Get documents about "As Secretary you are required to sign legal documents
Document Sample
Command sends out a yearly “Dates to We acknowledge Ontario Command who
Remember” poster and this will help shared this concept with us.
you to keep on top of deadlines.
RESOURCE BOOKLETS
As Secretary you are required to AVAILABLE FROM BC/YUKON COMMAND
604.736.8166 or fax 604.736.1635
sign legal documents. Regardless of
which Officers are designated as Branch Manual – 2008
signatories for the banking accounts, as BC/Yukon Command Bylaws-2008
detailed in Branch by-laws, the BC Poppy Manual-2007
Legion Act makes it mandatory that
only the Secretary and the President AVAILABLE FROM DOMINION COMMAND
are permitted to sign documents such 1 888 301 2257 or 1 888 301 2268
as contracts, deeds or mortgages. FAX 613 235 5904
Act to Incorporate–1981 THE ROYAL
Your duties to your Zone as Secretary RCL General By-Laws–2008 CANADIAN LEGION
are limited. Often times the greatest Ritual & Insignia Manual–2007
service you can provide is to assist the Rules of Procedure for Meetings–2007 BC/YUKON
President in the preparation of the Membership Processing Guide–2004 COMMAND
H and Awards Regulations-2008
Branch report. However, the ZC does
Sports Guide–2008
have the right to request the Branch to Membership Eligibility Guide-2006
submit copies of monthly minutes to Membership Chairman’s Guide-2005
him direct as well. The Zone plays an Service Officer Handbook-2004
important part in the structure of the Leadership Program
Chaplains Manual – 2004
Legion in this Command. Make National Honours Manual-2006
available to your Executive a copy of Branch Officers Series
Snapshots-submitting copy and photos to
the paper on the “Value of Zone with Legion Magazine-2008
BC/Yukon Command.” Branch Secretary
BC/Yukon Command
Other learning opportunities are The Royal Canadian Legion
3026 Arbutus Street
presented through attendance at Vancouver, BC V6J 4P7
Command Leadership & Business 604.736.8166
Management workshops presented in admin@bcyuk.legion.ca
each Zone every second year. Zone www.legionlegacies.org
Commanders also run workshops in
conjunction with Zone meetings. Don’t February 2009
miss these opportunities!
The information contained in this
brochure is the property of BC/Yukon
Command and is intended for use by its
members only.
Congratulations on your assumption accessible officer to the Executive Branch has a copier, it’s always
of the duties of Secretary. Depending members, it will be to you they come for appreciated by members if the minutes
on your by-laws, you will have been answers. can be distributed for reading and then
elected or appointed. Either way – you adopt a motion to accept the minutes
fill what some consider to be the At Your Installation you were informed as read. It’s pretty boring to read the
second most important position in the of the need to attend all Regular, minutes and it’s boring for the members
Branch. The efficiency of the operation Executive and Special Branch Meetings to have to listen.
will depend on your enthusiasm and and that it was your duty to keep a
interest. complete and accurate account of the If your job includes duties of recording
business transacted. It is through you the minutes you need to understand that
The Secretary is the person who is that all correspondence is channelled. normal participation at meetings will be
supposed to know all the answers and You never want to be placed in the severely curtailed. As the Recording
as a result must become acquainted with position where fellow Executive Secretary you should give opinions only
the proper operating procedures of the members can say “the Secretary never when asked, or if members are not
Legion. It is imperative that close liaison told me” or aware of all the facts or if something
be maintained between the Secretary the “Secretary never passed that illegal or unconstitutional is about to be
and the President and ultimately with the along.” When correspondence arrives acted upon. In Branches with salaried
full Executive. pertinent to the various standing Secretary-Managers the duty of
committees, copy the President and Recording Secretary is often part of their
The Secretary is in the best position to then ensure each committee chair gets Job Description. Be sure you understand
put his knowledge to work. The what applies to his position. Share the your role in taking minutes. A Recording
Secretary can't be expected to be information – don’t control the Secretary who is a member also has the
familiar with the full contents of the information! right to exercise a vote during general
various booklets and manuals however, meetings.
what is expected is that the Secretary will The Command Branch Manual is your
at least know where information can be most helpful guide. Be sure you always The task of recording the minutes
found and should have copies of the have a current edition. during a meeting, especially by hand,
various booklets, manuals and reference can seem difficult when you first begin.
guides close at hand for easy reference Your duties to your Branch will be Don’t be afraid to ask the Chairman to
when the need arises. varied. Anyone who has spent time in slow down, or have the Chairman ask
your position will tell you it was the best members to speak up. You can’t record
Printed in this brochure is a list of the learning experience. The knowledge what you can’t hear or understand.
manuals available from both Dominion gained on by-laws; procedure and Soon you will develop the skills needed
and BC/Yukon Command. The first thing policy will be invaluable to the Branch. to do the job efficiently.
to do is get yourself a copy of each
booklet and clearly mark it as your In preparing for meetings you will need Each standing committee chair is
“master” copy. We know from experience to have the minutes of the previous required to give monthly reports to
what happens – someone will ask to meeting completed. Previous minutes general meetings. Suggest the
borrow one - and that will be the last you should be posted or copied prior to the President ask the Executive to submit
see of it. meeting. Be sure to have a copy of all written reports prior to meetings. This
minutes signed by the President and will make your job easier.
In many instances you will be the most yourself following adoption. If your
Related docs
