Template Example – PI Research “Check-out” Procedures ISSUE INSTITUTIONAL CONTACT FORM NOTE 1. Ensure research Office for Sponsored Research OSR-4: Award * Award close-out includes projects are either (OSR): Transfer or submission of final technical appropriately closed,* - Your OSR Grant and Contract Relinquishment reports, final invention transferred,** or Officer (GCO) statements, and property handled appropriately reports, as appropriate. administratively if the ** For projects remaining at project is staying at NU NU, ensure the departing PI with the departing PI names a replacement PI at NU. remaining PI of the If the project is leaving NU project. *** with the PI, notify OSR as soon as possible so they may coordinate the project transfer with the new institution. *** If the departing PI remains PI of a project awarded to NU, there are institutional administrative issues to consider. Please see below relative to effort reporting. 2. Ensure research project Accounting Services for * ASRSP must adhere to strict expenditures have been Research and Sponsored sponsor submission dates for certified.* Programs (ASRSP): the final financial - Your ASRSP Grant and Contract report/invoice. Financial Administrator (GCFA) 3. Ensure effort reports ASRSP: Paper effort report * A departing PI should have been completed - Your ASRSP Effort Coordinator template complete and certify an up-to- and certified.* o Chicago campus date effort report during the o Evanston campus exit interview. Click here for paper template. ** If a departing PI remains PI of a project awarded to NU, an effort report is not generated through the ERS system as the PI in this situation is no longer an NU employee, but considered an unfunded adjunct professor. A paper effort report must be generated and submitted each quarter the PI remains PI of the project. Click here for paper template. 4. Ensure research project ASRSP & Accounting Services: Bill of Sale equipment is accounted - ASRSP: Property Manager for, transferred, - Accounting Services: Senior Indemnification disposed of, and Accountant, Capital Assets, Agreement for documented Equipment Inventory Donated Item appropriately. Equipment Disposal Form 5. Ensure protocols for Office for the Protection of For IRB: Project human subjects and Research Subjects (OPRS): Closure/Termination animals are closed - OPRS/IRB: Form appropriately. o email@example.com - OPRS/ACUC: o (312) 503-9339 o firstname.lastname@example.org 6. Ensure laboratory Office for Research Safety Utilize ORS’s materials and supplies (ORS): Laboratory Closeout are appropriately - Your ORS Laboratory Safety Checklist as handled and Specialist: appropriate documented and o Chicago campus required laboratory o Evanston campus closing surveys are completed* 7. Ensure original research Office for Research Integrity: * Research records coming records* are - Associate Director for ORI from projects awarded to NU maintained by NU. ** are the property of NU. PIs may take copies of research records. ** NU must ensure original records are retained and destroyed as appropriate.
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