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Scotts Valley Unified School District
Strategic Plan
200607
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
4444 Scotts Valley Drive, Suite 5B
Scotts Valley, CA 950664529
(831) 4381820 • FAX: (831)4382314 • svusd@santacruz.k12.ca.us
SUPERINTENDENT EDUCATIONAL SERVICES BUSINESS SERVICES PERSONNEL
(831) 4381820 (831) 4382055 (831) 4382312 (831) 4381822
June 1, 2006
Dear Colleagues, Students, and Members of the Scotts Valley Community,
It is with great pleasure that we present the First Annual Strategic Plan for the Scotts Valley Unified School District. This document is the culmination of several
months’ work by staff, students, parents and community volunteers, all committed to helping the school district define a clear sense of direction.
During the 20052006 school year, the district experienced declining enrollment for the first time in recent history. Since funding is tied directly to the number of
students in our schools, the decrease in enrollment means less funding for the district. It is therefore more important than ever for us to focus our energies and align
our diminishing resources with our goals.
To that end, the Board of Trustees initiated a Strategic Planning process toward the end of 2005. Volunteers were solicited through school newsletters, local
newspapers, community meetings and word of mouth. Many people offered their services, and twentysix of them, representing a crosssection of the community,
were invited to participate on the Strategic Planning Committee. Members represented teachers, classified staff, students, administrators, parents, higher education,
the City of Scotts Valley, the Chamber of Commerce, the Scotts Valley Education Foundation, and other school and community groups. The committee met two
full days in February to discuss the district’s strengths and needs, and envision opportunities for the district in the current environment.
As a result of this meeting, five major areas of focus were determined for the 200607 school year. Those areas are Student Achievement, Fiscal Stability,
Facilities Needs, Human Resources, and Communication/Outreach. Over the last three months, ninetythree volunteer Task Force members have been meeting to
develop action plans in each of these five areas. While the 200607 action plan does not address ALL our needs, it addresses those that were deemed by the
Committee to be the most important, and the ones to which we should assign our limited resources during the 200607 school year. Based on the discussions held
in February, the Board was also able to draft a district Mission Statement, Vision Statement, and Core Beliefs, which were recently presented to the Strategic
Planning Committee.
The entire packageMission, Vision, Beliefs, Action Plans and list of participating members—was adopted by the Board at its May 23, 2006, meeting and is
presented in this document. It represents our commitment as a school district to our students, staff, and community members.
On behalf of the Board of Trustees, I sincerely thank the many people who devoted their energies to this process. We look forward to meeting with our Strategic
Planning Committee again in the spring of 2007 to report on our progress and develop the Second Annual Strategic Plan!
Susan Silver, Ed.D.
Superintendent
Table of Contents
Pages
Strategic Planning Committee Members ................................... 1
Environmental Analysis ................................... 23
Strategic Plan Goals ................................... 4
Mission, Vision and Beliefs ................................... 5
Student Achievement Plan ................................... 617
Fiscal Stability Plan ................................... 1825
Facilities Needs Plan ................................... 2634
Human Resources Plan ................................... 3539
Communication/Outreach ................................... 4046
Glossary of Acronyms Used In This Plan ................................... 47
STRATEGIC PLANNING COMMITTEE
Scotts Valley School District
200607
Babs Kavanaugh – Facilitator
COMMITTEE MEMBERS
Ernie Alexander Steve Ando Brenda Armstrong
Valerie Bariteau Roy Blaine Enid Brock
Vickie Clark Mark Collishaw Jack Dilles
Joseph Espinola Kathy Frandle Randy Johnson
Cathy Levy Allison Niday Krista Patterson
Elizabeth Poser Margery RegaladoRodriguez Sue Roth
Nathan Scalla Susan Silver Glenn Soma
Brenda Spalding Chuck Walker Sheryl Wobber
Marshall Wolf
·
· Scotts Valley Unified School District
·
Environmental Analysis – Key Highlights
The Strategic Planning Team participated in an exercise to develop a common understanding of the environment in which the district operates, as
well as to identify the major issues that the strategic plan will address. The highlights from this discussion are listed below.
The strengths and weaknesses are internal to the district; the opportunities and threats are considered as external factors affecting the educational
system. The purpose of this discussion in strategic planning is to maximize the strengths and opportunities while minimizing the weaknesses and the
threats.
District Strengths
The district strengths are leadership of the board and management team; sound fiscal management; quality staff; an intelligent and diverse student
body with high average test scores; a K12 district; the K8 curriculum; a safe learning environment; a highly engaged parent community and
community support for the schools.
Weaknesses
The weaknesses and challenges that were highlighted are a need for better integration of the high school with K8 schools; creating consistency in
systems and curriculum across all Scotts Valley school sites; finances and the many issues associated with restricted revenues and declining
enrollment; improving and strengthening communication; and increasing community support.
The financial challenges affect multiple areas. Those identified include the need to offer competitive salaries and professional development
opportunities in order to retain staff; addressing impending retirements; obtaining the resources needed to serve the needs of all students
academically, vocationally and in developing life skills; and providing for overall facility needs including developing new facilities and maintaining
existing facilities. Issues specific to the high school include the need for more vocational and life skills training as well as additional curriculum and
enrichment options to meet the needs of all students.
Opportunities
Opportunities include financial support from the community (parcel tax and/or bond measures) and expanded grant writing; extended learning
opportunities for students, including partnerships with institutions of higher learning; relations with the media; developing business partnerships and
intern opportunities for students; and sharing of services with other local districts.
Threats
The financial threats stem from the high costs of living in the local area, thus affecting the district’s ability to recruit and retain staff; the
increasingly high costs of benefits for staff; the encroachment on general funds due to unfunded mandates; declining enrollment and
restrictions on inter/intra district transfers; and the loss of district students to charter and private schools. The media and some negative
community perceptions of the schools pose an additional threat to the district.
Criteria to prioritize – Major Issues Focus Areas
The following criteria were developed to prioritize the major issues and determine which of those issues would be addressed during 200607 in the
strategic plan:
° Supports unification
° Provides an opportunity to match or leverage resources
° Defines clear expectations, a way to measure the goal, and efforts that are sustainable
° Demonstrates balanced focus across the educational system
° Includes items that affect all students
° Appears possible to implement with a specified time frame
° Appears financially feasible
° Achieves general consensus among participants
° Was raised a number of times as an issue during the discussion
Prioritized Major Issues Facing the District
Overarching Issue District Unification and Consistency across All Schools
1. Student Achievement
2. Financial Stability
3. Facilities Needs
4. Human Resources
5. Communication/Outreach
Scotts Valley Unified School District
Strategic Plan Goals
200607
GOALS
Ø We will improve student achievement and opportunities for all students K12.
Ø We will promote and maintain fiscal stability in the district.
Ø We will provide facilities that meet the needs of all students in our
K12 Unified District.
Ø We will attract, develop and retain well qualified employees
throughout the district.
Ø We will enhance the opportunities and services our schools can provide K12
through collaboration, community engagement and advocacy.
Scotts Valley Unified
School District
Mission, Vision and Beliefs
MISSION
Scotts Valley Unified School District will BELIEFS
provide each student with quality educational
opportunities by maximizing the use of all of
We believe that…
our resources.
· Our focus will be consistently student centered and forward
looking.
· Our role is to develop academically capable students who are
socially responsible.
· Learning occurs best in a safe and nurturing environment.
VISION · Quality educational opportunities are differentiated to meet the
needs of individual students.
· Decisions will be fair, equitable, and transparent.
Our students will achieve
· The district appreciates and encourages responsive,
their personal best, and will
knowledgeable, proactive leaders.
be socially responsible,
· We are accountable to our public for setting clear expectations
contributing members of their
and aligning our resources to meet our goals.
communities.
· We are a “learning community,” with expectations and
opportunities for staff and students to learn and grow.
· There is strength in diversity.
· We are a unified school district, working together to provide an
optimal K12 experience for our students.
· Commitment from students, home, school, and community is
essential to student success.
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
STUDENT ACHIEVEMENT
Committee Members
Valerie Bariteau – CoChairperson
Lynn Beebe
Kathy Dunton
Peg Edwards
Kathy Frandle – CoChairperson
Jondi Gumz
Carole Harris
Jane Hoffman
Cathy Levy
Anita Long
Lynn Near
Tracy Palmer
Valerie Quandt
Suzy Quinn
Kelly Reiner
Sue Roth
Richard Salome
Nathan Scalla
Lori Scher
Susan Walker
Jeannie Wiechmann
Sheryl Wobber
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve achievement and opportunities for all students K12
Objective #1: To align curriculum and instructions to State Standards K12
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Develop districtwide awareness of State Superintendent Sept. 06 June 07 Planning &
Standards Asst. Superintendent collaboration time
· Post Standards on district and site Site Administration Possible contract
websites Teacher Reps K12 negotiations for
· Identify/define Standardsbased formalization of
instruction – “What does it look like” K teacher
12 collaboration time
· Identify a major area for district wide (could have fiscal
focus impact)
· Develop a teacher checklist – who has
been “inserviced” on Standards
· Standards addressed in
course/curriculum, models of year
plans/Standards checkoff
* Identify gaps
* Identify research based “best
practices” with Standardsbased
instruction and materials
· Identify/recommend models to allow
time for study
· Develop/implement a plan for use of
student data to identify gaps
2 Develop a districtwide Curriculum Council for Superintendent Sept. 06 June 07 Planning and
the purpose of: Asst. Superintendent collaboration:
· Standardizing the procedure for offering Site Administration potential fiscal
new courses K12 to recommend to the Teacher Reps K12 impact
Board
· Reviewing current curriculum K12
· Approving textbook adoptions and
supplemental materials for
recommendation to the Board
3 Identify gaps/overlaps in K12 curriculum in the Superintendent Sept. 07 June 08 Planning and
identified focus area Asst. Superintendent collaboration time:
· Identify gaps and overlaps within and Site Administration potential fiscal
between grade levels Teacher Reps K12 impact
· Identify extension opportunities
· Develop/implement process for
identifying effective curriculum
materials, textbooks, courses
· Research/identify data/research based
best practices in teaching State
Standards K12
4 Develop a plan to provide appropriate and Superintendent January 07 June 07 Planning and
effective K12 Staff Development Asst. Superintendent And ongoing collaboration time,
Site Administration possible fiscal
· All appropriate teachers/staff participate
Teacher Reps K12 impact for
· Provides for grade level and subject
purchase of
matter alignment
programs, etc.
· Identifies expertise needed
Investigate how State and Federal review Superintendent January 07 December 08 Planning and
5
processes coordinate/support plans to improve Asst. Superintendent collaboration time,
student achievement Site Administration possible fiscal
· Identify district wide needs in areas of Teacher Reps K12 impact for
focus (Coordinate with purchase of
· Develop a plan with available resources Objective #3) programs, etc.
to address needs
· Investigate additional
resources/expertise needed
· Coordinate with WASC, Single School
Plans for Student Achievement
(SSPSA), Coordinated Compliance TBD
Reviews (CCR) as appropriate
6 Develop a plan for the development and June 08 and
implementation of standardized, district wide Superintendent September 07 ongoing
benchmark assessments for key Standards Asst. Superintendent
(begin with identified curricular focus) Site Administration
· Agreement of key/power standards Teacher Reps K12
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve achievement and opportunities for all students K12
Objective #2: To increase student achievement K12 using data
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Identify a target curricular area to focus the Superintendent Sept. 06 June 08 Collaboration time
process of increasing student achievement Asst. Superintendent Staff Development
· Study/analyze STAR data, report card Site Administration time, study time
data, Standards/benchmark assessment Teacher Reps K12
data, CAHSEE, IB assessments, AP
· Identify current data used to inform
instruction at each grade level and across
grade levels
* Identify gaps and needs
* Develop a plan for teacher support in
using and gathering data
· Develop a consistent practice within and
across grade levels
2 Research and potentially implement technology Superintendent September 06 July 07 Cost of software
based data management systems to support Asst. Superintendent and training
assessment development and analysis Site Administrators (TBD)
(summative and formative) Teachers
3 Research best practices using technology to Superintendent January 07 January 08 TBD
increase student achievement Asst. Superintendent
· Assess current practice Site Administration
· Develop a plan to implement teacher Teacher Reps K12
readiness, equipment/software needs, and
Professional Development
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve achievement and opportunities for all students K12
Objective #3: To provide varied academic opportunities and support to meet students’ needs K12
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Identify current academic programs, resources Superintendent Dec. 06 June 07 Planning time
and services K12 Asst. Superintendent
· Determine what can be expanded, Site Administrators
combined or changed to be more Site Teacher Reps
efficient Parent Representation
· Identify gaps and needs in services
offered (including EL Programs)
2 Investigate K12 programs/courses/strategies to Superintendent Sept. 07 June 08 Planning Time
expand/extend achievement opportunities in Asst. Superintendent
focus area for all students (e.g., mentoring, Site Administrators
Differentiated Instruction, study halls, etc.) Site Staff
Parent Representation
3 Explore opportunities and partnerships with Superintendent Sept. 06 June 07 Planning time
neighboring districts, postsecondary Asst. Superintendent
institutions, Santa Cruz County Office of Site Administrators
Education to expand program offerings to meet Site Counselors
the needs of all students K12
· Investigate alternative education options
· Create a vehicle for collaborating and
articulating K12 program options to
meet student needs
4 Evaluate current Special Education program K Asst. Supt. Ed. Services Sept. 07 June 08 Planning time
12 Counselors Consultant to audit
· Assess the process used for Support Staff
communication between staff, students Site Administrators
and parents General Education
· Identify gaps and needs in student Teachers
support Parent Advocates
· Investigate what services can be
streamlined
· Report recommendations to
Superintendent
5 Evaluate current English Language Learners Assistant Superintendent May 06 January 08 Local ELL
program K12 Site Administrators Consultant
· Identify/evaluate current models and
strategies in place to teach EL students
and ensure legal compliance
· Identify “best practices” for EL
instruction
· Determine staff development needed for
teachers
· Identify gaps and needs in student
support
· Report recommendations to
Superintendent
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve student achievement and opportunities for all K12 students
Objective #4a: To evaluate current graduation requirements and options at SVHS and recommend viable options
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Investigate rationale and consequences for Counselors, Admin., Spring 06 June 06 Meeting time
Science courses requiring or recommending General and Special Ed
Algebra I proficiency Teachers
· Identify Science Options for all Students
2 To gather and report data from other schools
requiring 1 year or less of a Foreign Language Assistant Superintendent September 06 January 07
· Number of students enrolled & Staff
· Number of sections
· FTE
3 Study and report the impact of students taking HS Admin., Foreign Spring 06 Ready for
fewer Foreign Language and more Visual and Language, Visual & Student
Performing Arts courses and sections Performing Arts Teachers, Course
· Identify elective options and classes/ Counselors Selection
sections needed
4 To collect data and report to the Board, and Assistant Superintendent May 06 June 06
SVHS regarding: & Staff
· Interdistrict requests for entry into
SVHS because of IB or other program
options
· Requests for release because of
graduation requirements or other
program issues
5 Review the recommended changes for Assistant Superintendent, Spring 06 Spring 06
graduation requirements as currently being HS Admin., HS
proposed by the SVHS committee Graduation Task Force
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve student achievement and opportunities for all K12 students
Objective #4b: To evaluate current retention and promotion policy and practice
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 To identify, develop and implement a system or Assistant Superintendent, Spring 06 February 07 Staff time
profile to communicate student progress within Counselors, Site Admin.,
the district and to parents over time and General and Special Ed
especially at transitions between school sites Teachers, Parent
2 To collect and analyze data on students who Assistant Superintendent, September 06 Ongoing,
have failed at the Middle School and their Admin., Counselors collect data
current progress at the High School each year
3 To identify current program options and best Assistant Superintendent, September 06 February 07
practices for atrisk/failing students to makeup Counselors, Site Admin.,
failed course work prior to promotion to the General and Special Ed
next grade level Teachers
· Current programs for remediation –
students who are lacking content
knowledge
· Programs/sanctions for students failing
or at risk due to attitude/study/work
habits
· Investigate/identify best practices for at
risk/failing students
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
Student Achievement
Goal: To improve achievement and opportunities for all students K12
Objective #5: To increase number of grades 911 students taking (seriously) the standards tests
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
To educate and recruit student groups to create a Assistant Principal February ‘06 April ‘06 $200
1 marketing campaign for the purpose of Journalism classeditors
encouraging the student body to participate and Marketing class
do well on the STAR testing in April. ASB leadership class
2 To educate and recruit parent groups to Assistant Principal February ‘06 April ‘06 $100
publicize the importance of STAR testing and to SV Parent Club
discourage parents from “opting out” their SVHS School Advisory
students. Council
3 To determine possible rewards and Assistant Principal February ‘06 March ‘06 snacks/water
consequences for students taking or not taking Student Groups
the tests in order to further encourage the Parent Club
participation rate to reach 95%. School Advisory Council
High School Staff
4 Determine needs for the teaching staff to be able High School February ‘06 March ‘06
to promote and encourage students to participate Administration
in the testing and do their best Teacher Leaders
5 Assess success of Spring ‘06 campaign and High School September ‘06 Spring ‘07
develop plan for Spring ‘07 Administration Ongoing
Student Achievement
COST/BENEFIT ANALYSIS
Goal: To improve achievement and opportunities for all students K12
COST
ITEM 20062007 20072008 20082009 20092010 20102011
Personnel Potential substitute cost Potential substitute costl
Contracted Professional Consultant Special Ed Audit
Services
Supplies $20,000 Software Package
Equipment $3,500 Equip Needs (scanners,
upgraded server)
Facility Costs
Transportation
Other
* Approx. Sub Costs if Common Staff Development time is not available
BENEFIT
ITEM 20062007 20072008 20082009 20092010 20102011
Expense Reduction
Additional Income
Intangible Benefits: Aligned Staff Development
Tangible Benefits: Increased Student
Achievement
Aligned Programs/Curric.
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FISCAL STABILITY
Committee Members
Patricia Kelban, Chairperson
Enid Brock
Jack Dilles
Nancy Lentz
Krista Patterson
Liann Reyes
Kim Shultz
Brenda Spalding
Beth Trenchard
Marshall Wolf
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FISCAL STABILITY
Goal: To promote and maintain fiscal stability in the district
Objective #1: To maximize revenues to support the Strategic Plan
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Maximize enrollment and ADA revenues
· Promote school attendance by educating CBO, Management Team,
teachers, parents and the community the Outreach Committee 9/1/2006 12/31/2006 Staff time and
financial impact of students being absent Ongoing supplies
(e.g., doctor appointments, family
vacations)
· Develop/implement voluntary absence CBO 5/1/2006 9/1/2006 Customize
donation campaign envelopes, postage
· Market existing district programs to CBO, Management Team,
increase enrollment Outreach Committee 9/1/2006 2/1/2007 Staff time
2 Investigate additional or enhanced programs to CBO, Management Team 9/1/2007 5/31/2008 Staff time
increase enrollment
· Fullday kindergarten
· Preschool and before/after school child
care
· Magnet programs
· College courses on high school campus
(i.e., community college or university
satellite programs)
Analyze changes in enrollment CBO, Management Team 10/1/2006 4/30/2007 Staff Time
3
· Determine reasons for loss of enrollment
$10,000
· Procure demographic projections
· Analyze interdistrict transfers (in/out)
4 Investigate procurement of additional revenues
· Development of district properties CBO 9/1/2007 5/31/2007 Consultant
· Development and implementation of Staff Time
appropriate facility use fees CBO 9/1/2006 12/31/2006
· Taxes to support district programs (sales, CBO, Board, City Schools 9/1/2007 5/31/2008
parcel) & Volunteer Committee
· Legislative advocacy (e.g., equalization) Board, Leg. Action Com. 9/1/2006 Ongoing Staff Time
· Development of adult education program Management Team, Supt, 9/1/2007 5/31/2008
than can serve the community Board
· Increasing donations (e.g., development Ed Foundation, CBO, 9/1/2007 6/30/2008
director for Ed Foundation, grant writer, Supt. Board , Committee
endowments) and sponsorships Volunteers
· Increasing revenues for new housing CBO, Supt., Board, City 9/1/2007 6/30/2008
of Scotts Valley
developments (e.g., MelloRoos)
CBO 5/1/2006 Ongoing
· Maximizing interest (e.g., LAIF)
· Districtwide vs. schoolspecific CBO 9/1/2006 6/30/2007
donations
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FISCAL STABILITY
Goal: To promote and maintain fiscal stability in the district
Objective #2: To optimize use of resources K12
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Educate staff, Board, families and community CBO, Director of Business 10/1/2006 5/31/2007
about scope of resources and potential uses Services; Fiscal Advisory
· Revenue limit Committee
· Basic Aid vs. revenue limit
· Categorical funds and restrictions
· Donations (sitespecific and district
wide)
· Begin discussion on “Equitable” funding Management Team, Supt., 10/1/2006 5/31/2007
to all schools through district funds and Board, Committee
donations Volunteers
2 Assess costs/benefits of specialized programs
(including through use of student/parent survey) Management Team 10/1/2006 3/31/2007 Staff Time
· K3 Class Size Reduction (staff,
facilities, administration, maintenance
costs) 9/1/2007 2/28/2008 Staff Time
· International Baccalaureate (IB)
· Advanced Placement courses (AP)
· Transportation of students (SVHS CBO, Assist. Supt. Ed.
to/from SVMS) Services 10/1/2006 12/31/2006 Staff Time
· Minimum/maximum class sizes by
section at secondary schools
3 Investigate potential benefits of economy of
scale for purchases/leases and partnerships CBO
· Central purchasing vs. sitebased Dir. of Business Services
· Investigate the effective use of district
resources in processing vendor payments CBO 9/1/2006 10/31/2006
through alternative procedures
· Bidding process for cafeteria food CBO
supplies and other large purchases Food Services Mgr. 3/1/2006 12/31/2007
· Partnerships with other districts for
human resources, payroll, purchasing, 4/1/2006 6/30/2008
Special Ed transportation
4 Develop/implement standards for technology Management Team,
purchase/leases/services Superintendent, Board, 1/1/2007 6/30/2008
· Hardware and software standards District Technology
· Centralized contracts Committee
· Centralized purchases/leases of
technologies (including copy machines,
phones, projectors, etc.)
5 Review/recommend lease vs. purchase of major
items CBO 1/1/2007 1/1/2008
· Portables/Modulars
· Office space (District Office)
· Copy machines (multiyear plan)
including funding
6 CBO, Superintendent,
Develop a district Fiscal Advisory Committee Committee Volunteers 1/1/2007 6/1/2008
that will:
· Understand federal, state, local funding
sources and requirements as they relate
to SVUSD
· Present objective information to our
communities about school funding and
the district’s fiscal situation
· Solicit specific information from parents
and community as needed
· Make recommendations to the Board
and superintendent as appropriate
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FISCAL STABILITY
Goal: To promote and maintain fiscal stability in the district
Objective #3: To define, develop and maintain an adequate fiscal reserve to promote district stability
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Determine what constitutes an adequate General CBO, Superintendent, 9/1/2006 6/30/2007
Fund reserve Board
2 Investigate options for building a reserve for
Economic Uncertainties beyond the 3% required CBO, Superintendent, 9/1/2006 6/30/2007
· Percentage of onetime funding Board
· Percentage of carryover funds
· Portion of interest on lawsuit
· Percentage of General Fund
· Possibilities of increasing interest earned
on district funds CBO 7/1/2006 9/30/2006
· Others
3 Develop a plan for funding deferred
maintenance (sinking fund), through options CBO 9/1/2006 OnGoing
such as Superintendent, Board 11/1/2007 6/30/2008
· Extreme hardship funding for projects CBO
· Bond or parcel tax funding
CBO, Superintendent,
· Ongoing schedule to increase Fund 14 Board
balances
· Decreasing/eliminating portables hence
reducing deferred maintenance costs
4
Develop/ recommend to Board options for
addressing GASB 45 postretirement benefits CBO 9/1/2006 OnGoing
liabilities, such as
· Contributions to be made to a new fund CBO 9/1/2006 6/30/2007
designated for postretirement benefits
· Including the cost of retiree health Superintendent, Board 1/1/2008 6/30/2008
benefits in negotiations for “total
compensation” CBO 9/1/2006 OnGoing
· Designating a portion of a future parcel Legislation Action 7/1/2006 6/30/2007
tax to fund liability Committee
· Use of onetime monies
· Legislative advocacy to mitigate costs
FISCAL STABILITY
COST/BENEFIT ANALYSIS
Goal: To promote and maintain fiscal stability in the district
COST
ITEM 20062007 20072008 20082009 20092010 20102011
Personnel 2.2 $10,000 Bus
Driver
Contracted Professional 1.3 $10,000
Services
Supplies 1.1 $700
Equipment 2.2 $70,000 Bus 2.5 $20,000 Copiers
Facility Costs
Transportation
Other
BENEFIT
ITEM 20062007 20072008 20082009 20092010 20102011
Expense Reduction 2.0 TBD 2.0 TBD
Additional Income 1.0 TBD 1.0 TBD
Intangible Benefits: 2.0 TBD 2.0 TBD
Tangible Benefits: 3.0 TBD 3.0 TBD
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FACILITIES NEEDS
Committee Members
Ernest Alexander
Roy Blaine
Wendy Brannan
Nancy CarrGordon
Mark Collishaw
Joe Espinola
Renae Fish
Gregg Gunkel – CoChairperson
Jill Hitchman
Rick Hochler
Randy Johnson
Mary Lonhart – CoChairperson
Janice Marshall
John McMillan
Gene Scothorn
Beth Seib
Mike Smith
Glenn Soma
John Waite
Peter Worden
Sue Roth
Susan Silver
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FACILITIES NEEDS
Goal: To provide facilities that meet the needs of all students in our K12 Unified District
Objective #1: To identify and prioritize facilities construction needs K12
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1a Develop a Facilities Construction Needs
Committee
District Administrative Staff,
1b Create and develop a method for data collection Construction Committee September ‘06 October ‘06
volunteers
District Administrative
1c Collect data from site staff, teachers, principals, Staff, Construction October ‘06 November ‘06
parents, public safety agencies and district Committee volunteers
administration to identify facilities construction
needs K12
Facilities Construction
1d Compile and disaggregate data Needs Committee November ‘06 December ‘06
Facilities Construction
1e Summarize data and report out to District Needs Committee January ‘07 February ‘07
Administration
Chief Business Officer, Documents
2 Gather existing documents related to facilities District Leadership Team, October ‘06 January ‘07
construction development: described in
Construction Committee minutes of 2/27/06
volunteers Fac. TF Mtg
District Attendance Clerk Enrollment data
3 Gather Enrollment Data to determine physical November ‘06 June ‘07
needs (19962011)
· Include demographic study information
from Developer Fee Study
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
4 Collect, review, summarize “AsBuilt” Chief Business Officer, October ‘06 January ‘07 Building plans,
infrastructure Construction Committee master plans,
volunteers utility bills,
described in
minutes of 2/27/06
Fac. TF Mtg,
5 Investigate comparable construction projects District Administration, December ‘06 Ongoing Consultant Cost
Chief Business Officer,
Consultant
6 Evaluate cost efficiency of systems and create a District Administration, November ‘06 March ‘07 Service provider
baseline of usage expense Chief Business Officer, consultation,
Construction Committee described in
volunteers minutes of 2/27/06
Fac. TF Mtg,
7 Itemize needs identified from above processes District Administration, March ‘07 April. ‘07
Chief Business Officer,
Construction Committee
volunteers
8 Develop and implement a process for District Administration, Chief April ‘07 May ‘ 07
Prioritization Business Officer,
Construction Committee
volunteers
District Administration, Chief
9 Prioritize based on: Business Officer, May ‘07 June ‘07
· Fiscal stability Construction Committee
· Enrollment data volunteers
· Staff input
· Community input
· Board goals/priorities
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
10 Develop a Plan to meet Facilities Needs District Administration, June ‘07 August ‘07
(5 year plan) means of funding included Chief Business Officer
11 Present report w/ recommendations to Board District Administration, September ‘07 October ‘07
Chief Business Officer
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FACILITIES NEEDS
Goal: To provide facilities that meet the needs of all students in our K12 Unified District
Objective #2: To identify and prioritize facilities maintenance needs K12
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1a Create and Develop method for data collection District Administrative August ‘06 September ‘06 Data Collection
Staff, Maintenance Tool
Committee volunteers
1b Collect data from site staff, teachers, principals, District Administrative September ‘06 November ‘06
parents to identify facilities maintenance needs Staff, Maintenance
K12 Committee volunteers
1c Compile and disaggregate data Facilities Maintenance November ‘06 December ‘06
Needs Committee
1d Summarize data and report out to district Facilities Maintenance January ‘07 February ‘07
administration Needs Committee
2 Gather existing documents related to Chief Business Officer, October ‘06 January ‘07
maintenance District Leadership Team,
Maintenance Committee
volunteers
3 Research Maintenance Standards (CASBO, District Administration, November ‘06 February ‘07
CASH, other) Chief Business Officer
District Administration, November ‘06 June ‘07, Service provider
4 Evaluate maintenance cost efficiency of systems Chief Business Officer, semiannual consultation
and determine baseline of expenses Maintenance Committee
volunteers
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
5 Audit Maintenance Tasks of 20012006 District Administration, December ‘06 Mar. 2007 Historical
Chief Business Officer maintenance
records
Established data
6 Survey and analyze current operational plans for District Administration, January ‘07 Jan. 2007, then collection
facilities management Chief Business Officer, annually
Maintenance Committee
volunteers
7 Develop a calendar and checklist of District Administration, February ‘07 March 2007
maintenance functions Chief Business Officer
8 Develop a Plan to meet Maintenance Needs District Administration, March ‘07 June 2007
· 5 year maintenance plan, means of Chief Business Officer
funding included
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FACILITIES NEEDS
Goal: To provide facilities that meet the needs of all students in our K12 Unified District
Objective #3: To review and revise as needed the district’s Facilities Master Plan and previous facilities studies and plans
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Summarize information from Objective #1 and Chief Business Officer. December ‘06 February ‘07
Objective #2 Committee volunteers October 07 December 07
2 Prepare a draft of District Facilities Master Plan Chief Business Officer. January ‘08 June ‘08 Prioritization List,
from Objective #1, step 10 and Objective #2, Committee volunteers clerical support
step 8
3 Revise and update District Facilities Master Chief Business Officer. June ‘08 December ‘08 District Facilities
Plan Committee volunteers and then Master Plan,
annually
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
FACILITIES NEEDS
Goal: To provide facilities that meet the needs of all students in our K12 Unified District
Objective #4: To identify options for providing appropriate facilities and recommend a plan, including time line
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Investigate options for providing appropriate K Construction Committee February ‘07 June ‘07
12 facilities – survey community Volunteers, District
Administration, Chief
Business Officer
2 Determine viability of options and fiscal impact District Administration, March ‘07 June ‘07 Collaboration with
Chief Business Officer, Fiscal TF
Fiscal Advisory
Committee June ‘07 August ‘07 Collaboration with
Fiscal & Outreach
3 Draft Facilities Needs Plan Community Construction TF
Committee Volunteers,
District Administration,
Chief Business Officer
4 Present recommendations to Board for Spring ‘08
consideration
FACILITIES NEEDS
COST/BENEFIT ANALYSIS
Goal: To provide facilities that meet the needs of all students in our K12 Unified District
COST
ITEM 20062007 20072008 20082009 20092010 20102011
Personnel
Contracted Professional $10,000
Services
Supplies $500 $500 $500 $500 $500
Equipment $0 $0 $0 $0 $0
Facility Costs $0 $0 $0 $0 $0
Transportation $0 $0 $0 $0 $0
Other
BENEFIT
ITEM 20062007 20072008 20082009 20092010 20102011
Expense Reduction
Additional Income
Intangible Benefits:
Tangible Benefits: Productivity Efficiency Efficiency Efficiency Efficiency
improvement improvement improvement improvement improvement
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
HUMAN RESOURCES
Committee Members
Sheila BuswelL
Kathy Dunton CoChairperson
Mary Ann Dominguez
Suzanne Herzman
Jan Keating
Carolyn Lewis CoChairperson
Samantha Sommer
Terry Sovulewski
Chuck Walker
Sharon Walker
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
HUMAN RESOURCES
Goal: To attract, develop and retain well qualified employees throughout the district
Objective #1: To provide appropriate professional development to all staff
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Determine professional development needs up ri te de t,
S pe in en en ,
Su er nt nd nt January 2007 June 2007 Time/
Identify components of professional A st up . E . S rv ce
ss . S pt d. er ic s
As t. Su t. Ed Se vi es and ongoing Personnel
development plan S te Ad in st at rs
it dm ni tr to s
Si e A mi is ra or
Determine current professional development H ma es ur es
um n R so rc s
Hu an Re ou ce
practice in the District C O
BO
CB
Review Board Policy and employee group T ac er
ea he s
Te ch rs
agreements
Review current models/research on best
professional development practices
Survey for needs/compile data
Coordinate with Student Achievement Task
Force on professional development priorities
2 Determine professional development resources ea er hi ea
L ad rs ip Te m
Le de sh p T am January 2007 May 2007
General Fund and other funding resources C O
BO
CB
External resources (COE, other districts,
New Teacher Project)
3 Recommend short/long term plan to ea er hi ea
L ad rs ip Te m
Le de sh p T am June 2007
Superintendent C O
BO
CB
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
HUMAN RESOURCES
Goal: To attract, develop and retain well qualified employees throughout the district
Objective #2: To provide appropriately for succession
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Provide opportunity for succession and Leadership Team July 2006 November 2008 Time/Personnel
leadership among staff ongoing
Identify current opportunities for
certificated and classified employees
Investigate crosstraining/shadowing
opportunities
Communicate opportunities to potential
and current employees
Review approaches from other districts
Develop plans and paths to fill retirement
vacancies
2 Reevaluate vacant positions for effective use of Leadership Team November 2007 November 2008
resources
3 Develop a plan for effective transitions into
positions
Expectations
Written procedures
Training
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
HUMAN RESOURCES
Goal: To attract, develop and retain well qualified employees throughout the district
Objective #3: To develop appropriate means to provide recognition to staff
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1 Survey staff for suggestions on meaningful Human Resources November 2006 February 2007 Time/
ways to recognize employees (formally and Leadership Team Personnel
informally)
2 Investigate recognition events implemented in Human Resources November 2006 June 2007
other districts and at county and state levels
3 Investigate ways for community recognition HR Task Force November 2006 June 2007
and support for district employees
4 Develop employee recognition program Human Resources October 2007 June 2008
Leadership Team
HUMAN RESOURCES
COST/BENEFIT ANALYSIS
Goal: To attract, develop and retain well qualified employees throughout the district.
COST
ITEM 20062007 20072008 20082009 20092010 20102011
Personnel
Contracted Professional
Services
Supplies
Equipment
Facility Costs
Transportation
Other
BENEFIT
ITEM 20062007 20072008 20082009 20092010 20102011
Expense Reduction
Additional Income
Intangible Benefits: Improved morale Improved morale Improved morale Improved morale Improved morale
and cohesiveness. and cohesiveness. and cohesiveness. and cohesiveness. and cohesiveness.
Sense of unity. Sense of unity. Sense of unity. Sense of unity. Sense of unity.
Tangible Benefits:
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
COMMUNICATION/OUTREACH
Committee Members
Brenda Armstrong
Caroline Bombardieri
Shannon Calden Chairperson
Darshana Croskrey
Amy Hedrick
Allison Niday
Elizabeth Poser
Michael Shulman
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
COMMUNICATION/OUTREACH
Goal: To enhance the opportunities and services our schools can provide K12 through collaboration, community engagement and advocacy
Objective#1: To create vehicles for timely twoway communication as appropriate for all levels of the district.
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
1.1 Develop a Communication/Outreach Committee September 2006
1.2 Identify existing forms of twoway communication and District Administrative Staff July 2006 December 2006 Meeting time
evaluate their effectiveness. Look at communication in Communication/Outreach Small budget for
the following four areas: Committee copying, supplies, etc.
n Internal ($100 for activities for
n District/School Sites to School community the year)
n District/School Sites to Scotts Valley September 2006 December 2006
community
n District/School Sites to Outside Scotts
Valley community
1.3 Identify stakeholders and determine the effectiveness of District Administrative Staff September 2006 December 2006 Meeting time
communication with that group Communication/Outreach
Committee
1.4 Identify areas lacking in communication and the value of District Administrative Staff September 2006 December 2006 Meeting time
receiving communication in those areas. (i.e. Alumni, Communication/Outreach
outside the Scotts Valley Community) Committee
1.5 Develop an information process and timeline that details District Administrative Staff January 2007 June 2007 Meeting time
for district staff and the community how information will Communication/Outreach
be disseminated and accepted Committee
1.6 Identify what structures are in place, and what structures District Administrative Staff January 2007 June 2007 Meeting time
need to be created in order to automate the information Communication/Outreach
process that is created Committee
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
COMMUNITCATION/OUTREACH
Goal: To enhance the opportunities and services our schools can provide K12 through collaboration, community engagement and advocacy
Objective #2: To collaborate with other agencies to provide opportunities and services for our schools
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
2.1 A. Identify agencies that are stakeholders in school system District Administrative Staff September 2006 June 2007 Small budget for
success Communication/Outreach supplies and copying
· Public (city, county, state, federal, international) Committee Meeting time
· NonGovernmental organizations (foundations,
service clubs) that are education, cultural, social,
cultural, or childfocused.
· Private business (local, regional, national,
international
2.1 B. Identify existing collaborations within the District
and their functionality.
2.1 C. Research existing models of outreach in similar districts
(i.e. Carmel, Pacific grove), and determine which may be
useful for SVUSD
2.2 Conduct initial research on agencies to prioritize best District Administrative Staff September 2006 June 2007 Meeting time
candidates based on shared values, practical opportunities Communication/Outreach
to collaborate, apparent capacity to collaborate, and Committee
likelihood of interest, as well as willingness to offer
monetary contributions
2.3 Organize and prioritize information gained from District Administrative Staff September 2007 December 2007 Meeting time
stakeholder surveys and research on agencies, to make a Communication/Outreach
list of priorities and possibilities for student and Committee
community involvement (see objective 3, step 1)
2.4 Develop contact strategy for agencies: District Administrative Staff January 2008 March 2008 Meeting time
· Form for tracking agencies, what they offer, and the Communication/Outreach
contact person in that agency Committee
· Process for students to contact agencies
· Process for updating needs of students and agencies
2.5 Assign target agencies to specific staff for supplemental District Administrative Staff March 2008 June 2008 Meeting time
research as needed and to develop detailed contact Communication/Outreach
strategy, resources needed to implement, and desired Committee
outcomes
2.6 Submit contact strategy outlines to Board for approval District Administrative Staff March 2008 June 2008 Meeting time
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
COMMUNICATION/OUTREACH
Goal: To enhance the opportunities and services our schools can provide K12 through collaboration, community engagement and advocacy
Objective #3: To engage the community in providing opportunities and services for our schools
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
3.1 Gather information (survey, meeting, workshop) from K District Administrative Staff September 2006 June 2007 Small Budget for
12 students and other stakeholders regarding areas of Communication/Outreach supplies and copying
interest of involvement in the community Committee Meeting time
3.2 Organize and prioritize information gained from District Administrative Staff September 2007 December 2007 Meeting time
stakeholder surveys and research on agencies, to make a Communication/Outreach
list of priorities and possibilities for student and Committee
community involvement (see objective 2, step 3)
3.3 Create methods for: District Administrative Staff January 2008 March 2008 Meeting time
· Matching interests with opportunities for Communication/Outreach
student, e.g., web page bulletin board, Committee
workshop for students
· Allowing students to lobby for an unidentified
interest
3.4 Collaborate with Chamber of Commerce to develop District Administrative Staff March 2008 June 2008 Meeting time
incentives for local/regional businesses to work with Communication/Outreach
students Committee
3.5 Assign District staff members to serve as liaison between District Administrative Staff March 2008 June 2008 Meeting time
community agencies and students/stakeholders Communication/Outreach
Committee
3.6 Develop protocol and any necessary board policy for District Administrative Staff March 2008 June 2008 Meeting time
students to work with outside agencies Communication/Outreach
Committee
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
200607 STRATEGIC PLAN
COMMUNICATION OUTREACH
Goal: To enhance the opportunities and services our schools can provide K12 through collaboration, community engagement and advocacy
Objective # 4:To advocate for K12 district needs
STEP ASSIGNED BEGIN RESOURCES
NO. ACTION STEP TO DATE DUE DATE NEEDED
4.1 Work with the Legislative Action Committee to increase Site District Administrators September 2006 September 2007 Small budget for
network of members for LAC contacts: Communication Outreach copying and supplies
a. Find a contact person in each schoolbased Committee Meeting Time
community group (PTA, each school, SVEF, Legislative Action Committee
etc.) to use as a contact for information
distribution. Determine the special interests of
each of the contact group and how they can be
used by LAC to disseminate information
b. Out of the network, create a LAC “Working
Group” to disseminate information and advocate
for K12 district needs
c. Once working groups have been established,
periodically review to create “Best Practices” so Ongoing
the group can continue advocacy even with
change in leadership
4.2 Bolster current, and create new “Giving Programs” Site District Administrators September 2007 June 2008 Meeting time
for the District. Communication Outreach
a. Work with the Scotts Valley Education Committee
Foundation to determine what is already in place In conjunction with SVEF
and works well for giving programs
b. Identify individuals and businesses who are
willing to monetarily contribute to the District
based on the survey information from Obj. 2.2.
c. Research giving programs that are successful in
other districts
4.3 Research the feasibility of hiring a “fund Development Site District Administrators September 2007 June 2008 Meeting time
Director” for the District Communication Outreach
Committee
Communication/Outreach
COST/BENEFIT ANALYSIS
COST
ITEM 20062007 20072008 20082009 20092010 20102011
Personnel
Contracted Professional
Services
Supplies $250 $250
Equipment
Facility Costs
Transportation
Other
BENEFIT
ITEM 20062007 20072008 20082009 20092010 20102011
Expense Reduction
Additional Income
Intangible Benefits: Improved communication Better training opportunities for
inside and outside district students
Tangible Benefits:
SCOTTS VALLEY UNIFIED SCHOOL DISTRICT
STRATEGIC PLANNING 200607
GLOSSARY OF ACRONYMS USED IN THIS PLAN
ADA Average Daily Attendance
AP Advanced Placement
ASB Associated Student Body
CAHSEE California High School Exit Exam
CASBO California Association of School Business Officials
CASH Coalition of Adequate School Housing
CBO Chief Business Officer
CCR Coordinated Compliance Reviews
COE County Office of Education
ELL English Language Learner
FTE Full Time Employee
GASB Government Accounting Standards Board
HR Human Resources
HS High School
IB International Baccalaureate
K12 Grades Kindergarten through Twelfth
LAC Legislative Action Committee
LAIF Local Agency for Investment Funds
NGO NonGovernmental Organization
NTP New Teacher Project
PC Parent Club
PTA Parent Teacher Association
REP Representative
SCCOE Santa Cruz County Office of Education
SSPSA Single School Plans for Student Achievement
STAR Standardized Testing and Reporting System
SVEF Scotts Valley Educational Foundation
SVHS Scotts Valley High School
SVMS Scotts Valley Middle School
SVUSD Scotts Valley Unified School District
TBD To Be Determined
TF Task Force
WASC Western Accreditation of Schools and Colleges
