Moving Expense Contracts for New Employee by ulp58378

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									Project Budgeting - Five Steps to Success
Attachment 2

Facilities Expense Budget Checklist (Non Payroll)

Item                                                               Budget Amount   Actual   Vendor
AUDIO VISUAL
  Cabling
  Equipment Purchase
    Extension cords
    Flip charts
    LCD projectors (could be Technology budget)                        DOT
    Monitors (could be Technology budget)                              DOT
    Plasma screens (could be Technology Budget)                        DOT
    Screens
    Slide and Overhead Projectors
    Specialized audio visual items
    Televisions
    VCR
  Rentals
  Supplies (flipchart paper, markers, easels, bulbs, etc.)
  Video duplicating expense

BREAK SERVICES
 Accessories for break services
 Coffee and beverages
 Linen Service
 Supplies (paper products, straws, stirrers, cream, sugar, etc.)
 Vendor subsidies (credits), if any
 Water/Water filtration

COPIER EQUIPMENT
 Copy Charges
 Leases
 Maintenance/Repairs
 Paper
 Supplies
DEPRECIATION/AMORTIZATION                                              CFO
DIVISION RENT/OCCUPANCY                                                CFO
Item                                                          Budget Amount   Actual   Vendor

DUPLICATING/PRINTING/BLUEPRINTING/PHOTOCOPIES                     CFO

ELECTRICAL
 Data/telecom adds and changes (could be Technology budget)       DOT
 Electrical Adds/Changes
 Infrared scans/yearly safety checks
 Replacement parts/bulbs

EQUIPMENT
 Equipment repair
 Fax machines
 Maintenance agreements
 Maintenance contracts for HVAC
 Pagers
 Purchases under Capital Budget threshold
 Radios

FACILITIES (MISCELLANEOUS)
 Accessory items
 Blinds/Window Treatments
 Boxes
 Building charges for work orders
 Cable TV service
 Carpet Repairs
 Carts, trunks and cases
 Cell phones
 Document destruction (shredding services)
 Elevator charges (overtime operation, hoisting)
 Framing/Artwork
 General office repairs
 Hardware/Tools/Supplies
 Hoteling supplies
 Interior Landscaping
 Loading dock fees (after hours, holiday)
 Locks/keying
 Mechanical/plumbing repairs/modifications
 Moving expense
Item                                                            Budget Amount   Actual   Vendor
    Moving company labor and supplies
    Warehouse movement fees
  Pest Control
  Plants/maintenance service
  Plumbing repairs
  Wallpaper/Painting

FACILITIES SOFTWARE (CAD, Hoteling, Locators, Security, etc.)
 Maintenance Cost
 Upgrades/Changes

FURNITURE
 Purchases under Capital Budget threshold
 Reconfigurations/placement/relocations
 Refinishing
 Rentals
 Repair

LIGHT/POWER/HVAC
  Meters on excess equipment (water and electrical)
  Overtime HVAC building charges

NON PAYROLL EMPLOYEE EXPENSES (I.E. MILEAGE, PARKING)               CFO
Item                                                Budget Amount   Actual   Vendor
OFFICE CLEANING
  Carpet Cleaning
    Maintenance Agreements
    Spot cleaning
  Cleaning Supplies
  Panel cleaning
  Routine additional cleaning (supplement to LL)
  Special cleaning requests
  Upholstery Cleaning
  Window cleaning

OFFICE SUPPLIES                                         CFO

OTHER PERSONNEL BENEFITS                                CFO

OUTSIDE CONSULTANT FEES

PERSONAL COMPUTERS
 Lease property tax                                  CFO or DOT
 PC Expense                                          CFO or DOT
 PC Lease Equipment Shipping Expense                 CFO or DOT
 PC Lease Payments                                   CFO or DOT

PERSONNEL EXPENSES
 Department meetings/meal functions                  CFO or DHR
 Flowers/memorials                                   CFO or DHR
 Mentoring                                           CFO or DHR
 Parties (Department, retirees, AA anniversaries)    CFO or DHR
 Recognition gifts                                   CFO or DHR

POSTAGE/SHIPPING/MESSENGER                              CFO
Item                                    Budget Amount     Actual   Vendor
PROFESSIONAL SOCIETY
  Annual Meetings                       CFO or Trng Dir
    Meeting Fee                         CFO or Trng Dir
    Travel Expense                      CFO or Trng Dir
  Dues                                  CFO or Trng Dir
  Local Meeting Fees                    CFO or Trng Dir
  Subscriptions                            CFO
  Testing/Certification Fees            CFO or Trng Dir

RECRUITING
 Ads/Job Postings                           DHR
 Agency/Internal recruiting fees            DHR

SIGNAGE
  Changes to signs
  Equipment maintenance
  New signs
  Supplies

SAFETY & SECURITY:
 Card Access System
   Changes fees to provider
   Maintenance Fees/Repairs
   Supplies/Cards
 Emergency Closing System
 Fire extinguisher check and recharge
 First-aid supplies
 Guard Services
 Halon/FM-200 Maintenance
 In-house safety seminars
 Monitoring charges
 Repair
 Safety Team Supplies
 Signage/forms

TELECOM/USAGE                            CFO or DOT

TEMPORARY HELP                               DHR
Item                                                                                 Budget Amount           Actual   Vendor

TUITION REIMBURSEMENT                                                                CFO or Trng Dir

TRAINING
 Firmwide training                                                                   CFO or Trng Dir
    Meeting Fee                                                                      CFO or Trng Dir
    Travel                                                                           CFO or Trng Dir
 Internal local meetings                                                             CFO or Trng Dir
 Meeting Fee                                                                         CFO or Trng Dir
    Travel                                                                           CFO or Trng Dir
 Outside training seminars                                                           CFO or Trng Dir

TRAVEL BETWEEN OFFICE LOCATIONS

WAREHOUSE
 Off-site files storage costs
 Space rental fee
 Storage fees

Notes:
 Talk to your Technology group about items they may classify as technology and agree who will budget them.
 Ask other management leaders for budget guidelines they have developed that will apply to your budget.
 Abbreviations in budget amount column suggest people to ask for information as follows:
   CFO is Chief Financial Officer
   DHR is Director of Human Resources
   Trng Dir is Training Director
   DOT is Director of Technology

								
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