"Behavioral Health Systems COMMUNITY SERVICE BOARD MEETING #75 July"
Advantage Behavioral Health Systems COMMUNITY SERVICE BOARD MEETING #75 July 24, 2001 BOARD MEMBERS PRESENT Paul Christensen – Jackson John Davis – Clarke Shirley Segars – Barrow Mary Jo Matthews – Madison Carter Smisson – Jackson Evelyn Bush – Walton Ed Glauser – Oglethorpe Mae Davis – Elbert David Levine – Clarke BOARD MEMBERS ABSENT Gail Goldsmith – Morgan Jim Hudson – Oconee Anita Carson – Greene Conoly Hester – Clarke ADVANTAGE BEHAVIORAL HEALTH SYSTEMS STAFF PRESENT Terry Telefson Larry Gabriel Brenda Smith Linda Hazinski Terry Weimorts Layne Chastain Tina Tarbox Marie Ballard Cindy Darden Helen Kabat GUESTS Margaret Bradford The meeting was opened by John H. Davis, Community Service Board (CSB) Chairman, at 5:05 p.m. 1.0 ACTIONS 1.1 Motion to accept the agenda. Moved (Mary Jo Matthews); Seconded (David Levine); Passed (Unanimously). 1.2 Motion to accept the minutes of the June 26, 2001 CSB meeting. Moved (Carter Smisson); Seconded (Ed Glauser); Passed (Unanimously). 1.3 Motion to close on the nomination of Paul Christensen as the chairperson of the Nominating Committee. Moved (David Levine); Seconded (Shirley Segars); Passed (Unanimously). 1.4 Motion to commend Terry Tellefson, Executive Director, Larry Gabriel, Chief Financial Officer, and Paul Christensen, CSB Representative for Jackson County for an excellent job performance in working with the agency’s financials. Moved (Shirley Segars); Seconded (David Levine); Passed (Unanimously). 1.5 Motion to adjourn the meeting. Moved (Mary Jo Matthews); Seconded (Shirley Segars); Passed (Unanimously). 1 2.0 PUBLIC ACCESS 2.1 No one to address the Board. 3.0 OLD BUSINESS 3.1 Dr. Davis reported on the findings of the annual Board self assessment. Ten of the twelve (12) Board members completed and submitted the assessment. The overall rating was six (6) or more in the “yes” or “good” areas. Bill Mahoney, former CSB member prepared the report and felt that the outcome of the assessment was good. These are the specific areas that need to be addressed: a) All members attended, and the meetings began and ended on time; b) Members were prepared for discussion of agenda packet material; and c) Board activities deal with policy issues rather than management issues. Dr. Davis recommended addressing these areas at one of the scheduled quarterly work sessions for Board members. 4.0 NEW BUSINESS 4.1 Dr. Davis and Mr. Tellefson conducted orientation for new Board members July 17th . New Board members were assigned to committees: Ed Glauser – Rights of Persons Served; and Gail Goldsmith – Finance. 5.0 SERVICE REPORTS (Reports were mailed in the Board Package) 5.1 Mr. Tellefson distributed correspondence received from Robert Van Gallera, Walton Medical Center. Dr. Gallera expressed sincere appreciation for the services Advantage Behavioral Health Systems counselors provide in the Emergency Department of the Walton Medical Center. 5.2 Paul Christensen requested that the Client Welcome/Orientation packets be distributed to local county government/agencies, churches, hospitals, etc. Tina Tarbox, Marketing/Public Relations reported that a brochure/flyer is being developed to include services for distribution. 5.3 Terri Weimorts, Transitional Services reported that Georgia Mountains CSB contracts with Advantage Behavioral Health Systems to provide dual diagnosis/respite services to consumers within our ten (10) counties areas. 5.4 Mr. Glauser reported that he has not seen the follow up interview regarding the June 28th editorial between Gary Conen, Site Supervisor, Greene County Clinic, and Ralph Maxwell, Editor, Oglethorpe Echo. Ms. Tarbox reported that Mr. Conen received a phone interview from the editor. 5.5 Ms. Weimorts reported on the shortage of staff coverage for after-hours crisis and transportation at Emergency Services. The Critical Position Committee has approved the hiring of additional staff. 5.6 Dr. Davis commended Ms. Tarbox for participating in the “Ladies’ Night Out” symposium sponsored by Elbert County Hospital. Doreen Swaim, Community OutReach Prevention Education (COPE) and Patricia Edwards, Mental Health Association, presented at Bethel AME Church 2 June 27th , 2001. The presentation focused on grief, bereavement, and depression. Dr. Davis encouraged involvement in such functions. 6.0 Board Reports 6.1 Executive Committee – Dr. Davis recommended that the Executive Committee is activated as a Nominating Committee and that a CSB member be selected to chair this committee. Officers for the coming year must be elected by November 1, 2001. Dr. Levine requested that the bylaws be revised concerning terms of officers. 6.2 Finance Committee – Mr. Christensen reported the Finance Committee met today and reviewed the FY2002 budget and FY2001 end-of-year expenses. The committee will continue to review these figures. Larry Gabriel reported on the financial statement results for June 30, 2001. 6.3 Membership & Nominations Committee – Carter Smisson, CSB Representative for Jackson County, reported on attendance at board meetings and noted that there is an overall absentee rate of 25%. The Bylaws state that if a member does not attend at least every other meeting, the Board should request his/her resignation. Member involvement and attendance at meetings and other functions are vital to the smooth operation of the Board. 6.4 Legislative Committee – no report requiring an action. 6.5 Bylaws & Policy Committee – no report requiring an action. 6.6 Rights of Persons Served Committee – Dr. Levine reported the committee met today and reviewed seventeen (17) incidents, ten (10) of them were classified as ‘serious’. Also, seven (7) complaints were reported. Dr. Levine and Mary Jo Matthews requested that copies of both the “Trend Summaries of Incidents” and the “Complaint Reports” be distributed to the entire Board. 7.0 REPORT FROM EXECTIVE DIRECTOR 7.1 Helen Kabat, Continuous Quality Improvement reported on the American Psyche System (APS) and Rehabilitative Option. Mr. Tellefson plans to attend Clinic Meetings to address this issue. 7.2 Mr. Tellefson met with Senator Mike Beatty regarding revenue maximization. Mr. Tellefson and Mike Walker of Hope Haven have compiled a letter and distributed it to legislators, Regional Board members and the Department of Human Resources, regarding cancellation of the contract with Unified Transportation. The system is ineffective and will become even more ineffective with the move to community integration, especially in the Developmental Disabilities Centers. Advantage wishes to withdraw from the Unified Transportation contract and provide its own transportation for consumers. Mr. Tellefson has scheduled a meeting for July 25th to meet with Representatives Keith Heard and Louise McBee and Dr. Davis to address these issues. 7.3 Mr. Tellefson reported on the Sheriff Task Force. He met with the Sheriffs’ of the ten (10) county areas. Issues addressed were the possible 3 use of deputies for transporting consumers, the condition of Advantage vehicles and the overall cost of transportation. 7.4 Mr. Tellefson reported on diversity issues. He requested the Board’s approval to establish a task force. The responsibility of the Task Force will be focusing on diversity. Members of the Task Force will include: Marie Ballard, Human Resources, Chairperson, two (2) additional Management Team members, three (3) minority staff members, and four (4) minority individuals form the communities we serve. Mr. Tellefson invited Representative Keith Heard to serve on the Task Force and he has accepted. Participants will be recruited in August, and their duties will begin in September. It is anticipated that two (2) months will be needed to complete the work of the Task Force. The Task Force will submit its recommendations to the Management Team, who in turn will report to the Board what action steps, will be implemented to carry out these recommendations. Board members may contact Mr. Tellefson regarding community involvement of the Task Force. Board members were invited to attend a Cultural Diversity Workshop sponsored by Advantage Behavioral Health Systems August 28, 2001, 10:00 am – 4 pm, Athens, Georgia. 8.0 REPORT FROM CSB CHAIRMAN 8.1 Dr. Davis reported on a letter regarding rehab option issues, which will be mailed to Mr. Jerome K. Lovrien, Director of the Division of MH/MR/SA. Dr. Davis distributed a copy of this letter to CSB members. 8.2 Dr. Davis reported on the quarterly work sessions. The first session is scheduled for September 4, 2001 at the Greene County Middle School. 8.3 Dr. Davis updated on the Vision/Mission Statement. Ms. Tarbox has received price quotes for printing the document, and each site will received one. This issue will be addressed at the Management Team Meeting, July 30. Dr. Davis requested that additional copies be made for individuals who wish to put them in their offices. 9.0 REPORT FROM THE REGIONAL BOARD EXECUTIVE DIRECTOR 9.1 Ms. Bradford reported on revenue maximization. New services were added to the mental retardation section. Consumers that are already being served and paid by the State were converted to being paid by the Medicaid Waiver. Advantage staff is doing an excellent job in assisting the evaluators with the required evaluations. 9.2 In addition to the legislators’ process with the revenue maximization, 1200 additional mental retardation waiver slots were allotted statewide. Our region received seventy-two (72) of the slots. Regional Board and CSB staffs met to review consumers on the short and long term waiting lists. We have selected all consumers who are eligible for these services. Implementation will begin October 1. 9.3 Ms. Bradford made the following announcements: 4 a) Yvonne Davenport has been appointed to serve as the Consumer Protection Quality Improvement; b) Frances Germany Borman accepted the position as the Medicaid Provider Network Development Manager; and c) The Regional Board will recruit for the position of Mental Retardation Specialist. 10.0 MEETING ADJOURNED 5