RHUDDLAN GOLF CLUB by bjp11375

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									                      RHUDDLAN GOLF CLUB

     MINUTES OF THE ANNUAL GENERAL MEETING HELD
                  21st NOVEMBER 2008

The Captain Mr. Kevin Shepherd opened the meeting and welcomed the
members present.

One minutes silence was observed in memory of those members that
had passed away during the year.

Mr Jack Russell
Mr Sid Thomas
Mr Stuart Whittam
Mr Bill Lloyd
Mr H Goodwill
Mrs. Joyce Williams
Mrs. Laura Mullen
Mrs. Dot Mowbray
Mr Glynne Roberts
Mrs. Joyce Mills
Mr Malcolm Evans
Mr Charles Simmons
Mr Colin Miller

Apologies were received on behalf of:
Mr & Mrs. W Williams
Mr J. G. Griffiths
Mr Malcolm Jones
Mr & Mrs. R Gizzi
Mrs. Beti Noel Jones
Mr D McCarthy
Mr & Mrs. C Hall
Mr d I Roberts
Mrs. M Dodd
Mr G Wooster
Mr G Davies
Mr & Mrs. P Shepherd
Mr P Mowbray
Mr A Anderson
1. MINUTES

  The minutes of the AGM held on the 23rd November 2007 were
  adopted as posted and carried unanimously

  Proposed: A Williams
  Seconded: D Dales
  Carried

2. MATTERS ARISING

  Equalisation of fees.

  It was asked what had been done with regard to the equalization of
  fees for ladies.
  It was reported to the floor that there had been a sub committee
  formed to discuss this issue.. Information had been obtained from
  national bodies and also local clubs as to their views etc. It was
  reported that most clubs in the area at present, did not intend to
  equalize the subscription fees. A comparison had been done with a
  local club and for example if Rhuddlan G C were to equalize the fees,
  the ladies at Rhuddlan G C would be paying approx £185 more than
  the ladies at the other local club for their annual subscription. It was
  felt that this could possible lose Rhuddlan G C 20% of the ladies
  membership. It was decided that this would be monitored over the
  following year.


3. PRESENT CAPTAINS REPORT

  Please see attached notes
4. STATEMENT OF ACCOUNTS


  Mr. Laurence Archer presented the Accounts for the year
  1st September 2007 to 31st August 2008.

  Please see the attached accounts.

  It was reported that the bar sales were up by 5.6% showing a profit
  percentage of 47.3%.
  Subscriptions were up as were green fees.
  Expenditure had also been reduced overall with wages being reduced
  by 3.5%., although heating, lighting and fuel had increased.
  The bank balance included £20,000 of member’s loans and £10,621
  for the Leukemia Classic, making a total of £126,270.
  The brewery loan stood at £16,000
  R&A loan at £2000
  Members Loans £20,000.

  From the floor
  The results from this years accounts are excellent. From the EGM
  and the consequent member’s loans, could you give a breakdown of
  them?
  Treasurer
  Members loans at 31/08/08 = £20,000 Men and Ladies
  5 year subscriptions = £4,600
  Members loans after 31/08/08 = £25,000 Men and Ladies
  5 year subscriptions = £9,200
  If you take out the Leukemia Classic and the members loans the bank
  balance is about the same as the previous year.
  I am slightly disappointed with the up take of member’s loans but we
  have managed to carry on without going into the overdraft facility.
  We do not owe anybody any money and we are still in negotiations
  with InBev.
From the Floor
Could you give a breakdown of the clubhouse repairs and
maintenance?
Treasurer
The main headings are: Cleaning, waste, maintenance contracts e.g.
Security system and sky, flowers, snooker etc.
From the floor
One pleasing aspect, the wages being down, could we have a
breakdown.
Treasurer
There has been a change of steward, he was employed as a senior bar
man at a reduced rate with less hours .which has helped.
From the floor
We have not made any money from the coffee machine.
Treasurer
The coffee machine is only a facility for members and visitors for
when the restaurant is not open.
From the floor
Just an observation, the bandit has been moved and takings have
dropped. The bandit only takes money when it is placed by the door.
From the floor
I would like to congratulate the council on the reduction of
expenditure and the increase in income. Are you projecting a further
increase in income and reduction in expenditure for next year?
Treasurer
It is very difficult to project figures in this financial climate. We have
based our budgets on 480 gentlemen members along with the other
membership groups if we get anything over 480 this will help to
reduce any deficit. If we can break even I will be happy.

Several comments in writing were passed to the treasurer from a
member that could not attend.

The accounts were proposed, - S Barlow
                  Seconded – W Smith
                  and carried.
5. NOTICE OF MOTIONS

  Subscriptions

  The Secretary read out the Notice of Motion with regard to the
  subscriptions.

  This was Proposed - S Edwards
           Seconded - M Bamford
           and carried

  NOTICE OF MOTION
  Change/Amendment of rule 9(e)
  The method of calling Annual General Meeting or Extraordinary
  General Meeting shall be by notifying every member who is eligible
  to attend. Such notice shall be deemed to be validly given by being
  posted on the club notice board, copies of the annual accounts will be
  available for each member at the clubhouse at least 2 weeks before the
  annual general meeting.

  This was Proposed - M Gauge
          Seconded - S Edwards
          and carried

  NOTICE OF MOTION
  Amendment to clause 10(j)

  Existing rule
  In case the conduct of any member, either in or out of the Club, shall
  in the opinion of the council be injurious to the character, interest, or
  good order of the Club, the Council shall, at their option, in writing,
  ask such member to resign and if such resignation be received within
  fourteen days the balance of the subscription for the uncompleted term
  of the year shall be returned to such member. If such resignation is
  not received within fourteen days the council may, at their option
  remove the name of such member from the club and the balance of the
  subscription shall be forfeited.
  In cases of misdemeanor where the termination of membership is
  considered too severe a penalty, or in cases where a member’s
conduct is subject to review in a judicial case, Council may impose a
suspension of membership and/or handicap for a stated period, with or
without a proportional refund of subscription.
If a member who has been excluded or suspended from the club under
the above provisions is aggrieved by such decision then he or she shall
be entitled to ledge an appeal against that decision and such appeal
will be heard and determined by an appeals committee comprising of
3 vice presidents of the Club, nominated by the Chairman of the Vice
Presidents at that time. The appeals Committee shall be entitled to
allow or dismiss the appeal and in the case of a decision to exclude a
member from membership of the club to vary such decision as it shall
think fit.

Where suspension of handicap is ordered the procedure followed shall
be as clause 17 of the standard scratch score handicapping scheme,
1983, as published and administered by CONGU and as amended
from time to time.

Amendment (in red)
In case the conduct of any member, either in or out of the Club, shall
in the opinion of the council be injurious to the character, interest, or
good order of the Club, the Council shall, at their option, be entitled to
terminate that person’s membership. In such an event the Council
shall initially, in writing ask such member to resign and if such
resignation be received within seven days the balance of the
subscription for the uncompleted term of the year be returned to such
member. If such resignation is not received within seven days the
Councils decision to terminate that person’s membership shall take
effect immediately upon the expiration of that seven day period
without the need for further deliberations on the part of the Council.
In which case they shall remove the name of such member from the
club and the balance of the subscription shall be forfeited.
Any person excluded from membership of the club shall not be
entitled to re apply for membership of the club for a period of five
years after the date of the member’s exclusion.
 In cases of misdemeanor where the termination of membership is
considered too severe a penalty, or in cases where a member’s
conduct is subject to review in a judicial case, Council may impose a
suspension of membership and/or handicap for a stated period, with or
without a proportional refund of subscription.
Any member who has been suspended by the club shall not be entitled
during the period of suspension to enter the club premises (including
the course) without express permission of council
If a member who has been excluded or suspended from the club under
the above provisions is aggrieved by such decision then he or she shall
be entitled to ledge an appeal against that decision and such appeal
will be heard and determined by an appeals committee comprising of
3 vice presidents of the Club, nominated by the Chairman of the Vice
Presidents at that time. The appeals Committee shall be entitled to
allow or dismiss the appeal and in the case of a decision to exclude a
member from membership of the club to vary such decision as it shall
think fit. The appeals committee shall report the decision in writing to
the council who will be responsible for advising the member of the
final outcome.

Where suspension of handicap is ordered the procedure followed shall
be as clause 17 of the standard scratch score handicapping scheme,
1983, as published and administered by CONGU and as amended
from time to time.

The above change will not affect any previous decisions and will only
take effect from today.

From the floor
At what point does the decision become final?
It becomes final once the Vice President have made their decision.
This is then passed back to the Council to inform the member,

Proposed – Mr G Lewis
Seconded – Mr K Shepherd
Carried
6. ELECTION OF OFFCIERS

  President: Col the Lord Langford OBE DL
  Proposed: Mr. W. O Davies
  Seconded: Mr. M. Kane
  Carried unanimously

  Vice Presidents: All existing plus retiring Captain,
  Mr. K Shepherd
  Proposed: Mr. M. Gauge
  Seconded: Mr. T, Lloyd
  Carried unanimously


  Captain: Mr. Glyn Lewis
  Proposed: Mr. W. O. Davies
  Seconded: Mr. M. Kane
  Carried Unanimously

  The New Captain was presented with his Blazer and responded:

  Please see attached notes
NEW CAPTAIN CONTINUED WITH THE ELECTION OF
OFFICERS

Vice Captain: Mr. Glynn Jones
Proposed: Mr. C. Sheldon
Seconded: Mr. J. Vaughn
Carried Unanimously

“The New Vice Captain gave his acceptance speech.
I would like to say thank you for the honor of becoming the
Vice Captain for the 2009/2010 season. I would also like to thank the
vice Captains for their support, kindness and faith in me. I would like
to congratulate the Captain and Lady Captain and I pledge my full
support to them. Being Vice Captain along with Clare as Lady Vice
Captain is a dream come true”

Treasurer: Mr. S. Edwards
Proposed: Mr. M. Gauge
Seconded: Mr. A. Goodall
Carried unanimously

Match & Handicap Secretary: Mr. P. Boulton
Proposed: Mr. W. O. Davies
Seconded: Mr. S. Edwards
Carried Unanimously


Accountant/Auditor: Harold Smith & Son
Proposed: Mr. M. Kane
Seconded: Mr. A. S. Jones
Carried unanimously
7. ELECTION OF COUNCIL MEMBERS

  There are 9nominations and only 6 vacancies on the Council for 2009
  5 two year and 1 one year.
  Vote is required.
  The candidates were invited to stand to their names.

  Peter Bate
  Ann Williams
  Stewart Barlow
  Maurice Bamford
  Steve Pender
  Ian Stenhouse
  Alan Goodall
  Steve Jones
  Michael Brown

  Ballot papers were completed and handed to officials.

  The elected members were

  1 year
  Peter Bate
  2 year
  Ann Williams
  Stewart Barlow
  Steve Pender
  Alan Goodall
  Steve Jones
8. JUNIOR CAPTAIN

  The Captain introduced the Junior Captain for 2009, Josh Owen. Josh
  was presented with his blazer.

  Josh thanked the Captain, Lady Captain and members of the Council
  for their support in him and said it was a great honor to be given the
  Junior Captaincy for 2009. He wished everyone a good year.

9. ANY OTHER BUSINESS

      The Lady Captain Mrs. Barbara Evans was invited to say a few
       words.

        “I would like to say thank you to last years Lady Captain and to
        everyone for their support. I am looking forward to a good
        year”

      Mr. Jim Mccoll asked if the Captain would perform his first
       duty as Captain and carry out the draw for the 200 Club. The
       draw took place and the £100 prize went to Mrs. Sutcliffe. The
       £60 went to Ann Jones and the £40 went to Ryan Shepherd.
       Thanks were given to Jill and Sharon in the office and to the
       members for their continued support.
      The County Captain Mr Austin Savage said that it was a
       privilege and an honor to have been County Captain. He also
       said that he had spoken to many visitors and clubs and found
       that Rhuddlan was the envy of them all.
      Vice President Mr Ken Dodd presented the immediate past
       Captain with the Vice Presidents Tie.
      The Captain informed the room that the next Council Meeting
       would be held on Monday 27th November 2008 at 6pm. He
       then gave his thanks to the members and the meeting was
       declared closed.

								
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