



                                       ARTICLE VII

                                       PROCEDURE


Procedural matters, which are not covered by the Bylaws above, shall be in accordance with the
latest edition of Robert's Rules of Order.




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  CHAPTER 2 : ACADEMIC APPOINTMENT AND PROMOTION



I. INTRODUCTION
  Appointments and promotions in the Faculty are subject to the general University policies,
  appended to this chapter, and supplemented by policies that are particular to the Faculty,
  as stated below.

II. GENERAL STATEMENTS OF POLICY
  A. Appointment and Reappointment of Full-Time Faculty Members
      1. Full-time appointment in the Faculty is normally restricted to professorial ranks.
         The first contract is usually for a two-year period. Subsequent contracts will
         normally be for three-year periods at a time, unless the Faculty member is granted
         tenure or a long-term contract.
      2. Appointments in professorial ranks are restricted, in the engineering Departments,
         to individuals having a doctorate, and in the Department of Architecture and
         Design, to individuals having a master's degree or a doctorate.
      3. An applicant with a master's degree in architecture, graphic design, or a related
         field, is eligible for appointment as a full-time instructor in the Department of
         Architecture and Design. After three years in this rank, the Faculty member
         becomes eligible for promotion to the rank of assistant professor. If the applicant
         having a master's degree already has three or more, but less than ten years of
         professional and/or teaching experience, then he/she should serve as a full-time
         instructor in the Department of Architecture and Design for at least one year
         before becoming eligible for promotion to the rank of assistant professor.

  B. Appointment of Part-Time Faculty Members
      1. To be offered a part-time academic appointment in the Faculty of Engineering and
         Architecture, an applicant should have earned at least a bachelor's degree in
         engineering, architecture, graphic design, or a related field from a reputable
         institution of higher education.
      2. The appointment of part-time Faculty members is normally for one term (semester
         or a summer term) at a time. A „part-time‟ Faculty member may be appointed for a
         full load in any given term; otherwise, the part-time load should not exceed 50% of
         full-time. A change between full load and a load of 50% or less necessitates a break
         of contract of at least 30 days.
      3. Part-time Faculty members may be appointed in the ranks of senior lecturer,
         lecturer, instructor, or assistant instructor, depending upon the degree held and/or
         teaching or professional experience, as indicated in the following table:
                                          Length of
                Degree                                                       Rank
                                     Experience (years)
               Bachelor                    3 or less                   assistant instructor
               Bachelor           more than 3 but less than 10              instructor
               Bachelor                   10 or more                         lecturer
                Master                     3 or less                        instructor
                Master            more than 3 but less than 10               lecturer
                Master                    10 or more                     senior lecturer
               Doctorate                   5 or less                         lecturer
               Doctorate                 more than 5                     senior lecturer

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   C. Promotion of Full-Time Faculty Members
      1. Promotion of full-time engineering Faculty members will be based primarily upon
         teaching competence and research output, in accordance with section IV below; in
         no case will promotion be considered on the basis of length of service alone.
         a) Promotion from assistant professor to associate professor will be based upon
            proven and measurable academic performance as well as the expectation of
            continued research output.
         b) Promotion from associate professor to professor will be based upon continued
            demonstration of research accomplishments at a level that brings international
            recognition.
      2. Promotion of full-time architecture Faculty members will be based primarily upon
         teaching performance, professional achievements, and research output, in
         accordance with section IV below.
         a) Promotion from instructor to assistant professor will be based upon the
            promise shown by the Faculty member in his/her professional and academic
            development.
         b) Promotion from assistant professor to associate professor will be based upon
            professional and teaching performance and research output.
         c) Promotion from associate professor to professor will be based upon continued
            demonstration of professional accomplishments and research output at a level
            that brings international recognition.
      3. In early June, the Dean informs faculty members of the deadline for application for
         promotion, as well as for long term contracts, and of the procedure to be followed.
         The Board of Trustees acts on promotion applications in its June meeting of the
         following year.
      4. Promotion to the rank of associate professor or to the rank of professor requires
         assessment of scholarship by external referees from outside the University, as
         described below. The external referees should be of a rank not lower than that to
         which the candidate is applying for promotion. If a candidate is reapplying for
         promotion, referees who had previously responded may approached again for a
         new assessment.
      5. The award of a long-term contract requires external referees as for promotion to
         the rank of professor.

   D. Promotion of Part-Time Faculty Members
      1. A part-time Faculty member may be promoted in accordance with the length of
         experience and degree requirements stipulated under section B 3 above.
      2. Promotion will be based primarily upon teaching competence evaluated in
         accordance with section III A below.

III. EVALUATION OF ACADEMIC PERFORMANCE AND PROFESSIONAL
     ACHIEVEMENTS
   A. Teaching
     The evaluation of teaching competence will be based mainly upon departmental
     evaluation and periodic evaluation by students.

   B. Publications
      1. It is expected that the publications resulting from a Faculty member's research will
         be acknowledged as contributions to knowledge in the field and will appear in


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      publications of international reputation. Since these publications can take different
      forms, they will be assessed in accordance with the following table:
                                                                                     Point
      a) scientific books published by publishers of international reputation        1-2
      b) papers in leading international journals refereed by at least two
           outside referees, or chapters of books published by publishers
           of international reputation                                                  1
      c) papers in other international journals                                       3/4
      d) full-length papers in refereed proceedings of international conferences      3/4
      e) full-length papers in proceedings of international conferences               1/2
      f) posters at international conferences or abstracts published in proceedings
          of international conferences                                              1/4
      g) discussions, book reviews, and technical notes in international journals     1/4
   2. Student authors do not contribute to multiple authorship. For multiple authors, the
      following shall apply:
        For a), b), c), and d), the point value for the principal author will be a quarter
         less than that indicated above, and another quarter less for each of the
         remaining authors.
        For e), the point value will be a quarter for each of the authors.
        For f) and g), the point value of one quarter will be for the principal
         contributor only.
   3. The same research results appearing in more than one publication will be
      considered once only.
   4. It is expected that the research output of an engineering Faculty member should be,
      on the average, a minimum of one equivalent point every year.

C. Professional Projects for Architecture Faculty Members
   1. It is expected that professional achievements of architecture Faculty members will
      be acknowledged by peers and superiors in the field as being of high standard.
      Professional achievements will be assessed by a committee of architects with
      professional experience appointed by the Dean, upon the recommendation of the
      Chairman of the Department of Architecture, after consultations by the Dean with
      the Advisory Committee. Since professional projects are of varied types, they will
      be assessed in accordance with the following table:
                                                                                     Point
            a)     multi-functional complex structures of international standard     1-2
            b)     non-residential complexes, e.g., hotels, hospitals, etc.             1
            c)     residential complexes and complex individual houses                3/4
            d)     urban residential structures                                      1-2
            e)     small individual residences, interior decoration, landscaping, etc. 1/4
   2. In the event that projects are implemented collectively with other architects, the
      following will apply:



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           For a), b), and c), the point value will be a quarter less than that indicated above
            if the candidate is the chief architect and another quarter less if the candidate is
            an active participant other than the chief architect.
           For d) and e), the point value will be counted only if the work is carried out
            solely by the architect.
      3. It is expected that the output of an architecture Faculty member should be, on the
         average, a minimum of one equivalent point every year in research and/or
         professional projects.

IV. REQUIREMENTS FOR PROMOTION OF FULL-TIME FACULTY
    MEMBERS
   A. Teaching
     A high level of teaching performance is required for all promotions.

   B. Promotion from Assistant Professor to Associate Professor
      1. An equivalent point value of at least six is required, subject to the following
         conditions:
           At least three equivalent points should be from categories III B a) and b) above
            for engineering Faculty members, and from categories III B a) and b) and/or
            III C a), b) and c) above for architecture Faculty members.
           The candidate should be principal author, or chief architect, in the work of at
            least two equivalent points from categories III B a) and b) or III C a), b) and c),
            as applicable.
           At least three equivalent point values should be for work done during
            appointment in the Faculty.
           Not more than one equivalent point may be assigned to publications from
            categories III B e), f), and g) for engineering Faculty members.
      2. Evaluation by three external referees is required for promotion to the rank of
         associate professor. Two referees are selected by the Dean, one from a list of three
         names submitted by the candidate, the other from a list of three names submitted
         by the Chairman of the Department. The third referee is selected by the President.
         Candidates should select, for submission to the external referees, three publications
         which they feel best represent their scholarly output.
      3. Assistant professors who have served in this rank in other institutions may apply
         for promotion after completing at least two semesters in service in the Faculty, in
         accordance with section II C 3 above and the preceding requirements, except that
         the length of service in the rank in other institutions may be partially or fully
         considered.

   C. Promotion from Associate Professor to Professor
      1. An equivalent point value of at least eight is required while in the rank of associate
         professor, subject to the following conditions:
         a) At least five equivalent points should be from categories III B a) and b) above
            for engineering Faculty members, and from categories III B a) and b) and/or
            III C a), b) and c) above for architecture Faculty members.
         b) The candidate should be principal author, or chief architect, in the work of at
            least four equivalent points from categories III B a) and b) or
            III C a), b) and c), as applicable.
         c) At least four equivalent points should be for work done during appointment in
            the Faculty.
                                           15
   d) Not more than one equivalent point may be assigned to publications from
      categories III B e), f), and g) for engineering Faculty members.
2. Evaluation by four external referees is required for promotion to the rank of
   professor. The Dean selects three referees, one of his/her own choice, a second
   from a list of three names submitted by the candidate and a third from a list of
   three names submitted by the Chairman of the Department. The fourth referee is
   selected by the President.
   Candidates should select, for submission to the external referees, no fewer than
   four and no more than eight publications which they feel best represent their
   scholarly output.
3. Associate professors who have served in this rank in other institutions may apply
   for promotion after completing at least two semesters in service in the Faculty, in
   accordance with section II C 3 above and the preceding requirements, except that
   the length of service in the rank in other institutions may be partially or fully
   considered.




                                    16
                                     APPENDIX 2-A



     STATEMENT OF POLICY WITH REGARD TO ACADEMIC
             APPOINTMENT AND TENURE*

(As amended and approved by the Executive Committee of the Board of Trustees on May 6,
           1982 and by the Board of Trustees on June 15, 1990, on June 21, 1996,
      on June 19, 1998, and amended on November 20, 1998 and on March 19, 1999)



I. INTRODUCTION
   Academic freedom is essential to the search for truth and its free expression. Freedom in
   research is fundamental to the advancement of truth. Freedom in teaching is fundamental
   to the protection of the rights of the teacher in teaching and of the student in learning. The
   institutional freedom of the American University of Beirut safeguards the environment in
   which free scholarship may flourish. Academic freedom imposes distinct obligations on
   the teacher and on the University.
   The teacher is entitled to freedom in the classroom in discussing the subject being taught,
   but care must be taken not to introduce controversial matters which have no relation to
   that subject.
   The teacher is a citizen, a member of a learned profession, and an educational officer.
   When speaking or writing as a citizen, the teacher should be free from institutional control,
   but the special position of the teacher in the community imposes special obligations. As a
   learned person and an educational officer, the teacher should remember that the public
   may judge the teaching profession and the University by the teacher's remarks. Hence, the
   teacher at all times should be accurate, should exercise appropriate restraint, and should
   show respect for the opinion of others and for the established policy of the University.
   While the teacher may be identified to outside audiences as being associated with the
   University, it should be clearly indicated that the teacher is not speaking on behalf of the
   University, unless the teacher has been specifically authorized by University officials to
   serve in such capacity.
   All faculty members are expected to meet their responsibilities to the University, its
   Faculties, and the student body, including preparing for classes adequately and endeavoring
   to teach them competently; striving to improve their own teaching skills and performance;
   being knowledgeable with respect to new developments in their fields and using new
   scholarly work, where applicable, in their instruction; being reasonably available to advise
   and instruct students in matters related to their coursework and academic program;
   producing scholarship of high quality in their academic areas; serving the University
   through participation on committees; and adhering to generally accepted standards of
   professional conduct.
   The University as an institution of learning should be free of outside pressures and control.
   At the same time, it has an obligation to refrain from any interference in affairs outside its
   academic jurisdiction and specifically from any attempt to exercise political influence. In
   fulfilling this obligation, the American University of Beirut and all who are associated with
   it should recognize and take account of the unusual need for tact and restraint arising from
   the University's unique position in Lebanon and the Middle East.
   The University traditionally stands not only for academic study and intellectual
   development, but also for high ideals of character. Members of the academic and
   administrative staff are expected to conduct themselves in a manner which will set a good
                                             17
       example to the University community and hold before it the high intellectual and moral
       standards which the University strives to maintain.

  II. GENERAL PROVISIONS
            1. The faculty of the University consists of the President, the academic officers, the
               professors, associate professors, assistant professors, senior lecturers, lecturers,
               instructors, visiting, and clinical faculty.
            2. Tenure appointment is limited to professors, and in exceptional cases associate
               professors, serving on a full-time basis, and is attained by election by the Board of
               Trustees upon the recommendation of the President.

 III. APPOINTMENT AND PROMOTION OF TEACHING FACULTY*
            1. Proposals for appointment, reappointment, or promotion shall normally be made
               in writing by the Department and submitted for consideration by the Dean and the
               Dean's Advisory Committee. The Dean's recommendation shall thereafter be
               submitted to the President. All appointments and reappointments shall be made by
               the President, except that appointment to the ranks of associate professor and
               professor, or promotion to these ranks, shall be made by the Board of Trustees
               upon the recommendation of the President, after consultation by the President
               with the Board of Deans. The foregoing procedure shall apply also to clinical
               faculty.
            2. Individuals in non-professorial ranks may be appointed or reappointed by the
               President for one or more semesters or other short periods upon recommendation
               of the Dean.
            3. An assistant professor shall normally be appointed for a period of up to three years,
               and if subsequently reappointed, he/she shall be notified, not later than June 30th
               of the fifth year of cumulative service in the rank at the University, that unless
               promoted by the end of the sixth year to the rank of associate professor, the
               seventh year of appointment as assistant professor shall be terminal. However, at
               the discretion of the President, the individual concerned may be appointed or
               reappointed as a lecturer for up to one year at a time. These lecturers and clinical
               lecturers are not eligible for appointment to professorial rank.
            4. An assistant professor in rank on contract prior to July 1, 1998 shall be governed
               by the policy set forth in Addendum V.
            5. An assistant professor shall be considered for promotion no later than the sixth
               year of service in rank, but outstanding merit may lead to earlier promotion.
            6. In considering assistant professors for promotion or further appointment, the
               University, without being bound by any rule of equivalence, may take into account
               the academic record of the candidate and his/her service in other institutions.
            7. An associate professor on initial contract in this rank beginning July 1, 1998 shall
               be notified not later than June 30th of the fifth year of cumulative service in this
               rank at the University, that unless promoted to the rank of professor or given
               tenure by the end of the sixth year, the seventh year of appointment as associate
               professor shall be terminal. However, at the discretion of the President, the
               individual concerned may be appointed or reappointed as a senior lecturer for up to
               one year at a time. These senior lecturers and clinical senior lecturers are not
               eligible for appointment to professorial rank
            8. An associate professor shall be considered for promotion no later than the sixth
               year of service in this rank, but outstanding merit may lead to earlier promotion.

* These rules as they relate to promotion of clinical faculty in the Faculty of Medicine will be reconsidered during
      the University‟s 1998-1999 academic year.


                                                        18
           9. In considering associate professors for promotion or further appointment, the
              University, without being bound by any rule of equivalence, may take into account
              the academic record of the candidate and his/her service in other institutions.
          10. An associate professor on contract prior to July 1, 1998 and who is not promoted
              to the rank of professor or given tenure at the end of his/her fourth year of
              cumulative service in this rank with the University following the effective date of
              this amended policy shall be given notice of non-reappointment not later than June
              30th of the fourth year of service and the fifth year shall be terminal. An associate
              professor who has been on contract for only one year prior to July 1, 1998 and who
              is not promoted to the rank of professor or given tenure at the end of his/her fifth
              year of cumulative service in this rank with the University following the effective
              date of this amended policy, shall be given a notice of non-reappointment not later
              than June 30th of the fifth year of service and the sixth year shall be terminal.
              However, at the discretion of the President, the individual concerned may be
              appointed or reappointed as a senior lecturer for up to one year at a time. These
              senior lecturers and clinical senior lecturers are not eligible for appointment to
              professorial rank.
          11. Individuals may be appointed as visiting professors or visiting associate professors
              for specific terms, normally for a period not exceeding two years. Appointment to
              these ranks is made by the President after consultation with the Board of Deans.
              Individuals may be appointed as visiting assistant professors for a period normally
              not exceeding two years upon the recommendation of the Dean and approval of
              the President. Change from visiting to regular professorial status shall be
              considered a new appointment and is thus subject to the procedures stated in
              section III 1 above*. In the event of change from visiting to regular professorial
              status, the period of status as a visiting professor will be considered toward
              cumulative service for purposes of eligibility for promotion.
           12. Ranks such as research associate, assistant instructor, and research assistant are
               reserved for individuals participating in supervised teaching, institutional or
               research programs on either part-time or full-time basis and for whom
               appointment in one of the ranks specified in section II 1 above is inappropriate.
           13. Faculty leaves of all ranks, with or without pay, shall count as part of the
               cumulative years of service for purposes of eligibility for promotion.
           14. The cumulative service periods governing consideration for promotion may be
               extended on a case-by-case basis by the Board of Deans for those claiming a
               dispensation on the ground of disability or for child-care leave.
           15. The freeze on the granting of tenure, as decided by the Board of Trustees in 1985,
               is maintained until an appropriate time to be determined by the Board of Trustees.


 IV. PRINCIPLES COVERING TENURE**
       A. Definition
           Tenure is a positive act, a recognition by the University of meritorious achievements. It
           is a privilege granted by the University to a faculty member to
           hold, subject to section IV D 1 below, an academic position until retirement pursuant
           to applicable University regulations, without being subject to periodic contract review.
           It is not a rank or a corollary of a rank and it does not confer entitlement to a position.

* The change of status requires advertising but not a break in service and interruption of benefits (BOD July 1 and
       August 5, 1993).

** As long as the award of tenure is suspended by decision of the Board of Trustees, section IV is to be replaced by
       Addendum I to this Statement of Policy With Regard to Academic Appointment and Tenure.


                                                        19
   Faculty members in the rank of professor and, exceptionally, faculty members in the
   rank of associate professor, may be considered for grant of tenure.

B. Criteria
    1. The University grants tenure to faculty members who, in its opinion, have met the
       academic qualifications of continuing research of scholarly recognition and of
       excellence in teaching, whose service is essential to the continuity of the academic
       program of the Department concerned, and whose service to the University and its
       community is proven. In making its decisions with respect to tenure, the University
       adheres to its policy of equal employment opportunity on the basis of merit
       without regard to sex, age, race, color, religion or national origin.
   2. Faculty members may be tenured and remain tenured only in academic positions
      which are a continuing part of the University's regular programs; hence tenure
      applies only to the position specified and represents no right or claim to other
      positions in the University should the tenured position be abolished by reason of
      changes in the academic programs of the University. The University grants tenure
      to a faculty member with the expectation that he or she will continue to perform at
      or above the standards set by the Faculty and the University.
   3. Tenure is not granted for administrative assignments, or for services funded from
      contracts, grants or other special sources.

C. Procedures in the Award of Tenure
    1. Proposals for tenure appointments shall normally be made in writing by the
       Department and submitted for consideration by the Dean and the Dean's Advisory
       Committee. The recommendations of the Dean and the Advisory Committee shall
       be transmitted to the President. The President shall discuss all recommendations
       for tenure appointment with the Board of Deans and shall submit the
       recommendations of the Board of Deans, together with the President's
       recommendations, to the Board of Trustees, which will make all final decisions.
    2. In exceptional cases, an associate professor can be recommended for a tenure
       appointment before promotion to professor is considered. Promotion to the rank
       of professor, and the award of tenure, may be considered simultaneously, subject to
       University regulations.
    3. The following principles govern the award of tenure in cases of initial
       appointments in the ranks of professor and associate professor.
       a) When a first appointment to the faculty is in the rank of professor, the
          appointment may be made either with tenure or for a specific period that may
          be renewed or extended. Tenure may be granted subsequent to the initial
          appointment. Notice of non-renewal of appointment should be given at least
          twelve months before the expiration of the contract.
       b) When a first appointment to the faculty is in the rank of associate professor,
          this appointment is normally for a three-year period, but may be renewed for
          another three years. The service of the appointee shall then terminate, unless
          the appointee is promoted to the rank of professor or granted tenure. Notice of
          non-renewal of appointment should be given as set forth in Section III 7 above
          (or Section III 10 above).

D. Termination of Tenure
    1. The privilege of a tenured position may be revoked by reason of force majeure or
       for adequate cause (see, for example, section IV B 2 above) and expires in any
       event upon retirement.
    2. Before a faculty member with tenure is removed from a professorship for cause,
       the faculty member shall receive from the President of the University a written
                                        20
                statement of the reasons for the proposed removal and shall be entitled to a
                hearing before a committee of the Senate of the University appointed by the Senate
                for such purpose. After such hearing, the hearing committee shall report its
                opinion, with a full written statement of the reasons on which such opinion is
                based, to the President. The President shall then submit the matter to the Board of
                Trustees, and a committee thereof, appointed by the Board for such purpose, shall
                review the findings, at which time the faculty member shall have a right to appear
                before that committee and be heard. That committee shall make its
                recommendations to the Board of Trustees whose decision shall be final and
                binding. At all times, the faculty member's position may be presented to the hearing
                committee as the faculty member chooses, within limits of reasonable action and at
                no expense to the University.

  V. GRIEVANCE PROCEDURE*
       A faculty member shall have the right to appeal to the President of the University at any
       time that the faculty member believes the treatment accorded to the member has been in
       violation of the provisions of the member's letter of appointment or of University
       regulations. The President, after considering the matter, may appoint an ad hoc committee
       to investigate the matter and submit its recommendations to the President. Grievance
       procedures shall be limited to the investigation of allegations of procedural irregularities
       and infringement of academic freedom.
       In any situation in which the President deems it appropriate to appoint an ad hoc
       committee to review a matter pursuant to an appeal to the President concerning a
       grievance, the following shall govern the appointment and procedures of the ad hoc
       committee.
            1. The ad hoc committee shall be composed of:
                 - one voting member of the Faculty or Division concerned, of rank equal to or
                   higher than that of the appellant, to be named by the Senate Steering
                   Committee,
                 - one voting member of rank equal to or higher than that of appellant, to be
                   named by the Board of Deans, and
                 - one Senate member from a Faculty or Division other than that of the appellant
                   to be named by the President and who shall serve as Chairman of the ad hoc
                   committee.
            2. The President shall furnish the ad hoc committee, upon its request, with relevant
               documents and information about the case. The ad hoc committee shall make every
               attempt to interview the faculty member(s), including the academic
               administrator(s), concerned.
            3. The ad hoc committee shall submit its recommendations to the President normally
               within a period of one month from the date of its appointment. The
               recommendations should give the numerical results of voting arrived at by the ad
               hoc committee.
       In any event, the decision of the President shall be final and binding and shall be
       transmitted to the appellant and to the ad hoc committee normally within a period of two
       weeks following receipt of the recommendations of the ad hoc committee.
       The ad hoc committee's findings, recommendations and any documents or information
       made available to it shall be subject to the strictest confidentiality.


* This Grievance Procedure applies to cases other than those involving termination of tenure or early termination of
       long term contracts, both of which are governed by section IV D above).


                                                        21
VI. EFFECTIVE DATE
   The policies and procedures of this Statement, and of the Addenda to it, shall become
   effective on July 1, 1998 and shall continue in effect until amended or revoked by the
   Board of Trustees.




                                         22
                                   ADDENDUM I TO

          STATEMENT OF POLICY WITH REGARD TO ACADEMIC
                   APPOINTMENT AND TENURE

(As approved by the Board of Trustees on June 15, 1990, and amended on November 15, 1996,
                                   and on June 19, 1998)


PRINCIPLES COVERING LONG-TERM CONTRACTS
    A. Criteria
        1. Only faculty members of the rank of professor and who, in the opinion of the
           University, have met the academic qualifications of continuing research and
           excellence in teaching may be considered for long-term contracts. Long-term
           contracts will only be granted in academic positions which are a continuing and
           essential part of the University's regular programs; hence a long-term contract
           applies only to the position specified and represents no right or claim to other
           positions in the University should the long-term contract position be abolished by
           reason of changes in the academic programs of the University.
        2. In making its decisions with respect to long-term contracts, the University adheres
           to its policy of equal employment opportunity on the basis of merit without regard
           to sex, age, race, color, religion, or national origin.
        3. Long-term contract is not granted for administrative assignments, or for services
           funded from contracts, grants or other special sources.

    B. Procedures in the Award of Long-Term Contracts
        1. Proposals for long-term contracts shall normally be made in writing by the
           Department, and thereafter shall follow the procedure for promotion to the rank of
           full professor, as specified in the policy on “Faculty Promotion to the Ranks of
           Associate Professor and Professor”.
        2. Full-time faculty members of the rank of professor who do not have tenure (that is
           are not on an indeterminate contract) and who have a minimum cumulative full-
           time service at AUB of twelve years may be considered for a seven -year contract.
           Promotion to the rank of professor and the award of long-term contract may be
           considered simultaneously. When a first appointment to the faculty is in the rank of
           professor, a long-term contract may be granted after three years of continuous
           service at AUB. Consideration for reappointment shall be acted upon during the
           sixth year of a seven-year contract and shall require the same review procedures as
           are required for the initial appointment to a long-term contract. In case of non-
           reappointment to a long-term contract, the faculty member shall be notified during
           the sixth year of non-reappointment or of appointment with a contract for up to
           three years.

    C. Termination of Long-Term Contracts
        The privilege of a long-term contract may be revoked by reason of force majeure or
        for adequate cause and as provided in the faculty member's letter of appointment, and
        expires in any event for a lawful reason.




                                            23
                                       ADDENDUM II TO

            STATEMENT OF POLICY WITH REGARD TO ACADEMIC
                     APPOINTMENT AND TENURE

                      (As adopted by the Board of Trustees on June 19, 1998)


      A. Performance Reviews
          1. Rigorous periodic performance reviews prior to the expiration of a contract term,
             should be applied to all untenured faculty members. The University has full
             discretion to decide whether or not employment should be offered anew.
             Consideration for reappointment should be based on criteria established by each
             Faculty and approved by the Board of Deans.
          2, Performance reviews apply to tenured faculty members, but only at the discretion
             of the President.

      B. Criteria for Reappointment of Full-Time Faculty Members
          1. The decision whether to reappoint a full-time faculty member should be based on
             the following criteria:
              a) Teaching effectiveness as established by Faculty and University criteria.
              b) Research output (quality and quantity of internationally refereed articles,
                 proceedings, chapters in books, and books).
              c) Service and contribution to the development of the Faculty and the University,
                 e.g., committees, administrative duties, developmental activities, and other
                 contributions.
              d) The state of health of the faculty member inasmuch as it relates to hindering
                 the effective discharge of his/her duties. This matter will be decided by a group
                 of medical specialists appointed by the University.
              e) Service to the community, e.g., workshops, training activities, public lectures,
                 public services, and extension type activities.
          2. The above criteria are not to be equally weighted, but teaching and research are to
             be assigned greater weights than the other criteria. In addition, evaluation may also
             be based on functions that are specific and relevant to duties in a particular Faculty,
             such as the Faculty of Medicine.

      C. Voting on Reappointment
         Voting on reappointment of full-time and clinical faculty members of a given rank will
         only be by faculty of a higher rank in the case of assistant and associate professors, and
         of equal rank in the case of professors. Visiting faculty members shall not be eligible to
         vote*.




* The Senate has under consideration whether faculty on one year contracts should be eligible to vote on
      reappointments.


                                                  24
                                         ADDENDUM III TO

             STATEMENT OF POLICY WITH REGARD TO ACADEMIC
                      APPOINTMENT AND TENURE

                        FACULTY PROMOTION TO THE RANKS OF
                        ASSOCIATE PROFESSOR AND PROFESSOR

(Approved by the Board of Deans on May 3, 1995, the Board of Trustees Academic Committee
 on November 15, 1995, and amended by the Board of Trustees on November 16, 1996 and on
                                     June 19, 1998)


The following is an addendum to the Bylaws of the Faculties and DEP and the “Statement of
Policy with Regard to Appointment and Tenure as amended by the Board of Trustees on June
15, 1990”

  A. Procedure
       1. All full-time and clinical faculty members should be informed by the Dean* concerned
          about deadlines for submission of applications for promotion.
       2. The applicant is required to submit to the Chairman or Director, with a copy to the
          Dean, a letter of application for promotion, a CV, a list of three referees from outside
          AUB, and representative samples of his/her publications.
       3. The Chairman of the Department, if not a candidate, should send a confidential list of
          three referees to the Dean. If the Chairman is an applicant, the most senior member in
          the Department in consultation with eligible members of the Department shall prepare
          the list for the Chairman‟s application.
       4. The Dean should send a list of all applicants, their CV‟s and samples of their
          publications to the President for his/her choice of external referee.
       5. For promotion to the rank of Associate Professor, the evaluation of three referees is
          solicited; one referee is chosen by the Dean from a list of three names submitted by the
          applicant, another is selected by the Dean from the list of referees submitted by the
          Chairman, and a third is chosen by the President. For promotion to the rank of
          Professor, the evaluation of four referees is solicited: the Dean chooses one referee
          from a list of three names submitted by the applicant, a second from a list of three
          names submitted by the Chairman, a third is selected by the Dean, and a fourth one is
          selected by the President.
       6. The complete confidential file (CV of the candidate, referees‟ responses, copies of
          publications, and completed promotion form filled in by the Chairman, or where the
          Chairman is a candidate, by a senior member of the Department appointed by the
          Dean) will be placed in the Dean‟s Office for study by departmental faculty members
          eligible to vote on the case. If the Department has no eligible faculty members to vote
          on a candidate, the Dean shall seek the opinion of the Chairman of the Department
          (unless the Chairman is the candidate in question). The complete confidential file,
          including the recommendation of the Chairman of the Department, will be placed in
          the Dean‟s Office for study by members of the Advisory Committee.
       7. The Dean transmits to the Chairman of the Board of Deans the confidential file and
          the completed promotion form (including departmental recommendation, where
          applicable, Chairman‟s opinion, if applicable, Advisory Committee vote, and the Dean‟s

* The term Dean, as used in this document, refers to the Academic Deans and the Director of DEP.


                                                     25
         recommendation) in those cases for which he/she is prepared to make positive
         recommendations, for members of the BOD to examine before the meeting for
         promotions.
       8. The Board of Deans shall vote on promotion cases, the results of which will be
          transmitted, along with the opinion of the Chairman of the Department, the votes of
          the Department and the Advisory Committee, and the recommendation of the Dean, in
          writing, to the President. Files of all candidates considered by the Board of Deans will
          be referred to the President.
       9. All applicants who have not been promoted shall be informed by the Dean in writing
          about the outcome of their applications within one month after decisions on
          promotion have been taken by the Board of Trustees.
  B. Eligibility and Voting
       1. No voting faculty member, Director, Dean, or Vice President can vote more than once
          on a specific case of promotion. Members of the Advisory Committee will not vote in
          their respective Departments.
       2. Full-time and clinical faculty members of a higher rank than the rank for which the
          candidate is applying, in the case of associate professors, and of equal rank in the case
          of professors, are eligible to vote. The Chairman, if not a candidate, shall express, in
          writing, his/her views independently. If the Department has no eligible faculty
          members to vote on a candidate, the Dean shall seek the opinion of the Chairman of
          the Department, unless the Chairman is the candidate in question. If the Chairman is
          the candidate, the Dean might then consult in an informal manner with senior Faculty
          members in closely-related disciplines. At the discretion of the Dean, the same
          consultation procedures may be applied to other cases of promotion. Visiting faculty
          members are not eligible to participate in the evaluation and voting process*. Voting by
          show of hands will take place during a meeting held for the eligible voting members of
          the Academic Unit concerned (Department, Program, Center, Institute, or School).
       3. Voting by the Advisory Committee shall take place by show of hands in a meeting
          chaired by the Dean, the result of which should be included, along with the
          Departmental vote, in the recommendation to the Board of Deans.
       4. Voting by the Board of Deans shall take place by show of hands during a Board of
          Deans meeting.
       5. If the Chairman is a candidate, his/her functions in this respect will be carried out by
          the most senior member of the Department.
       6. Normally, during his/her initial appointment, a faculty member should spend a
          minimum of one year at the University before being eligible to apply for promotion in
          the course of the second year in residence at AUB, in accordance with the University‟s
          faculty promotion schedule. This is so that all concerned can evaluate the individual‟s
          contribution to teaching and research in the setting of AUB itself.




* The Senate has under consideration whether faculty on one year contracts should be eligible to vote on
      reappointments.


                                                  26
                                    ADDENDUM IV TO

           STATEMENT OF POLICY WITH REGARD TO ACADEMIC
                    APPOINTMENT AND TENURE

                    (As adopted by the Board of Trustees on June 19, 1998)


Benefits Relating to Full-Time Regular Academic Personnel Resulting from the
Uncapping of Retirement Age

 A. No benefits, other than pension, will be given to those who leave or voluntarily resign
    from the University before reaching age 60 or before completing thirty years of cumulative
    active service at the University.
  B. Those who are 60 or over and who have had 20 years of cumulative service with the last
     five years in continuous active service at the University, or those who are not yet 60 but
     have completed thirty years of cumulative service with the last five years in continuous
     active service, who leave or voluntarily resign from the University, will have regular HIP
     and educational benefits extended to them according to the then applicable policies, rules,
     and regulations.
  C. Faculty members who, after the effective date of this amendment, leave or voluntarily
     resign from the University and who meet the requirements of paragraph B above may be
     rehired on a part-time basis, as defined by the University, after a break in service of two
     years after leaving the University.



                                    ADDENDUM V TO

           STATEMENT OF POLICY WITH REGARD TO ACADEMIC
                    APPOINTMENT AND TENURE


Appointment and Promotion of Assistant Professors on Contract Prior to July 1, 1998

 A. An assistant professor on contract prior to July 1, 1998 shall normally be appointed for a
    period of up to three years and, if subsequently reappointed, he/she shall be notified, not
    later than June 30th of the sixth year of cumulative service in rank at the University, that
    unless promoted by the end of the seventh year to the rank of associate professor, the
    eighth year of appointment as assistant professor shall be terminal. However, at the
    discretion of the President, the individual concerned may be appointed or reappointed as a
    lecturer for up to one year at a time.
  B. An assistant professor on contract prior to July 1, 1998 shall be considered for promotion
     no later than the seventh year of service in rank, but outstanding merit may lead to earlier
     promotion.
  C. In considering assistant professors for promotion or further appointment, the University,
     without being bound by any rule of equivalence, may take into account the academic
     record of the candidate and his/her service in other institutions.




                                              27
                                                APPENDIX 2-B
                                          ACADEMIC TITLES
 (Approved by the Board of Deans on April 12, 1993, December 23, 1993, January 5, 1995, and
                October 16, 1997, and by the President as per memorandum
                    of the Deputy President dated November 10, 1998)

   I. The Professorial Titles
       A. Regular Professorial Titles (Professor, Associate Professor, And Assistant
          Professor)
           Professorial titles are normally granted to full-time faculty members who have
           completed their higher education within their own discipline*, who meet the academic
           qualifications established by their Faculties and the University. These titles are reserved
           for full-time faculty members, with the following exception: when a former AUB full-
           time Professor or Associate Professor is reappointed on a part-time basis, the new
           appointment will carry the professorial title held by the individual.

       B. Clinical Professors
           Clinical titles (Clinical Professor, Clinical Associate Professor, and Clinical Assistant
           Professor) are granted in the Faculty of Medicine to academically qualified faculty
           members who are on part-time contract and receive no remuneration from the
           University.

       C. Visiting Faculty
           The adjective visiting may be used with any faculty title to describe faculty members
           who are academically qualified but who are employed by the University for a short term
           normally two years or less. The adjective visiting may also be used with any faculty title
           to describe faculty members who are academically qualified but who are associated with
           the University on a non-remunerated basis. In the latter case, except for the title, the
           provisions governing the appointment of Associates as approved by the BOD on
           October 31, 1991, shall apply.

       D. Adjunct Professors
           Adjunct professorships, in each of the professorial ranks, are granted to academically
           qualified individuals whose responsibilities are to perform specific activities in AUB
           External Programs; normally these individuals are compensated from funds derived
           from a contract/grant, or from their own institution from which they have been
           adjuncted. Appointments are governed by the policy approved by the BOD (refer to
           Appendix 2-D below).

       E. Emeritus Professors
           This title is conferred in accordance with the Policy On Emeritus Status approved by the
           Board of Trustees (refer to Appendix 2-F below).

  II. Lecturer and Senior Lecturer
           These titles are granted to academically qualified individuals who are employed
           normally on a part-time basis to teach at the University. The title of Senior Lecturer
           may be given to part-time faculty members who have completed their higher
           education and who are considered to be equivalent in their qualifications to an
           Associate Professor or full Professor.

 The term 'completion of higher education' normally means attainment of the Ph.D. degree or its equivalent (Sc.D.,
Doctorat de l'Etat, etc.) in all Faculties except the Faculty of Medicine, in which attainment of the M.D. degree or its

                                                          28
 III. Instructor and Assistant Instructor
           These titles are normally granted to individuals who have not completed their higher
           education, or who do not otherwise meet the criteria for a professorial title in the
           respective Faculties. The rank of Instructor is granted in the clinical and adjunct
           categories, but the rank of Assistant Instructor is not. The rank of Assistant Instructor
           is normally given to individuals holding only the Bachelor's degree.

 IV. Research Associate and Research Assistant
           These titles are granted to academically qualified individuals who are primarily engaged
           in a research project. Research Associates normally hold a Ph.D. degree or equivalent;
           Research Assistants hold the Master's or Bachelor's degree.
  V. Associate
           This title is granted to academically qualified individuals who are expected to engage in
           research in conjunction with a faculty member, or under the supervision of a faculty
           member, on a non-remunerated basis. Appointment is governed by the policy approved
           by the BOD (refer to Appendix 2-C below).




* equivalent constitutes 'completion of higher education'. It is recognized that in some disciplines (e.g., Architecture,
Nursing) the Doctorate is not common, and the Master's degree may be considered adequate for professorial ranks.


 Full-time Research Assistants whose contracts are for a period of more than three months are entitled to join the
HIP program. To benefit from the reduction of tuition fees accorded to other full-time employees, the contract
must be for a period of at least one semester.

                                                          29
                                        APPENDIX 2-C

                                        ASSOCIATES
          (Approved by the Board of Deans on October 31, 1991 and January 5, 1995)


Associate appointment may be granted to academically qualified individuals who are expected to
engage in research in conjunction with a faculty member, or under the supervision of a faculty
member, on a non-remunerated basis.
A candidate should apply and be recommended by the Chairman of the Department or Program
Director and the Dean/Director concerned and approved by the President. Appointment is for a
limited period not to exceed one year subject to renewal.
Associates are not eligible for HIP benefits.




                                        APPENDIX 2-D

          POLICY ON APPOINTMENT OF ADJUNCT FACULTY
  (Approved by the Board of Deans on December 19, 1991 and by the President on January 7,
                1992 and modified by the Board of Deans on February 6, 1992)


  1. Professionals shall be recommended by a Faculty for a Faculty or Interfaculty project
     outside the regular University programs and appointed for a limited term normally not to
     exceed one year subject to renewal. Such appointees must therefore be informed that they
     are not eligible for academic promotion at AUB, and a change from an adjunct status to a
     regular faculty status requires the normal procedures applied to new faculty appointments.
  2. Appointment of adjunct faculty to all ranks and renewal of appointment are subject to
     normal University appointment procedures but require only approval of the Board of
     Deans and the President.
  3. All adjunct appointments in REP are allocated to REP project lines.
  4. All full-time adjunct personnel will be accorded HIP and indemnity benefits as stipulated
     in their contracts.




                                                30
                                            APPENDIX 2-E

                          PART-TIME ACADEMIC CONTRACTS
               (From the memorandum of the Director of Personnel dated January 5, 1998)


     1. Part-Time appointees will be engaged on fixed-term contracts not to exceed 9 months in
        one year. The Part-Time Academic Appointment should be for a maximum of no more
        than 50% of a full-time appointment, without eligibility to join the Health Insurance Plan,
        but including University Health Service for the appointee only.
     2. Certain part-time personnel, by mutual agreement, may receive appointments in the
        University without remuneration.
     3. Before transferring a person from full-time to part-time, or from part-time to full-time, his
        services must be terminated. After a lapse of not less than 30 days for academic personnel,
        such a person may be re-engaged by the University in accordance with a new agreement.




                                             APPENDIX 2-F

                                POLICY ON EMERITUS STATUS
                          (Approved by the Board of Trustees, March 19, 1999)


1.        a)        Full-time faculty of the rank of professor and clinical professors in the Faculty of
                    Medicine, and academic administrative officers of the University, such as the Vice
                    Presidents and Deans, who have completed a period of no less than ten years of
                    cumulative service to AUB and who have exemplified high standards in teaching
                    research and service, will be eligible for Emeritus status.
          b)        The status of Emeritus President will be granted by the Board of Trustees.
          c)        Academic administrative officers who have held an academic appointment in the
                    rank of professor and have retired in the administrative position are likewise
                    eligible.
          d)        Appointment to emeritus status can only be made after termination of the
                    candidate‟s contractual agreement with the University and after a lapse of at least
                    one year.

2.        Privileges: In addition to the benefits to which a retiree is entitled in accordance with
          University personnel policy, emeritus status accords its holder the following special
          privileges:
          a)        Issuance of a University identity card.
          b)        Listing in the University Catalogue and in faculty lists.
          c)        Use of University Libraries.
          d)        Participation in academic processions.
          e)        Use of certain university facilities upon special permission of the President.
1.        Names of eligible candidates for emeritus status will be forwarded by the Director of
          Personnel to the Dean or Director of DEP who after consultation with the academic
          unit concerned and the Advisory Committee will make a recommendation to the Board
          of Deans, for transmission to the President.

                                                    31
                                         APPENDIX 2-G

                      AMERICAN UNIVERSITY OF BEIRUT
                        EQUAL OPPORTUNITY POLICY
                        (Approved by the Board of Trustees in June 1995)


It is the policy of the American University of Beirut (AUB) to provide equal employment
opportunity to all employees and to all applicants for employment regardless of their race, color,
religion, age, national origin, sex, marital status, disability, citizenship, or Vietnam Era Veteran's
status. The policy applies to all of AUB's activities, including but not limited to recruitment,
hiring, compensation, assignment, training, and promotion.
This policy also prohibits harassment in the workplace based on any of the above-listed
characteristics. Impermissible harassment is defined as verbal or physical conduct that denigrates
or shows hostility or aversion toward an individual because of any of the above -listed
characteristics and/or that:
  1. has the purpose or effect of creating an intimidating, hostile, or offensive work
     environment;
  2. has the purpose or effect of unreasonably interfering with an individual's work
     performance; or
  3. otherwise adversely affects an individual's employment opportunities.
It is also against AUB's policy to discriminate against or harass an individual because of his or
her association with someone who is a member of the protected groups listed above.
Any employee who believes that conduct in violation of this policy may be occurring or may
have occurred is urged to report the relevant facts immediately to (name of individual or
individuals). All such reports will be investigated promptly, with an effort made to keep the
source as confidential as possible.
It is against AUB's policy for any retaliatory action to be taken against an individual who reports
a possible violation of this policy.
Appropriate disciplinary action (up to and including termination of employment) will be taken
against any individual found to have violated this policy.




                                                 32
                                       APPENDIX 2-H

               AMERICAN UNIVERSITY OF BEIRUT
        POLICY ON ETHICS GOVERNING APPOINTMENT OF
                        PERSONNEL

(Approved by the President in March 1995 and modified as per the memorandum of the Deputy
                             President dated September 29, 1997)



  1. Definitions
     For the purpose of this policy:
     a) The word "relatives" means parents, brothers and sisters, spouse, in-laws and children
        of these individuals.
     b) The word "appoint" means, inter-alia, interviewing, selecting, recommending and
        hiring, as the case may be.
  2. The appointment of relatives, academic and non-academic, in the same Organizational
     Unit (Department, Office, School, Institute, Program) is not allowed. For academic
     appointments in the FM and for Departments with Divisions and a total departmental full-
     time faculty members of 30 or more this restriction applies to Divisions within these
     Departments).
  3. The election of relatives to the same Advisory Committee and the Senate is not allowed.
  4. Officers of the University including Directors and Heads of Administrative Departments
     shall not appoint relatives in their respective areas of responsibility, faculties, offices and
     departments.
  5. This Policy shall become effective as of July 1, 1995. However, the re-appointment of
     personnel on contract shall not be affected thereby.
  6. This Policy shall apply to all full-time academic and non-academic personnel. In addition,
     item 4 of this Policy shall apply to part-time personnel.
  7. The President shall decide on any exceptions to this Policy.




                                               33
          CHAPTER 3 : ACADEMIC POLICIES, DUTIES, AND
                               RESPONSIBILITIES


 I. INTRODUCTION
   An academic career is ideally one of selfless dedication to the pursuit of knowledge and the
   education of young men and women. Faculty members are expected to exert their utmost
   to uphold the high academic standards for which the Faculty and the University have been
   renowned. As such, a Faculty member should be a dedicated and capable teacher as well as
   an able and productive scholar. The Faculty member is also expected to participate in
   other academic activities, including advising of students and proctoring of quizzes and
   examinations, to contribute to the development of the Department and the Faculty, to
   serve on Faculty and University committees, and to take an active interest in student life
   and in the activities of the Faculty and the University at large. A Faculty member is
   expected to discharge his/her duties thoroughly and conscientiously and to abide by
   University, Faculty, and Departmental regulations and procedures.
   The present chapter is concerned with academic policies and the duties and responsibilities
   of Faculty members. The academic regulations and procedures of the Faculty are covered
   in chapter four.

II. PRESENCE AND OFFICE HOURS
       1. In order to attend to their academic duties to the fullest extent all full-time Faculty
          members are expected to be present in the Faculty during the regular working
          hours of the University, except for official holidays and while on approved leaves.
          The presence of Faculty members is expected during breaks between terms and
          similar breaks during Christmas and Easter vacations.
       2. Faculty members are required to have office hours, during which they will be
          prepared to meet with students in their offices. The number of office hours should
          be at least six per week, distributed over weekdays and at times that are manageable
          for the students concerned. The office hours should be posted outside the office of
          the Faculty member.

III. TEACHING
   A. General
      Excellence in teaching, which should be the hallmark of every Faculty member, entails
      the following:
        a thorough, up-to-date knowledge of the subject matter;
        an organized and lucid presentation of course material, using illustrations, handouts
         and audiovisual aids as may be appropriate;
        motivation of students to learn, to think, and to adopt professional attitudes and
         traits;
        comprehensive and meaningful evaluation of student performance through
         quizzes, examinations, and suitable assignments; and
        fair and representative grading, based on strictly academic criteria and not on any
         other considerations.

   B. Teaching Loads



                                             34
   1. Teaching assignments are made by the Chairman of the Department concerned in
      consultation with the members of the Department. In the assignment of teaching
      loads and the scheduling of courses, considerations of the common good of the
      students and the Department should outweigh any matters of convenience to
      individual Faculty members.
   2. Once course schedules are announced, they should not be changed except with the
      approval of the Chairman of the Department concerned.
   3. Teaching loads are based on Faculty Work Load Sheets, of which there are two
      versions, one for architecture faculty and another for engineering faculty. These
      forms are filled in by the Chairman of the Department and submitted to the Dean
      two weeks prior to the start of a term. In the load sheet, hours are allocated for
      teaching - taking into account the nature of the course, i.e., lecture, design, or
      laboratory course, preparation time, repeated sessions, number of students, and
      preparation and correction of quizzes, examinations and homework - correction of
      "Approved Experience" reports, thesis supervision, research, student advising,
      administrative duties, and committee work. For a full-time Faculty member the
      total time for these activities should amount to about 40 hours per week. For part-
      time Faculty members, the total time divided by 40 constitutes the fractional full-
      time load for the given term.

C. Quizzes and Examinations
   1. Quizzes and examinations should be comprehensive, i.e. cover well all the material
      on which students are to be tested, and should be designed to test how well the
      students have grasped the material and are able to relate it to contexts different
      from the ones in which it was learned.
   2. Quizzes and examinations should be either closed book, in which students are not
      allowed to use any outside material of any kind, or open book, in which students
      may bring into the examination room any outside material they wish. Any tables,
      data sheets, or reference sheets that may be required should be handed to the
      Records Office for distribution with the question sheets.
   3. Programmable calculators are only allowed in open-book examinations for courses
      of Term VI and above, if permitted by the teacher concerned, who must indicate
      this permission on the examination question sheet itself.
   4. A quiz or examination may consist partly or wholly of questions that have short,
      multiple-choice answers. This type of question is best suited for testing knowledge
      of descriptive material and the ability to solve problems whose solution requires
      only a few steps. It should not be used for design-type problems or for testing the
      ability to solve problems the solution of which requires a fairly large number of
      steps or an elaborate procedure.
   5. Proctoring of quizzes and examinations is part of the academic duties of every
      Faculty member. Proctors are expected to spend proctoring time strictly
      supervising the students throughout the duration of the quiz or examination.
   6. Solutions to quizzes should be discussed with students. Answer booklets may be
      returned to students, but under no circumstances should the question sheets of
      quizzes and examinations be returned to students after the quiz is corrected.
   7. Answer booklets and question sheets of final examinations, except as specified in
      section D 2 e below, should be sent to the Records Office, where they are kept for
      a year after the date of the final examination, after which they are destroyed.
   8. Faculty members are urged to solve problems from previous quizzes and
      examinations in class or to place in the Engineering and Architecture Library
      solutions of previous quizzes and examinations. Quizzes and examinations of
      courses of the first two years and their solutions should be placed in the
      Engineering and Architecture Library.
                                       35
      9.    Problems from previous quizzes and examinations should not be repeated in
           subsequent quizzes and examinations in a manner which may give advantage to
           students who have access to pervious quizzes and examinations.

  D. Course Files
      1. A file should be kept in the Department for every course offered by the
         Department. The faculty member who teaches the course in question is responsible
         for updating the course file at the end of the term in which the given course is
         offered.
      2. The course file is required for accreditation purposes and should contain the
         following:
           a) an outline of the course material as actually given during the term, together
              with the name of the textbook and any references assigned;
           b) copies of all course handouts given;
           c) copies of homework, quizzes, examinations, and other assignments and their
              solutions;
           d) a class list with the course grades and all grades given for quizzes, examinations,
              homework and any other assignments, and
           e) the final examination answer booklets of students who scored the highest,
              lowest, and median grades.

   E. Faculty Appraisal
      1. In order to evaluate the teaching performance of Faculty members and to help
         them improve their teaching, faculty appraisal by students is conducted at the end
         of each term in courses given during the term.
      2. The results of this appraisal are communicated to the Faculty member concerned
         and to the respective Chairman of the Department. These results include
         comparative statistics for each Department and for the engineering departments as
         a whole, as well as transcribed comments by students.

IV. RESEARCH
      1. Research is a vital and integral part of the academic duties of every Faculty member
         and constitutes a major criterion for promotion from one academic rank to another
         and for merit salary increases.
      2. Although the University Research Board awards limited research grants to Faculty
         members, in accordance with the provisions of chapter 6, section II of this manual,
         Faculty members are encouraged to seek research grants from external funding
         agencies. The Office of the Vice President for REP can help in identifying such
         agencies.
      3. A Faculty member must apply for a research grant from an external funding agency
         through the Office of the Vice President for REP. If such a grant is awarded, it
         must be administered through the Office of the Vice President for REP.
      4. A research grant from an external funding agency may provide for remuneration of
         the researcher(s) concerned, in which case such funds will be used by the
         University to offset the remuneration of the Faculty member and not to pay
         him/her over and above his/her regular remuneration. However, with the approval
         of the Chairman of the Department and the Dean, the teaching load of the faculty
         member may be reduced so that he/she can devote more time for the research
         work in question.

                                             36
 V. STUDENT ADVISING
       1. Student advising is part of the academic duties of every Faculty member. The
          Chairman of the Department concerned is responsible for assigning student
          advisors so as to keep the number of advisees per faculty member as small as
          possible.
       2. Student advising should not be limited to registering students but should
          encompass all aspects of academic advising including, selection of electives,
          counseling on any academic difficulties or problems encountered, and monitoring
          the academic progress of advisees.

VI. STUDENT HELP
       1. Student help is available to Faculty members either by graduate assistants or by
          students employed on an hourly basis through regular student employment by the
          University. Such help may be used to assist Faculty members in their research, in
          special projects or assignments, or in homework correction. Students must not be
          assigned to correct quizzes, proctor in quizzes or examinations, or help in student
          advising or in administrative duties of Faculty members.
       2. A Faculty member who requires student help should request this help from the
          Chairman of the Department.

VII. RESEARCH ASSISTANTS AND RESEARCH ASSOCIATES
       1. Research Assistants or Research Associates may be appointed on a full-time or
          part-time basis. Remuneration of these personnel should be covered by University
          or external research grants in accordance with the provisions of these grants and
          University policies.
       2. Recommendation for appointment should be made by the faculty member
          concerned to the Dean. Where the person to be appointed is a graduate student in
          the Faculty, the recommendation for appointment must be approved by the
          Chairman of the Department concerned.

VIII. MERIT INCREASES
       1. Merit increases in salaries of Faculty members are based primarily on research
          output, teaching performance, and contribution to the activities of the Department,
          the Faculty, and the University. The increases are decided by the President upon
          the recommendation of the Dean, which is based in turn upon the
          recommendation of the Chairman of the Department.
       2. For purposes of recommendation of merit increases in salaries, Faculty members
          are requested to update their curriculum vitae regularly, in response to a circular
          issued by the Dean.

IX. COPYRIGHTS AND PATENTS
       1. A Faculty member who wishes to publish a book that he/she has authored may
          make his/her own arrangements with publishing houses for publishing the book.
          Current University practice is that royalties deriving from such publication are
          normally the sole concern of the author. Alternatively, the manuscript may be
          submitted to the University Publications Committee to be considered for possible
          publication by the University in accordance with established policies and
          procedures.
       2. Potential inventions resulting from the research work of Faculty members generally
          require considerable effort, expense, and expert handling for evaluation, protection,
          development, and marketing. The University has not in the past committed its
          resources for this purpose, but has, instead, relied upon a specialized organization,

                                            37
               Research Corporation Technologies, Inc. Information on approaching this
               organization is available from the Office of the Dean.
           3. The net royalties received by the University from patents are divided as follows:
                a) 30% to the inventor(s),
               b) 20% to the Department of the inventor(s), and
               c) 50% to the University for the support of research.




 based on the Senate decision of May 9, 1969

                                                38
                                          Appendix 3-A

                  EXCERPTS FROM UNIVERSITY POLICIES
                                    I. PRIVATE REPORTS

                              (Research Policy of October 8, 1979)


AUB will assume no responsibility for the contents of reports prepared by the faculty in their
private capacity when such Reports are not subject to a critical internal peer review process. Such
reports must not refer to the author's affiliation with AUB except for identification, in - for
example - a footnote, and must prominently display the following statement:
       "The contents of this paper are the responsibility of its author and should not be
        construed in any way or manner as expressing or implying, inter alia, the policies,
        interpretations, views or recommendations of the American University of
        Beirut."
No reports of this kind may be submitted on or transmitted by letters written on AUB
stationery. The content and format of such letters must make clear that this is a private and
personal activity of the faculty member involved and that the University takes no responsibility
for the report.


                        II. USE OF OFFICIAL AUB STATIONERY

                   (Approved by the Board of Deans on September 27, 1979)

AUB personnel may use the University's official stationery for all official correspondence relating
to University duties.
Specifically, AUB official stationery may not be used by AUB personnel for purposes not part of
their University responsibilities. When a letter or report of any kind is written or submitted in a
capacity not a part of the author's University duties, the responsibility for the contents of any
such document lies solely with the author.


                              III. DRUG-FREE WORKPLACE

                          (Statement by the President, January 29, 1993)

The American University of Beirut hereby notifies all employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is prohibited in the
workplace, and appropriate action will be taken against employees for violation of these
prohibitions. Specifically, employees who violate the foregoing prohibitions will be subject to
appropriate personnel action, up to and including termination of employment.
As a condition of work the individual will (1) abide by the terms of this statement; and (2) notify
the employer of any criminal drug statute conviction for a violation occurring in the workplace,
no later than five days after such conviction. Within thirty days of receiving notice to this effect
with respect to any employee who is so convicted, the University will take appropriate personnel
action as indicated above, or will require such employee to participate satisfactorily in a drug

                                                39
abuse assistance or rehabilitation program approved for such purposes by an appropriate agency
in Lebanon.


            IV. REAFFIRMATION OF STANDING UNIVERSITY POLICY

                   (Approved by the Board of Deans on December 17, 1992)


The Board of deans reaffirms the standing University policy that AUB:
          1. Does not engage in any political activity, nor does it use any funds for any political
             activity;
          2. Has no discrimination policy on the grounds of race, color, national origin, age,
             handicap, sex, or religion;
          3. Complies with the drug-free policy which is in effect.
The Board of Deans approved the following wording for circulation to the AUB community:
     "This is to remind you of the fact that the University will take all necessary legal and
      disciplinary actions against any person, employee, student or visitor who, on
      University property, contravenes the laws of Lebanon and the University
      regulations including those relating to thefts, destruction and misuse of University
      property, alcohol and drugs, indecent and improper behavior.
Thank you for your cooperation."


                      V. NON-INFRINGEMENT OF COPYRIGHTS


  (Memorandum from the Vice President for Academic Affairs to Vice Presidents, Deans, and
                             Directors, November 3, 1992)


I wish to draw your attention to the University policy of strict adherence to non-infringement of
copyrights.
May I request you to remind AUB Faculty members "not to reproduce or transmit in any form
or by any means, electronic or mechanical, recording, or any informational storage and retrieval
system, from any source without permission in writing from the copyright owner of that source."



      EMPLOYER LIABILITY FOR COPYRIGHT INFRINGEMENT DUE TO
                 ARCHIVAL COPYING BY EMPLOYEES

 (Memorandum of February 2, 1995, from Mary M. Luria and Diane R. Moriarty, from the law
                 firm of Patterson, Belknap, Webb & Tyler, New York)


An employee's photocopying and archiving of articles from journals, newsletters and the like for
his or her own use, a common practice in law and other consulting firms and research-oriented
non-profits and other corporations that routinely circulate publications among the staff, may

                                                40
subject the employer to liability for copyright infringement under a controversial recent decision
from the U.S. Court of Appeals for the Second Circuit. Yet the logical mechanism for avoiding
liability paying -- the publisher for the copies made -- is to date so undeveloped and cumbersome
as to be in many cases unworkable
In the case, American Geophysical Union v. Texaco Inc., 83 publishers of scientific and
technical journals brought a class action suit against Texaco claiming that Texaco's unauthorized
photocopying of articles from their journals constituted copyright infringement. The parties
agreed to limit the issues at trial to whether the photocopying of eight articles from one journal
by one Texaco researcher was fair use under section 107 of the Copyright Act.
The facts showed that Texaco employed between 400 and 500 researchers nationwide and that
its corporate library routinely routed journals to those researchers who requested to receive
them. Texaco maintained three subscriptions to the journal in question. The researcher on whom
the case focused photocopied eight articles from various issues of the journal and did not use
them immediately in his research but placed them in his files for future reference. The copyrights
in the photocopied articles were owned by the journal publisher, not the authors. Texaco argued
that such photocopying was customary and reasonable and that it constituted fair use, a defense
to copyright infringement.
The court analyzed the circumstances of Texaco's copying in light of the four fair-use factors set
out in Section 107 of the Copyright Act: the purpose and character of the use, including whether
such use is commercial or for non-profit educational purposes; the nature of the copyrighted
work; the amount and substantiality of the portion used; and the effect of the copying upon the
potential market for or value of the original.
The first factor, the purpose and character of the use, weighed against Texaco because the
researcher copied the articles for the convenience of having a personal archive of potentially
useful information in his office without Texaco having to purchase another copy of the original
journal or a reprint for him. While the court noted that Texaco's copying did not amount to
"commercial exploitation" despite Texaco's for-profit nature, it concluded that Texaco
nonetheless reaped some indirect economic advantage from its photocopying and thus the court
could not see why Texaco should not have to pay at least some price to the copyright holders for
the right to photocopy the original articles. Texaco also argued that its photocopying was
"transformative" and thus added value to the original in that the photocopy was easier to use in a
laboratory than a bulky journal, made it easier to annotate and protected the original from
damage. The court rejected this argument, noting that Texaco's photocopying merely
transformed the physical embodiment of the original, it did not contribute any new in tellectual
value which would foster the advancement of the arts and sciences.
The second factor, the nature of the copyrighted work, weighed in Texaco's favor because of the
highly factual nature of the journal articles. The scope of fair use is greater with respect to factual
works than nonfactual works and many types of research uses of factual works have been held to
constitute fair use.
The third factor, the amount of the copyrighted work used in relation to its entirety, weighed
against Texaco because Texaco copied the entire articles. The extent of the copying strengthened
the court's view that the predominant purpose of the copying was to create a personal library for
the employee.
On the fourth factor, the effect upon the potential market or value of the copyrighted work, the
court found that the evidence that Texaco would fill the need being supplied by photocopies by
purchasing additional subscriptions or back issues was weak and thus did not tilt the fourth
factor strongly toward the publishers. However, the effect of Texaco's copying on the market for
subscriptions to the journal in question is less significant than the effect on the market for or

                                                 41
value of the individual articles copied, the court reasoned. The court then looked at the impact
on the market for the individual articles rather than subscriptions to the journal as a whole. It
acknowledged that only an impact on licensing revenues for traditional, reasonable or likely to be
developed markets should be cognizable when assessing the fourth factor. Formal reprints were
not regularly sold. However, primarily because of the existence of the Copyright Clearance
Center Inc., a central clearing house established in 1977 by publishers to license photocopying,
the court found that a workable market exists for institutional users to obtain paid licenses for
the right to photocopy articles owned by member publishers. As photocopying licenses for
articles in the journal at issue are available through the CCC, the court found that the publishers
had demonstrated a substantial harm to the value of their copyrights due to diminution of CCC
fees.
As three of the four fair use factors favored the publishers, the court ruled that Texaco's copying
was not fair use. The court was careful to point out, however, that it was not deciding how the
fair use balance would tilt had a photocopying license not been available for the journal at issue,
and it emphasized that its ruling is confined to the archival photocopying at issue.
The decision thus calls into question the undoubtedly widespread practice of photocopying by
research-intensive business, whether of a non-profit or commercial nature, and law and
consulting firms who route publications among employees. Users whose employees engage in
the type of archival photocopying at issue in the Texaco case have the principal options of either
securing a photocopying license from the CCC, if the publisher of the publication in question is
a member, or dealing directly with the publisher to obtain a license to photocopy or a formal
reprint. But as the dissent in Texaco points out, for an institution such as Texaco that subscribes
to numerous journals, only about a third of the publications are covered by a CCC license; not all
publications of CCC-member publishers are covered by the CCC licenses; and not all of the
articles in each CCC-covered publication are copyrighted. The user is then left with the task of
determining whether the article he or she wishes to copy is covered by a CCC license and the
nature of the license. The CCC scheme of course does not come into play if the publisher is not
a CCC member. The user would then have to try to arrange a photocopying license directly with
the publisher. As the dissent bluntly concludes, "the market for licensing is cumbersome and
unrealized".
As the CCC expands, and it is apparently using the Texaco decision as marketing tool to pursue
potential licensees and sign up more publisher members, the system should become more
workable. In the meantime, employers without licenses should discourage purely archival
copying by employees. Of course, employees may continue copying for personal research use --
i.e., make a copy to read, reread, mark-up, consider and (possibly) to keep for future reference.
This is a close but important distinction, yet one which must be observed unless and until the
Texaco decision is reversed or "clarified" and narrowed.



            VI. TEXTBOOKS AUTHORED BY AUB FACULTY MEMBERS

                                 (Board of Deans, July 21, 1994)


If an AUB faculty member wishes to use a textbook which he/she is the author or editor of,
he/she should present evidence to the Dean/Director through the Chairman that the book has
been internationally reviewed favorably and recommended as a textbook. Exceptions, including
the use of manuals, can only be made after favorable review by external referees and
recommendation from the academic unit concerned to the Dean/Director.

                                               42
           VII. POLICY ON INTER- AND INTRA-FACULTY TEACHING

      (Approved by the Board of Deans on March 1, 1995 and by the President as per the
                memorandum of the Deputy President dated March 8, 1995)


Faculty members who wish to teach a course on an overload basis in a Faculty other than the
Faculty in which their regular full-time duties lie must obtain the permission of the Departmental
Chairperson and Dean of their own Faculty, and thereafter the permission of the President.
Presidential permission will be given only in exceptional cases, where there is in the opinion of
the President a demonstrable need for the services of the faculty member by the other Faculty in
question. Permission, including any approval for remuneration, will be given for a maximum of a
three-credit course or its equivalent.
If such teaching in another Faculty can be accomplished by adjustment of teaching load in the
Faculty in which the individual has his/her regular duties, permission can be given by the
Departmental Chairperson and the Dean concerned. No additional remuneration will be
provided in such a case.
If a faculty member on full-time contract is asked to give an occasional lecture or seminar in
another department or Faculty of the University, the Departmental Chairperson and Dean
should be informed in advance, and it is to be understood that additional compensation will not
be offered or received.




                                               43
                                           Appendix 3-B


   UNIVERSITY COMMITTEE ON PROFESSIONAL CONDUCT OF
                  FACULTY MEMBERS
                    (Approved by the Board of Deans on November 4, 1993)



With the acceptance of a full-time faculty appointment at AUB, an individual makes a
commitment to the University that is understood to be full-time in the most inclusive sense. This
commitment is met by scholarly and professional activity of many kinds, including lecturing,
conducting laboratory sessions, conducting research, counseling and advising students outside
the classroom, holding discussions with students and colleagues and serving on committees.
Every member is expected to accord the University his or her primary professional loyalty, and
to arrange outside obligations, financial interests, and activities so as not to conflict or interfere
with this overriding commitment to the University.
The University traditionally stands not only for academic study and intellectual development, but
also for high ideals and character. Members of the academic staff are expected to conduct
themselves in a manner which will set a good example to the University community and hold
before it the high intellectual and moral standards which the University strives to maintain.
In order to ensure proper adherence to these principles, a Standing Committee on Professional
Conduct shall be established. The name, composition, and functions of this Committee, as well
as the procedure to be followed, are as follows:
  1. Name: University Committee on Professional Conduct, hereafter referred to as the
     Committee.
  2. Composition: The Committee shall be composed of the Deans of the Faculties, the Vice
     President for Academic Affairs, and, if desired by the President, one or more faculty
     members of the rank of professor, appointed by the President. The Chairman of the
     Committee shall be appointed by the President from within the Committee. The term of
     office of the Chairman shall be one year, subject to renewal.
  3. Functions: The Committee shall investigate allegations of violations by faculty members of
     University policies, rules or regulations pertaining to professional conduct. Each such
     allegation shall be referred to the Committee in writing by the Dean/Director of the
     faculty member in question. While an inclusive list of all possible violations of professional
     conduct is not possible, examples of such violations include activities which involve un-
     authorized outside employment and/or consultation, copyright violations and plagiarism,
     falsification of credentials, conflicts of interest and commitment, sexual harassment, etc.
     When the alleged violation is reported to the Dean/Director, the latter shall endeavor to
     resolve the matter, failing which he/she shall refer it to the Committee. The Committee
     will consider the matter and submit to the President its recommendations, including any
     proposed disciplinary action. The disciplinary action may range from a verbal reprimand to
     termination, depending on the seriousness of the violation. If the accusation is found to be
     intentionally false or vindictive in nature, the President, after consultations with the
     Committee, may take punitive measures against the accuser(s).
  4. Procedure: Upon notification by a Dean/Director of an accusation of wrongdoing, the
     Chairman of the Committee shall call for a meeting of all Committee members for
     deliberation on the issue. If, on the basis of the written allegation, the Committee finds
     that the matter in question does not constitute a violation, it shall consider the matter
     closed and will so inform the person(s) concerned. If, however, the Committee determines

                                                 44
   that a further investigation is warranted, such investigation shall be conducted in
   accordance with the following procedures:
   a. The Committee shall inform the accused of the nature of the charge against him/her.
   b. The Committee shall invite the accuser to provide the Committee with all pertinent
      evidence substantiating his/her accusation.
   c. The Committee shall invite the accused, who shall have the right to bring counsel from
      among the membership of the senior full-time faculty, to defend hi/her case.
   d. The Committee shall seek such additional pertinent information from sources other
      than those mentioned in (b) and (c) above, as it sees fit.
   e. The Committee shall present a written recommendation of a course of action to the
      President within two months from the beginning of its deliberations on the matter.
    f. The President shall inform the parties concerned in writing of the resolution of the
       matter and any applicable disciplinary actions or other sanctions.
5. Part-time Faculty Members: Part-time faculty members are subject to all University
   policies, rules and regulations pertaining to professional conduct and to the jurisdiction
   and procedure of the Committee.
6. Other Action: Initiating the procedure according to this policy does not preclude the
   University from taking any other action which is permissible under the terms of the
   relevant letter of appointment, any general University policy, rule or regulation, and any
   applicable law, whether civil or criminal.




                                           45
                                           Appendix 3-C

POLICY ON DUALITY OF INTEREST OR CONFLICT OF INTEREST

                     (Approved by the Board of Trustees in November 1994)


The Board of Trustees of the American University of Beirut wishes to establish a policy setting
forth rules to govern possible duality of interest and conflict of interest involving its faculty,
officers, administrators, and medical staff. The Board therefore adopts the following resolution:

      WHEREAS
        (A)    The American University of Beirut depends on its faculty, officers,
        administrators, and medical staff to give their time and efforts to the benefit of the
        University, including its Hospital;
        (B)     Service as a faculty member, officer, or member of the administrative or medical
        staff carries with it a requirement of loyalty to the University and a responsibility to
        conduct the University's affairs honestly and economically, exercising each individual's
        best care, skill, integrity and judgment for the benefit of the University;
        (C)     Because of the varied interests and backgrounds of its faculty, officers,
        administrators and medical staff, situations may develop which involve a duality of
        interest or conflict of interest between an individual and the University, and yet it is
        important that such potential duality or conflict of interest shall not render service to the
        University impossible;

        NOW, THEREFORE, BE IT RESOLVED, that the following policy on duality of
interest and conflict of interest is hereby adopted for the guidance of faculty, officers,
administrators, and medical staff.

  A. General Policy
All decisions and actions by faculty members, officers, administrators, and medical staff shall be
made in a manner which promotes the best interests of the American University of Beirut and
avoids the prospect of a conflict of interest. This policy shall be maintained by the following
practices of disclosure of affiliation and withdrawal from debate, voting, or other decision-
making processes where duality or conflict of interest may exist.

  B. Disclosure
Upon assuming appointment as an officer or as a member of the faculty, administration or
medical staff, each individual shall submit to the President a list of his or her affiliation with any
person, firm, organization, or corporation with which he or she has reason to believe the
university does business; any business affiliations which the individual may have with any other
officer or employee of the University; and such other information as may be necessary to comply
with the policy. (For the purposes of this policy, parents, brothers and sisters, spouse, in-laws
and children of the individual shall be regarded as though they were appointees). Each individual
shall be expected to amend the list from time to time as his or her affiliations or duties change.

  C. Participation and Voting
When a particular matter involves a person, firm, organization, or corporation with which a
faculty member, officer, or member of the administrative or medical staff (or a relative as

                                                 46
specified above) has an affiliation, such affiliation shall be brought to the attention of the
individual's immediate supervisor and Dean, or Vice President or President, as applicable, in
writing by the individual himself/herself, and the individual shall refrain from all decision-
making processes relating to the affiliated person, firm, organization or corporation. Should the
matter arise at any meeting, such disclosure shall be made by the individual involved prior to any
discussion or vote, and shall be noted in the minutes of the meeting. The individual shall refrain
from participating at the meeting in the discussion and from voting on the matter.

 D. Supplemental Procedures
The President may issue additional disclosure and participation procedures which implement this
University policy.

  E. Definitions and Procedures
  1. For purposes of this policy, faculty members, officers and administrators and medical staff
     shall be considered affiliated with a person, firm, organization or corporation if:
      (a)   the individual is an officer, director, partner, trustee, employee, or agent, whether
            paid or unpaid, of such person, firm, organization or corporation; or
      (b)   the individual is the actual or beneficial owner of more than 1 percent of the voting
            stock or controlling interest of such firm, organization or corporation; or
      (c)   the individual has dealings with such person, firm, organization or corporation from
            which he or she has knowingly materially benefited; or
      (d)   the individual's immediate family (parents, brothers, sisters, spouse, in-laws or
            children) have any of the positions, ownership or benefits set forth in the preceding
            (a) through (c).
      For purposes of this policy, affiliations with persons, firms, organizations, or corporations
      which may present a conflict of interest under provisions A through D of this policy must
      be disclosed to the University.
  2. For purposes of this policy, all consulting agreements or arrangements, formal or informal,
     paid or unpaid, to which a faculty member, officer, administrator or medical staff member
     is a party, are subject to disclosure under provisions A through D of this policy.
  3. The Director of Personnel shall maintain a file of information disclosed pursuant to this
     policy.
  4. A copy of this policy shall be distributed to all faculty members, officers, administrators
     and medical staff and shall be posted in the University's Personnel Office and in the
     Medical Center.
  5. Issues arising under the application of this policy shall be resolved by the President.




                                               47
                     FORM FOR DISCLOSURE OF ACTIVITIES
                  WHICH MAY INVOLVE CONFLICT OF INTEREST


I, —————————————————— , have read and understood the "University
Policy on Duality of Interest" of November 19, 1993, and in accordance with this policy I state
the following:

1.     I attach a list of all my affiliations with any person (including any officer or employee of
the University), firm, organization, or corporation with which I have reason to believe the
University does business.

     —          NOT APPLICABLE

     —          LIST ATTACHED

2.      I attach a list of my consulting arrangements, whether or not I believe that they may
involve potential conflict of interest.

     —          NOT APPLICABLE

     —          LIST ATTACHED

3.      I shall amend these two lists (items 1 and 2) from time to time as my affiliations or duties
change.

4.      If I become aware that any member of my family (parents, brothers and sisters, children,
spouse, and/or in-laws) is engaged in business with the University, I shall disclose my
relationship with the person(s) concerned, and the nature of this business.

5.     I understand that I am not to participate in any decision or vote on an issue in which I
may have conflicts of interest because of affiliations listed in items 1, 2, and 4.

I submit this information to the President of the University.




Signature:      ——————————————————

Position:       ——————————————————

Date:           ——————————————————




                                                48
                                                  Appendix 3-D


  THE ENGINEERING AND ARCHITECTURE ALUMNI CHAPTER
           INNOVATION IN TEACHING AWARD

                                         (Announced in January 1997)



Nature of Award
      An annual award named The Engineering and Architecture Alumni Chapter
Innovation in Teaching Award is established in recognition of outstanding innovation in
teaching, evaluation, and guidance of students. The Award consists of a Certificate, an
inscription of the recipient‟s name on a special board in the Board Room, Bechtel Engineering
Building, and a $2,000 prize. The award may be withheld in any given year if no candidate is
deemed meritorious by the Award Committee.

Eligibility
         All full-time and part-time members of the Faculty of Engineering and Architecture are
eligible. A Faculty member may receive the Award more than once in different years.

Procedure and Criteria
        Any faculty member who believes he/she is eligible for the Award should apply to the
Chairman of the Department concerned or the Coordinator of the Engineering Management
Program, with any supporting evidence he/she may consider relevant, during the month of July
in any given year. The innovation in question, whether in teaching methods, academic evaluation,
or guidance of students, should have been tried for at least two semesters and should have
produced demonstrable and unequivocal educational benefits. The Chairman or Coordinator,
after consultation with members of the Department or Program, as he/she deems appropriate,
may recommend one or more candidates to the Dean, who will present the relevant documents
of the candidates to the Award Committee.

Award Committee
       The Award Committee shall consist of the Dean, Faculty of Engineering and
Architecture, as Chairman, and the following as members:
   •   President of the Engineering and Architecture Alumni Chapter
   •   Vice President of the Engineering and Architecture Alumni Chapter
   •   Director of the Division of Education Programs, AUB
   •   President of the Student Representative Committee, Faculty of Engineering and
       Architecture.

       The Award Committee will meet early in the fall semester and, if the Award is to be
made in any given year, will announce the recipient‟s name before the end of December of that
year.



 Guidance of students refers to a teacher‟s role in motivating, inspiring, and helping students find their way as
human beings and future professionals.

                                                          49
                                          Appendix 3-E


                  DEAN’S AWARD FOR CREATIVE ACHIEVEMENT

                                 (Announced in December 1991)



An award named the Dean's Award For Creative Achievement is hereby initiated in the Faculty
of Engineering and Architecture, whose objective is to recognize and reward creativity among
students of the Faculty in their approach to academic work.

Nature of Award

The Award consists of a certificate in testimony of creative achievement as well as inscription of
the recipient's name on a special board placed in the Dean's reception room or in another
appropriate future location. A student who receives the award three times will be presented with
a $500 prize.

Number of Awards

One Award may be presented yearly, depending on eligibility, to a student in each of the
following programs: Architecture, Graphic Design, Civil Engineering, Computer And
Communications Engineering, Electrical Engineering, and Mechanical Engineering.

Eligibility

Undergraduate students from all classes in the Faculty of Engineering and Architecture who
have demonstrated creativity in their approach to academic work as applied to projects, problem
solving, laboratory and shop work, etc. are eligible without restriction. If the work in question is
a group activity, the Award may be made to each member of the group.

Procedure for Nomination And Selection

Faculty members shall submit to the Chairman of the Department concerned, as soon as
possible after the final examinations of the Spring Semester, the names of candidates for the
award with justification and supporting material. Selection of the candidate for each program
shall be made by the respective department and communicated to the Dean for voting by the
Faculty at the time of voting of degrees at the end of the academic year.




                                                50
                                        Appendix 3-F


                      DISTINGUISHED GRAUATE AWARD

                                   (Announced in June 1998)



Description
The Distinguished Graduate Award will be given to the graduating senior student who
demonstrates high academic achievement, outstanding character and contribution to the
Department. The Award is limited to the Departments of Civil and Environmental Engineering,
Electrical and Computer Engineering, and Mechanical Engineering.

Nomination
The candidate should be nominated by at least three faculty me mbers. The nomination should
come in the form of a brief that addresses academic performance, character and contribution to
the Department.

     Academic Performance
     The candidate for the award should have been placed on the Dean‟s Honor List for Terms
     VII, VIII, X and XI and should have been nominated for graduation with distinction or
     high distinction.

     Character
     The nomination brief for the student should include a section addressing the student‟s
     character and should include examples that demonstrate it vis-à-vis his/her classmates and
     teachers. Emphasis should be given to evidence of exemplary, ethical and responsible
     conduct inside and outside the clkassroom setting.

     Contribution to the Department
     The nomination brief should address and evaluate the contributions that the student made
     to the learning environment in his/her classes and to the Department as a whole. This
     section should include supporting examples.

Voting
The successful candidate for the award should acquire the vote of at least two thirds of the
voting faculty members of the Department.

Award
The Award will consist of an engraved plaque and a certificate signed by the Chairman of the
Department and the Dean.




                                              51
   CHAPTER 4 : ACADEMIC REGULATIONS AND PROCEDURES




 I. GENERAL
      1. The Academic Rules and Regulations of the Faculty are included in the section on
         the Faculty of Engineering and Architecture in the University Catalog. Appended
         to the present chapter are notes circulated to advisors when there has been a need
         to clarify or augment procedural matters related to the Academic Rules and
         Regulations.
      2. A complete set of all Faculty rules and regulations affecting students is posted on a
         special notice board in Bechtel Engineering Building. It is the responsibility of
         every student in the Faculty to be thoroughly familiar with these rules and
         regulations.

II. RULES AND REGULATIONS ON STUDENTS' ATTENDANCE
      1. Regular attendance is expected in all classes. Classes are understood to include
         lectures, recitations, and laboratory, shop, and design sessions.
      2. Absence of a student, whether excused or unexcused, from any class session does
         not excuse the student from responsibility for the work done or announcements
         made during the student's absence.
      3. Unexcused absences from classes are governed by the provisions of section IV of
         appendix 4-B.

III. EXAMINATIONS AND STUDENT TESTING
   A. General
      1. Unless otherwise indicated, "examination" is understood to include final
         examinations, midterm examinations, the prescheduled Saturday quizzes, and
         quizzes given individually by teachers, whether prescheduled or unannounced.
      2. Students may be tested through examinations, reports, papers, homework, or other
         assignments. The allocation of percentages of the course grade to various
         examinations and assignments is left to the teacher concerned, except that the
         percentage allocated to the final examination should be in the range 40% - 60% and
         the total percentage allocated to quizzes and final exams should not be less than
         80%. Students should be informed at the beginning of the course of the percentage
         allocations of the course grade.
      3. In courses that include both graduate and undergraduate students, graduate
         students should be given additional assignments in the form of reports, papers, or
         projects.

   B. Student Testing in Engineering Courses
      1. The number of hours of examinations in courses taken by engineering students in
         any term must correspond to the number of credits in the course, as follows:
         a) 2 credit-hour didactic courses in a semester:
                    2 hrs. of quizzes + 2 hrs. final examination
         b) 3 credit-hour didactic courses in a semester:
                    3 hrs. of quizzes + 3 hrs. final examination
         c) 4 credit-hour didactic courses in a semester:
                    4 hrs. of quizzes + 3 hrs. final examination

                                           52
      d) 2 credit-hour didactic courses in a summer term:
                 1 hr. midterm examination + 2 hrs. final examination
      e) 3 credit-hour didactic courses in a summer term:
                 1 1/2 hrs. midterm examination + 3 hrs. final examination
       f) 1 credit-hour laboratory courses:
                  1 hr. midterm examination + 1 hr. final examination
      g) 2 credit-hour laboratory courses:
                 2 hrs. midterm examination + 2 hrs. final examination
   2. In engineering design courses, any deviation from the aforementioned
      specifications must be approved by the Chairman of the Department. Design
      courses are courses scheduled on the basis of two contact hours per credit hour,
      and may include some general lectures on instructions and procedures. The final
      grade in these courses is solely based on design projects.
   3. Teachers who give their own quizzes outside the prescheduled Saturday quiz
      sessions may choose to divide the total duration of quizzes into one-hour quiz
      sessions.

C. Student Testing in Architecture Courses
   1. Studio courses depend exclusively on design or drawing exercises as the source of
      evaluation. A minimum of two such exercises is required per course. The weight of
      any single exercise should not exceed 50% of the course grade.
   2. Seminar courses depend exclusively on assignments as the source of evaluation.
      The minimum number of assignments should be equal to the number of credits of
      the course. The weight of any single assignment should not exceed 50% of the
      course grade.
   3. Student testing in history and theory didactic courses should be in accordance with
      the following:
      a) 2 credit-hour courses in a semester, or 2 credit-hour or 3 credit-hour course in
         a summer term:
                 1 hr. quiz + 2 hrs. final examination + assignments
       b) 3 credit-hour didactic courses in a semester:
                2 hrs. of quizzes + 2 hrs. final examination + assignments
   4. Student testing in technical didactic courses should be in accordance with B 1
      above.

D. Scheduling of Quizzes and Midterm Examinations
   1. Quizzes in courses of the first two evaluation periods should be given during the
      prescheduled Saturday sessions of a semester. The quiz schedule for each semester
      is prepared by the Assistant Dean and circulated to all faculty members, with the
      proctoring schedule, at the beginning of each semester.
   2. Quizzes in courses of the third evaluation period and beyond are normally handled
      by the teacher concerned. If a teacher wishes to include these quizzes in the
      prescheduled Saturday sessions, the teacher should check as early as possible with
      the Assistant Dean, who will determine, on the basis of availability of adequate
      examination space, the feasibility of such a request.
   3. For quizzes given outside the prescheduled Saturday sessions, the following shall
      apply:
      a) The date of the quiz should not conflict with any scheduled class, laboratory
         session, or Faculty or committee meeting.

                                       53
      b) In order to avoid conflicts in the scheduling of quizzes and the possibility of
         overloading students with quizzes, the Chairman of the Department should be
         informed beforehand of the proposed date of the quiz.
      c) If such a quiz is to be given during the time scheduled for a class or laboratory
         session of the course in question, then provision must be made for a make -up
         of this used time.
   4. Midterm examinations during summer terms are handled in the same way as
      quizzes during a semester.

E. Scheduling of Final Examinations

   1. Final examinations in all courses should be given during the assigned examination
      period following the reading period. If for exceptional reasons, a final examination
      is to be given outside the assigned examination period, prior approval of the
      Chairman of the Department and the Dean should be obtained.
   2. The final examination schedule is prepared by the Assistant Dean and circulated to
      all faculty members, with the proctoring schedule, at least two weeks before the
      start of the reading period.

F. Preparation of Quizzes and Final Examinations

   1. Quizzes and final examinations that are to be prepared by the Records Office must
      be submitted to the Records Office at least three days before the date of the quiz,
      or at least one week before the date of the final examination, so as to allow
      sufficient time for typing and checking. Teachers may prepare their own quizzes or
      final examinations, in which case the finished set of examination questions must be
      handed to the Records Office at least 48 hours before the date of the examination.
   2. In numbering the pages of a quiz or a final examination, the total number of pages
      should appear on the bottom right-hand corner of each page.
   3. Teachers should carefully check the examinations they prepare, before and after
      reproduction.

G. Proctoring of Examinations

   1. Proctors should report to the Records Office twenty minutes prior to the starting
      time of the examination. If for a compelling reason a proctor cannot come to a
      proctoring session, the proctor must inform the Records Office or the Office of
      the Dean well in advance, and must arrange for a replacement.
   2. Head proctors should request examinees to place their I.D. cards on the desk in
      order to check the identity of examinees.
   3. No changes and/or corrections to the examination questions are allowed after the
      distribution of the question sheets, as it is assumed that the teacher concerned has
      already checked and signed the examination question sheet. Students shall be
      informed that in case of ambiguities or presumed errors in an examination
      question, students shall make and state their own assumptions and proceed with
      the solutions.
   4. Question sheets of examinations must be collected with the answer booklets.
   5. The head proctor should fill in the proctoring form at the end of the examination
      session, including any comments on the session, and return it to the Records
      Office.


                                       54
      6. Reports on cheating, attempts of cheating, and violations of the Student
         Regulations on Examinations (refer to section H below) shall be sent to the Office
         of the Dean with the concurrence of the head proctor.
      7. Proctors shall refrain from indulging in activities that could distract them from
         their duties and responsibilities during examination sessions.

  H. Student Regulations on Examinations
      1. Seating arrangements for examinations are posted on the bulletin board near the
         main entrance of the Bechtel Engineering Building at least half an hour before each
         examination session. Each examinee should be certain of his/her seat number and
         examination room before proceeding to sit for the examination.
      2. Neither books nor papers of any kind may be taken to a closed book examination.
      3. Examinees are not permitted to read the examination questions before the head
         proctor announces the start of the examination, or to continue writing after the
         head proctor has announced the end of the examination.
      4. No paper other than the examination booklet or other paper provided may be
         used. All paper provided must be handed in at the end of the examination.
      5. Students shall not conduct themselves in any manner that might arouse suspicion
         about their behavior. It follows that no communication of any kind between
         examinees is permitted during an examination. The borrowing of any items,
         including calculators, is strictly forbidden.
      6. Once an examinee has entered an examination room, he/she is responsible for that
         examination or set of examinations. If the examinee leaves the room for any reason
         whatsoever, he/she will not be allowed to return to the examination room and will
         receive credit for that part of the examination that was undertaken.
      7. When the head proctor announces the end of the examination, the examinee
         should stop writing and should place the answer booklet, with the question sheet
         inside, face down at the edge of the table next to the passageway. Examinees
         should remain seated until all examination booklets are collected and they are told
         to leave the examination room.
      8. If the examinee finishes before the end of the time allocated for the examination,
         he/she should not start a following examination until told to do so. If there is no
         following examination, the examinee may leave the examination room after
         handing the answer booklet to a proctor.


IV. COURSE GRADES
   A. General
      1. Faculty members are required to hand their course grades, on the list provided by
         the Computer Center, not later than 3 days after the final examination of the
         course. The original and two copies should be submitted to the Office of the Dean.
         The remaining copy should be submitted to the Chairman of the Department
         together with the course statistics referred to in section B 4 below.
      2. A grade of 59 should not be given in any course. A grade of 69 should not be given
         in a major non-engineering course, and a grade of 74 should not be given in a
         major engineering course (refer to section IV 1 of appendix 4-A).
      3. The names that appear on the course grade computer printouts include all students
         registered in the course. The names of any students who have been attending
         classes and taking examinations, but who are not listed in the computer printouts,
         should not be added to these printouts. They should be reported to the Chairman
         of the Department.

                                          55
   4. Course grades are posted simultaneously by all Departments after departmental
      meetings are held for evaluation of academic performance of students. Faculty
      members should not reveal any grades to students before all grades are posted.

B. Course Statistics
   1. In order to avoid excessive disparities between the grades given in various courses,
      the following guidelines on averages and standard deviations of course grades
      should be observed as much as possible:

       Course averages
       a) didactic courses of the first and second
                   evaluation periods:                                        70 to 75
      b) didactic courses of the remaining
                  evaluation periods:                                         75 to 80
       c) design and laboratory courses:                                      75 to 85
       d) graduate courses in which the majority
                  of students are undergraduates:                             75 to 85
       e) graduate courses in which the majority
                  of students are graduates:                                  80 to 90
      Course averages must not exceed the upper limit specified above. They may fall
      below the lower limit if the teacher feels that the standard of the class is lower than
      average.

       Standard deviations
      a) In didactic courses, the standard deviation of course grades should be about 10,
         but should not be less than 5.
      b) In design and laboratory courses, the standard deviation of course grades
         should be about 5, but should not be less than 3.
   2. To adjust class averages, the following power relation may be used:
                   New_Grade = 100x(Old_Grade/100) n
           where n = [log(New_Average/100)]/[log(Old_Average/100]
   3. To adjust standard deviations, without changing averages, the following
      relationship may be used:
          New_Grade = Average +
                    (Old_grade - Average)xNew_Stand_Dev/Old_Stand_Dev
   4. When submitting a copy of the course grades to the Chairman of the Department,
      the following statistics must be provided for each course:
        number of students, number of failures, and the percentage failure;
        course grade average and standard deviation; and
        the maximum, median, and minimum grades.
   5. The above statistics are compiled for all the courses offered by each Department in
      every term and are reviewed by the Administrative Committee.

C. Change of Grade
   1. Once grades are posted, a change of grade is not allowed unless a demonstrable
      mistake was made in the correction of the final examination or in the calculation of
      the grade. In particular, if a change of grade would result in a change of the
                                        56
        academic status of the student, the supporting evidence for the change of grade
        must be presented to the Chairman of the Department and the Dean.
     2. A student may petition the Assistant Dean to request that a course teacher review
        the correction of the student's final examination paper, in case the student has
        reason to believe that some oversight may have been made in the correction, or
        that a mistake may have been made in calculating the course grade. Such petitions
        must be submitted within one week from the date of posting of course grades. The
        Assistant Dean will transmit the petition to the teacher concerned.
     3. To change a course grade, the teacher must fill a special form available from the
        Records Office and submit it to the Chairman of the Department, with the
        supporting evidence, if required in accordance with paragraph 1 above. If the
        Chairman of the Department approves the change of grade, he will sign the form
        and transmit it to the Dean for final approval.

V. RECOMMENDATIONS AND CERTIFICATES OF GRADES
     1. The issuing of certificates of grades to students is the responsibility of the
        Registrar's Office alone. Neither teachers nor Departments should issue grade
        certificates in any form.
     2. It is a legal requirement that letters of recommendation on behalf of students or
        graduates should not be sent except upon the written request of the individual
        concerned.
     3. A student who requests letters of recommendation from a teacher should fill the
        special form available for the purpose and submit it to the teacher concerned,
        indicating the names and addresses of the persons to whom the letters of
        recommendations are to be sent. Letters of recommendation addressed "To Whom
        It May Concern" should not be issued.
     4. The teacher should send the form signed by the student requesting letters of
        recommendation, together with copies of the letters of recommendations written
        on behalf of the student, to the Records Office to be entered in the student's file.
     5. Letters of recommendations should not be handed to students. They should be
        mailed directly to their destination.
VI. PROCEDURE FOR THESIS PROPOSAL AND DEFENSE
     1. During the course of the graduate program followed by a graduate student, the
        student is expected to meet with faculty members in the Department in which
        he/she is enrolled to discuss with them possible thesis topics and arrange to have a
        Thesis Advisor. Normally, the Thesis Advisor is from among the full-time
        professorial faculty of the Department.
     2. When ready to start work on the thesis, the student must present to the Chairman
        of the Department concerned a written thesis proposal, approved by the Thesis
        Advisor, stating the project objectives, scope of work with relevant literature,
        research methodology, expected results, and indicating the expected date of
        graduation.
     3. The Chairman should approve the thesis proposal and select the members of the
        Thesis Committee in consultation with the Thesis Advisor. If the Thesis Advisor is
        from another department, then the Chairman will consult with the Chairman of the
        Department to which the Thesis Advisor belongs. The Thesis Committee shall be
        composed of the Thesis Advisor as Chairman and at least two other members. At
        least two members of the Committee must be members of the Department or
        program to which the student belongs. The remaining member(s) could be from
        the Department or the Faculty or the University or from an institution other than
        AUB.

                                         57
 4. The student should discuss his/her thesis proposal with members of the Thesis
    Committee and get their approval. The student‟s proposal must be signed by all
    members of the Thesis Committee prior to its submittal by the Department
    Chairman to the Graduate Studies Committee.
 5. The Chairman of the Department should submit the thesis proposal with the
    names of the Thesis Committee to the Graduate Studies Committee for approval.
    The Thesis Committee shall serve as the Comprehensive Examination Committee.
 6. The Graduate Studies Committee will then inform the Chairman of its approval,
    and the Chairman will communicate the approval to the Thesis Advisor. The
    deadlines for approval by the Graduate Studies Committee for students who wish
    to graduate in October, February, or July are: June 20, October 20, and February 1,
    respectively.
 7. It is the student‟s responsibility to keep members of the Thesis Committee
    informed of the progress of his/her work and to seek their input.
 8. All requirements for the Master's degree must be completed within a period of four
    years after admission to graduate study. Extension requires justification and
    approval by the Graduate Studies Committee.
 9. A student must be registered for the thesis in the term in which he/she is expected
    to graduate.
10. The Comprehensive Examination should be taken as soon as the student
    completes most of the course requirements and not later than the second week of
    the Term in which the student is expected to graduate.
11. The Thesis Defense should take place at least four months after the approval of the
    Graduate Studies Committee referred to in paragraph 5 above. The deadlines for
    the Thesis Defense for students who wish to graduate in October, February, or July
    are: Oct 20, Feb 20, and May 30, respectively.
12. A graduate student may not have his/her thesis defense until he/she has
    successfully completed the course requirements for the Master's degree. The thesis
    may be defended after the results of the final examinations become available and
    before the start of the following term.
13. A final draft of the thesis shall not be prepared before it is discussed with each
    member of the Thesis Committee. The final draft of the thesis shall be submitted
    to each member of the Thesis Committee at least one week before the date of the
    Thesis Defense.
14. The Thesis Defense shall be open to the public and shall be announced at least two
    weeks in advance. The total time allocated for the Thesis Defense should allow for
    answering all questions and should normally not exceed 90 minutes.
15. The Thesis Defense session is normally chaired by the Thesis Advisors and shall be
    conducted according to the following procedure:
      Introduction of the student defending the thesis by the Thesis Advisor.
      Presentation of the work by the student in 35 to 40 minutes.
      Questions first from members of the Thesis Committee then the public,
       starting with general and clarification questions, followed by more specific,
       technical questions.
      At the end of the Thesis Defense, the student and the public shall be requested
       to leave the room to allow the Thesis Committee to deliberate and reach a
       decision concerning evaluation of the thesis.
16. The results of the Comprehensive Examination and Thesis (or Project) Defense
    shall be reported on a special form (available in the Dean's Office), signed by the
    Chairman and members of the Thesis Committee. This form shall be sent by the
    Chairman of the Department to the Registrar with a list of the graduate courses
    completed by the student, and the grades obtained in these courses.
                                     58
      17. The Chairman of the Department shall write to the Dean recommending that the
          student be granted the Master's Degree.
      18. The student, after passing the Thesis Defense, shall deposit three copies of the
          thesis, complete with abstract and with signatures of the members of the Thesis
          Committee, at the Jafet Memorial Library. The receipt of these copies shall be
          submitted by the student to the Office of the Registrar. The student shall sign a
          release form indicating whether or not he/she authorizes the Library to supply
          copies of the thesis to other libraries or individuals.

VII. SPECIAL TOPICS COURSES
       1. Special Topics is a three credit-hour graduate level course that carries an xxx98
          number, where xxx designates a particular department or program. The course may
          be given as a conventional course to a number of students on a topic that is not in
          the mainstream of Faculty curricula but may arise due to a special interest on the
          part of a Faculty member or a visiting faculty. Grades in such a course will be
          reported in the usual numeric format, and the course designation will be: xxx98
          Special Topics followed by an appropriate subtitle in brackets.
       2. In the Department of Architecture, Special Topics may be offered to third-year,
          fourth-year, or fifth-year students.

VIII. SPECIAL PROJECTS COURSES
       1. A graduate course - Special Projects, number xxx97 - is a three credit-hour project
          that may be given to one student. The grade in such a course will be reported as
          Excellent (E), Pass (P), or Fail (F), in accordance with University regulations on
          Graduate Study. The course designation will be: xxx97 Special Projects followed by
          an appropriate subtitle in brackets.
       2. To offer a course as Special Projects, the instructor giving the course must submit a
          proposal to the chairman of the department for approval. The chairman's decision
          should be based on consultations with all the faculty of the department, or with the
          group of faculty members whose area of specialty is relevant to the subject matter.
       3. Every Special Project course must have a report on the work done and the basis on
          which the grade was given. This report must be kept in the course file of the
          department.
       4. A graduate student may take only one Special Project course during his/her
          graduate program. If the subject matter of the Special Project is relevant to the
          thesis topic, the Thesis Committee should take the work done into consideration in
          its evaluation of the thesis of the student.
       5. In the Department of Architecture, Special Projects, of 1 or 2 credit hours only,
          may exceptionally be offered to fifth-year students.

IX. SEMINAR COURSES
       1. The Seminar Course is a zero-credit graduate level course offered every semester by
          each department/graduate program on a biweekly basis. The course carries an
          xxx00 number, where xxx designates a particular department or program.
       2. All graduate students are required to register for the seminar course offered by their
          department/program in every semester they are registered.
       3. At the beginning of a semester, every department/program shall issue a schedule
          for the seminar course showing for each session the date, speaker, topic, and
          chairperson.
       4. The speakers could be graduate students or faculty members. Graduate students are
          expected to present progress reports on their thesis or project research. The time

                                            59
         allocated to a presentation should not exceed 30 minutes, the remaining time being
         left for discussion.
      5. Attendance is mandatory. A student registered in the course is not allowed more
         than one unexcused absence.
      6. The grade (P/F) is based solely on attendance. A single 'F' is cleared by a 'P' in the
         following semester. A student who accumulates two failures (F) will be dropped
         from the Faculty.

X. CHEATING
  Faculty Rules and Regulations on Disciplinary action are appended to this chapter.




                                           60
                                     Appendix 4-A


                             NOTES TO ADVISORS



I. PETITIONS
  Although every student has the right to petition the Administrative Committee on
  academic matters, advisors should discourage students from petitioning on matters which
  are clearly in violation of the Academic Rules and Regulations and established procedures
  of the Faculty.

II. REGISTRATION
  A. General
      1. When registering first-year students for the first time, advisors should check their
         names against official acceptance lists sent to them from the Office of the Dean.
      2. Advisors must provide the Records Office, at the end of every registration period,
         with alphabetical class lists for the class(es) they advise.
      3. Auditors for courses, students from other Faculties, and special students, must
         secure permission from the Administrative Committee before they can register for
         courses.
      4. A thesis is equivalent to six credit hours upon first registration and to three credit
         hours upon subsequent registrations.

  B. Registration For Courses
      1. A student is not allowed to take more than two major courses from a higher term
         (one course during the summer term), irrespective of whether or not the student is
         repeating the terms of an evaluation period. A "higher term" is understood to be
         the corresponding term of the following evaluation period or intervening terms.
      2. When taking a course from a higher term, the prerequisites for that course must
         already have been satisfied, and the student must have taken all the courses of the
         current term that are required of him/her.
      3. A student who is required to repeat Terms I and II cannot register for the
         following summer in Term III. The student may, however, register as a special
         student taking English and cultural courses only.
      4. English 206 must not be taken by a student prior to Term VI.
      5. Not more than one technical elective per term can be taken by a student outside
         his/her major.
      6. All students admitted to first year in the Faculty, i.e., not on advanced standing, are
         required to take all major Engineering, Architecture, and Graphic Design courses
         specified in their respective programs. No course equivalence will be given to such
         courses taken outside the Faculty.
      7. Special students in the graduate program can register for a maximum of four
         courses for credit.
     8. According to University regulations on Graduate Study, not all of the credits taken
        by a graduate student need be in courses offered by the department or program in
        which the student is enrolled, but all of them must be in courses which, in the

                                            61
         judgment of the department or program, are relevant to the field in which the
         student is specializing. However, course requirements of any graduate program in
         the Faculty take priority over this stipulation.

   C. Withdrawals From Courses
     Advisors must ensure that students do not withdraw from any course(s) except in the
     following circumstances:
      1. Permission for withdrawal has been given by the Administrative Committee; or
      2. The course is not a required course during the term for which the student is
         registered, i.e., the course is taken as an overload or from a higher term.

III. ABSENCES FROM FINAL EXAMINATIONS
      1. Only in exceptional cases will the Administrative Committee allow a student to sit
         for a make-up examination. Such exceptional cases are normally cases of
         documented, verifiable hospitalization in a recognized hospital for a serious ailment
         or an emergency condition, or cases of death in the immediate family, i.e., parent,
         brother or sister.
      2. If a student misses a final examination in a course offered by the Faculty of Arts
         and Sciences, the student must petition the Administrative Committee of the
         Faculty of Engineering and Architecture for a make-up examination, just as in the
         case of absences from final examinations of courses offered by the Faculty. If the
         petition is approved by the Administrative Committee, it will be passed to the Dean
         of the Faculty of Arts and Sciences for further consideration.

IV. REPETITION OF COURSES
      1. For exemption from repetition of courses, the following definitions apply:
         a) Major non-engineering courses are: AS 064, AS 074, Math 201, Math 202,
            Chem 201, Phys 211, and the science elective.
         b) AS 110 and AS 031 are considered cultural courses.
         c) All other required courses, except for English and cultural courses, are
            considered as major engineering courses.
      2. The only courses approved by the Administrative Committee to be taken during
         the same evaluation period are Math 201 and courses required for graduation at the
         end of the term in which the course is to be registered.
      3. In the case where repeating a course when next offered would greatly imbalance
         the load of a student, the advisor may shift another course so as to more evenly
         balance the load of the student over the terms of a given evaluation period.
V. GRADES AND EVALUATIONS
      1. In evaluating the academic performance of students, failures in non-major courses,
         i.e., cultural courses and English 203, must be included in the number of failed
         credits. However, failure in English 101 and/or English 102 shall not be included
         in the number of failed courses.
      2. To assure accuracy, uniformity, and interchangeability of data, advisors are
         requested to enter course grades and perform evaluations using a spreadsheet
         program.
      3. At the end of each term, every student advisor should compare the grades of each
         advisee in all the courses taken by the advisee during the term. Any strikingly high
         or low grades that are "out of line" with the general performance of the student


                                           62
               should be reported to the Chairman of the appropriate Department, for closer
               scrutiny.

 VI. STUDENT STATUS
      If a student has completed satisfactorily all the academic requirements of a certain class,
      except for a maximum of one course per semester (excluding 1-credit shop courses), and is
      not classified as a "repeater of that class", the Department concerned may change the
      status of that student and classify the student in the upper class, after securing the approval
      of the Administrative Committee.

VII. CULTURAL COURSES
           1. Cultural courses may be taken in archeology, civilization sequence program,
              education, history, philosophy, political science, public administration, and social
              and behavioral sciences. All Arabic literature and English literature courses are
              considered cultural courses; language and grammar courses are not so considered.
           2. The following cultural courses are approved. A student may select any course from
              the list, subject to confirmation by the Department offering the course.
               ARABIC                :    201, 229, 231, 232, 233, 234, 235, 236, 237, 238, 239,
                                          240, 241, 242, 243, 244, 245, 246, 247, 249.
               ARCHEOLOGY :               213, 214, 215, 216, 217, 218, 221, 222, 223, 224, 225,
                                          226, 227, 228, 229, 230, 231, 232.
               CS                    :    201, 202, 203, 204, 274.
               EDUCATION             :    211, 215, 216.
               ENGLISH               :    204, 205, 207, 210, 214, 215, 220, 222, 223, 224, 225.
               HISTORY               :    201, 202, 215, 216, 229, 230, 231, 232, 233, 234, 235,
                                          236, 237, 238, 239, 240, 243, 244, 245, 251, 252, 253,
                                          254, 255, 256, 257, 258, 259, 286.
               PHILOSOPHY :               201, 211, 212, 213, 214, 215, 222, 230, 231, 232,
                                          240, 242, 245.
               PSPA                  :    201, 202, 210, 211, 212, 213, 214, 215, 216, 217, 257,
                                          258, 259, 273.
               SBS                   :    201, 202, 211, 212, 215, 216, 217, 218, 220, 222, 226,
                                          228, 230, 232, 236, 238.

VIII. COURSES OPEN TO STUDENTS OF OTHER FACULTIES
           1. Students of other Faculties and DEP are allowed to take the undergraduate courses
              listed below that are offered by the Faculty, provided space is available,
              prerequisites are satisfied, and prior approval of the Department offering the
              course is obtained.
                 A    121      History of Architecture I
                 A    122      History of Architecture II
                 A    223      History of Architecture III
                 A    224      History of Architecture IV
                 A    425      Evolution of Cities
                 A    10V      Painting and Life Drawing
                 A    11V      Sculpture

 CS 274 is approved for Architecture and Graphic Design majors only.
 Phil 211 is not approved for CCE and EE majors.

                                                      63
     A   12V     Photography
     A   20C     Islamic Art and Architecture
     A   21C     History of Western Art
    AS   110     Technology and Society
    AS   115     Advanced Computer-Based Instruction
   CE    037     Surveying and Photogrammetry
   CE    064     Engineering Geology
   EM    075     Engineering Economy
   EM    105     Engineering Management I
   EM    115     Engineering Management II
   GD    121     History of Art and Architecture I
   GD    122     History of Art and Architecture II
   GD    203     Typography I
   ME    051     Engineering Physics
2. Except for the courses on the history of art and architecture, first-year courses are
   not open to students from outside the Faculty.
3. It is normally possible to accommodate students of other Faculties who may have
   to take a course not mentioned under '1.' above in order to meet requirements for
   graduation at the end of the semester in which the course is offered. Such students
   must petition the Administrative Committee of the Faculty and attach a note from
   the advisor concerned testifying to the need to take the course for graduation
   purposes.




                                     64
                                   Appendix 4-B


   RULES AND REGULATIONS ON DISCIPLINARY ACTION



I. GENERAL
     1. A student who commits any of the following violations will be subject to
        disciplinary action:
         a) Cheating
        b) Misconduct
        c) Unexcused absence from classes
        d) Unexcused absence from Faculty Appraisal sessions
        The disciplinary action to be taken in the case of each of these violations is
        described below.
     2. The full account of every disciplinary action shall be entered in the file of the
        student concerned.

II. CHEATING
  A. Definitions
    Attempt to Cheat: Any act or acts or portion thereof which would have led to an act of
    cheating if not intercepted.
    Act of Cheating: Giving aid through any means or obtaining aid from anyone or any
    thing for the purpose of any academic work, such aid having been forbidden by the
    rules and regulations of the Faculty and/or the instructions of the teacher concerned.
    Falsification of Documents: Presentation of false information or willful omission of
    information in any document required by, or originating from, the Faculty.
    Examinations: Final examinations and make-ups of such examinations.
    Quizzes: Announced or unannounced quizzes given during a term, or their make-ups.
    Suspicious Behavior: Any behavior during quizzes or examinations that might be
    interpreted by the proctor(s) concerned as violating the rules and regulations of the
    Faculty and/or the instructions of the teacher concerned.

  B. Procedure
    Cases related to cheating shall be reported to the Dean, who will transmit the case to
    the Student Affairs Committee for consideration. The Committee shall recommend to
    the Dean the appropriate disciplinary action to be taken. The student concerned shall
    appear before the Committee to defend his/her case, accompanied by the student
    representative on the Committee.

  C. Penalties
     1. Cheating in Assignments, Drawings, Reports and Projects
        a) Such cases shall be handled by the teacher concerned, who may report the case
           to the Dean if he/she deems appropriate.
        b) The penalty for such cases shall be a single or a double Dean's Warning for
           Cheating and a zero in the assignment, drawing, report or project in question.

                                        65
      2. Cheating in Quizzes and Examinations
         a) Suspicious Behavior
             In all cases of suspicious behavior, the student shall receive a single or a double
             Dean‟s Warning for Cheating, and a grade of zero shall be given for the
             examination or quiz in question.
         b) Cheating
             In all cases of a proven act of cheating, or a proven attempt to cheat such as
             possession of prohibited material, the student shall be suspended from the
             Faculty for one academic year. In case of repetition of such acts, the student
             shall be expelled from the Faculty.
      3. Cheating in a Thesis
         a) For a clear and proven act of cheating, the thesis shall be rejected, the student
            shall be given a single or a double Dean's Warning for Cheating, or shall be
            suspended from the Faculty for a specified period, or expelled from the
            Faculty.
         b) The Student Affairs Committee shall recommend the appropriate disciplinary
            action after consultation with the advisor and the examiners of the student
            involved, and with the coordinator of the graduate studies program in the
            Department concerned.

      4. Falsification of Documents
         a) For any willful and clear act of falsification of any document requested or
            issued by the Faculty, the student shall be suspended from the Faculty for a
            specified period, or expelled from the Faculty.
         b) For any willful and clear act of falsification of any document submitted for
            admission to the Faculty, the applicant shall be barred from admission to the
            Faculty at any future date or may be permitted to reapply after a specified
            period. In such cases the penalty shall be decided upon by the Admissions
            Committee.

      5. Impersonation
         a) A student of the Faculty found to have impersonated others in Faculty or
            University examinations, or to have been admitted to the Faculty as a result of
            impersonation, shall be expelled from the Faculty.
         b) An applicant to the Faculty found to have impersonated others, or to have
            been impersonated by others, in Faculty or University examinations shall be
            barred from admission to the Faculty at any future date.

III. MISCONDUCT
   A. General
     Misconduct refers to any improper behavior on the part of a student that disturbs the
     normal decorum of Faculty activities or the integrity of its premises, including offensive
     behavior directed at academic or nonacademic personnel or other students, violations
     of the rules of conduct during examinations, and damage or defacement of University
     property on Faculty premises.

   B. Procedure
     Serious violations shall be reported to the Dean, who will transmit the case to the
     Student Affairs Committee for consideration. The Committee shall recommend to the
     Dean the appropriate disciplinary action to be taken. The student concerned shall

                                           66
      appear before the Committee to defend his/her case, accompanied by the student
      representative on the Committee. Cases of minor misconduct are normally handled by
      the person in charge.

   C. Penalties
      The penalty for culpable misconduct shall be a single or a double Dean's Warning for
      Misconduct, suspension from the Faculty for a specified period, or expulsion from the
      Faculty.

IV. UNEXCUSED ABSENCE FROM CLASSES
   A. Definitions
      Class session: Lecture, tutorial, recitation, or laboratory, shop, or design session,
      irrespective of the duration.

   B. Penalties
      1. For absences equal to twice the number of class-sessions per week, or equal to the
         number of class-sessions per week during a summer term, the student shall be
         given a Dean's Warning for Absence.
      2. Following a first Dean's Warning for Absence in accordance with paragraph 1
         above, a student shall be given a second Dean's Warning for Absence for additional
         absences equal to one-half the number of class-sessions stipulated in paragraph 1
         above.
      3. For one more absence beyond the absences in paragraph 2 above, the student shall
         receive a grade of withdrew-failed (WF) in that course.

   C. Procedure
      In order to impose the penalties stipulated in section B above, the student's name and
      number of absences should be reported by the teacher concerned to the Records
      Office.

V. UNEXCUSED ABSENCE FROM FACULTY APPRAISAL SESSIONS
   A student who is reported absent without excuse from a Faculty Appraisal session shall
   receive a Dean's Warning for Absence.

VI. DEAN'S WARNINGS
      1. Dean's Warnings shall be cumulated in accordance with the following point
         assignments:
                                                                        Point Value
         Single Dean's Warning for Cheating                                  3
         Double Dean's Warning for Cheating                                  6
         Single Dean's Warning for Misconduct                                3
         Double Dean's Warning for Misconduct                                6
         Dean's Warning for Absence                                          1
      2. A student who accumulates 3 or more point values of Dean's Warnings shall not be
         placed on the Dean's Honor List.
      3. A student who accumulates 9 or more point values of Dean's Warnings shall be
         expelled from the Faculty.
      4. Dean‟s Warnings for Cheating and Dean‟s Warnings for Misconduct shall appear
         on the academic transcript of the student. The student may petition during his/her
         penultimate semester in the Faculty to have the Dean‟s Warning removed from the
         transcript.

                                          67
CHAPTER 5 : ADMINISTRATIVE REGULATIONS AND PROCEDURES




 I. TRAVEL EXPENSES
       1. The following provisions apply to Faculty members entitled to payment for travel
          and/or per diem, whether from University funds or funds administered through
          the University:
          a) The Faculty member must fill out a travel authorization form and submit it to
             the Chairman of the Department at least fifteen days prior to the date of
             departure.
          b) In filling out the travel authorization form, the Faculty member may request a
             cash advance equal to the total per diem. The per diem is specified by the
             Comptroller for various cities in the world for each fiscal year and covers
             accommodation, food, and laundry expenses. The per diem schedule is
             available with the Executive Officer.
          c) Within two weeks after returning from the trip, the Faculty member should fill
             out an Expense Report Form and submit it to the Office of the Dean through
             the Chairman of the Department. The following must be attached to the
             expense report:
                 receipts for all transportation expenses, including the used airplane ticket(s)
                  and boarding passes;
                 receipts for any expenses incurred that are not covered by the per diem,
                  such as conference fees, visa charges, business telephone calls and taxi
                  charges exceeding $25.
       2. If the expense report is not submitted within the period specified in paragraph 1c
          above, the cash advance will be deducted by the Comptroller from the monthly
          payroll following the month of the trip.

II. LOCAL TRANSPORTATION
   Local group transportation for a class, or a group of students, to visit a nearby location,
   should be requested from the University Motor Pool by filling out the special form
   available from the Office of the Dean. This form should be submitted to the Chairman of
   the Department and forwarded to the Office of the Dean at least a week before the
   scheduled date of the visit.

III. ORDERING OF ITEMS
   A. General
       1. Items can generally be ordered from three sources: University stores, local suppliers
          in Beirut, and foreign suppliers abroad. Ordering of books is covered in section E
          below.
       2. Items available from University stores include office supplies, detergents, certain
          chemicals and fuels, etc. Store items are ordered by filling out a special Stores
          Requisition Form. However, general office supplies, including computer diskettes
          and marker pens, are stocked in the Faculty and are available from the Maintenance
          Supervisor.
       3. Items charged to budgets that follow the fiscal year (July 1 - June 30), such as the
          Faculty operating budget or the budget of the University Research Board, must be
          ordered before a certain date that is specified annually by the Comptroller towards
                                             68
      the end of the fiscal year. Items charged to budgets that do not follow the July-to-
      June fiscal year must be ordered well before the date of termination of the grant.
      The dates for different categories of items may be ascertained from the Executive
      Officer of the Faculty.
   4. Supply items whose value does not exceed a certain limit in Lebanese pounds, and
      which are not available in the University stores, may be purchased locally from
      petty cash. The purchaser will be reimbursed by the Executive Officer upon
      presentation of the proper invoices. Supply items whose value does not exceed a
      certain limit may be purchased by means of an accelerated "direct purchasing"
      procedure. The limits for both cases may be ascertained from the Executive Officer
      of the Faculty.
   5. All other items, whether from local or foreign suppliers, must be ordered by filling
      out the Non-catalogued Equipment and Supplies Requisition Form available from
      the departmental secretary. Before ordering such items, the Faculty member should
      check with the Chairman of the Department about the availability of the required
      funds in the budget. In filling out the requisition form the following information
      must be provided:
        name and address of suggested supplier; if a particular local supplier is
         specified, a justification has to be provided explaining why the order is to be
         purchased from this particular supplier.
        a description of the item to be purchased that is sufficiently detailed to identify
         the item unambiguously; and
        estimated cost, which should be as close as possible to the actual cost, so as to
         avoid undue delays should it be necessary to change the estimated cost later.
   6. When items are requested on a repetitive basis from foreign suppliers, the number
      of the most recent requisition and the associated order number and name of
      supplier should be indicated on the Non-catalogued Equipment and Supplies
      Requisition Form so as to expedite the order.
   7. The charge made to the operating budget in the case of foreign orders - whether
      for equipment, supplies, or software - is 35% greater than the estimated cost in the
      requisition form, in order to allow for the costs of transportation, insurance,
      customs, clearing, and handling. Allowance should be made for this additional cost
      when ascertaining availability of funds in the budget.
   8. If information is required about the suppliers of certain items, their specifications,
      or prices, it is advisable to request this information in writing from the Purchasing
      Department in Beirut. The purchasing personnel in International Schools Services
      in New Jersey, which provides purchasing services for the University, can quickly
      obtain the information and follow-up as may be necessary.
   9. Orders should only be signed for or received by the Chairman of the Department
      or authorized staff.
  10. There is no distinction in the procedures for purchase of items, whether ordered
      from the Faculty operating budget or ordered from other budgets, such as a
      research grant from the University Research Board, or a research grant
      administered through REP.
  11. Unless otherwise stipulated by the terms of a research grant, all items purchased on
      research grants, whether equipment, software, books, or supplies, are the property
      of the University.

B. Equipment
   1. Equipment includes all items of a permanent nature that can be tagged with a
      University tag.
                                        69
     2. When ordering mains-operated equipment, the frequency of operation must be
        specified as 50 Hz and the voltage of operation as 110 volts, unless the equipment
        is available in a 220 volt model only, or is to be operated from a three-phase supply.
     3. Delivery of foreign orders generally takes 4 - 6 months, excluding any undue delays
        by the supplier.

  C. Supplies
     1. The term "supplies" covers consumable items as well as items that cannot be
        tagged with a University tag, such as electronic or mechanical components.
     2. Local supplies have to be ordered before a certain date specified annually by the
        Comptroller, if they are to be charged to the budget of the current fiscal year (July 1
        - June 30) and not to the budget of the following fiscal year.

  D. Software
     1. A list and description of all software available in the Faculty is kept in each
        Department and with the Administrative Assistant.
     2. When software ordered by a Faculty member is received, the original diskettes and
        the registration card must be sent to the Office of the Dean. A back-up copy is
        returned to the Faculty member.

  E. Books
     1. Teacher's copies of books or solution manuals may be ordered through the
        University bookstore by filling out the Interdepartmental Transfer Notice form. All
        such books are the property of the University and must be returned to the
        Department when the Faculty member no longer needs them.
     2. Books for the Engineering and Architecture Library may be ordered by Faculty
        members by filling out the special order slips available from the departmental
        secretary.

IV. REPRODUCTION AND HANDOUTS
     1. If a few photocopies are to be made, the photocopying machine of the Department
        may be used. Photocopying paper may be obtained from the departmental
        secretary.
     2. For a large quantity of photocopies, or for transparencies, the material to be
        reproduced should be given to the Reproduction Clerk, Room 201, Bechtel
        Engineering Building, between 8:00 a.m. and 10:00 a.m. on weekdays. The required
        material will normally be returned on the same day or on the following weekday,
        depending on the quantity involved.
     3. For handouts exceeding five pages per course per student, students should be
        charged; alternatively, a few copies of the material may be left on reserve in the
        Engineering and Architecture Library for students to photocopy. The Maintenance
        Supervisor is duly informed at the beginning of the term of the rate to be charged
        for handouts distributed to students.

V. AUDIO-VISUAL TEACHING AIDS
     1. Faculty members are encouraged to use audio-visual teaching aids to the fullest
        extent.
     2. Videocassettes, films, and CD ROMs may be ordered in the same way as books for
        the library, or as software. Catalogs of available films and videocassettes are kept
        with the Administrative Assistant.


                                           70
      3. Audio-visual equipment may be ordered as part of the equipment budget of the
         Faculty, after consultation with the Dean.
      4. Slide projectors, overhead projectors, projectors of computer displays,
         videocassette players and large-screen TV monitors are available for use by Faculty
         members. Arrangements for occasional use of such equipment should be made
         with the Maintenance Supervisor, the Reproduction Clerk, or the Supervisor of
         Computer Laboratories, as appropriate. Regular use of audio-visual devices in
         classrooms should be coordinated with the Chairman of the Department.

VI. ENROLLMENT OF FACULTY MEMBERS IN COURSES
      1. Full-time Faculty members may enroll, subject to the approval of the Chairman of
         the Department and the Dean, in courses offered by any Department of the
         University, up to a maximum of six clock hours per week.
      2. A Faculty member who wishes to enroll in such courses should submit a written
         request to the Chairman of the Department at least three weeks before the start of
         the term in which he/she wishes to enroll, indicating: the number and title of the
         course(s) to be taken, the Department offering the course(s), and the student
         account number, if the Faculty member was previously registered as a student.
      3. The Director of Personnel issues a circular before the beginning of each term, in
         which are indicated the charges, on a per credit basis, for undergraduate and
         graduate courses taken for credit, and also the resident fees for a thesis, that will be
         charged for the following term in the various Faculties. Courses taken for credit are
         charged at 40% of regular tuition; auditing of courses is free of charge. Courses in
         the Extension Programs, other than English language courses, are charged at 60%
         the regular rate.

VII. MISCELLANEOUS PROVISIONS
      1. A "Coffee Hour" is held every day between 10:30 a.m. and 11:30 a.m. in the Board
         Room. All Faculty members, whether full-time or part-time, are invited to
         participate in this social gathering. The Maintenance Supervisor collects from
         participating Faculty members a monthly contribution which is set in accordance
         with the costs incurred.
      2. A bulletin board and shelves are provided in the Board Room for announcements,
         notices, catalogs, periodicals, and publications that are of general interest to Faculty
         members.
      3. Smoking is prohibited in all public places in the Faculty. These include: classrooms,
         lecture and examination halls, laboratories, studios, Board Room (except during the
         Coffee Hour), conference rooms as well as lobbies and corridors of premises.




                                            71
                                      Appendix 5-A


                        RESEARCH COMPUTER LAB


 I. ELIGIBILITY
   A. Faculty
      All full-time Faculty members are eligible to use the Research Computer Lab (RCL).
   B. Research Assistants and Graduate Students
      The use of the RCL is restricted to research assistants and graduate students whose
      names appear on the list posted in the RCL. Research assistants and graduate students
      are eligible to access the RCL upon securing authorization from a full-time faculty
      sponsor.

II. FACULTY SPONSORSHIP
      1. Faculty members wishing to sponsor research assistants and graduate students
         should fill the names of eligible persons and state the title of a research project on a
         special Sponsorship/Authorization Form, which will be distributed to them at the
         beginning of each semester, and return the filled Form to the RCL Coordinator.
      2. Upon approval by the RCL Coordinator, a list of eligible users will be posted in the
         RCL. If necessary, a Faculty member can request the addition of a user to the list
         during a semester. The authorization should be renewed every semester.
      3. Faculty sponsors should ensure that their sponsored users are informed of the
         general rules and regulations of the RCL, and should secure their signature on the
         Sponsorship/Authorization Form, thus ascertaining their knowledge of that
         information.
      4. Failure of a research assistant or a graduate student to abide by these rules and
         regulations may result in the loss of the privilege of using the RCL.

III. RCL ACCESS
      1. The RCL will be open during regular University working hours.
      2. Access to the RCL after regular opening hours is by means of a numeric code that
         is changed at the end of every month or more often, if necessary. The code is
         available from the RCL Coordinator or the Dean's Secretary. Under no
         circumstances should the code be passed to unauthorized persons.
      3. Access to the RCL after regular opening hours and during weekends or holidays is
         restricted to full-time faculty members. Research assistants and graduate students
         can use the RCL during these hours only if they are under the direct supervision of
         a faculty sponsor who would assume responsibility for them during this period.

IV. COMPUTER RESERVATION POLICY
      1. A specific computer system may be reserved by a user for a limited number of
         hours during a week, not to exceed three hours per day for a maximum of five days
         per week.
      2. Users taking advantage of the reservation policy have priority on the specified
         machine. This privilege is lost if the user fails to show up within 30 minutes of the
         beginning of the reservation time.

                                            72
       3. Reservations during a given week should be made on the preceding Thursday using
          reservation forms available from the RCL Coordinator.
       4. A weekly schedule for computer reservations will be posted in the RCL on the
          preceding Friday.

 V. COMPUTER USAGE AND SIGN-ON POLICY
       1. Computer systems that are not reserved may be used on a first-come-first-served
          basis.
       2. A user can work on a machine for three consecutive hours only. Beyond the three
          hours, he/she may continue to use the same machine as long as it is not requested
          by another user. A computer that is left unused by a user for more than 15 minutes
          is considered free for use by others.
       3. A user should record the time of the start and end of his/her usage of a computer
          system. A time-record sheet is available for this purpose on each machine.

VI. MALFUNCTION OF COMPUTERS
   In order to ensure proper maintenance of the RCL, malfunction of a computer system
   should be reported promptly by filling in the appropriate form provided for this purpose
   and placing it in the RCL Suggestions/Problems box.

VII. SUGGESTIONS AND PROBLEMS
   Users are encouraged to participate in the improvement of the RCL through their
   suggestions. Users are also urged to report problems related to the use of the RCL as they
   occur. Forms provided for this purpose should be filled in and placed in the RCL
   Suggestions/Problems box.




                                           73
                                          Appendix 5-B


                      POLICY ON UNIVERSITY HOUSING*

                                 (Board of Deans, April 14, 1994)


University housing, whether on campus or outside campus, has become indispensable for
successful recruitment of new faculty. Thus, priority for housing should be for newly recruited
faculty members. The following constitute the main guidelines of the policy:

  1. Priorities for Campus Housing
      a) First priority is given to new full-time faculty recruits in the rank of assistant professor
         or above with special consideration being given to foreign recruits.
     b) Second priority is given to key staff (non-academic) whose presence on campus
        premises is considered to be crucial for the operation of the University or its Medical
        Center. It is the prerogative of the President to pass judgment on priorities in this
        category.
      In the above two cases married faculty will have priority over single faculty or staff; the
      latter category may be asked to share an apartment. Further in implementing the criteria
      for priorities the size of the family and apartment will be taken into consideration.

  2. Priorities for Non-Campus Housing
      The University may elect to provide non-campus housing to new faculty recruits in the
      rank of assistant professor or above. In such cases, priority will be given to faculty who are
      eligible for campus housing as in (1) but cannot be accommodated on campus.

  3. Procedures for Assignment of Apartments
      Recommendations falling within the above guidelines will be made through the Dean of
      the Faculty or Director of DEP to the Deputy President/President. The final decision on
      each case will be made by the President/Deputy President. The decision will be
      communicated to the Dean concerned or Director of DEP in due time in order for it to be
      communicated to the recruit.

  4. Criteria and Procedures for Relocation
     a) Current occupants of University apartments will be asked to vacate their apartments
        according to the following conditions and in the following order:
          i) Staff deemed non-crucial for the operation of the University or its Medical Center.
         ii) Faculty or personnel who own or rent an apartment within the Greater Beirut area.
        iii) Faculty or personnel who own or rent an apartment in the neighboring region of
             the Greater Beirut area.
     b) Current beneficiaries of campus and on-campus housing who fall within the guidelines
        set in a) above, will be given appropriate notice of not less than 3 months to vacate.
     c) Faculty members of non-professorial ranks who at present benefit from University
        housing will be asked to vacate their apartments.
     d) Any assistant professor having on-campus housing or off-campus subsidized housing,
        will cease to have that privilege if they are not promoted to associate professor. This
        privilege will come to an end on June 30 of the last year in the rank of assistant
        professor.
                                                74
                                            APPENDIX 5-C

                    EXCERPTS FROM UNIVERSITY POLICIES

   I. EDUCATION ALLOWANCES
      If specified in the Letter of Appointment, Education Allowances are granted for each
      eligible unmarried child of full-time faculty appointed for one year or more.

  II. STAFF EDUCATION
      The basic policy is to permit any regular full-time member of the University staff to take
      courses provided the pursuit of these courses does not interfere with his/her employment.
      Enrollment of faculty members in courses is covered in chapter five, section VI. To
      benefit from the reduction of tuition fees accorded to other full-time employees, Research
      Assistants must have a contract for at least one semester.
III. ACCIDENT GROUP INSURANCE
     1. The University has an Accident Group Insurance Policy that covers all AUB
         employees.
       2. Coverage is restricted to death, permanent partial or total disablement, as specified in
           the Policy, subject to certain exclusions. The limits of indemnity are approximately
           twice the annual salary.
       3. Details of Exclusions and coverage are available in the Office of the Dean.

 IV. MAJOR MEDICAL INSURANCE
     1. The University has an Insurance Policy that covers the following:
           a) Any employee* on sabbatical or business trip.
           b) Non-Lebanese or dual nationals and their families whilst on home leave (families
              mean: dependents as defined in the Statement of Policies and Allowances of HIP).
           c) Non-Lebanese or dual nationals wherever they choose to seek medical treatment as
              result of a work related injury in one of the following places:
               1. AUH, Lebanon
               2. Country of origin or naturalization
               3. Place of occurrence (outside Lebanon)
       2. Coverage is restricted to “Medical Emergency” which is defined as a sudden,
           unexpected, and unforeseen occurrence of condition resulting in an injury or acute
           illness requiring immediate attention as determined by the medical profession.
           Geographical scope is worldwide.
       3. The sum insured is $75,000 per year per person in respect of hospitalization expenses
           and cost incurred as a result of accident or sickness whether inpatient or outpatient.
           The deductible is 10% of each and every claim.
       4. This is in excess of time and tariff limitations of the Health Insurance Plan (HIP) of
           AUB.
       5. In order to obtain Insurance coverage in due time, the “employee” is required to
           complete the Leave Request Form, secure the approval of the respective Dean, the
           Vice President(s) or President, and remit forthwith a copy of the said Form to the
           Director of Business Services. Failling to do so, no insurance coverage will be
           available.
       6. Details of Exclusions are available in the Office of the Dean.

 For the purpose of Insurance, the term “employees” means any and all personnel, whether Academic or Non-
Academic, listed in the AUB Personnel system and records.

                                                     75
                                               Appendix 5-D

 EXCERPTS FROM RULES AND REGULATIONS GOVERNING AUB
               HEALTH INSURANCE PLAN
                                     (Memorandum of June 27, 1995)

   1. The Health Insurance Plan provides medical and hospital care for AUB community,
      namely academic personnel, non-academic personnel, and students. The HIP members are
      required to use exclusively the University Health Service and the AUB Hospital for their
      medical and hospital care. Coverage will be in accordance with the Plan's Rules and
      Regulations.
   2. Enrollment in the Health Insurance Plan is optional for all personnel who are working on
      full-time basis for periods over three months or on half-time basis for more than nine
      months.
   3. Eligible personnel who opt to join the HIP must fill in the Benefits Coordinators Office an
      enrollment form of membership within 21 days from the date of appointment indicating
      the class, the coverage required and including any additional optional coverage. Persons
      who do not enroll are of course required to pay for their medical and hospital care. After
      the lapse of 21 days, enrollment will be available if requested in writing only in the
      following October.
   4. University personnel who go on Sabbatical Leaves, Home Leaves With Pay or Leaves
      Without Pay are entitled to continue their HIP membership while on leave. Payment of
      hospitalization bills incurred outside AUB Medical Center or abroad will in no case exceed
      80%, in excess of deductibles, of the cost of similar services provided at the AUB
      Hospital. For coverage during leave without pay, the subscriber has to pay the premium
      in advance prior to departure; otherwise, he would not be covered and would be
      considered as a new member upon returning from such leave.
   5. Any change in status, e.g. marriage, birth of a child, adoption of a child or stopping of a
      coverage in respect of any member, must be reported in writing within a maximum period
      of 21 days to the Benefits Coordinator's Office in order to take advantage of the benefits
      available or to make any alteration required by such change in status. In such cases, the
      premium (as amended) and/or the benefits begin with the date of the change of status. In
      case of birth of a child whose parents are member of the HIP, the benefits for the child
      begin from the fourth day. After the lapse of 21 days. enrollment and coverage will be
      available if requested in writing and then only in the following October.
   6. Chronic or other conditions or diseases or injuries which existed on or before the date of
      original enrollment or reenrollment will not be covered unless the member has completed
      five consecutive years of membership.
   7. Coverage for any condition arising out of pregnancy shall be available for three days. Such
      a coverage is applicable only if the husband and wife are members, and enrollment for
      maternity benefits was made within 21 days after marriage. Enrollment for maternity not
      made within 21 days after marriage may be made in October and to be covered, enrollment
      must be at least 10 months before the normal delivery date. Once maternity insurance is
      discontinued by a subscriber for any reason, maternity coverage cannot be reinstated.
   8. Changes in classes and coverage and stopping of membership can be made only in
      October upon requesting them in writing.

 The HIP coverage in this case may be inadequate; accordingly a subscriber on such leave is advised to make
      private arrangement for adequate health insurance in the place of destination.

 Such changes must be reported to the Office of the Dean with the relevant supporting documents for
forwarding to the Personnel Department.

                                                      76
                                          Appendix 5-E


                   EXCERPTS FROM UNIVERSITY POLICIES



                               I. AIR FREIGHT SHIPMENTS

 (Memo from the Deputy President to all members of the AUB community, February 14, 1994)


The New York Office is receiving an increasing number of packages that are of personal nature
for shipment to Beirut. Some such packages are labeled as containing candy, clothing, costumes,
jewelry, etc.
This is to remind you that such shipments could be the source of problems for AUB and its
personnel with Lebanese customs authorities. Therefore, you are kindly requested to restrict your
shipments to documents, journals, magazines, books and other materials of a professional or
educational nature.
The contents of packages for the air freight shipment should be marked on the outside, and it
should be understood that the New York Office will return to sender those packages which are
not labeled to contain such items as candy and clothing. Unlabelled packages will be returned to
sender and if not specified, the packages will be discarded.
In order to allow time for packages which are already in transit, this new policy will go into effect
as of March 1, 1994.




                                                77
                                        Appendix 5-F

                       OFFICIAL UNIVERSITY TRAVEL
        (Memorandum by the Vice President for Administration dated July 1, 1996)


A. POLICY
   All official travel performed will be in accordance with the following provisions:

    1. Prior Approval for Travel
       All personnel traveling on official University business, attending conferences or other
       meetings, are required to complete the “Leave Request and Approval” (form number 14-2,
       revised) and: “Request and Authorization for Official University Travel” (form number 10-70-
       1, revised), and to secure necessary signatures and budget clearance before tickets are
       issued. Travel insurance, as in paragraph 6 below, will be extended to cover the
       proposed travel only if the preceding requirements are met.
    2. Travel Allowance
       Direct round-trip air passage, economy or tourist class will be provided. When a
       traveler deviates from a usually traveled route for personal convenience, he must bear
       the extra expense for that portion of the journey which is by an indirect route.
    3. Baggage Allowance
       Will be the free allowance carried on economy and tourist flights, unless excess official
       baggage is authorized prior to departure.
    4. Local Travel
       Transportation or taxi fares paid in connection with local travel on University business
       will be reimbursed. Written receipts must be obtained for any expenditure over $25.
    5. Per Diem
       Per diem rates have been established to defray daily expenses incurred while in a travel
       status, e.g., room, food, laundry, tips, etc. These rates are subject to change, in which
       event a new schedule will be issued.
    6. Travel Insurance
       Travel insurance costs shall not be reimbursed. The provisions of the “Major Medical
       Insurance Policy” and of the “Accident Group Insurance Policy” shall be the extent of the
       University‟s liability in the event of an accident. (Refer to appendix 5-C).

B. PURCHASE OF TICKETS
    All tickets that are to be purchased with University funds will be procured through the
    Business Services Department.

C. TRAVEL ADVANCES
    Personnel traveling on official business may request a travel advance to cover all current
    expenses from the Comptroller‟s office and are expected to exercise the same care
    incurring expenses that a prudent person would exercise if traveling on personal business.

D. NOTICE OF PROCUREMEMT OF TICKETS AND TRAVEL ADVANCES
   It is requested that each traveler give sufficient notice for the procurement of tickets and
   travel advance (10 days is suggested as a minimum).

E. SETTLEMENT OF TRAVEL EXPENSES
   Personnel returning from an official business trip must promptly fill out the Expense
   Report (form number 10-70-2) duly signed by the Dean or the Administrative Department
   Head, and submit it with the ticket jacket to the Comptroller‟s Office for settlement of the
   travel advance expenses. Failing to do so, the Comptroller‟s Office is authorized to deduct
   the amount of the advance from any future payment that may be due to the individual.

                                              78
                                                Appendix 5-G


           USE OF PERSONAL CARS ON UNIVERSITY BUSINESS
          (Memorandum of the Vice President for Administration dated January 9, 1995)



This is to remind all those concerned of the University policy on the use of one‟s private car on
official business:
   1. A personal car can be used for official University business provided prior written
      authorization is obtained from the Head of the Academic or the Head of the
      Administrative Unit, as the case may be, and approved by the Dean concerned.
   2. For the use of one‟s own private car, a special travel request should be filled and all the
      necessary approvals should be secured.
   3. The private cat used should be insured at least against third party liability for a sum that
      should not be less than LL 50 million.
   4. The Department or Unit to which a user of a private car belongs should have a budget for
      local travel, and the Comptroller‟s Office is authorized, by copy of this memo, to
      reimburse the user by LL 300 per km. This sum should be adequate to compensate for
      gas and other costs incurred due to the use of the car.
   5. A frequent, regular traveler may secure an authorization for several trips during one
      month.
   6. In case of any accident, the user should secure an incident report from an expert
      recognized by his insurance company and the liability of each party should be clearly stated
      in the report. The Director of AUB‟s Business Services should be immediately informed.




 Form is available with the Executive Officer
 The rate for the current year may be ascertained from the Executive Officer.

                                                       79
                                                  Appendix 5-H

                                  STUDENT WORK SCHOLARSHIP


  A. Introduction
       As a part of its policy on Student Aid, the University provides “Work Scholarship”
       opportunities to enable students to cover part of their educational expenses at AUB.
       The Office of Student Affairs and upon the recommendation of the Committee on
       Student Work Scholarship will coordinate plans for Student Work Scholarship with Deans
       and Heads of various cost units or authorized delegates. A committee composed of the
       Dean of Student Affairs (as Chairman), the Dean of the Faculty of Arts and Sciences, the
       Dean of the Faculty of Medicine, or their designates, along with the Comptroller, will
       evaluate applications of students to establish rates per hour for specific works requested by
       departments.

  B. Rules and Regulations
       Departments and Heads of cost units are kindly requested to submit to the Office of
       Student Affairs an assessment of their need for Student Work Scholarship before the
       beginning of the Fall Semester, or whenever the need arises, using Form No. 1 for this
       purpose.

  C. Eligibility
       Student Work Scholarships will be given to full-time undergraduate and graduate registered
       students as well as to graduate students who are working on their thesis provided they are
       registered for the thesis for the first time.

  D. Work Load
       During a semester, the normal work load is up to 20 hours per week and not exceeding 80
       hours per month. During a Summer Term, the normal work load is up to 15 hours per
       week and not exceeding 60 hours per month.

  E. Procedure
        1. All departments concerned have to fill the appropriate request for Student Work
           Scholarship Form No. 1.
        2. The student has to full in person Form No. 2 at the Office of Student Affairs, West
           Hall, Room 202, for requesting Student Work Scholarship.
        3. Students cannot start working in any department before clearance from the Office of
           Student Affairs.

  F. Budget Control
        1. Concerned departments will receive at the beginning of the fiscal year an annual
           detailed budget report.
        2. This report will enable each department to request a specific number of students to
           work on Student Work Scholarship according to its allocated budget.


 Full-time undergraduate students are those registered for at least twelve credit hours in a semester. Full-time
graduate students are those registered for at least six credit hours in a semester. In a Summer Term, an
undergraduate student or a graduate student taking courses needs to be registered for at least one course to be
eligible for a Work Scholarship.

                                                         80
    3. The money needed by each department will be reserved to cover the expenditure of
       Student Work Scholarship as previously requested by the department.
    4. The Office of the Dean of Student Affairs will only process requests submitted by
       individual departments if funding is available.
    5. In case the department does not have the necessary funds, it should try to make up for
       the shortage of funds through the head of the cost unit. If funding is not available, the
       department should channel a request for additional funds for consideration by the
       Budget Review Committee through the Office of Student Affairs.

G. Selection
   The Office of Student Affairs selects nominees for Student Work Scholarship and forward
   their application Form No.2 along with From No. 1 to the Committee on Student Work
   Scholarship to establish the rate of pay per hour.

H. Rate per Hour
   The Committee on Student Work Scholarship will meet to establish the Rate per Hour for
   each student according to his work experience and type of work.

I. Decisions and Referrals
   Decisions of the Committee on Student Work Scholarship will be referred to each
   department by the Office of Student Affairs on Form No. 3 for their approval. Deans,
   Directors, and/or heads of cost units will sign Form No. 3 and return the for to the Office
   of Student Affairs.

 J. Decisions and Referrals
   The BOD in its meeting of November 2, 1995 decided that “Work Scholarship students
   should enter and sign a log book kept in the Chairman‟s or head of cost unit office the
   data and time work that was performed. The log book should be periodically spot checked
   by the Chairman or the Unit Head as well as the internal auditor. The immediate
   supervisor will be entrusted to monitor the output of work performed”.




                                             81
                                            Appendix 5-I


 STATEMENT OF PROCEDURE WITH RESPECT TO HOUSEHOLD HELP

                      (Memorandum of the President dated July 14, 1998)



     In order to ensure that persons employed as household help by members of the faculty, staff, and
     administration of the University live and work under suitable conditions, the University hereby
     adopts this Statement of Procedure with Respect to the Employment of Household Help.
     Effective immediately, this Statement of Procedure shall apply to members of the University’s
     faculty, staff, and administration who live in 0n-Camous housing or in off-Campus housing
     subsidized by the University and to members of their household.

1. Any member of the University‟s faculty, staff, or administration living in accommodations
   covered under this Statement of Procedure, who employs one or more persons as
   household help, must register such household employee(s) with the University within one
   week after each household employee arrives to commence employment by providing the
   name and a copy of the employment contract and of the work permit of each person
   employed as household help to the Department of Business Services and Risk
   Management (BS & RM). Within five days after these materials are provided to BS & RM,
   each household employee must present himself or herself to the Protection Office to
   receive an official University identification card and a copy of this Policy. Within one week
   of the date of this Statement of Procedure, all persons currently employed as household
   help must be registered as provided above.
2. Every person employed as household help is allowed to maintain possession of his/her
   own passport.
3. All payments due to any person employed as household help must be made in a timely
   fashion in accordance with the individual‟s contract of employment.
4. In conformity with Lebanese law, University regulations, and basic ethical standards, under
   no circumstances may household help be subjected to physical or sexual abuse and
   harassment.
5. Any person who believes that a violation of this Statement of Procedure has occurred is
   encouraged to report all relevant information regarding the alleged violation to Ms. Katia
   Zakhem in BS & RM, extension 2360 or 2370, pager 064, or phone number 03/334316.
   The University will keep the identity of individuals who bring incident(s) to the attention
   of the University as confidential as possible.
5. Any person who is determined to have violated this Statement of Procedure shall be
   subject to disciplinary measures by the University, up to and including dismissal from
   employment by the University.




                                                   82
    CHAPTER 6 : FACULTY DEVELOPMENT AND LEAVES



I. GENERAL PROVISIONS ON FACULTY DEVELOPMENT GRANTS
    1. Short-term and long-term faculty development grants are awarded by the
       University Research Board to full-time Faculty members in accordance with the
       policy guidelines announced by the University Research Board, normally early in
       the year. The guidelines for the current academic year are appended to this chapter.
    2. Faculty development grants are limited to one grant per year per faculty member,
       regardless of whether the source of the grant is the University Research Board or
       any other source administered by the University. This includes external grants
       administered through REP but not invitations to individual faculty members.

 A. Long-Term Faculty Development Grants
    1. The purpose of long-term grants is to enable Faculty members to engage in
       research or training at an internationally known center, preferably in the U.S.A. or
       the U.K. The grant may have a duration of up to two months, and should
       preferably be taken during the summer term.
    2. A Faculty member on leave without pay or sabbatical leave, or who is applying for
       leave without pay or sabbatical leave, is not eligible for a long-term grant.
    3. To apply for a long-term grant a Faculty member should complete the appropriate
       application form, available at the Office of the Dean or the Office of the Vice
       President for Academic Affairs, and should submit it to the Vice President for
       Academic Affairs, within the deadline specified in the announcement, through the
       Chairman of the Department and the Dean, accompanied by the documents
       specified in the application form.
    4. The recipient of a grant should spend the whole grant period with the host
       institution. Otherwise, the recipient should reimburse the University, on a pro -rated
       basis, for any excess payments made. Funds that are not spent in accordance with
       the terms of the grant should be paid back to the University.
    5. Within one month of the recipient's return to the University, he/she should submit
       the following documents to the Dean and the Vice President for Academic Affairs:
       a) a detailed report on the work performed; and
       b) an official statement from the host institution evaluating the program
          undertaken and stating its duration.

 B. Short-Term Faculty Development Grants

    1. The purpose of short-term grants is to enable Faculty members to participate in
       conferences, seminars, academic meetings, or short courses for a period of up to 7
       days. The policy of the University Research Board is not to award grants for
       attending regional conferences.
    2. To apply for a short-term grant a Faculty member should complete the appropriate
       application form, available at the Office of the Dean or the Office of the Vice
       President for Academic Affairs, and should submit it to the Vice President for
       Academic Affairs, at least one month prior to the date of the activity in question,
       through the Chairman of the Department and the Dean, accompanied by the
       documents:
       a) an updated curriculum vitae of the applicant;


                                         83
         b) a detailed description of the proposed activity and its benefits to the individual
            and to University programs; and
         c) a letter of invitation, if applicable.

II. UNIVERSITY RESEARCH GRANTS
      1. The University-wide research grants aim at encouraging quality research on a
         competitive basis across the University. The grants are funded entirely by the
         University and therefore involve modest budgets which exclude major equipment
         items; supplies, incidental expenses, and salaries of support personnel, usually
         research assistants hired specially for the purpose, are normally covered by these
         grants.
      2. Early in the year, invitations to apply for a University research grant for the
         following academic year are sent to all faculty members by the Chairman of the
         University Research Board. New faculty members are invited to apply in October
         of the academic year.
      3. The research proposal to be submitted for a University research grant consists of a
         completed application form, made available at the Office of the Dean or the Office
         of the Vice President for Academic Affairs, together with documents specified in
         the circulated invitation.
      3. Proposals should be submitted to the Chairman of the Research Committee of the
         Faculty, after approval by the Chairman of the Department. The Research
         Committee will review the submitted proposals and rank those approved in order
         of priority, according to a predetermined set of criteria. The Chairman of the
         Research Committee will forward the approved proposals to the Vice President for
         Academic Affairs, through the Dean. The University Research Board will make the
         final selections and announce in before the end of the Spring Semester the research
         awards for the following fiscal year (July through June).

III. GENERAL PROVISIONS ON LEAVES
      1. Approval of all types of leave, except for annual leaves taken in accordance with
         section A below, is not a matter of course, but is subject to careful assessment in
         the light of the academic needs of the Department concerned, the best interests of
         the University, and the reasons for the leave. In particular, a leave of one or more
         terms cannot be approved unless a replacement of at least equal qualifications is
         available to carry out the teaching duties of the Faculty member requesting the
         leave.
      2. A Faculty member who has been granted leave, or is taking annual leave, must fill
         out a leave request form and submit it to the Chairman of the Department at least
         fifteen days prior to the start of the leave. Completion of this form insures that the
         Faculty member will receive continued coverage under the Hospitalization
         Insurance Plan in case of accident or illness while not on duty in the University.

   A. Annual Leave
      1. The provisions of section nine of the Statement of Policies on Benefits and
         Allowances for Academic personnel apply to annual leaves.
      2. For all Faculty members on eleven-month contracts, September is the month
         during which annual leaves are normally to be taken, during the contractual year.
         Breaks in classes, between terms or as parts of Christmas and Easter vacations, are
         not considered part of the annual leave.
      3. An annual leave should normally be taken in its entirety. If, for exceptional
         personal reasons, a Faculty member has to be absent during a time other than that


                                             84
      normally allocated for annual leave, he/she may request a leave as part of the
      annual leave.

B. Sabbatical Leaves
   1. The provisions of section eight of the Statement of Policies on Benefits and
      Allowances for Academic apply to sabbatical leaves.
   2. At the time the sabbatical leave is taken the Faculty member must be in the rank of
      associate professor or above.
   3. A half-sabbatical leave of up to six months may be granted after the lapse of a
      period of full-time service equal to one half that for a full sabbatical leave, except
      that, for a non-tenured Faculty member, the first sabbatical leave cannot be a half-
      sabbatical leave.
   4. A Faculty member intending to take a sabbatical leave should submit to the
      Chairman of the Department, with the request for the sabbatical leave and the
      academic plan, a letter of invitation from the host institution or unit, and a
      statement of the academic benefits that resulted from the last sabbatical leave
      taken, if such a leave was taken.
   5. While a Faculty member is on sabbatical leave, his/her line cannot be used for to
      employ other full-time or part-time Faculty members.
   6. Upon return, the Faculty member should present to the Dean, through the
      Chairman of the Department, a detailed report on the academic activities
      undertaken during the sabbatical leave.

C. Leaves Without Pay
   1. The provisions of section ten of the Statement of Policies on Benefits and
      Allowances for Academic apply to leaves without pay.
   2. Normally, full-time faculty members are not eligible to be considered for leave for a
      period of one semester or longer during the first three years of appointment at
      AUB (BOD minutes of April 20, 1995).
   3. Leaves without pay may be requested for a summer term, one or two semesters, a
      summer and a semester, or a whole calendar year. They cannot be granted for a
      fraction of a summer term or a semester.
   4. While on leave without pay a Faculty member is not entitled to receive any financial
      support from the University, such as a grant from the University Research Board
      for short-term or long-term faculty development.
   5. Faculty members on leave without pay are eligible for consideration for promotion.
      However, if approved, the promotion will not be effective until the Faculty
      member returns to the University.

D. Fulbright Senior Scholar Program
   1. Faculty members who have been awarded a Fulbright scholarship should request a
      leave to spend the scholarship at the designated institution.
   2. The leave should preferably be taken during the three months of July through
      September, in which case the leave will be with pay, provided the academic plan of
      the Faculty member concerned is approved by the Chairman of the Department
      and the Dean.
   3. If the scholarship is to exceed three months, it should be taken within a sabbatical
      leave or a leave without pay.

                                        85
      E. Leaves With Pay
           1. Leaves with pay are granted to Faculty members under the following
              circumstances:
               a) The Faculty member is participating in REP activities, or in particular
                  programs, projects or assignments of the University.
              b) The Faculty member is the recipient of a grant from the University Research
                 Board for short-term or long-term faculty development.
              c) The Faculty member is on a Fulbright scholarship during the summer months,
                 in accordance with section D above.
              d) The Faculty member is engaging in outside activities in accordance with chapter
                 seven, section III.
           2. Full-time faculty members can normally be granted leave with pay once per
              term/semester to attend a regional conference at the discretion of the Dean
              concerned. The rules and regulations of the URB remain unchanged.
           3. Requests for leaves with pay for attending conferences should be submitted to the
              Chairman of the Department concerned at least two weeks prior to the scheduled
              date of departure, with the following attachments:
               a) a copy of the conference program showing the paper being presented, or a
                  copy of the paper together with the letter of acceptance for its presentation,
                  and
              b) a plan for making up for any teaching sessions that will be missed.
              If the leave is for a period that considerably exceeds the duration of the conference,
              so as to include other activities, a justification should be made for these activities.




 Memorandum from the Acting President dated February 24, 1997

                                                   86
                                         Appendix 6-A


    POLICY GUIDELINES FOR SHORT-TERM AND LONG-TERM
              FACULTY DEVELOPMENT GRANTS
                                          (January 1999)



The University Research Board strongly believes that faculty development programs should
result in increased published research of the awardee productivity. Therefore, future applications
for faculty development grants should primarily reflect such productivity from previous awards.
  1. Applicants should clearly state whether they have received or are receiving, or applying for
     funds from either University or external sources.
  2. Applicants may receive URB financial support for only one faculty development, long or
     short term, grant per year.
  3. Applicants for long term faculty development grants should submit a comprehensive work
     plan of the proposed activity with an evaluation by the Chairman of the Department and
     the Dean.
  4. Applicants for short term or long term faculty development grants should present an
     invitation from host institution.
  5. Applications for faculty development grants should reach the Office of the Vice President
     for Academic Affairs at least one month prior to the date of the activity.
  6. The duration of a short term faculty development program should not exceed 7 calendar
     days for the purpose of presenting a paper at international scholarly conferences or
     attendance of a short course.
  7. Faculty members wishing to apply for long term faculty development grants may do so
     only after 22 months have lapsed since their last long term award. The duration of a long
     term faculty development program ranges between 15 to 60 calendar days.
  8. A recipient of short term faculty development grant who will be presenting a paper at an
     international conference, symposium or meeting will normally get a 100% per diem,
     registration fees, and an airplane ticket. A recipient who will attend a short course without
     presenting a paper will normally get a 50% per diem, registration fees, and a return airline
     ticket.
  9. The URB sponsors presentation of papers only at international conferences.
 10. Normally, the URB will not award Faculty Development grants to faculty members on a
     one year contract.
 11. Part-time faculty members are not eligible for faculty development grants. Visiting
     professors with contracts of less than two years are not eligible for long term faculty
     development grants.




                                               87
                                        Appendix 6-B


             RESEARCH GRANTS AND SERVICE CONTRACTS
                   (Memorandum from the President dated March 24, 1995)



While it is customary to encourage faculty members to seek outside grant funds for their
research work, it is essential that all such requests be processed through established University
channels — i.e., Chairperson, Research Committee; the Dean concerned; the Vice President for
Research and External programs; and the President/Deputy President. Overheads for such
grants are negotiated and established by the Vice President for Research and External programs.
Arrangements with chemical, pharmaceutical, agricultural, engineering, and medical companies,
etc., which either approach faculty members or are approached by faculty members to test a
product or to do research on certain problems cannot be categorized as research grants but
rather as service contracts. Any such agreement has to be concluded between the University
(REP) and the company/organization, after the approval of the Dean concerned. The
University's full overheard will have to be recovered from such work. While the results in this
case may be the property of the company or organization, publication of the results obtained
must always be the prerogative of the University. Exclusivity rights must not be promised in any
case to any company/organization funding an activity, whether by a research grant or a service
contract.




                                              88
              CHAPTER 7 : REP AND OUTSIDE ACTIVITIES



 I. GENERAL PROVISIONS
   Activities of Faculty members outside the University are governed by the Policy on
   Remunerated Services Of Faculty Members And Outside Activities, appended to this
   chapter. REP activities are not considered "outside activities" and are not therefore subject
   to the provisions governing these activities. Policies And Procedures For REP Activities
   are also appended to this chapter.

II. PARTICIPATION IN REP ACTIVITIES
       1. Participation in REP activities typically takes one of the following forms:
            consultation work in Lebanon, usually performed at the University;
            consultation work outside Lebanon;
            participation in workshops, seminars, or short courses;
            secondment to another university or organization.
       2. For consulting work in Lebanon, Faculty members are remunerated according to a
          scale that is periodically revised by the Vice President for REP and approved by the
          Board of Deans. The remuneration is subject to a ceiling of 50% of the basic salary
          of the Faculty member concerned.
       3. a) In all cases, secondment and its renewal are subject to the approval of the
             Department concerned, the Advisory Committee, and the Dean.
          b) While on secondment through REP, a Faculty member is still considered to be
             participating in the academic programs of the University. As such, the Faculty
             member should contribute to the academic programs of the Faculty through
             prior arrangements between the Chairman of the Department, the Dean, the
             Vice President for REP, and the Faculty member concerned.

III. OUTSIDE ACTIVITIES
       1. Faculty members who wish to engage in an outside activity in accordance with the
          Policy on Remunerated Services of Faculty Members and Outside Activities, must
          submit a request to the Chairman of the Department at least two months in
          advance of the starting date of the proposed activity, specifying the nature of the
          activity, its duration and the schedule of absence from the Faculty that this activity
          entails.
       2. In accordance with the aforementioned Policy, a full-time Faculty member may
          engage in private professional consultations and other professional activities not to
          exceed the equivalent of one day per week, or sixteen calendar days per semester,
          or one week per summer term, whether or not they entail absence from the
          University.
       3. Permission to teach the equivalent of a three credit-hour course at another
          institution of higher learning is granted by the President in exceptional cases only.
          A guideline adopted by the Advisory Committee is that the Faculty member should
          be outstanding enough so that no one else is readily available who is qualified to
          teach the course in question.
       4. If permission is granted for the outside activity, in accordance with section VII of
          the aforementioned policy, this permission will automatically expire by June 30,
          within a year of the granting of permission. In order to extend the activity beyond
          this date, a new request must be made.

                                            89
                                        Appendix 7-A


      REMUNERATED SERVICES OF FACULTY MEMBERS AND
                  OUTSIDE ACTIVITIES
(vote 69-69 of the Board of Deans on December 18, 1969; amended by the Board of Deans on
  May 9, 1985, and by the University Senate on June 21, 1985, and approved by Board of
  Trustees on November 20, 1987, June 19, 1992, March 19, 1993, and November 18, 1994).


  I. FULL-TIME SERVICE TO THE UNIVERSITY
     The overriding obligation of all full-time faculty members is to the University. This
     obligation is met by scholarly and professional activity of many kinds, including lecturing,
     conducting laboratory sessions, conducting research, counseling and advising students
     outside the classroom, holding discussions with students and colleagues and serving on
     committees.
    It is neither possible nor desirable to define the meaning of "full-time" in terms of a
    number of hours per week or month in which a teacher is engaged in scholarly activity. If a
    faculty member on full-time contract is asked to give an occasional lecture or seminar in
    another department or Faculty of the University, additional compensation should normally
    not be offered or received. If such work should involve a series of lectures or a full course,
    adjustment of teaching load may be appropriate, with the approval of the Deans concerned.
    A full-time teacher retains full-time status even though his/her work may be divided
    between teaching and research or administration, or divided among departments or
    Faculties.

 II. PERMISSIBLE ACTIVITIES OUTSIDE THE UNIVERSITY
     The University permits faculty members to engage in outside professional activities related
     to their academic discipline. Such activities include offering consultation in one's field of
     specialization, and serving on a fixed-term basis on boards and committees in public and
     private non-profit institutions. The University encourages these activities so long as they
     contribute to the professional development of the faculty member, improve his/her
     usefulness to the University, promote the role of AUB in the field of higher education, and
     contribute to the general welfare of the community.
    Traditionally universities like AUB do not allow their full-time faculty members to teach
    courses at other institutions. In addition to the obvious conflict of interest thi s practice
    would represent, it should be noted that the teaching load of professors is determined by
    taking into account the fact that they are teacher-scholars who need time for research. The
    permission of the President to offer a course at another institution of higher learning
    should only be given in exceptional cases, where there is a demonstrable benefit to AUB,
    Lebanon, or the region.
    Such activities, useful as they are, must not be permitted to distract the faculty member
    from his/her full-time obligation to the University. They should therefore be undertaken in
    accordance with the principles of this statement.

III. ACTIVITIES OF PERSONAL DISCRETION
     As the entire and diverse activities of the individual cannot be claimed by one organization,
     irrespective of its rigorous demand, the University acknowledges the freedom of the full -
     time faculty member to perform certain outside activities free of University supervision. It

                                              90
      should be clearly understood that in all these activities, professional or otherwise, outside
      or inside the University, the faculty member shall be guided by the principles of academic
      freedom as defined in the preamble of the Statement of Policy with Regard to Academic
      Appointment and Tenure, as amended and approved by the Executive Committee of the
      Board of Trustees on May 6, 1982 and on June 15, 1990 (refer to appendix 2-A of this
      manual).

 IV. NON-PERMISSIBLE OUTSIDE ACTIVITIES
      While faculty members are expected to engage in their normal civic duties and are free to
      follow the dictates of their own research and scholarship, they may not engage in activities
      which are considered incompatible with their position as members of the American
      University of Beirut or involve conflict of interest.

  V. PROPORTION OF TIME ALLOWED FOR PERMISSIBLE OUTSIDE
     ACTIVITIES
      A full-time member of the faculty may be granted permission to engage in permissible
      outside employment not to exceed the equivalent of one day per week, or sixteen calendar
      days per semester, or one week per summer term, excluding official university holidays and
      annual vacations, provided that:
       1. The teaching and other duties of the faculty member shall be adequately taken care of
          during any absence (see section VII below).
       2. The maximum limit of permissible outside employment referred to in this section
          includes all remunerated outside activities, whether or not they entail absence from the
          University.
       3. The sixteen days per semester can be taken in periods no greater than five weekdays at
          any one time.

 VI. REMUNERATION AND INSTITUTIONAL OBLIGATION
       1. Full-time members of the faculty may retain all income including fees and honoraria
          accruing to them from limited activities in and outside Lebanon, such as:
          a)    occasional lectures and panel discussions;
          b)    occasional professional activities and service on boards and committees in public
                and private institutions, provided they are consistent with section IV above;
          c)    in exceptional cases, as noted in section II above, and with presidential
                permission, teaching the equivalent of three credit-hours a week in an institution
                of higher learning in Lebanon.
          d)    outside consultation (see section VII below).


* As a guide, reference may be made to the Manual for Academic Personnel of the American University of Beirut,
       dated September 15, 1970, which listed the following non-permissible outside activities:
       1. Holding or becoming a candidate for political offices.
       2. Owning, publishing or editing a newspaper or political journal, or engaging in political writing to
           influence an election.
       3. Becoming a campaign manager or an active political speaker for a candidate for political office.
       4. Engaging in activities, political or otherwise, which are prohibited by Lebanese Law.
       5. Serving as a remunerated officer, member of the board of directors, or manager of any organized
           business such as a store, commercial agency, bank, laboratory, pharmacy, journal, factory, “maison de
           santé”, private school, etc.
       6. Buying from or selling to the University.


                                                      91
VII. PROCEDURE, CRITERIA AND PERMISSION
    A full-time member of the faculty who wishes to engage in outside professional activities
    with remuneration, except for those activities mentioned in paragraphs VI 1 a) and b)
    above, should submit a request to the chairperson of the department which should include
    a plan for making up for classes during the absence of the faculty member. In cases of
    outside activities (as defined in section V 2), upon the recommendation of the chairperson
    of the academic unit, and before recommending it to the President for approval, the
    Dean/Director will base his/her decision on the following criteria:
    1. Clear contribution to the professional development of the faculty member, and direct
       or indirect contribution to student education,
    2. Consultation should not interfere unduly with the University duties of the faculty
       member, and should not involve absence from the University duties for a period longer
       than that specified in paragraph V above.
    3. Consultation should be of a nature that does not lend itself to a University project,
       normally through REP.
    Permission for outside activities shall indicate the starting date and the duration and shall
    be announced by the Dean of the Faculty or Director. All permissions shall expire at the
    end of the academic year and shall not be renewed automatically.
    In case of any violation of this policy, the Dean or Director shall retain the right at all
    times to require the member of the Faculty to cease or curtail outside employment
    activities.

VIII. FACULTY RESTRICTIONS
    Recognizing the special differences that exist among various Faculties, Schools or
    Divisions, a Faculty, School or Division may introduce other restrictions concerning
    outside employment activities but may not expand the limits set by this policy.

IX. APPLICATIONS
    This policy shall be administered in each unit by its Dean or Director. It will be effective
    November 18, 1994. In case of disagreement over interpretation or application, the Dean
    or Director, or the faculty member may refer the matter to the President of the University
    for a ruling.




                                             92
                                      Appendix 7-B

                   Policies and Procedures for REP Activities
                    (Approved by the Board of Trustees in March 1993)



I. INVOLVEMENT OF FACULTY MEMBERS IN REP PROJECTS
   Involvement of faculty members in REP projects can be arranged in one of the following
   mechanisms.

    A. Secondment
       This entails total absence from the responsibilities on campus, for periods varying from
       one semester to a whole year, renewable annually up to a maximum period of four
       years. During the period of secondment, the faculty member's budget line becomes
       vacant, and can be used for employment of a replacement.
       Ten percent of the overhead charges of the secondment will be credited to the
       Faculty/Department of the seconded faculty member. The funds thus generated can be
       used to enhance research or academic activities in that academic unit. Granting of
       secondment or its renewal is governed by the same procedure as for LWOP and
       requires approval by the BOD.

    B. Partial Secondment
       This applies whenever the involvement of the faculty member in a REP project is for
       less than three months and more than sixteen days per semester. It could involve
       absence from the campus or while the faculty member is still on campus. In the latter
       event, the faculty member's involvement in a REP project need not be necessarily
       100% of his/her time.
       The procedure for granting such a leave does not require BOD approval. However, on
       granting such a leave, the Dean concerned must make arrangements to ensure adequate
       replacement of the faculty member's teaching or other responsibilities. To make
       employment or replacement possible, the proportionate remuneration of the faculty
       member must be credited to the Faculty concerned.
       In addition, the ten percent overhead charges generated from the partial secondment
       are credited to the Faculty/Department concerned, for the support of academic and
       research programs, at the end of each fiscal year.

    C. Regular Leave
       This applies whenever the involvement of a faculty member in a REP project is for
       sixteen days or less per semester, or during his/her annual leave.

   D. Adjunctment
      This is described in appendix 2-D.


II. ADMINISTRATIVE PROCEDURES IN REP CONSULTATION ON REP
    PROJECTS
    All consultants traveling on REP administered projects must follow the following
    administrative procedure and complete all needed formalities normally two weeks prior to
    actual date of travel:
        1. The REP coordinator or Director of the project should liaise with the
           Dean/Director of the Faculty/Division involved in the project to keep him abreast
           of all needed input and schedule of involvement mainly in terms of
           presence/absence from campus.

                                            93
         2. The faculty member should fill a leave request form for special leave with pay on
            University business and process it through the chairperson of his/her department,
            then to the Dean/Director which upon arrival forwards it to REP.
         3. Upon receipt of the above, REP arranges for a travel request, if needed, and
            finalizes required arrangements.
     All of the above should be processed and completed normally two weeks prior to the
     actual date of travel for timely processing of the arrangements.


III. REP POLICY ON PROJECTS AND CONTRACTS
     Upon receipt of the request for program development whether in Lebanon or the region,
     REP arranges for a meeting of the concerned Faculty Coordinator who is appointed by the
     Dean/Director of each Faculty/Division after consultation with the Vice President for
     REP. Following in-depth study of the need(s) to be fulfilled, a proposal of feasibility study
     is developed and submitted to the officials concerned. Should the proposal/study be
     approved, a contract is prepared thus setting the terms of the agreement including the
     objectives, period, budget estimate and other legal terms as cleared through the legal office
     of AUB. REP agreements are usually cost reimbursable in nature. The Technical
     commitments of the involvement are cleared through the Dean(s) of the Faculty or
     Faculties involved.

     Once the contract is signed, REP administers the agreement in close coordination with the
     relevant Faculty/Division involved.

     A separate account number is set through the Comptroller's Office for accurate record
     keeping of the expenditures.

     For the renewal of a contract the same procedure is followed as above.

     Depending on the needs of each contract, REP implements the logistical and the financial
     aspects of the agreement in accordance with AUB regulations and agreement terms.

     REP appoints an administrative project director for each project.

     While projects can be explored and proposals prepared by the Faculty/Division
     concerned, all proposals should be streamlined, budgeted and submitted by the Vice
     President of REP. Involvement of individual faculty members as consultants in the
     projects should be coordinated through the appointed Coordinator and approved by the
     Dean of The Faculty concerned.




                                              94
                                        Appendix 7-C


             FUND-RAISING POLICIES AND PROCEDURES
                    (memo from the President, dated February 17, 1995)



A. The Importance of Philanthropic Support
   As a private University, AUB depends upon charitable gifts and grants to maintain and
   enhance the quality of its educational programs, facilities and personnel. During the 1993-
   1994 fiscal year, AUB raised more than $5.3 million in private charitable gifts and grants.
   These contributions benefited all areas of the University.
    If AUB is to realize its full potential as the leading University in the Arab world, it must
    substantially increase its philanthropic support.

B. Fund-Raising Priorities
   Because it is a dynamic Institution, AUB will always have needs greater than it has capacity
   to fund from philanthropic sources. Accordingly, it must establish fund-raising priorities to
   guide its efforts. As the University‟s chief executive officer, it is the responsibility of the
   President to establish AUB‟s fund-raising priorities, after consultation with the Deputy
   President, Vice Presidents, Deans, Development staff and others. While the University
   needs and will actively seek funds for many worthwhile projects, for the fiscal year ending
   June 30, 1995, its highest fund-raising priorities are: (1) to complete funding for the
   reconstruction of College Hall and the renovation of Jafet Memorial Library, (2) to secure
   support for the Special Medical Budget, (3) to increase funds, either current to endowed,
   for student financial aid, and (4) to increase unrestricted gifts in support of the University‟s
   general operating budget.
    More generally, AUB seeks philanthropic support for the following on-going needs:

    1. Unrestricted Current Support
       These are funds that can be applied at the time of receipt, without restriction, to the
       University‟s highest needs, including its operating budget.

    2. Restricted Current Support
       These are funds that can be applies at the time of receipt to designated programs or
       projects. These are especially valuable when then relieve the operating budget of
       comparable expenses (e.g., student financial aid, Library acquisitions, equipment needs,
       etc.).

    3. Endowment Funds
       These are permanent funds which are invested and form which the income only is used
       for unrestricted needs or for specific designated purposes according to donor directive,
       such as professorships, endowed scholarships, lectureships, etc.

    4. Capital Funds
       These are moneys for facility and equipment needs beyond the capabilities of the
       University‟s regular operating budget, such as the renovation of laboratories, purchase
       of major medical equipment for the University Hospital, etc.

    5. Gifts-In-Kind
       The University welcomes gifts of books, equipment, pharmaceutical products,
       furnishings, works of art, etc., as long as they are needed by the University and their
       acquisition and use do not incur unreasonable cost.

                                              95
C. The President’s Role in Fund-Raising
   As chief executive officer of AUB, the President is the University‟s principle fund-raiser.
   The ability of the Institution to secure charitable gifts which enable it to fully accomplish
   its mission is ultimately his responsibility. To maximize AUB‟s fund-raising opportunities,
   the President relies on the guidance, research, and follow up of the University
   Development Office, both in Beirut and in New York.
    The President fulfills his fund-raising responsibilities principally by:
     Defining the University‟s fund-raising priorities.
     Working closely with the Development Staff to set an overall fund-raising strategy, to
      identify major gift prospects, to identify donor interests, and to assess cultivation
      opportunities.
     Working closely with Trustees and Senior University Officers to cultivate and solicit
      prior and prospective donors via personal meetings.
     Acknowledging major gifts ($1,000 +) in writing.
     Assuring donor notification of the appropriate and timely use of gifts.
     Assuring the effective coordination of fund-raising activities University-wide
    On a day-to-day basis, the President has delegated authority for fund-raising coordination
    and prospect clearance to the University‟s Senior Development Officer.

D. Fund-Raising Coordination and Clearance
   Charitable resources, like other scarce resources, must be managed carefully for maximum
   benefit. If AUB is to maximize University-wide return on its fund-raising efforts, it will
   require the involvement, cooperation and coordination of all concerned. It is especially
   important that the University avoid duplication and competition in its approach to
   potential donors. To facilitate fund-raising success by seeking appropriate gifts from
   charitable sources for high-priority University needs and avoiding duplicative, competitive
   or preemptive gift requests, the following procedures must be followed by all members of
   the University community:
    1. All written or oral requests for private-sector charitable support from individuals,
       corporations or foundations -- whether for unrestricted gifts, restricted current gifts,
       gifts of endowment, gifts of capital or gifts-in-kind -- require prior approval from the
       University's Senior Development Officer or the Director of Development in Beirut.
    2. Requests for contracts from any source must be directed to the Office of Research and
       External Programs for approval before any request is made of a funding source.
    3. Copies of all pertinent correspondence, or written reports from face-to-face meetings
       with potential donors, or reports of relevant telephone contacts should be filed with the
       Development Office.
    4. Requests for any information about donors or leads for potential donors should be
       directed to the Development Office.
    5. Regardless of point of entry, all gifts for University programs and projects, including
       information on gifts-in-kind, must be directed to the Development Office for gift
       recording and acknowledgment.
    For its part, the Development Office will:
    1. Actively assist faculty members and staff in the identification, evaluation, cultivation,
       solicitation and stewardship of donor prospects.
    2. Work to assure that approaches to donors are well coordinated in order to maximize
       gift opportunities for high-priority University needs.


                                               96
    3. Protect the interests of a faculty or academic unit seeking a gift from an approved
       prospect, especially if a competing request would minimize the chances of success for
       that Faculty or academic unit.
    4. Help a Faculty or academic unit to identify alternate funding sources or strategies if it is
       determined that a proposed prospect should be cultivated or solicited for another
       purpose.
    5. Keep the Faculty or academic unit fully informed of the status and progress of
       cultivation and solicitation activities affecting its approved prospects.
    6. Promptly record and acknowledge gifts, promptly inform academic and administrative
       units of their receipt and promptly notify recipients of any special reporting
       requirements and deadlines.

E. Approval Process for Faculty or Administrative Proposals
   The University must increase philanthropic support and, as a result, it welcomes individual
   initiative. Ideas for new programs and projects are encouraged from all of the University's
   academic and administrative departments. These may originate from one individual, or
   from a group or committee. It is the responsibility of the Development Office to assist in
   determining the feasibility of potential funding projects, to assist in the proposal -writing
   process and to research potential sources of support. It is the responsibility of the Deans,
   Vice Presidents and, ultimately, the President, to determine their academic or
   administrative importance and, hence, priority.
   The following procedures must be followed before any new proposal can be transmitted to
   an outside funding source for consideration:
    1. At the earliest possible time, a faculty member should discuss the proposal concept
       with his or her Department Chair. The Department Chair must endorse the proposal
       concept and must determine, first, whether it is possible to fund the concept from
       currently-budgeted departmental funds. An administrator must first meet with his or
       her Director or Vice President for the same purpose.
    2. If the Department Chair endorses a faculty member's concept, but cannot fund it via
       currently-budgeted departmental funds, it should be directed to the appropriate faculty
       Dean for review by the relevant Faculty Research Committee and, if approved there, to
       the University Research Board for consideration according to established guidelines.
    3. if the proposed program or project cannot be supported from internal University
       funds, either by virtue of its cost or other considerations, funds must then be sought
       from outside sources.
    4. Faculty proposals for outside funding must first be approved by the relevant
       Department Chair, the relevant Dean, and by the relevant Faculty Research Committee.
       Administrative proposals must be approved by the relevant Director or Vice President.
    5. No proposals for outside funding will be considered by the Faculty Research
       Committee without an approved budget. This budget must reflect University policies
       with respect to expenditures, including provision for overhead costs. Budgets must be
       reviewed and approved by the Comptroller's Office and by the Office of Research and
       External Programs.
    6. Approved proposals with approved budgets must then be submitted to the President
       for final review and approval. If approved there, they will be submitted by the President
       to the funding source.
    7. Proposals which may be directed toward funding sources in North America or England
       must be submitted to the Development Office in New York for review as soon as
       possible, but no less than 60 days before any funding deadline. Proposals which may be
       directed to any other source must be submitted to the Development Office in Beirut no
       less than 60 days before any funding deadline.


                                              97
    8. Proposals for contracts with any organization that require the delivery of a product or
       service, must be submitted in advance to the Office of Research and External programs
       for review and approval in accordance with its established guidelines.
    9. The Office of Research and External programs will be responsible for the
       administration of all contracts and all research grants.

F. Acknowledgment of Gifts
   All gifts to the University, regardless of source or value, must be sent to the Development
   Office for processing. Gifts from North America and England will normally be receipted
   in New York. All other gifts will normally be receipted in Beirut. All gifts to the University,
   regardless of source or value, must be acknowledged promptly. In acknowledging gifts by
   AUB, whether cash, checks, securities, or gifts in kind, a gift receipt is issued by the
   University to the donor. Receipts for gifts in excess of $1,000 are transmitted with
   appreciation and signed by the President or Deputy President. The Development Office is
   the only office authorized to issue gift receipts and to handle acknowledgment letters for
   the President and the Deputy President. If Vice Presidents, Deans or others believe that a
   note of thanks should be sent by them to the donor, such a note can be forwarded
   separately following the President's or Deputy President's letter, with a copy sent to the
   Development office.
    All gifts-in-kind will be issued a University receipt by the Development Office. If the
    donor requires a gift value in the receipt, usually for tax purposes, it is the responsibility of
    the donor to provide the University with an independent appraisal indicating the value of
    the gift.

G. Stewardship of Gifts
   All restricted gifts and grants require, usually on the anniversary of the gift, that special
   periodic reports detailing gift use be sent to the donor, whether individual, foundation,
   corporation or other organization. It is the responsibility of the principal investigator or
   other appropriate administrator/faculty member, in consultation with the Office of
   Development and/or the Office of Research and External Programs, to prepare this
   report. Most reports consist of financial statements and a narrative description of how the
   funds have been used and what has been accomplished. Narrative descriptions are
   provided by the principal investigator or other appropriate administrator/faculty member,
   and financial statements are provided by the Comptroller's Office. Stewardship reports
   should be submitted to the Office of Development for review at least thirty days prior to
   the time they are due.

H. Named Gifts
       The President, in consultation with the Board of Trustees, is the only officer of the
       University who has the authority to negotiate the establishment of named gift
       opportunities, such as professorships, buildings, and endowed funds. The Development
       Office is the only University office that has been authorized to negotiate the
       establishment of named scholarship funds and the terms of reference for the award of
       scholarships. The Development Office, in cooperation with the University Committee
       on Financial Aid, also determines that scholarships are administered in accordance with
       the terms of the agreement between the University and the donor, and keeps donors
       informed of the names and academic progress of each student. Officers or Department
       Heads who may be contracted by prospective donors interested in establishing other
       endowed or restricted scholarship funds should consult with the Development Office
       before any commitment is made on behalf of AUB.
   In addition, no officer, employee, or volunteer associated with the University shall promise
   or imply that, in return for a charitable contribution, favorable consideration will be given
   to:
    1. Appointments that imply faculty or administrative status not in keeping with usual
       University process for such appointments.


                                               98
   2. Naming a building or other facility without the approval of the President of the
      University and the Board of Trustees.
   3. Granting of student admission, student scholarships, fellowships, other financial
      benefits or special considerations in a manner inconsistent with University policies and
      procedures.

I. Named Gift Opportunities
   The following guidelines will govern named giving opportunities:

      Endowed Chairs
      Endowed faculty positions may be created and named by a donor for a minimum
      commitment of $1,500,000. This commitment must be in writing, and the entire
      amount must be paid before the Chair is activated.

      Named Building
      Naming gifts for new buildings require written assurance that the naming donor will
      provide at least 51 percent of the total costs of the project, including construction,
      design costs, site development, landscaping, furnishing, and fees. Under normal
      circumstances, payment must be received before construction can begin.

      Other Facilities
      Equipment and furnishings can named if their value exceeds $20,000. Modification and
      renovation of existing facilities can be named if the gift covers the total cost and its
      value exceeds $50,000. Existing rooms, laboratories, and other spaces can be named for
      donors. The amounts will vary on a case-by-case basis. Gift proceeds for these spaces
      can be used, in part, to upgrade the space and, in part, for other important University
      priorities.

      Scholarships and Fellowship
      Named endowed scholarship funds that cover the full cost for one student range from
      $100,000 in Arts and Sciences, to $350,000 for the Medical School. Partial endowed
      scholarships for any Faculty can be named with a minimum gift of $25,000. Current
      scholarships can be named in the year of receipt for a gift of $5,000.
      Book Funds
      Named endowed funds for the purchase of books and other Library materials can be
      established with a minimum gift of $10,000.

      Faculty Development Funds
      Named endowed funds to support faculty salaries, faculty recruitment, faculty research
      or other faculty development needs may be established with a minimum gift of $50,000.




                                           99
           DUTIES OF THE CHAIRPERSON OF DEPARTMENT



I.    Chairperson of Departments:

      In addition to the duties mentioned in Article IV, Section 6 of the By-Laws of the
      Faculty in Chapter 1, the Chairperson is also responsible for:

      1.   Preparation of teaching-schedule and Faculty teaching loads and their submission to
           the Dean two weeks before the start of the term.

      2.   Preparation of class room assignments in accordance with the notice of January 29,
           1991. Copy of the class room allocations must be sent to the Records' Office two
           weeks before the start of each term.

      3.   Submission of requests to the Dean with regards to:

           (a)    Faculty promotions - not later than January 15.
           (b)    Faculty appointments - one month before the date of appointment.
           (c)    Faculty re-appointment - one month before the date of termination of
                  contract.
           (d)    Faculty termination - one year before the date of termination of contract.
           (e)    Sabbaticals and leaves - three to six months before intended date of leave.

      4.   Requests to the Dean for promotion, hiring, and termination of non-academic
           personnel shall be processed in consultation with the University authorities to
           conform with the agreement between Syndicate and the University.

      5.   Supervision of the filling of the student-faculty evaluation forms and their
           submission to the Office of the Dean before the end of the term.

      6.   Preparation of the departmental budget for submission to the Dean by the end of
           October of each year.

      7.   Submission of equipment orders to the Dean must be made not later than February
           of each year. Requests for local supplies and materials must be made before the end
           of the fiscal year.

      8.   Submission of the annual Departmental Report to the Dean before the end of June
           of each year.

      9.   Preparation of news items for publication in the AUB bulletin and their submission
           to the Assistant Dean before the 20th of each month.

     10.   Preparation of text book lists to be purchased by bookstore.




                                            100
1
To            :      Full-time Members of the Faculty

From          :      Nassir H. Sabah, Dean

Subject       :      Academic Manual of the FEA for 1997-1998


        Kindly find attached a copy of the revised Academic Manual of the FEA for 1997-1998.
Please take some time to familiarize yourself with its contents.

        Thank you.




Encl.




                                                 1
I.    Chairperson of Departments:

      In addition to the duties mentioned in Article IV, Section 6 of the By -Laws of the
      Faculty in Chapter 1, the Chairperson is also responsible for:

      1.   Preparation of teaching-schedule and Faculty teaching loads and their submission to
           the Dean two weeks before the start of the term.

      2.   Preparation of class room assignments in accordance with the notice of January 29,
           1991. Copy of the class room allocations must be sent to the Records' Office two
           weeks before the start of each term.

      3.   Submission of requests to the Dean with regards to:

           (a)     Faculty promotions - not later than January 15.
           (b)     Faculty appointments - one month before the date of appointment.
           (c)     Faculty re-appointment - one month before the date of termination of
                   contract.
           (d)     Faculty termination - one year before the date of termination of contract.
           (e)     Sabbaticals and leaves - three to six months before intended date of leave.

      4.   Requests to the Dean for promotion, hiring, and termination of non-academic
           personnel shall be processed in consultation with the University authorities to
           conform with the agreement between Syndicate and the University.

      5.   Supervision of the filling of the student-faculty evaluation forms and their
           submission to the Office of the Dean before the end of the term.

      6.   Preparation of the departmental budget for submission to the Dean by the end of
           October of each year.

      7.   Submission of equipment orders to the Dean must be made not later than February
           of each year. Requests for local supplies and materials must be made before the end
           of the fiscal year.

      8.   Submission of the annual Departmental Report to the Dean before the end of June
           of each year.

      9.   Preparation of news items for publication in the AUB bulletin and their submission
           to the Assistant Dean before the 20th of each month.

     10.   Preparation of text book lists to be purchased by bookstore.




                                               1

				
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