E-Books: A Challenge for Acquisitions
What’s so special about E-Books (Clare Tittel) Various business models in the acquisition of ebooks (Carolyn McDougall) Collection development processes and cataloguing issues (Gordon Marrie) The future: the next steps (Clare Tittel)
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
E-Books – definition for this presentation
Electronic books – access via the www Not interested in pdf files Not interested in CD-Roms Not yet purchasing downloadable titles for hand held devices
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
What’s so special about e-books?
Purchasing models completely different Access issues need special attention
Acquisitions process for e-books separate from print
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
What’s so special about e-books?
Purchasing models
Lease vs. one-time purchase Package vs. title by title selection Minimum number of titles Pricing based on concurrent users
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
What’s so special about e-Books?
Access issues
No physical item received URL and notification of activation Special software requirements – readers Authentication License agreement
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
What’s so special about e-books?
Acquisitions process
No main vendor for electronic titles Ordering on case by case basis Division between monographs and serials becomes blurred Closer liaison with Systems staff New skills are being developed
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
E-Books: Various Business Models
netLibrary ebrary Safari ScienceDirect/Wiley/Taylor & Francis
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
netLibrary
Features
Currently over 130 000 titles USQ collection has around 4100 titles Purchase from netLibrary through DA Information Services Titles individually selected - only purchase what we require Perpetual access – no annual fee Complete subject packages available however no price advantage for USQ
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
netLibrary
Features Price equivalent to $US hardcover list price plus access fee No platform fee – 55% access fee charged on each title Recently published material User identification through IP recognition
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
netLibrary
Procedure
Online order created on netLibrary Titleselect Access advised by email from netLibrary E-books receipted in our system, ezproxy address added to Marc record Before invoice paid access is checked through Library catalogue
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
netLibrary
Challenges
Cumbersome and time consuming method of purchasing – each order has be processed twice Dedicated staff member needs to be responsible – agent has not integrated e-book ordering with print ordering Only one user can view titles at a time, however email facility in place to advise when a requested title is available
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ebrary
Features
Currently around 33 000 titles Whole collection or smaller subject or publisher based packages USQ subscribes to Academic Complete Package, no selection – 20 600 titles Subscription based – annual lease Pricing based on FTE – currently around $2.65 Per FTE Marc records included in purchase price
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ebrary
Features
ebrary reader needs to be installed fast and free No limit on simultaneous users Excellent user features Authentication is via IP recognition
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ebrary
Procedure
Acquisitions only deal with ebrary once a year to confirm and pay the annual renewal – agent is IGroup Australia
Monthly updates are received with additions and deletions of titles – we have no control over these changes
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ebrary
Challenges
Expensive - USQ pays yearly lease of around $32000 From year to year some titles may be withdrawn – can be a problem with recommended reading lists Potential for duplication – titles purchased from another platform eg netLibrary may later be added to the ebrary database Now possible to purchase individually selected titles but minimum initial order must be 100 titles
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Safari
Features
Collection of IT only books Subscription based Pricing based on bands or “slots” of 50, 100, 200, 300, and number of concurrent users USQ currently subscribes to 259 titles in 300 slots Average price paid last year was $45
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Safari
Features
USQ has two concurrent users for the package Titles can be swapped but they must stay in the collection for at least a month Most Safari titles not available perpetually through other e-book suppliers. This is not a big disadvantage for IT books as they quickly become out of date
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Safari
Procedure
Selection done via a spreadsheet emailed from Proquest Selection is done manually title by title or automatically by selecting subject groups Catalogue records are received in a file, checked for accuracy and added to our catalogue The purchase price of the subscription includes the catalogue record
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Safari
Challenges
Selecting and swapping of titles is expensive in staff time Requires another separate procedure which needs to be documented and updated Other competitive packages now coming into the market – USQ will trial these
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ScienceDirect / Wiley / Taylor and Francis
Features
These use existing serial platforms – users are already familiar Pricing based on $US hardcover list price Perpetual access – one time purchase – no annual fee Customised – individual selection – we only purchase what we need Concurrent access for unlimited users
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ScienceDirect / Wiley / Taylor and Francis
Procedure
Order via email directly to the publisher Licence checked – often an amendment will be sent for signature Request notification of access Once access granted and receipted, cataloguers add an ezproxy address to the marc record Full text access is then checked through the catalogue
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ScienceDirect / Wiley / Taylor and Francis
Challenges
Initial order may need to contain a minimum number of titles, however subsequent, single additional titles may be purchased at any time Dealing directly with publisher – separate procedures need to be documented and maintained
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
ebook - example
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Collection development processes and cataloguing issues
Motivation : why we are purchasing ebooks Collection development processes Cataloguing Obtaining catalogue records Challenges
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Motivation : why we are purchasing e-books
High percentage external students (75%) Early adopter electronic databases – followed on to e-books E-resources useful out of hours Suitable products are now available to match teaching profile and meet demands (e.g. IT titles) Reduces multiple print copy purchases especially in multi-campus situation Holdings include individual academic and fiction titles as well as encyclopaedias and other reference works
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Motivation : why we are purchasing e-books
Usage statistics encouraging, much higher than for print Save shelf space- allow increased learning spaces Shorter turn-around times ordering to access Extra features to print copies (e.g. online dictionaries, automatic citation, text word search)
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Collection development processes netLibrary titles selected at same time as print copies if available – has become part of collection policy Special efforts to buy electronic copies of student textbooks and recommended readings
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Cataloguing
E-books have separate records on catalogue for each title i.e. 1 for print & 1 for e-book – easier to see which are electronic items Call number is ELECTRONIC RESOURCE (makes life easier for cataloguers not needing to assign Dewey numbers) GMD is [electronic resource] 530 tag gives collection source e.g. Online (ebrary) or Online (netLibrary) URL is in 856 field and includes ezproxy for purchased items to limit access to registered USQ students and staff Recently public catalogue has had URL display simplified to shorter version e.g. View online Click Here (netLibrary)
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Cataloguing – public screen
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Cataloguing – public screen
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Obtaining catalogue records
Records usually obtained from Libraries Australia or OCLC & modified for USQ use e.g. netLibrary from OCLC ebrary supplies monthly loads of new titles and deletions – sometimes > 1000 records added each month ebrary has tailored records to suit needs according to USQ instructions (call number, adding ezproxy etc.) ebrary records don’t need to be amended by cataloguers, just sample checked in test database before loading to live catalogue Informit e-Library requires library staff to go to the administration site to find new additions for monographs, conference papers and reports & then download catalogue records from commercial sources Above are just some of the wide variety of how records are obtained
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Challenges
Bulk loads lead to loss of control of individual records & quality while print records are all examined and edited by cataloguers Sample checking only possible for large files of records Duplicate records from bulk loads cause confusion in catalogue
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Challenges
Changed and broken URLs Full text sometimes doesn’t open up – technical difficulties Loading options have to be discussed by cataloguers with Systems Team New area of expertise for cataloguers as well as acquisitions staff Greater role in collection development and liaison with acquisitions staff for cataloguers
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
E-Books: next steps at USQ
Increasing demand for electronic New approach to selection : let the user choose
Implications for staff
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
Increasing demand for electronic books
Flexibility agenda – 24/7 access Usage statistics increasing More funds for electronic More products becoming available
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
New selection model – let the user choose
Current selection processes not very effective New model where end-user determines what is purchased Load EBL titles into catalogue Up to 5 minutes browse – free of charge Beyond 5 minutes loan charge applies Automatically purchase after x no of loans Unmediated – user not aware of process Collection development driven by user
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie
More E-books – implications for staff
Less physical processing
More virtual checking More cataloguing and IT skills required Management support
gather information about new products evaluate different models and packages collect and analyse usage statistics
Upgrade skills - become IT savvy and be able to deal with more complex issues
20/04/07 – Carolyn McDougall, Clare Tittel, Gordon Marrie