SMS Administrator 3.0 Instructor Guide by ijk77032


									SMS Administrator 3.0
    Instructor Guide
Table of Contents

How to Use this Guide ................................................................................1

The Student Management System (SMS) ...................................................1
          Features…………………………………………………………………… 1
          Definition of Terms……………………………………………………... 2
          Structure of the SMS……………………………………………………. 3

The Setup Wizard……………………………………………………………….. 5
          Setting Up Classes.………………………………………………………. 6
          Enrolling Students in a Class…………………………………………... 7
          Removing Students From a Class ……………………………………. 8
          Repositioning Students in an Assigned Lesson Plan ……………… 9

Reports ....................................................................................................... 11
          Types of Reports ............................................................................. 11
          Report Selection............................................................................. 12
          Viewing, Printing and Exporting Reports...................................... 14
How to Use this Guide
This Instructor’s Guide outlines key steps that an instructor takes in the Student Management
System (SMS) to setup classes, enroll students and monitor student study. The pages of this guide
walk instructors step-by-step through various features of the SMS, with the primary focus on using
the Setup Wizard. Instructors can start at the very beginning of the guide and work through these
materials in their entirety, or use the Table of Contents to go directly to a section that deals with a
specific issue or topic.
We suggest that this guide be kept nearby for reference. In addition to this Quick Start guide,
Rosetta Stone provides a comprehensive SMS Manual with step-by-step instructions for using the
Student Management System. An accompanying instructional DVD allows you to review the entire
process of implementing the SMS or a specific topic.

The Student Management System (SMS)
The Student Management System (SMS) allows Instructors to control and monitor student study of
Rosetta Stone. Instructors choose a pre-programmed course of study for students, and students are
guided through that work automatically. Instructors can also customize a path of study for
students based on specific classroom objectives. Through the SMS, the instructor can create lessons
that focus on individual skills or combinations of different skills as needed. The SMS records
progress and generates reports based on that information.

  • A pre-programmed database of classes for grades K-12 provides model instructors, classes and
    lesson plans.

  • An easy-to-use Set-up Wizard guides instructors through the process of setting up their own
    class(es) and enrolling their own students.

  • Students use administrator-assigned IDs and passwords to log into the system. Students can be
    enrolled in multiple classes. When they log in, they choose which Class to study.

  • At the end of every session, the SMS saves students’ places in the material. When the students
    log in again, they are taken to this bookmark and start where they left off.

  • Instructors can use pre-programmed classes and lesson plans or design their own. This allows
    Instructors to tailor Rosetta Stone to existing textbooks and materials.

  • Instructors define proficiency levels that must be achieved before students study new material.

  • The SMS allows instructors to analyze student achievement by recording each student’s
    number of attempts, time on task, and scores. Various reports on class, track, or student
    progress can be viewed onscreen, printed, or exported for use in another program.

Definition of Terms
The following is a list of terms used in the Rosetta Stone program and the Student Management
      Activity Sets: A sequence of previews, exercises and tests that develop specific language
      skills as students move through the program. One activity set is assigned to each lesson
      Default Track: An instructor assigns a default track to each class. All students are placed in
      this track when they are first enrolled in the class. Students can be moved to alternate
      tracks at the instructors’ discretion.
      Lesson Plans: Defines how a student progresses through the Rosetta Stone content. Each
      lesson plan determines the range of content (units and lessons) and how that content will
      be studied (activity set). In addition, a proficiency level is set for each lesson plan.
      Lessons: Each unit of the program is divided into a set of lessons. Each lesson represents a
      manageable, structured sequence of language material that acts as a building block within
      Rosetta Stone. There are 92 lessons in Level 1 and 118 lessons in Level 2.
      Pre-programmed Classes: The SMS comes with pre-programmed classes for K-12
      implementations that can be easily copied and used by instructors. These classes include
      tracks based on the proficiency level of the student and all the lesson plans for student
      Preview: Allows the learner to study the answers prior to responding to an exercise.
      Proficiency Level: Establishes the minimum score that a student must achieve on a lesson
      before they are allowed to proceed to the next lesson.
      Rosetta Stone Administrator: A point-of-contact and manager of the SMS Administrator.
      The Rosetta Stone Administrator has complete Read/Write privileges in the interface.
      Setup Wizard: A feature in the SMS that allows the instructor to easily set up classes and
      enroll students.
      Screens: There are 10 screens in each lesson. The learner can earn a total of 10 points per
      screen for a total of 100 points per lesson.
      SMS Administrator: The Student Management System (SMS) interface which allows users
      with administrative privileges to add instructors, classes, and students. Instructors use the
      Administrator to manage their own classes, enroll students, and report on student progress.
      It is recommended that the Administrator be installed on the workstation of each instructor
      using Rosetta Stone.
      Tracks: Includes a specific set of lesson plans for a particular group of students. Each class
      must include 1 track and may include more.
      Units: Collections of lessons. There are 8 Units of material in Level 1 and 11 units in Level 2.

The Organization of the Student Management System(SMS) Interface

The Student Management System Interface has four main components:

      Directory Panel: The Directory Panel uses a folder structure and icons to organize the
      classes, students and lesson plans within each instructor folder. The instructor (or
      administrator) begins work in a particular section of the SMS by double clicking on an icon
      in the Directory Panel, or clicking once on the lever to the left of the icon.

      Menu Bar: The Menu Bar shows specific actions that can be taken for items selected in the
      Directory Panel. Note that items in the Menu Bar are available only when an instructor or
      administrator has selected an item in the Directory Panel.

      Current Location: The Current Location bar shows the path to the current action an
      instructor or administrator is taking in the SMS.

      Information Panel: The Information Panel opens when an instructor or administrator
      selects a specific action in the Menu Bar. Information is then entered, edited, reviewed and
      saved in the Information Panel.

                                                                            Menu Bar

                   Directory Panel            Information Panel

Student Management System (SMS) Folder Structure

There are three top-level folders in the Directory Panel:

       Instructors: Contains all Instructor and Class information, including classes, tracks, lesson
       plans, enrolled students and student results for each course.

       All Students: Includes all students and student information entered by the Rosetta Stone
       Administrator. Instructors choose from this master list of available students to enroll
       students in their class(es). Students can be enrolled in multiple classes. Any modifications to
       the list of available students must be done by the Rosetta Stone Administrator.

       Activity Sets: A sequence of previews, exercises and tests that develop specific language
       skills as students move through the program. One activity set is assigned to each lesson
       plan. These activity sets can be used when creating custom lesson plans.

Student Management System Icons

       `The following symbols or icons are used in the SMS:

                                    SMS Icon Legend





                                           Lesson Plan


                                           Activity Set

The Setup Wizard

The Setup Wizard offers a quick way to set up classes and enroll students in the Student
Management System (SMS). The Wizard allows instructors to create their own classes by copying
from the pre-programmed classes available. Once a class is created, instructors can enroll students
and assign them a specific track. Instructors can re-enter the Setup Wizard at any time to make
changes to their class, reassign student tracks, and to enroll additional students.

Pre-programmed Classes

The Student Management System (SMS) comes with pre-programmed classes and tracks for K-12
implementations. The following table shows how the tracks and lesson plans in the pre-
programmed classes correlate to levels in Rosetta Stone.

       Track                Level of Rosetta Stone
       Beginning                   Level 1
       Early Intermediate          Level 1
       Intermediate                Level 2
       Early Advanced              Level 2
       Advanced                    Level 3

Accessing the Setup Wizard

To access the Setup Wizard, select File from the Menu Bar, then Setup Wizard. The Wizard
provides an easy way for instructors to quickly add and/or modify classes. Once classes are created,
the Wizard allows instructors to enroll students.

Setting Up Classes

                                                                    Instructors can use the Wizard to
                                                                    initially setup their classes as well
                                                                    as to modify existing classes.
                                                                    • Enter the Set Up Wizard in File as
                                                                      described above. Choose Set Up
                                                                      Classes and click Next.
                                                                    • Click on Add New Class and the
                                                                      Class Information section
                                                                      becomes accessible.
                                                                    • Enter the Name for the class. (Ex.
                                                                      English 1st Grade 1st Period)
                                                                    • Select the Language that is
                                                                      being taught in the course. (Ex.
                                                                      English US I-II)
                                                                    • Select under Copy Class the pre-
                                                                      programmed class to copy into
                                                                      the Instructor’s class. (Ex.
                                                                      Instructor Demo – Demo 6th
                                                                      Grade). The pre-programmed
                                                                      class will contain the tracks and
  lesson plans that correspond to the grade level of study selected.
• Using the pull-down menu, select the Default Track. (Ex. 1 Beginning) All students enrolled in
  the class will automatically be assigned to the default track selected. However, when students are
  enrolled in the class, they can be repositioned into an alternate track.
• Click Save. This will list the class in the Classes window. Once the class is created, students can be

Enrolling Students in a Class

After a class has been created, instructors can enroll either an individual student or multiple
students into the class. Instructors can choose from a master list of available students provided in
the SMS by the Rosetta Stone program administrator. The Rosetta Stone administrator adds and
modifies the master list of available students for enrollment in a class.

Enrolling Individual Students

                                                                • Select a Class from the from pull-
                                                                  down menu. If you only have 1
                                                                  class, that class will automatically
                                                                  show up in the window.
                                                                • Select a student name from the list
                                                                  of Available Students. The
                                                                  student automatically will be
                                                                  enrolled in the Default Track
                                                                  unless the instructor decides
                                                                • To assign the student to another
                                                                  track, the instructor can select an
                                                                  alternative from the pull-down
                                                                  menu beside the default track.
                                                                • Click the >> button to move the
                                                                  student into the Enrolled
                                                                  Students field.

Enrolling Multiple Students

       • Select multiple students from the Available Students list by holding the Shift key and
         selecting consecutive names.

              Windows: Enroll nonconsecutive students from the list by holding the Control key
              and selecting nonconsecutive names.

              Macintosh: Hold the Command/Apple key and select nonconsecutive names.

       • Click the >> button to enroll students.
       • Click Finish to accept enrolled students and exit the Wizard.

Removing Students from a Class

Instructors have the ability to remove a student from a selected class. WARNING: Removing a
student deletes ALL materials associated with that student, including all current and past
results in this class. It is highly recommend that prior to removing a student, the instructor print
out a copy of all reports pertaining to that student.

Removing Individual Students

                                                                        • Select the Class from the
                                                                          pull-down menu in which
                                                                          the student is enrolled.
                                                                        • Select the student name
                                                                          from the Enrolled Students
                                                                        • Click the << button to move
                                                                          students into the Available
                                                                          Students field.

Removing Multiple Students from a Select Class
• Select the class from the pull-down menu by holding down the shift key and selecting consecutive

       Windows: Enroll non-consecutive students from the list by holding the Control key and
       selecting nonconsecutive names.
       Macintosh: Hold the Command/Apple key and select nonconsecutive names.

• Click the << button to move students into the Available Students field.
• Click Finished to accept unenrolled students and exit the Wizard.

Repositioning Students in An Assigned Lesson Plan

There are 2 ways to reposition students in a lesson plan:
1) Changing the assigned track,
2) Changing the assigned unit and lesson plan within the track.
The instructor cannot use the Setup Wizard to make these changes.

Changing the Assigned Track

                                                     • Click on the Instructors Folder or on the
                                                       lever to the left of the folder.
                                                     • Click on the Instructor name.
                                                     • Click on the Class.
                                                     • Click on the Enrolled Students folder.
                                                     • Highlight the name of the student that
                                                       needs to be repositioned into a new
                                                       track. The information panel to the right
                                                       will populate with that students’
                                                     • Change the track by clicking on the pull-
                                                       down menu and selecting a new track.
                                                     • Click on Update Record to save changes.

Changing the Assigned Unit and Lesson

                                                    • Click on the Instructors folder or on the
                                                      lever to the left of the folder.
                                                    • Click on the Instructor name.
                                                    • Click on the Class.
                                                    • Click on the Enrolled Students folder.
                                                    • Highlight the name of the student. The
                                                      information panel to the right will
                                                      populate with that students’ information.
                                                    • Click on Set Position in Active Track.
                                                      Enter the Lesson Plan number to which the
                                                      student should be assigned and click OK.

• Enter the new unit and lesson assignment
  for the student. Click OK. The student
  will begin study at the beginning of the
  new unit and lesson with their next login
  to the program.

Reports allow Instructors to view, print, or export student results. All reports
have the same options (selecting ranges, sorting, printing, exporting), but
you can select from different sets of results.

Types of Reports
Class Report
    A Class Report contains all records of all students in a particular Class. It
    will include all Tracks and all Enrolled Students.
    Run a Class Report:
  • Select the Class on which you want to run the report from the Directory
    Panel (the Class name is highlighted in the Directory).
  • Select the Classes menu. Select Report: Class Results.

Track Report
    A Track Report contains only the records of the Enrolled Students that
    currently have that Track selected as their course of study.
    Run a Track Report:
  • Select the Track on which you want to run the report from the Directory
    Panel (the Track name will be highlighted in the Directory).
  • Select the Track menu. Select Report: Track Results.

Enrolled Student Report
    An Enrolled Student Report selects all records for a single student enrolled in
    the Class. The report presents all Class records for the student.
    Run an Enrolled Student report:
  • Select the Enrolled Student on whom you want to run the report from the
    Directory Panel. (the student name will be highlighted in the Directory).
  • Select the Enrolled Students menu. Select Report: Enrolled Student Results.

Student Report
A Student Report contains all records for a single student. These records can
span multiple Tracks, Classes, and Instructors.
Report Selection
                                              Select the settings to appear
%                                             in the report:
                                              Test Only
                                              Practice Only
                                              Total Time
                                              Start and End Date
                                              Start and End Unit and
                                              Select OK
Time on Task

Practice Only
Elapsed time spent in the practice portion of the lesson appears in the
Elapsed Time column of the report.
Note: Results generated with a test-only Activity Set are removed from this
report, since they have no practice time.
Note: Any results generated in SMS versions previous to do not have
practice time information and are filtered out of this report.
Note: Practice time for the student’s current lesson is not reported until they
reach the test.

Test Only
Elapsed time spent on the test portion of the lesson will appear in the
Elapsed Time column of the report.
This is the default option.
Note: Results appear for the Test portion of the Activity Sets.

Total Time
Elapsed times for the practice and test portions are added together and
appear in the Elapsed Time column of the report.

Date Range
You can limit the results to those that occurred within a particular date
range. This can be useful for showing all the results for a particular
semester. Enter a start date and an end date in the format Month/Day/Year
(e.g., 1/23/2005 or 12/10/05).

Lesson Range
You can limit the results to those that involved a particular range of lessons.
This can be useful if you want to see all results for the Class for a particular
Unit of lessons. Select starting Unit and Lesson numbers from the pull-down
lists. Select ending Unit and Lesson numbers.
When you have the ranges set, select the OK button to view the report.
If there are no results that match your criteria, you will be notified, and you
can alter the ranges given. You probably don’t want to select a Date Range
and a Lesson Range at the same time.

View Reports
The Reports window shows the results you selected. You can view and
manipulate them on screen, print them out, or export them for use in
another program. The results are shown in a table, as illustrated. The
information is presented as one line per result. The columns will vary
depending on which report you are running.

Student Name:          This is the full student name, presented as Last, First,
Username:              The student’s username.
School ID:             The student’s school ID.
Track:                 The assigned Track for the test.
Date and Time:         The date and time the test was completed.
Language:              The language studied.
Lesson:                The Unit and Lesson of the result, displayed as Unit-
                       Lesson (e.g., 01-05 is Unit 1, Lesson 5).
Score:         The score for this result, shown as points correct out of
               the total possible score of 100 (0 – 100).
Status: The status of this lesson. Based on the proficiency setting, students
can Pass or Fail the final test in an Activity Set. If the student is still working
on this lesson, status will be set to In Progress. If an Instructor reassigns a
student to a different Track while they are working on a lesson, that lesson
will be marked Cancelled.
Elapsed Time: The time on task for this lesson in the Lesson Plan. Depending
on your choice of report type, this will be the time taken to complete any
practice exercises, the final test, or the total of the two.

Activity Set: The Activity Set used for this result. Scroll up and down to look
through the complete table. The program will automatically set the column
widths to reasonable sizes. However, depending on the window width and
the data presented, some information may not display completely. You can
make the window bigger (use the standard window resizing method for
your operating system), which should allow you to view more information.
You can also adjust the column widths manually.

Adjust the column widths
Place the cursor on the vertical divider between the column headings. The
cursor should change to a two-way arrow icon. Click and drag the column
divider until the column is the size you want.

Move columns
Drag the columns into a different order by clicking and dragging the column
headers. If you change this order, they will print this way, but it will not
change the order for future reports.

Sort by any of the columns in ascending or descending order. Select a
column heading and the results will be resorted in ascending order based on
that column. Shift-click to sort them in descending order.

Print Reports
You can print the on-screen reports exactly as they appear on the screen. If
you sort, or rearrange columns, or resize the window, all those changes will
be present in the printed form.
Use the Print Preview button, to view the number of pages that will print, and
whether width (all the columns across) will fit on a single page. If one or
more columns are printing on a second page, press Cancel and return to the
on-screen view. You can then reduce the width of the window. Return to
Print Preview to show whether the report is now less than one page wide.
There are also options under Page Setup that allow you to change the
header and footer text, or switch from landscape to portrait mode.
The Print button simply takes you directly to the print dialog window for
your operating system.

Export Results
You can also export the results you have selected. Exported results will not
follow any table rearranging you have done, and they will contain all
information about each result on each line. For a single exported student
result, the Class, Track, language, etc. are all exported as well.
This type of export is useful if you have an external database or spreadsheet
that you want to use for your own reports.


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