RHUDDLAN GOLF CLUB MINUTES OF THE ANNUAL GENERAL MEETING HELD 21st NOVEMBER 2008 The Captain Mr. Kevin Shepherd opened the meeting and welcomed the members present. One minutes silence was observed in memory of those members that had passed away during the year. Mr Jack Russell Mr Sid Thomas Mr Stuart Whittam Mr Bill Lloyd Mr H Goodwill Mrs. Joyce Williams Mrs. Laura Mullen Mrs. Dot Mowbray Mr Glynne Roberts Mrs. Joyce Mills Mr Malcolm Evans Mr Charles Simmons Mr Colin Miller Apologies were received on behalf of: Mr & Mrs. W Williams Mr J. G. Griffiths Mr Malcolm Jones Mr & Mrs. R Gizzi Mrs. Beti Noel Jones Mr D McCarthy Mr & Mrs. C Hall Mr d I Roberts Mrs. M Dodd Mr G Wooster Mr G Davies Mr & Mrs. P Shepherd Mr P Mowbray Mr A Anderson 1. MINUTES The minutes of the AGM held on the 23rd November 2007 were adopted as posted and carried unanimously Proposed: A Williams Seconded: D Dales Carried 2. MATTERS ARISING Equalisation of fees. It was asked what had been done with regard to the equalization of fees for ladies. It was reported to the floor that there had been a sub committee formed to discuss this issue.. Information had been obtained from national bodies and also local clubs as to their views etc. It was reported that most clubs in the area at present, did not intend to equalize the subscription fees. A comparison had been done with a local club and for example if Rhuddlan G C were to equalize the fees, the ladies at Rhuddlan G C would be paying approx £185 more than the ladies at the other local club for their annual subscription. It was felt that this could possible lose Rhuddlan G C 20% of the ladies membership. It was decided that this would be monitored over the following year. 3. PRESENT CAPTAINS REPORT Please see attached notes 4. STATEMENT OF ACCOUNTS Mr. Laurence Archer presented the Accounts for the year 1st September 2007 to 31st August 2008. Please see the attached accounts. It was reported that the bar sales were up by 5.6% showing a profit percentage of 47.3%. Subscriptions were up as were green fees. Expenditure had also been reduced overall with wages being reduced by 3.5%., although heating, lighting and fuel had increased. The bank balance included £20,000 of member’s loans and £10,621 for the Leukemia Classic, making a total of £126,270. The brewery loan stood at £16,000 R&A loan at £2000 Members Loans £20,000. From the floor The results from this years accounts are excellent. From the EGM and the consequent member’s loans, could you give a breakdown of them? Treasurer Members loans at 31/08/08 = £20,000 Men and Ladies 5 year subscriptions = £4,600 Members loans after 31/08/08 = £25,000 Men and Ladies 5 year subscriptions = £9,200 If you take out the Leukemia Classic and the members loans the bank balance is about the same as the previous year. I am slightly disappointed with the up take of member’s loans but we have managed to carry on without going into the overdraft facility. We do not owe anybody any money and we are still in negotiations with InBev. From the Floor Could you give a breakdown of the clubhouse repairs and maintenance? Treasurer The main headings are: Cleaning, waste, maintenance contracts e.g. Security system and sky, flowers, snooker etc. From the floor One pleasing aspect, the wages being down, could we have a breakdown. Treasurer There has been a change of steward, he was employed as a senior bar man at a reduced rate with less hours .which has helped. From the floor We have not made any money from the coffee machine. Treasurer The coffee machine is only a facility for members and visitors for when the restaurant is not open. From the floor Just an observation, the bandit has been moved and takings have dropped. The bandit only takes money when it is placed by the door. From the floor I would like to congratulate the council on the reduction of expenditure and the increase in income. Are you projecting a further increase in income and reduction in expenditure for next year? Treasurer It is very difficult to project figures in this financial climate. We have based our budgets on 480 gentlemen members along with the other membership groups if we get anything over 480 this will help to reduce any deficit. If we can break even I will be happy. Several comments in writing were passed to the treasurer from a member that could not attend. The accounts were proposed, - S Barlow Seconded – W Smith and carried. 5. NOTICE OF MOTIONS Subscriptions The Secretary read out the Notice of Motion with regard to the subscriptions. This was Proposed - S Edwards Seconded - M Bamford and carried NOTICE OF MOTION Change/Amendment of rule 9(e) The method of calling Annual General Meeting or Extraordinary General Meeting shall be by notifying every member who is eligible to attend. Such notice shall be deemed to be validly given by being posted on the club notice board, copies of the annual accounts will be available for each member at the clubhouse at least 2 weeks before the annual general meeting. This was Proposed - M Gauge Seconded - S Edwards and carried NOTICE OF MOTION Amendment to clause 10(j) Existing rule In case the conduct of any member, either in or out of the Club, shall in the opinion of the council be injurious to the character, interest, or good order of the Club, the Council shall, at their option, in writing, ask such member to resign and if such resignation be received within fourteen days the balance of the subscription for the uncompleted term of the year shall be returned to such member. If such resignation is not received within fourteen days the council may, at their option remove the name of such member from the club and the balance of the subscription shall be forfeited. In cases of misdemeanor where the termination of membership is considered too severe a penalty, or in cases where a member’s conduct is subject to review in a judicial case, Council may impose a suspension of membership and/or handicap for a stated period, with or without a proportional refund of subscription. If a member who has been excluded or suspended from the club under the above provisions is aggrieved by such decision then he or she shall be entitled to ledge an appeal against that decision and such appeal will be heard and determined by an appeals committee comprising of 3 vice presidents of the Club, nominated by the Chairman of the Vice Presidents at that time. The appeals Committee shall be entitled to allow or dismiss the appeal and in the case of a decision to exclude a member from membership of the club to vary such decision as it shall think fit. Where suspension of handicap is ordered the procedure followed shall be as clause 17 of the standard scratch score handicapping scheme, 1983, as published and administered by CONGU and as amended from time to time. Amendment (in red) In case the conduct of any member, either in or out of the Club, shall in the opinion of the council be injurious to the character, interest, or good order of the Club, the Council shall, at their option, be entitled to terminate that person’s membership. In such an event the Council shall initially, in writing ask such member to resign and if such resignation be received within seven days the balance of the subscription for the uncompleted term of the year be returned to such member. If such resignation is not received within seven days the Councils decision to terminate that person’s membership shall take effect immediately upon the expiration of that seven day period without the need for further deliberations on the part of the Council. In which case they shall remove the name of such member from the club and the balance of the subscription shall be forfeited. Any person excluded from membership of the club shall not be entitled to re apply for membership of the club for a period of five years after the date of the member’s exclusion. In cases of misdemeanor where the termination of membership is considered too severe a penalty, or in cases where a member’s conduct is subject to review in a judicial case, Council may impose a suspension of membership and/or handicap for a stated period, with or without a proportional refund of subscription. Any member who has been suspended by the club shall not be entitled during the period of suspension to enter the club premises (including the course) without express permission of council If a member who has been excluded or suspended from the club under the above provisions is aggrieved by such decision then he or she shall be entitled to ledge an appeal against that decision and such appeal will be heard and determined by an appeals committee comprising of 3 vice presidents of the Club, nominated by the Chairman of the Vice Presidents at that time. The appeals Committee shall be entitled to allow or dismiss the appeal and in the case of a decision to exclude a member from membership of the club to vary such decision as it shall think fit. The appeals committee shall report the decision in writing to the council who will be responsible for advising the member of the final outcome. Where suspension of handicap is ordered the procedure followed shall be as clause 17 of the standard scratch score handicapping scheme, 1983, as published and administered by CONGU and as amended from time to time. The above change will not affect any previous decisions and will only take effect from today. From the floor At what point does the decision become final? It becomes final once the Vice President have made their decision. This is then passed back to the Council to inform the member, Proposed – Mr G Lewis Seconded – Mr K Shepherd Carried 6. ELECTION OF OFFCIERS President: Col the Lord Langford OBE DL Proposed: Mr. W. O Davies Seconded: Mr. M. Kane Carried unanimously Vice Presidents: All existing plus retiring Captain, Mr. K Shepherd Proposed: Mr. M. Gauge Seconded: Mr. T, Lloyd Carried unanimously Captain: Mr. Glyn Lewis Proposed: Mr. W. O. Davies Seconded: Mr. M. Kane Carried Unanimously The New Captain was presented with his Blazer and responded: Please see attached notes NEW CAPTAIN CONTINUED WITH THE ELECTION OF OFFICERS Vice Captain: Mr. Glynn Jones Proposed: Mr. C. Sheldon Seconded: Mr. J. Vaughn Carried Unanimously “The New Vice Captain gave his acceptance speech. I would like to say thank you for the honor of becoming the Vice Captain for the 2009/2010 season. I would also like to thank the vice Captains for their support, kindness and faith in me. I would like to congratulate the Captain and Lady Captain and I pledge my full support to them. Being Vice Captain along with Clare as Lady Vice Captain is a dream come true” Treasurer: Mr. S. Edwards Proposed: Mr. M. Gauge Seconded: Mr. A. Goodall Carried unanimously Match & Handicap Secretary: Mr. P. Boulton Proposed: Mr. W. O. Davies Seconded: Mr. S. Edwards Carried Unanimously Accountant/Auditor: Harold Smith & Son Proposed: Mr. M. Kane Seconded: Mr. A. S. Jones Carried unanimously 7. ELECTION OF COUNCIL MEMBERS There are 9nominations and only 6 vacancies on the Council for 2009 5 two year and 1 one year. Vote is required. The candidates were invited to stand to their names. Peter Bate Ann Williams Stewart Barlow Maurice Bamford Steve Pender Ian Stenhouse Alan Goodall Steve Jones Michael Brown Ballot papers were completed and handed to officials. The elected members were 1 year Peter Bate 2 year Ann Williams Stewart Barlow Steve Pender Alan Goodall Steve Jones 8. JUNIOR CAPTAIN The Captain introduced the Junior Captain for 2009, Josh Owen. Josh was presented with his blazer. Josh thanked the Captain, Lady Captain and members of the Council for their support in him and said it was a great honor to be given the Junior Captaincy for 2009. He wished everyone a good year. 9. ANY OTHER BUSINESS The Lady Captain Mrs. Barbara Evans was invited to say a few words. “I would like to say thank you to last years Lady Captain and to everyone for their support. I am looking forward to a good year” Mr. Jim Mccoll asked if the Captain would perform his first duty as Captain and carry out the draw for the 200 Club. The draw took place and the £100 prize went to Mrs. Sutcliffe. The £60 went to Ann Jones and the £40 went to Ryan Shepherd. Thanks were given to Jill and Sharon in the office and to the members for their continued support. The County Captain Mr Austin Savage said that it was a privilege and an honor to have been County Captain. He also said that he had spoken to many visitors and clubs and found that Rhuddlan was the envy of them all. Vice President Mr Ken Dodd presented the immediate past Captain with the Vice Presidents Tie. The Captain informed the room that the next Council Meeting would be held on Monday 27th November 2008 at 6pm. He then gave his thanks to the members and the meeting was declared closed.
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