IPC Book

Document Sample
IPC Book
Regional

Improvement

Planning Conference

Insert Day, Date and Time



Location









Jurisdiction

Insert Logo Here Insert Logo Here









[Version #]

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Regional Improvement

TABLE OF CONTENTS

Planning Conference



TABLE OF CONTENTS



EXECUTIVE SUMMARY [p]





A. Why Are You Here? [p]

B. IPC Purpose, Objectives [p]





I. REQUIREMENTS SUMMARY [p]





II. TARGET CAPABILITIES LIST (TCL) [p]



A. Target Capability List (TCL) Definitions [p]



III. MATRIX - ACTIVITY # 1: VALIDATE/DETERMINE IMPROVEMENT ISSUES [p]





IV. MATRIX - ACTIVITY # 2: DETERMINE TARGET CAPABILITY [p]

IMPROVEMENT PRIORITIES





V. LOCAL GOVERNMENT DEPARTMENT/ORGANIZATION [p]

NEEDS ASSESSMENT WORKSHEETS





A. Planning [p]

B. Training [p]

C. Exercise [p]





VI. AAR/IP DOCUMENT REVIEW AND ANALYSIS [p]









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TABLE OF Regional Improvement

CONTENTS Planning Conference









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Regional Improvement

EXECUTIVE SUMMARY

Planning Conference



EXECUTIVE SUMMARY



The [Insert Year] Improvement Planning Conference (IPC) provides an opportunity for the [Jurisdiction]

to review Improvement Planning action items from previous year’s exercises and real-world events, and

to determine new priorities for the regional training and exercise program. These priorities will be the

foundation for the development of the Region's Multi-Year Training and Exercise Plan and Schedule,

which is revised annually at the Training and Exercise Plan Workshop (T&EPW). The T&EPW is held

subsequent to the Improvement Planning Conference.





During the first IPC activity you will review the improvement issues that have been distilled from [# of

AAR/IPs reviewed] local and regional After Action Reports (AARs) and Improvement Plans (IPs). These

have come from exercises and real life events. We have also highlighted areas of high risk identified

through Hazard Analyses and Capabaility/Gap Assessments. The identified significant issues have been

grouped into Target Capabilities List (TCL) categories as per federal guidance. Through small group

discussion and interaction you will consider and validate these issues. You will also have the opportunity

to add additional improvement items and issues that you deem important to your jurisdiction, agency or

organization.





During the second IPC activity you and your work group will prioritize the TCL “improvement

groupings”.





The results of both IPC activities will be used to lay the foundation and first draft of the region's Training

and Exercise Plan (TEP). The TEP will be available for participants to review prior to the T&EPW.





You will also be provided worksheets to record your jurisdiction/agency/organization's training,

exercising and/or planning needs or enhancements. Items identified will also be included in a “local

government” section within the regional TEP.





Though active participation you will:





• Identify and prioritize needed regional capability improvements.

• Help shape the development of the region's TEP.

• Develop your jurisdiction/agency/organization's training, exercise, planning needs and 3-year plan

that ties to the region's Training and Exercise Plan.



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Regional Improvement

EXECUTIVE SUMMARY

Planning Conference









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Regional Improvement

I. REQUIREMENTS SUMMARY

Planning Conference



DHS Annual Improvement Planning Conference (IPC) &

DHS Annual Training and Exercise Plan Workshop (T&EPW)



REQUIREMENTS SUMMARY

I. FEDERAL REQUIREMENTS.





A. DHS Annual Improvement Planning Conference (IPC).





States or Urban Area Security Initiatives (UASI) should conduct an annual Improvement Planning

Conference (IPC) to provide a forum to review action items gleaned from the previous year’s After-

Action Reports (AARs) of state, urban area, local, and tribal exercises and real world events. The

IPC results will drive the innovation of state or urban area planning priorities. These priorities, in

turn, drive the selection of training and exercises at the annual Training and Exercise Plan Workshop

(T&EPW). As a State we are pursuing a more accurate representation of the State by breaking

things down on a regional basis and focusing the Training and Exercising efforts based upon the

feedback we receive on all levels of local government. Section VII is an overview of how we have

broken down the regions, the counties that comprise them and the manner in which staff will be

utilized in collecting information.





Requirements include:





• The IPC should be held at least 30 days prior to the T&EPW.





• Pre IPC: Participating jurisdictions review their “corrective action program” accomplishments

(or lack of) to date, and identify and prioritize the corrective actions to be addressed in the

following year’s Multi-Year Training and Exercise Plan.





• IPC Conduct: The first half of the IPC should be spent reviewing the previous year’s

improvement plans and identifying which corrective actions have been completed and which

are outstanding. The second half of the conference should prioritize incomplete corrective

actions and synchronize the revised priorities with the Target Capabilities List (TCL).





• Post IPC: The priorities should be crafted using capabilities-based language and distributed to

T&EPW participants prior to the T&EPW.





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Regional Improvement

I. REQUIREMENTS SUMMARY

Planning Conference



B. DHS Annual Training and Exercise Plan Workshop (T&EPW).





The U.S. Department of Homeland Security (DHS) Grant Guidance requires that any state or

urban area (designated by the UASI) receiving DHS grant funds conduct an annual T&EPW.

Each state or urban area has prepared a Homeland Security Strategy that identifies priorities on

which the state or urban area has chosen to focus its prevention, protection, response, and

recovery improvement efforts.





Requirements include:





• Conduct a T&EPW annually.





• Pre T&EPW: Attendees should be familiar with the federal “read ahead materials” and

with the homeland security strategy and the state or urban area priorities.





• T&EPW Conduct: Review of the state or urban area homeland security strategy and

development of a Multi-Year Training and Exercise Plan. Focus is on coordination of

all training and exercise activities occurring throughout the state or urban area,

including activities sponsored by federal/state agencies and various local governments.

States and UASI regions must ensure that their training and exercise schedules are

coordinated to prevent duplication of efforts, ensure resources are not overextended

during training or exercises, and maximize the efficiency of training and exercise

appropriations. Moreover, schedule collaboration can present opportunities for

jurisdictions and agencies to fulfill multiple grant requirements with a single exercise

or training course.





• Post T&EPW: A Multi-Year Training and Exercise Plan is developed, implemented and

maintained.





II. SELECTION OF PARTICIPANTS.





It is desirable to ensure that interested and knowledgeable participants are selected for these

conference events. Participants should be:





• Able to make decisions on behalf of their respective jurisdiction.



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I. REQUIREMENTS SUMMARY

Planning Conference





• Aware of their jurisdictions’ previous after action reports and improvement plans, current

response/recovery capabilities, and planned exercises to address real-world issues, and

increase needed capabilities.





• Prepared to assess capabilities and preparedness levels of participating agencies, identify

a cycle of exercises that increase in complexity, and assist with preparing a region Multi-

Year Training and Exercise Plan and Schedule.





• Familiar with the prerequisite IPC and T&EPW reading and are expected to bring their individual

jurisdiction or agency improvement plans and training and exercise schedules with them to the

IPC and T&EPW.





All participants are expected to familiarize themselves with the following:





• State and/or Urban Area Homeland Security Strategy.





• Volumes I-III of the Homeland Security Exercise Evaluation Program (HSEEP).





• Target Capabilities List (TCL).





• Homeland Security Grant Program Guidance.





• Current training and exercise initiatives throughout the State or Urban Area.





• Relevant Exercise After Action Reports and Improvement Plans.





• Draft Regional T&EPW Plan.









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I. REQUIREMENTS SUMMARY

Planning Conference



III. CONFERENCE COMPONENTS, REQUIRED.





A. Improvement Planning Conference Components.





Review of Previous Improvement Plans: The first half of the Improvement Planning Conference

should be spent reviewing the previous year’s Improvement Plans and identifying which corrective

actions have been completed and which are outstanding.





Prioritize Needed Corrective Actions and Use of the TCL: The second half of the conference should

prioritize incomplete corrective actions and synchronize the revised priorities with the TCL. The

final language can be polished after the Improvement Planning Conference, but should be available

for participants to review sufficiently prior to the T&EPW.





B. T&EPW Components. The conference agenda must include:





State or Urban Area homeland Security Strategy: The current state of preparedness activities,

planning, training, equipment, and exercises from all agencies and programs should be discussed.

Priorities gleaned from the state or urban area homeland security strategy should be identified and

disseminated to participants prior to the start of the T&EPW.





Capabilities-Based Planning: An overview of capabilities-based planning should be conducted.

State or urban area priorities should be clearly defined and discussed as they relate to the “national

priorities”. If applicable, state or urban area priorities should be linked to improvement planning

efforts. Target capabilities that should be accomplished to attain state or urban area priorities should

be listed along with training and exercises that will help the state or urban area obtain those

capabilities and achieve those priorities.





Multi-Year Training and Exercise Plan: The Multi-Year Training and Exercise Plan is the roadmap

for accomplishing priorities described in the state or urban area homeland security strategy. Included

in the plan should be the training and exercise schedule for the ensuing 3 years.





Homeland Security Exercise Evaluation Program (HSEEP): A brief overview of HSEEP should be

conducted, highlighting the program’s guidelines, goals, and objectives.









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I. REQUIREMENTS SUMMARY

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Training and Exercise Schedule: Attendees at the T&EPW should develop a training and exercise

schedule to be included in the Multi-Year Training and Exercise Plan. The schedule should list the

proposed training and exercises to be conducted over the ensuing 3 years. The schedule should allow

adequate time for a building-block progression of exercises. For exercises held in the first year,

approximate dates should be available. For second and third year schedules, tentative dates may be

used.









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II. TARGET CAPABILITIES LIST (TCL)

Planning Conference



TARGET CAPABILITIES LIST (TCL)

(Potential Functional Exercise Areas)







PHASE 1 Capabilities (Included In This Version of the TCL)



A. Common Capabilities 16. Critical Resource Logistics and

1. Planning Distribution

2. Communications 17. Volunteer Management and Donations

3. Community Preparedness and 18. Responder Safety and Health

Participation 19. Emergency Public Safety and Security

4. Risk Management 20. Animal Disease Emergency Support

5. Intelligence and Information 21. Environmental Health

Sharing and Dissemination 22. Explosive Device Response Operations

23. Fire Incident Response Support

B. Prevent Mission Capabilities 24. WMD and Hazardous Materials

6. Information Gathering and Response and Decontamination

Recognition of Indicators and 25. Citizen Evacuation and Shelter-in-

Warning Place

7. Intelligence Analysis and 26. Isolation and Quarantine

Production 27. Search and Rescue (Land-Based)

8. Counter-Terror Investigation and 28. Emergency Public Information and

Law Enforcement Warning

9. CBRNE Detection 29. Emergency Triage and Pre-Hospital

Treatment

C. Protect Mission Capabilities 30. Medical Surge

10. Critical Infrastructure Protection 31. Medical Supplies Management and

11. Food and Agriculture Safety and Distribution

Defense 32. Mass Prophylaxis

12. Epidemiological Surveillance and 33. Mass Care (Sheltering, Feeding and

Investigation Related Services)

13. Laboratory Testing 34. Fatality Management



E. Recover Mission Capabilities

D. Respond Mission Capabilities

35. Structural Damage Assessment

14. On-Site Incident Management

36. Restoration of Lifelines

15. Emergency Operations Center

37. Economic and Community Recovery

Management









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II. TARGET CAPABILITIES LIST (TCL)

Planning Conference



A. TARGET CAPABILITY LIST (TCL) DEFINITIONS

NOTE: A "yes" answer indicates that the capability exists. A "no" answer indicates that it does

not.



Preparedness Plans incorporate an accurate hazard analysis and

risk assessment and ensure that capabilities required to prevent,

TCL 1 PLANNING: protect and mitigate against, respond to, and recover from

terrorist attacks and catastrophic natural disasters are available

when and where they are needed.

A continuous flow of critical information is maintained as

appropriate between multi-jurisdictional and multi-disciplinary

emergency responders, command posts, lead and support

TCL 2 COMMUNICATIONS:

agencies, and the governmental officials for the duration of the

emergency response operation in compliance with National

Incident Management System (NIMS).

There is a structure and a process for on-going collaboration

COMMUNITY PREPAREDNESS

TCL 3 between government and non-governmental resources at all

& PARTICIPATION:

levels.

State, regional, local, tribal and private sector entities, in

coordination with Federal participation, identify and assess

risks, prioritize and select appropriate protection, prevention,

TCL 4 RISK MANAGEMENT:

and mitigation solutions based on reduction of risk, monitor the

outcomes of allocation decisions, and undertake corrective

actions.

Effective and timely sharing of information and intelligence

INTELLIGENCE/INFORMATION occurs across Federal, State, local, tribal, regional, and private

TCL 5 SHARING AND sector entities to achieve coordinated awareness of, prevention

DISSEMINATION: of, protection against, and response to a threatened or actual

domestic terrorist attack, major disaster, or other emergency.

Threat and other criminal and/or terror-ism-related information

INFORMATION GATHERING

is identified, gathered, entered into an appropriate-ate

TCL 6 AND RECOGNITION OF

data/retrieval system, and provided to appropriate analysis

INDICATORS AND WARNINGS:

centers.

Timely, accurate, and actionable intelligence/information

INTELLIGENCE ANALYSIS

TCL 7 products are produced in support of prevention, awareness,

AND PRODUCTION:

deterrence, response, and continuity planning operations.

LAW ENFORCEMENT Suspects involved in criminal activities related to homeland

TCL 8 INVESTIGATION & security are successfully deterred, detected, disrupted,

OPERATIONS: investigated, and apprehended.

Chemical, biological, radiological, nuclear, and/or explosive

TCL 9 CBRNE DETECTION: (CBRNE) materials are rapidly detected and characterized at

borders, critical locations, events, and incidents.

The risk to, vulnerability of, and consequence of attack to

CRITICAL INFRASTRUCTURE

TCL 10 critical infrastructure are reduced through the identification and

PROTECTION:

protection of critical infrastructure.



FOOD AND AGRICULTURE Threats to food and agriculture safety are prevented, mitigated,

TCL 11 and eradicated; trade in agricultural products is restored;

SAFETY AND DEFENSE:

affected products are disposed of; affected facilities are



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II. TARGET CAPABILITIES LIST (TCL)

Planning Conference



decontaminated; public, animal, and plant health are protected,

notification of the event and instructions of appropriate actions

are effectively communicated with all stakeholders; and

confidence in the U.S. food supply is maintained.

EPIDEMIOLOGICAL Potential exposure and disease is rapidly identified to contain

TCL 12 SURVEILLANCE AND the spread of the event and reduce number of cases.

INVESTIGATION:

Chemical, radiochemical, and biological agents causing, or

having the potential to cause, widespread illness or death are

PUBLIC HEALTH rapidly detected and accurately identified by the public health

TCL 13

LABORATORY TESTING: laboratory within the jurisdiction or through network

collaboration with other appropriate local, State, and federal

laboratories.

The incident is managed safely, effectively, and efficiently

through the integration of facilities, resources (personnel,

ON-SITE INCIDENT equipment, supplies, and communications), and procedures

TCL 14

MANAGEMENT: using a common organizational structure that is the Incident

Command System (ICS), as defined in the National Incident

Management System (NIMS).

The event is effectively managed through multi-agency

EMERGENCY OPERATIONS

TCL 15 coordination for a pre-planned or no-notice event through the

CENTER MANAGEMENT:

Emergency Operations Center Management.

CRITICAL RESOURCE Critical resources are available to incident managers and

TCL 16 LOGISTICS AND emergency responders upon request for proper distribution and

DISTRIBUTION: to aid disaster victims in a cost-effective and timely manner.

VOLUNTEER AND The coordination of volunteers and donations is maximized and

TCL 17

DONATIONS MANAGEMENT: does not hinder response and recovery activities.

No illness or injury to any first responder, first receiver,

RESPONDER SAFETY AND medical facility staff member, or other skilled support

TCL 18

HEALTH: personnel as a result of preventable exposure after the initial

incident or during decontamination and incident follow-up.

The incident scene is assessed and secured, while protecting

PUBLIC SAFETY AND

TCL 19 first responders and mitigating any further effect to the public

SECURITY RESPONSE:

at risk.

Foreign animal disease is prevented from entering Florida by

ANIMAL HEALTH protecting the related critical infrastructure and key assets;

TCL 20

EMERGENCY SUPPORT: equipment and trained teams are in place to proactively

respond to suspected animal disease out-breaks.

After the primary event, disease and injury are prevented

through the quick identification of associated environmental

TCL 21 ENVIRONMENTAL HEALTH: hazards to include exposure to infectious diseases that are

secondary to the primary event and secondary transmission

modes.

Threat assessments are conducted, the explosive and/or

EXPLOSIVE DEVICE

TCL 22 hazardous de-vices are rendered safe, and the area is cleared of

RESPONSE OPERATIONS:

hazards.

FIREFIGHTING Dispatch and safe arrival of the initial fire suppression

TCL 23

OPERATIONS/SUPPORT: resources occurs within jurisdictional response time TCLs.

TCL 24 WMD/HAZARDOUS Hazardous materials release is rapidly identified and mitigated;



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Planning Conference



MATERIALS RESPONSE victims exposed to the hazard are rescued, decontaminated, and

DECONTAMINATION: treated; the impact of the release is limited; and responders and

at-risk populations are effectively protected.

Affected and at-risk populations (and companion animals) are

CITIZEN EVACUATION AND safely sheltered-in-place and/or evacuated to safe refuge areas,

TCL 25

SHELTER-IN-PLACE: and effectively and safely reentered into the affected area, if

appropriate.

Individuals who are ill, exposed, or likely to be exposed are

separated, movement is restricted, basic necessities of life are

ISOLATION AND

TCL 26 available, and their health is monitored in order to limit the

QUARANTINE:

spread of a newly introduced contagious disease (e.g.,

pandemic influenza).

The greatest numbers of victims (human and animal) are

TCL 27 URBAN SEARCH & RESCUE: rescued and transferred to medical or mass care capabilities, in

the shortest amount of time, while maintaining rescuer safety.

Government agencies and public and private sectors receive

EMERGENCY PUBLIC and transmit coordinated, prompt, useful, and reliable

TCL 28 INFORMATION AND information regarding threats to their health, safety, and

WARNING: property, through clear, consistent information delivery

systems.

Emergency Medical Services (EMS) resources are effectively

and appropriately dispatched and provide pre-hospital triage,

TRIAGE AND PRE-HOSPITAL

TCL 29 treatment, transport, tracking of patients, and documentation of

TREATMENT:

care appropriate for the incident, while maintaining the

capabilities of the EMS system for continued operations.

Injured or ill from the event are rapidly and appropriately cared

TCL 30 MEDICAL SURGE: for. Continuity of care is maintained for non-incident related

illness or injury.

MEDICAL SUPPLIES Critical medical supplies and equipment are appropriately

TCL 31 MANAGEMENT AND secured, managed, distributed, and restocked in a timeframe

DISTRIBUTION: appropriate to the incident.

Appropriate drug prophylaxis and vaccination strategies are

implemented in a timely manner upon the onset of an event to

prevent the development of disease in exposed individuals.

TCL 32 MASS PROPHYLAXIS:

Public information strategies include recommendations on

specific actions individuals can take to protect their family,

friends, and themselves.

MASS CARE (SHELTERING, Mass care services (sheltering, feeding, bulk distribution) are

TCL 33 FEEDING, AND RELATED rapidly provided for the population and companion animals

SERVICES): within the affected area.

Complete documentation and recovery of human remains,

personal effects, and items of evidence are achieved (except in

TCL 34 FATALITY MANAGEMENT:

cases where the health risk posed to personnel outweigh the

benefits of recovery of remains and personal effects).

STRUCTURAL DAMAGE AND Restore affected areas to pre-event conditions.

TCL 35

MITIGATION ASSESSMENT:

Sufficient lifelines services are available to safely support

TCL 36 RESTORATION OF LIFELINES:

ongoing recovery activities.





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Planning Conference



Economic impact is estimated, priorities are set for recovery

ECONOMIC AND COMMUNITY activities, business disruption is minimized and returned to

TCL 37

RECOVERY: operation, and individuals and families are provided with

appropriate levels and types of relief with minimal delay.









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III. MATRIX - ACTIVITY # 1

Planning Conference





VALIDATE/DETERMINING IMPROVEMENT ISSUES

YES NO

A. COMMON CAPABILITIES

PLANNING (TCL 1)

[This area contains all of the issues raised in the After Action Reports and

Improvement Plans and arranges them according to Capability. Participants are

then asked to indicate those things which are still an issue and those which have

been addressed]

1.

2.

A. COMMON CAPABILITIES

COMMUNICATIONS (TCL 2)

1.

2.

A. COMMON CAPABILITIES

COMMUNITY PREPAREDNESS & PARTICIPATION (TCL 3)

1.

2.

A. COMMON CAPABILITIES

RISK MANAGEMENT (TCL 4)

1.

2.

A. COMMON CAPABILITIES

INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 5)

1.

2.

B. PREVENT MISSION CAPABILITIES

INFORMATION GATHERING & RECOGNITION OF INDICATORS &

WARNING (TCL 6)

1.

2.

B. PREVENT MISSION CAPABILITIES

INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 7)

1.

2.

B. PREVENT MISSION CAPABILITIES

COUNTER-TERROR INVESTIGATION AND LAW ENFORCEMENT (TCL 8)

1.

2.





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VALIDATE/DETERMINING IMPROVEMENT ISSUES

YES NO

B. PREVENT MISSION CAPABILITIES

CBRNE DETECTION (TCL 9)

1.

2.

C. PROTECT MISSION CAPABILITIES

CRITICAL INFRASTRUCTURE PROTECTION (TCL 10)

1.

2.

C. PROTECT MISSION CAPABILITIES

FOOD AND AGRICULTURE SAFETY AND DEFENSE (TCL 11)

1.

2.

C. PROTECT MISSION CAPABILITIES

EPIDEMIOLOGICAL SURVEILLANCE AND INVESTIGATION (TCL 12)

1.

2.

C. PROTECT MISSION CAPABILITIES

LABORATORY TESTING (TCL 13)

1.

2.

D. RESPOND MISSION CAPABILITIES

ON-SITE INCIDENT MANAGEMENT

(INCIDENT COMMAND SYSTEMS/UNIFIED COMMAND) (TCL 14)

1.

2.

D. RESPOND MISSION CAPABILITIES

EMERGENCY OPERATIONS CENTER MANAGEMENT (TCL 15)

1.

2.

D. RESPOND MISSION CAPABILITIES

CRITICAL RESOURCE LOGISTICS AND DISTRIBUTION (TCL 16)

1.

2.

D. RESPOND MISSION CAPABILITIES

VOLUNTEER MANAGEMENT AND DONATIONS (TCL 17)

1.

2.

D. RESPOND MISSION CAPABILITIES

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VALIDATE/DETERMINING IMPROVEMENT ISSUES

YES NO

RESPONDER SAFETY AND HEALTH (TCL 18)

1.

2.

D. RESPOND MISSION CAPABILITIES

EMERGENCY PUBLIC SAFETY AND SECURITY (TCL 19)

1.

2.

D. RESPOND MISSION CAPABILITIES

ANIMAL DISEASE EMERGENCY SUPPORT (TCL 20)

1.

2.

D. RESPOND MISSION CAPABILITIES

ENVIRONMENTAL HEALTH (TCL 21)

1.

2.

D. RESPOND MISSION CAPABILITIES

EXPLOSIVE DEVICE RESPONSE OPERATIONS (TCL 22)

1.

2.

D. RESPOND MISSION CAPABILITIES

FIRE INCIDENT RESPONSE SUPPORT (TCL 23)

1.

2.

D. RESPOND MISSION CAPABILITIES

WMD AND HAZARDOUS MATERIALS RESPONSE AND DECONTAMINATION

(TCL 24)

1.

2.

D. RESPOND MISSION CAPABILITIES

CITIZEN EVACUATION AND SHELTER-IN-PLACE (TCL 25)

1.

2.

D. RESPOND MISSION CAPABILITIES

ISOLATION AND QUARANTINE (TCL 26)

1.

2.

D. RESPOND MISSION CAPABILITIES



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Planning Conference



VALIDATE/DETERMINING IMPROVEMENT ISSUES

YES NO

SEARCH AND RESCUE (LAND-BASED) (TCL 27)

1.

2.

D. RESPOND MISSION CAPABILITIES

EMERGENCY PUBLIC INFORMATION AND WARNING (TCL 28)

1.

2.

D. RESPOND MISSION CAPABILITIES

EMERGENCY TRIAGE AND PRE-HOSPITAL TREATMENT (TCL 29)

1.

2.

D. RESPOND MISSION CAPABILITIES

MEDICAL SURGE (TCL 30)

1.

2.

D. RESPOND MISSION CAPABILITIES

MEDICAL SUPPLIES MANAGEMENT AND DISTRIBUTION (TCL 31)

1.

2.

D. RESPOND MISSION CAPABILITIES

MASS PROPHYLAXIS (TCL 32)

1.

2.

D. RESPOND MISSION CAPABILITIES

MASS CARE (SHELTERING, FEEDING AND RELATED SERVICES) (TCL 33)

1.

2.

D. RESPOND MISSION CAPABILITIES

FATALITY MANAGEMENT (TCL 34)

1.

2.

E. RECOVER MISSION CAPABILITIES

STRUCTURAL DAMAGE ASSESSMENT (TCL 35)

1.

2.

E. RECOVER MISSION CAPABILITIES

RESTORATION OF LIFELINES (TCL 36)

1.



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III. MATRIX - ACTIVITY # 1

Planning Conference



VALIDATE/DETERMINING IMPROVEMENT ISSUES

YES NO

E. RECOVER MISSION CAPABILITIES

ECONOMIC AND COMMUNITY RECOVERY (TCL 37)

1.









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IV. MATRIX - ACTIVITY # 2

Planning Conference







DETERMINE TARGET CAPABILITY IMPROVEMENT

PRIORITY

Score from 1 to 5 points,

with 1 indicating the least

TCL important at this time and 5

being the most vital to your

capability needs at this time

A. Common Capabilities

1. Planning

2. Communications

3. Community Preparedness and Participation

4. Risk Management

5. Intelligence and Information Sharing and Dissemination

B. Prevent Mission Capabilities

6. Information Gathering and Recognition of Indicators and Warning

7. Intelligence Analysis and Production

8. Counter-Terror Investigation and Law Enforcement

9. CBRNE Detection

C. Protect Mission Capabilities

10. Critical Infrastructure Protection

11. Food and Agriculture Safety and Defense

12. Epidemiological Surveillance and Investigation

13. Laboratory Testing

D. Respond Mission Capabilities

14. On-Site Incident Management

15. Emergency Operations Center Management

16. Critical Resource Logistics and Distribution

17. Volunteer Management and Donations

18. Responder Safety and Health

19. Emergency Public Safety and Security

20. Animal Disease Emergency Support

21. Environmental Health

22. Explosive Device Response Operations

23. Fire Incident Response Support

24. WMD and Hazardous Materials Response and Decontamination





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IV. MATRIX - ACTIVITY # 2

Planning Conference



25. Citizen Evacuation and Shelter-in-Place

26. Isolation and Quarantine

27. Search and Rescue (Land-Based)

28. Emergency Public Information and Warning

29. Emergency Triage and Pre-Hospital Treatment

30. Medical Surge

31. Medical Supplies Management and Distribution

32. Mass Prophylaxis

33. Mass Care (Sheltering, Feeding and Related Services)

34. Fatality Management

E. Recover Mission Capabilities

35. Structural Damage Assessment

36. Restoration of Lifelines

37. Economic and Community Recovery









Thursday, March 12, 2009

23

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference



LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

WORKSHEETS









IMPROVEMENT PLANNING NEEDS ASSESSMENT





PLANNING INSTRUCTIONS



1. Use this worksheet to record your local government/department/organization

improvement planning needs.



2. We have populated the worksheet with planning issues compiled from available After

Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that

are needed and relevant to your local government / department / organization.



3. Looking to the future, indicate which year you would like the planning activity to

occur if internal or external time and funding were to permit.



4. You may add other needed planning activities to this worksheet. See the example

planning activities below. Indicate the future year you would like the activity to occur

if internal or external time and funding were to permit.



PLANNING EXAMPLES INCLUDE DEVELOPMENT OF:



• All hazard plans • Mitigation Plan

• Specific hazard plans • Department response plans.

• Comprehensive Emergency • Standard operations (or operating)

Management Plan (CEMP) procedures.

• Emergency Operations Plan (EOP) • Checklists

• Continuity of Operations Plan • Field Operating Guides (FOGs)

(COOP) • Mutual Aid agreements

• Recovery Plan









Thursday, March 12, 2009 24

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS







NOTES









Thursday, March 12, 2009

25

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference







LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

IMPROVEMENT NEEDS ASSESSMENT

Name



Jurisdiction/Department

/ Organization



Phone Email





PLANNING

Needed Year Year Year

Planning Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

Update WMD/terrorism plans.

Develop radiation plans and conversion charts.

Develop plans for pre-post-storm infirm population needs.

Develop plans for initial impact assessment teams.

Develop emergency purchasing policies and procedures.

Develop joint responder pre-plans for large-venues.

Develop Law Enforcement WMD response safety

procedures.

WMD/white powder plans for critical facilities.

Develop critical facilities evacuation plans.

Develop COOP plans for critical facilities/dispatch centers.

Develop large-scale food and water disaster plans.

Develop air traffic control plans for major events.

Develop rules of engagement policies for various

scenarios.

Develop large cache medical kits plans.

Develop statewide mutual aid and transfer plans.

Develop regional WMD assessment/treatment plans.

Develop WMD patient related issues.

Thursday, March 12, 2009 26

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS





PLANNING

Needed Year Year Year

Planning Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

Develop WMD pediatric pre-plans.

Develop plans for national assets use.

Develop contaminated belongings plans.

Develop mass fatalities plans.

Develop post-discharge medical surveillance plans.

Develop plan for hospital rapid status checks.

Develop hospital mass psychological help plans.

Develop hospital recovery plans.

Update CEMPs.

Develop mass migration plans.

OTHER:









Thursday, March 12, 2009

27

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference





PLANNING

Needed Year Year Year

Planning Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011









Thursday, March 12, 2009 28

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS









IMPROVEMENT TRAINING NEEDS ASSESSMENT





TRAINING INSTRUCTIONS



1. Use this worksheet to record your local government/department/organization

improvement training needs.



2. We have populated the worksheet with training issues compiled from available After

Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that

are needed and relevant to your local government / department / organization.



3. Looking to the future, indicate which year you would like the training activity to occur

if internal or external time and funding were to permit.



4. You may add other needed training activities to this worksheet. See the example

training activities below. Indicate the future year you would like the activity to occur if

internal or external time and funding were to permit.



TRAINING EXAMPLES INCLUDE DEVELOPMENT OF:



• Incident Command Training • Training on plans or procedures

• Incident Management/Unified • EOC and position training

Command • Functional training

• Incident Management Team • Professional training

position specific training • Training on equipment or system

• ICS/EOC training • Refresher training

• Skill or capability enhancement

training (see target capability

listing)









Thursday, March 12, 2009

29

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference







NOTES









Thursday, March 12, 2009 30

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS







LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

NEEDS ASSESSMENT

Name



Jurisdiction/Department

/ Organization



Phone Email





TRAINING

Needed Year Year Year

Training Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

Special event training.

Position specific training for key position staffing.

Training on Incident Command System.

Training on command and control.

Training on EOC software communications systems for in-

house and for external communications.

Training for EOC Planning and Logistics Sections.

Training for new municipal emergency managers.

Training and orientation for new ESF-8 (health) agency

staff.

Train personnel who process and handle the intake of

agency mail on emergency procedures for WMD/white

powder incidents.

Training and instruction to critical infrastructure contracted

cleaning services on how to respond to WMD/white

powder incidents and procedures for evacuation scenarios.

Hospitals: training on the use of the WMD Mark-1 units

and other WMD treatments.

Hurricane Category 4 and Category 5 training.

Training for WMD related events.

Training on ICS positions.



Thursday, March 12, 2009

31

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference





TRAINING

Needed Year Year Year

Training Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

OTHER:









Thursday, March 12, 2009 32

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS



IMPROVEMENT EXERCISE NEEDS ASSESSMENT



TRAINING INSTRUCTIONS



1. Use this worksheet to record your local government/department/organization improvement

exercise needs.



2. We have populated the worksheet with exercise issues compiled from available After Action

Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that are needed

and relevant to your local government / department / organization.



3. Looking to the future, indicate which year you would like the exercise activity or event to

occur if internal or external time and funding were to permit.



4. You may add other needed exercise activities to this worksheet. See the example exercise

types below. Indicate the future year you would like the activity to occur if internal or external

time and funding were to permit.



EXERCISE EXAMPLES INCLUDE DEVELOPMENT OF:



A. Discussions-based Exercises familiarize participants with current plans, policies,

agreements and procedures, or may be used to develop new plans, policies, agreements,

and procedures. Types of Discussion-based Exercises include:



(1) Seminar. An informal discussion, designed to orient participants to new or updated plans,

policies, or procedures (e.g., a seminar to review a new Evacuation Standard Operating

Procedure).

(2) Workshop. Resembles a seminar, but is employed to build specific products, such as a draft

plan or policy (e.g., a Training and Exercise Plan Workshop is used to develop a Multi-year

Training and Exercise Plan).

(3) Tabletop Exercise (TTX). Involves key personnel discussing simulated scenarios in an

informal setting. TTXs can be used to assess plans, policies, and procedures.

(4) Game. A simulation of operations that often involves two or more teams, usually in a

competitive environment, using rules, data, and procedure designed to depict an actual or

assumed real-life situation.



B. Operations-based Exercises validate plans, policies, agreements and procedures, clarify

roles and responsibilities, and identify resource gaps in an operational environment.

Types of Operations-based Exercises include:



(1) Drill. A coordinated, supervised activity usually employed to test a single, specific operation

or function within a single entity (e.g., a fire department conducts a decontamination drill).

(2) Functional Exercise (FE). Examines and/or validates the coordination, command, and control

between various multi-agency coordination centers (e.g., emergency operation center, joint

field office, etc.). A functional exercise does not involve any “boots on the ground” (i.e., first

responders or emergency officials responding to an incident in real time).

(3) Full-Scale Exercise (FSE). A multi-agency, multi-jurisdictional, multi- discipline exercise

involving functional (e.g., joint field office, emergency operation centers, etc.) and “boots on

the ground” response (e.g., firefighters decontaminating mock victims).







Thursday, March 12, 2009

33

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference







NOTES









Thursday, March 12, 2009 34

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS







LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

NEEDS ASSESSMENT

Name



Jurisdiction/Department

/ Organization



Phone Email





EXERCISE

Needed Year Year Year

Exercise Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

State Tracker System exercise, drills.

Hurricane exercise.

WMD response exercise.

Exercise integration of federal, state, regional, local plans

and systems.

Exercise EOC and field ICS interfaces.

Interoperable communication exercises.

EOC exercise.

Functional exercises:

• Animal Health Emergency

• CBRNE Detection

• Evacuation and Shelter-In-Place

• Communications

• Critical Resource Logistics and Distribution

• Economic and Community Recovery

• Emergency Operations Center Management

• Emergency Public Information and Warning

• Environmental Health

• Epidemiological Investigation Surveillance and





Thursday, March 12, 2009

35

Prepared By: []

Regional

V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Improvement

WORKSHEETS

Planning Conference





EXERCISE

Needed Year Year Year

Exercise Needs “Y” (Yes) 1 2 3

“N” (No) 2009 2010 2011

Investigation

• Explosive Device Response Operations

• Fatality Management

• Firefighting Operations and Support

• Food and Agriculture Safety and Defense

• Information Gathering and Recognition of Indicators and

Warnings

• Intelligence Analysis and Production

• Intelligence/Information Sharing and Dissemination

• Isolation and Quarantine

• Law Enforcement Investigation and Operations

• Mass Care (Sheltering, Feeding, and Related Services)

• Mass Prophylaxis

• Medical Surge

• Onsite Incident Management

• Planning

• Public Health Laboratory Testing

• Public Safety and Security Response

• Responder Safety and Health

• Restoration of Lifelines

• Risk Management

• Structural Damage Assessment

• Triage and Pre-Hospital Treatment

• Search and Rescue (Land-Based)

• Volunteer and Donations Management

• WMD/Hazardous Materials Response and Decontamination

OTHER:





Thursday, March 12, 2009 36

Prepared By: []

Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION

Planning Conference WORKSHEETS





Insert Logo Here Insert Logo

Here



[Jurisdiction]







AAR/IP DOCUMENTS REVIEW AND ANALYSIS

SUMMARY REPORT

The following information is a compilation of a review and analysis of [# of AAR/IPs] After-

Action Reports (AARs) and/or Improvement Plan (IP) documents from various agencies and

entities within the Blank Region. These documents included both exercise events and real-

world events and ranged from Year to Year.



The results were placed into several broad-based and generalized categories that conform to the

new 2007 Target Capability Lists (TCLs). They were also indicate grouped in like areas for

improvement or recurrent issues that need to be addressed by many or most of the agencies or

entities within the region (i.e., communications). We have attempted to list these issues in a

non-threatening and generic manner, so as to not point fingers at any specific agency (ies) or

entity (ies) within the region, but rather to highlight specific issues that need to be addressed.

Under each broad-based category, we have summarized the specific findings as they relate to

the given category.



The following is a listing of the After-Action Reports and Improvement Plan Reports that were

researched for development of the Improvement Planning Conference and the Training &

Exercise Plan Workshop events.



EXERCISE EVENT AAR/IP DOCUMENTS

Exercise Name:

Type of Exercise:

Theme of Exercise:





And so on…



REAL-LIFE EVENT AFTER-ACTION REPORTS DOCUMENTS



Event Name:

Type of Event:

Location:



And so on…









Thursday, March 12, 2009

37

Prepared By: []

Regional Improvement

VII. Regional Organizational Structure

Planning Conference







HAZARD ANALYSES/CAPABILITY ASSESSMENTS

Document Name:

Jurisdiction/Agency:

Year Published:



And so on…





AAR/IP IDENTIFIED PLANNING NEEDS







AAR/IP IDENTIFIED TRAINING NEEDS





AAR/IP IDENTIFIED EXERCISE ISSUES AND NEEDS











Thursday, March 12, 2009 38

Prepared By: []


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