IPC Book

Regional Improvement Planning Conference Insert Day, Date and Time Location Jurisdiction Insert Logo Here Insert Logo Here [Version #] This page is intentionally blank. Regional Improvement Planning Conference TABLE OF CONTENTS TABLE OF CONTENTS EXECUTIVE SUMMARY A. B. I. II. Why Are You Here? IPC Purpose, Objectives [p] [p] [p] [p] [p] [p] [p] [p] REQUIREMENTS SUMMARY TARGET CAPABILITIES LIST (TCL) A. Target Capability List (TCL) Definitions III. MATRIX - ACTIVITY # 1: VALIDATE/DETERMINE IMPROVEMENT ISSUES IV. MATRIX - ACTIVITY # 2: DETERMINE TARGET CAPABILITY IMPROVEMENT PRIORITIES V. LOCAL GOVERNMENT DEPARTMENT/ORGANIZATION NEEDS ASSESSMENT WORKSHEETS A. B. C. Planning Training Exercise [p] [p] [p] [p] [p] VI. AAR/IP DOCUMENT REVIEW AND ANALYSIS Thursday, March 12, 2009 Prepared By: [] 3 TABLE OF CONTENTS Regional Improvement Planning Conference This page is intentionally blank. Thursday, March 12, 2009 Prepared By: [] 4 Regional Improvement Planning Conference EXECUTIVE SUMMARY EXECUTIVE SUMMARY The [Insert Year] Improvement Planning Conference (IPC) provides an opportunity for the [Jurisdiction] to review Improvement Planning action items from previous year’s exercises and real-world events, and to determine new priorities for the regional training and exercise program. These priorities will be the foundation for the development of the Region's Multi-Year Training and Exercise Plan and Schedule, which is revised annually at the Training and Exercise Plan Workshop (T&EPW). The T&EPW is held subsequent to the Improvement Planning Conference. During the first IPC activity you will review the improvement issues that have been distilled from [# of AAR/IPs reviewed] local and regional After Action Reports (AARs) and Improvement Plans (IPs). These have come from exercises and real life events. We have also highlighted areas of high risk identified through Hazard Analyses and Capabaility/Gap Assessments. The identified significant issues have been grouped into Target Capabilities List (TCL) categories as per federal guidance. Through small group discussion and interaction you will consider and validate these issues. You will also have the opportunity to add additional improvement items and issues that you deem important to your jurisdiction, agency or organization. During the second IPC activity you and your work group will prioritize the TCL “improvement groupings”. The results of both IPC activities will be used to lay the foundation and first draft of the region's Training and Exercise Plan (TEP). The TEP will be available for participants to review prior to the T&EPW. You will also be provided worksheets to record your jurisdiction/agency/organization's training, exercising and/or planning needs or enhancements. Items identified will also be included in a “local government” section within the regional TEP. Though active participation you will: • • • Identify and prioritize needed regional capability improvements. Help shape the development of the region's TEP. Develop your jurisdiction/agency/organization's training, exercise, planning needs and 3-year plan that ties to the region's Training and Exercise Plan. Thursday, March 12, 2009 Prepared By: [] 5 EXECUTIVE SUMMARY Regional Improvement Planning Conference This page is intentionally blank. Thursday, March 12, 2009 Prepared By: [] 6 Regional Improvement Planning Conference I. REQUIREMENTS SUMMARY DHS Annual Improvement Planning Conference (IPC) & DHS Annual Training and Exercise Plan Workshop (T&EPW) REQUIREMENTS SUMMARY I. A. FEDERAL REQUIREMENTS. DHS Annual Improvement Planning Conference (IPC). States or Urban Area Security Initiatives (UASI) should conduct an annual Improvement Planning Conference (IPC) to provide a forum to review action items gleaned from the previous year’s AfterAction Reports (AARs) of state, urban area, local, and tribal exercises and real world events. The IPC results will drive the innovation of state or urban area planning priorities. These priorities, in turn, drive the selection of training and exercises at the annual Training and Exercise Plan Workshop (T&EPW). As a State we are pursuing a more accurate representation of the State by breaking things down on a regional basis and focusing the Training and Exercising efforts based upon the feedback we receive on all levels of local government. Section VII is an overview of how we have broken down the regions, the counties that comprise them and the manner in which staff will be utilized in collecting information. Requirements include: • • The IPC should be held at least 30 days prior to the T&EPW. Pre IPC: Participating jurisdictions review their “corrective action program” accomplishments (or lack of) to date, and identify and prioritize the corrective actions to be addressed in the following year’s Multi-Year Training and Exercise Plan. • IPC Conduct: The first half of the IPC should be spent reviewing the previous year’s improvement plans and identifying which corrective actions have been completed and which are outstanding. The second half of the conference should prioritize incomplete corrective actions and synchronize the revised priorities with the Target Capabilities List (TCL). • Post IPC: The priorities should be crafted using capabilities-based language and distributed to T&EPW participants prior to the T&EPW. Thursday, March 12, 2009 Prepared By: [] 7 I. REQUIREMENTS SUMMARY B. DHS Annual Training and Exercise Plan Workshop (T&EPW). Regional Improvement Planning Conference The U.S. Department of Homeland Security (DHS) Grant Guidance requires that any state or urban area (designated by the UASI) receiving DHS grant funds conduct an annual T&EPW. Each state or urban area has prepared a Homeland Security Strategy that identifies priorities on which the state or urban area has chosen to focus its prevention, protection, response, and recovery improvement efforts. Requirements include: • Conduct a T&EPW annually. • Pre T&EPW: Attendees should be familiar with the federal “read ahead materials” and with the homeland security strategy and the state or urban area priorities. • T&EPW Conduct: Review of the state or urban area homeland security strategy and development of a Multi-Year Training and Exercise Plan. Focus is on coordination of all training and exercise activities occurring throughout the state or urban area, including activities sponsored by federal/state agencies and various local governments. States and UASI regions must ensure that their training and exercise schedules are coordinated to prevent duplication of efforts, ensure resources are not overextended during training or exercises, and maximize the efficiency of training and exercise appropriations. Moreover, schedule collaboration can present opportunities for jurisdictions and agencies to fulfill multiple grant requirements with a single exercise or training course. • Post T&EPW: A Multi-Year Training and Exercise Plan is developed, implemented and maintained. II. SELECTION OF PARTICIPANTS. It is desirable to ensure that interested and knowledgeable participants are selected for these conference events. Participants should be: • Able to make decisions on behalf of their respective jurisdiction. Thursday, March 12, 2009 Prepared By: [] 8 Regional Improvement Planning Conference I. REQUIREMENTS SUMMARY • Aware of their jurisdictions’ previous after action reports and improvement plans, current response/recovery capabilities, and planned exercises to address real-world issues, and increase needed capabilities. • Prepared to assess capabilities and preparedness levels of participating agencies, identify a cycle of exercises that increase in complexity, and assist with preparing a region MultiYear Training and Exercise Plan and Schedule. • Familiar with the prerequisite IPC and T&EPW reading and are expected to bring their individual jurisdiction or agency improvement plans and training and exercise schedules with them to the IPC and T&EPW. All participants are expected to familiarize themselves with the following: • • • • • • • State and/or Urban Area Homeland Security Strategy. Volumes I-III of the Homeland Security Exercise Evaluation Program (HSEEP). Target Capabilities List (TCL). Homeland Security Grant Program Guidance. Current training and exercise initiatives throughout the State or Urban Area. Relevant Exercise After Action Reports and Improvement Plans. Draft Regional T&EPW Plan. Thursday, March 12, 2009 Prepared By: [] 9 I. REQUIREMENTS SUMMARY Regional Improvement Planning Conference III. CONFERENCE COMPONENTS, REQUIRED. A. Improvement Planning Conference Components. Review of Previous Improvement Plans: The first half of the Improvement Planning Conference should be spent reviewing the previous year’s Improvement Plans and identifying which corrective actions have been completed and which are outstanding. Prioritize Needed Corrective Actions and Use of the TCL: The second half of the conference should prioritize incomplete corrective actions and synchronize the revised priorities with the TCL. The final language can be polished after the Improvement Planning Conference, but should be available for participants to review sufficiently prior to the T&EPW. B. T&EPW Components. The conference agenda must include: State or Urban Area homeland Security Strategy: The current state of preparedness activities, planning, training, equipment, and exercises from all agencies and programs should be discussed. Priorities gleaned from the state or urban area homeland security strategy should be identified and disseminated to participants prior to the start of the T&EPW. Capabilities-Based Planning: An overview of capabilities-based planning should be conducted. State or urban area priorities should be clearly defined and discussed as they relate to the “national priorities”. If applicable, state or urban area priorities should be linked to improvement planning efforts. Target capabilities that should be accomplished to attain state or urban area priorities should be listed along with training and exercises that will help the state or urban area obtain those capabilities and achieve those priorities. Multi-Year Training and Exercise Plan: The Multi-Year Training and Exercise Plan is the roadmap for accomplishing priorities described in the state or urban area homeland security strategy. Included in the plan should be the training and exercise schedule for the ensuing 3 years. Homeland Security Exercise Evaluation Program (HSEEP): A brief overview of HSEEP should be conducted, highlighting the program’s guidelines, goals, and objectives. Thursday, March 12, 2009 Prepared By: [] 10 Regional Improvement Planning Conference I. REQUIREMENTS SUMMARY Training and Exercise Schedule: Attendees at the T&EPW should develop a training and exercise schedule to be included in the Multi-Year Training and Exercise Plan. The schedule should list the proposed training and exercises to be conducted over the ensuing 3 years. The schedule should allow adequate time for a building-block progression of exercises. For exercises held in the first year, approximate dates should be available. For second and third year schedules, tentative dates may be used. Thursday, March 12, 2009 Prepared By: [] 11 II. TARGET CAPABILITIES LIST (TCL) Regional Improvement Planning Conference TARGET CAPABILITIES LIST (TCL) (Potential Functional Exercise Areas) PHASE 1 Capabilities (Included In This Version of the TCL) A. Common Capabilities 1. 2. 3. 4. 5. Planning Communications Community Preparedness and Participation Risk Management Intelligence and Information Sharing and Dissemination 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. Critical Resource Logistics and Distribution Volunteer Management and Donations Responder Safety and Health Emergency Public Safety and Security Animal Disease Emergency Support Environmental Health Explosive Device Response Operations Fire Incident Response Support WMD and Hazardous Materials Response and Decontamination Citizen Evacuation and Shelter-inPlace Isolation and Quarantine Search and Rescue (Land-Based) Emergency Public Information and Warning Emergency Triage and Pre-Hospital Treatment Medical Surge Medical Supplies Management and Distribution Mass Prophylaxis Mass Care (Sheltering, Feeding and Related Services) Fatality Management B. Prevent Mission Capabilities 6. 7. 8. 9. Information Gathering and Recognition of Indicators and Warning Intelligence Analysis and Production Counter-Terror Investigation and Law Enforcement CBRNE Detection C. Protect Mission Capabilities 10. 11. 12. 13. Critical Infrastructure Protection Food and Agriculture Safety and Defense Epidemiological Surveillance and Investigation Laboratory Testing D. Respond Mission Capabilities 14. 15. On-Site Incident Management Emergency Operations Center Management E. Recover Mission Capabilities 35. 36. 37. Structural Damage Assessment Restoration of Lifelines Economic and Community Recovery Thursday, March 12, 2009 Prepared By: [] 12 Regional Improvement Planning Conference II. TARGET CAPABILITIES LIST (TCL) A. TARGET CAPABILITY LIST (TCL) DEFINITIONS NOTE: A "yes" answer indicates that the capability exists. A "no" answer indicates that it does not. Preparedness Plans incorporate an accurate hazard analysis and risk assessment and ensure that capabilities required to prevent, protect and mitigate against, respond to, and recover from terrorist attacks and catastrophic natural disasters are available when and where they are needed. A continuous flow of critical information is maintained as appropriate between multi-jurisdictional and multi-disciplinary emergency responders, command posts, lead and support agencies, and the governmental officials for the duration of the emergency response operation in compliance with National Incident Management System (NIMS). There is a structure and a process for on-going collaboration between government and non-governmental resources at all levels. State, regional, local, tribal and private sector entities, in coordination with Federal participation, identify and assess risks, prioritize and select appropriate protection, prevention, and mitigation solutions based on reduction of risk, monitor the outcomes of allocation decisions, and undertake corrective actions. Effective and timely sharing of information and intelligence occurs across Federal, State, local, tribal, regional, and private sector entities to achieve coordinated awareness of, prevention of, protection against, and response to a threatened or actual domestic terrorist attack, major disaster, or other emergency. Threat and other criminal and/or terror-ism-related information is identified, gathered, entered into an appropriate-ate data/retrieval system, and provided to appropriate analysis centers. Timely, accurate, and actionable intelligence/information products are produced in support of prevention, awareness, deterrence, response, and continuity planning operations. Suspects involved in criminal activities related to homeland security are successfully deterred, detected, disrupted, investigated, and apprehended. Chemical, biological, radiological, nuclear, and/or explosive (CBRNE) materials are rapidly detected and characterized at borders, critical locations, events, and incidents. The risk to, vulnerability of, and consequence of attack to critical infrastructure are reduced through the identification and protection of critical infrastructure. Threats to food and agriculture safety are prevented, mitigated, and eradicated; trade in agricultural products is restored; affected products are disposed of; affected facilities are TCL 1 PLANNING: TCL 2 COMMUNICATIONS: TCL 3 COMMUNITY PREPAREDNESS & PARTICIPATION: TCL 4 RISK MANAGEMENT: INTELLIGENCE/INFORMATION TCL 5 SHARING AND DISSEMINATION: INFORMATION GATHERING TCL 6 AND RECOGNITION OF INDICATORS AND WARNINGS: INTELLIGENCE ANALYSIS AND PRODUCTION: TCL 7 LAW ENFORCEMENT TCL 8 INVESTIGATION & OPERATIONS: TCL 9 CBRNE DETECTION: TCL 10 CRITICAL INFRASTRUCTURE PROTECTION: FOOD AND AGRICULTURE SAFETY AND DEFENSE: TCL 11 Thursday, March 12, 2009 Prepared By: [] 13 II. TARGET CAPABILITIES LIST (TCL) Regional Improvement Planning Conference decontaminated; public, animal, and plant health are protected, notification of the event and instructions of appropriate actions are effectively communicated with all stakeholders; and confidence in the U.S. food supply is maintained. EPIDEMIOLOGICAL TCL 12 SURVEILLANCE AND INVESTIGATION: Potential exposure and disease is rapidly identified to contain the spread of the event and reduce number of cases. Chemical, radiochemical, and biological agents causing, or having the potential to cause, widespread illness or death are rapidly detected and accurately identified by the public health laboratory within the jurisdiction or through network collaboration with other appropriate local, State, and federal laboratories. The incident is managed safely, effectively, and efficiently through the integration of facilities, resources (personnel, equipment, supplies, and communications), and procedures using a common organizational structure that is the Incident Command System (ICS), as defined in the National Incident Management System (NIMS). The event is effectively managed through multi-agency coordination for a pre-planned or no-notice event through the Emergency Operations Center Management. Critical resources are available to incident managers and emergency responders upon request for proper distribution and to aid disaster victims in a cost-effective and timely manner. The coordination of volunteers and donations is maximized and does not hinder response and recovery activities. No illness or injury to any first responder, first receiver, medical facility staff member, or other skilled support personnel as a result of preventable exposure after the initial incident or during decontamination and incident follow-up. The incident scene is assessed and secured, while protecting first responders and mitigating any further effect to the public at risk. Foreign animal disease is prevented from entering Florida by protecting the related critical infrastructure and key assets; equipment and trained teams are in place to proactively respond to suspected animal disease out-breaks. After the primary event, disease and injury are prevented through the quick identification of associated environmental hazards to include exposure to infectious diseases that are secondary to the primary event and secondary transmission modes. Threat assessments are conducted, the explosive and/or hazardous de-vices are rendered safe, and the area is cleared of hazards. Dispatch and safe arrival of the initial fire suppression resources occurs within jurisdictional response time TCLs. Hazardous materials release is rapidly identified and mitigated; TCL 13 PUBLIC HEALTH LABORATORY TESTING: TCL 14 ON-SITE INCIDENT MANAGEMENT: TCL 15 EMERGENCY OPERATIONS CENTER MANAGEMENT: CRITICAL RESOURCE LOGISTICS AND DISTRIBUTION: VOLUNTEER AND DONATIONS MANAGEMENT: RESPONDER SAFETY AND HEALTH: TCL 16 TCL 17 TCL 18 TCL 19 PUBLIC SAFETY AND SECURITY RESPONSE: TCL 20 ANIMAL HEALTH EMERGENCY SUPPORT: TCL 21 ENVIRONMENTAL HEALTH: TCL 22 EXPLOSIVE DEVICE RESPONSE OPERATIONS: FIREFIGHTING OPERATIONS/SUPPORT: WMD/HAZARDOUS TCL 23 TCL 24 Thursday, March 12, 2009 Prepared By: [] 14 Regional Improvement Planning Conference MATERIALS RESPONSE DECONTAMINATION: II. TARGET CAPABILITIES LIST (TCL) victims exposed to the hazard are rescued, decontaminated, and treated; the impact of the release is limited; and responders and at-risk populations are effectively protected. Affected and at-risk populations (and companion animals) are safely sheltered-in-place and/or evacuated to safe refuge areas, and effectively and safely reentered into the affected area, if appropriate. Individuals who are ill, exposed, or likely to be exposed are separated, movement is restricted, basic necessities of life are available, and their health is monitored in order to limit the spread of a newly introduced contagious disease (e.g., pandemic influenza). The greatest numbers of victims (human and animal) are rescued and transferred to medical or mass care capabilities, in the shortest amount of time, while maintaining rescuer safety. Government agencies and public and private sectors receive and transmit coordinated, prompt, useful, and reliable information regarding threats to their health, safety, and property, through clear, consistent information delivery systems. Emergency Medical Services (EMS) resources are effectively and appropriately dispatched and provide pre-hospital triage, treatment, transport, tracking of patients, and documentation of care appropriate for the incident, while maintaining the capabilities of the EMS system for continued operations. Injured or ill from the event are rapidly and appropriately cared for. Continuity of care is maintained for non-incident related illness or injury. Critical medical supplies and equipment are appropriately secured, managed, distributed, and restocked in a timeframe appropriate to the incident. Appropriate drug prophylaxis and vaccination strategies are implemented in a timely manner upon the onset of an event to prevent the development of disease in exposed individuals. Public information strategies include recommendations on specific actions individuals can take to protect their family, friends, and themselves. Mass care services (sheltering, feeding, bulk distribution) are rapidly provided for the population and companion animals within the affected area. Complete documentation and recovery of human remains, personal effects, and items of evidence are achieved (except in cases where the health risk posed to personnel outweigh the benefits of recovery of remains and personal effects). Restore affected areas to pre-event conditions. Sufficient lifelines services are available to safely support ongoing recovery activities. TCL 25 CITIZEN EVACUATION AND SHELTER-IN-PLACE: TCL 26 ISOLATION AND QUARANTINE: TCL 27 URBAN SEARCH & RESCUE: TCL 28 EMERGENCY PUBLIC INFORMATION AND WARNING: TCL 29 TRIAGE AND PRE-HOSPITAL TREATMENT: TCL 30 MEDICAL SURGE: MEDICAL SUPPLIES MANAGEMENT AND DISTRIBUTION: TCL 31 TCL 32 MASS PROPHYLAXIS: TCL 33 MASS CARE (SHELTERING, FEEDING, AND RELATED SERVICES): TCL 34 FATALITY MANAGEMENT: STRUCTURAL DAMAGE AND MITIGATION ASSESSMENT: RESTORATION OF LIFELINES: TCL 35 TCL 36 Thursday, March 12, 2009 Prepared By: [] 15 II. TARGET CAPABILITIES LIST (TCL) Regional Improvement Planning Conference Economic impact is estimated, priorities are set for recovery activities, business disruption is minimized and returned to operation, and individuals and families are provided with appropriate levels and types of relief with minimal delay. TCL 37 ECONOMIC AND COMMUNITY RECOVERY: Thursday, March 12, 2009 Prepared By: [] 16 Regional Improvement Planning Conference III. MATRIX - ACTIVITY # 1 VALIDATE/DETERMINING IMPROVEMENT ISSUES YES NO A. COMMON CAPABILITIES PLANNING (TCL 1) [This area contains all of the issues raised in the After Action Reports and Improvement Plans and arranges them according to Capability. Participants are then asked to indicate those things which are still an issue and those which have been addressed] 1. 2. A. COMMON CAPABILITIES COMMUNICATIONS (TCL 2) 1. 2. A. COMMON CAPABILITIES COMMUNITY PREPAREDNESS & PARTICIPATION (TCL 3) 1. 2. A. COMMON CAPABILITIES RISK MANAGEMENT (TCL 4) 1. 2. A. COMMON CAPABILITIES INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 5) 1. 2. B. PREVENT MISSION CAPABILITIES INFORMATION GATHERING & RECOGNITION OF INDICATORS & WARNING (TCL 6) 1. 2. B. PREVENT MISSION CAPABILITIES INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 7) 1. 2. B. PREVENT MISSION CAPABILITIES COUNTER-TERROR INVESTIGATION AND LAW ENFORCEMENT (TCL 8) 1. 2. Thursday, March 12, 2009 Prepared By: [] 17 III. MATRIX - ACTIVITY # 1 Regional Improvement Planning Conference VALIDATE/DETERMINING IMPROVEMENT ISSUES YES NO B. PREVENT MISSION CAPABILITIES CBRNE DETECTION (TCL 9) 1. 2. C. PROTECT MISSION CAPABILITIES CRITICAL INFRASTRUCTURE PROTECTION (TCL 10) 1. 2. C. PROTECT MISSION CAPABILITIES FOOD AND AGRICULTURE SAFETY AND DEFENSE (TCL 11) 1. 2. C. PROTECT MISSION CAPABILITIES EPIDEMIOLOGICAL SURVEILLANCE AND INVESTIGATION (TCL 12) 1. 2. C. PROTECT MISSION CAPABILITIES LABORATORY TESTING (TCL 13) 1. 2. D. RESPOND MISSION CAPABILITIES ON-SITE INCIDENT MANAGEMENT (INCIDENT COMMAND SYSTEMS/UNIFIED COMMAND) (TCL 14) 1. 2. D. RESPOND MISSION CAPABILITIES EMERGENCY OPERATIONS CENTER MANAGEMENT (TCL 15) 1. 2. D. RESPOND MISSION CAPABILITIES CRITICAL RESOURCE LOGISTICS AND DISTRIBUTION (TCL 16) 1. 2. D. RESPOND MISSION CAPABILITIES VOLUNTEER MANAGEMENT AND DONATIONS (TCL 17) 1. 2. D. RESPOND MISSION CAPABILITIES Thursday, March 12, 2009 Prepared By: [] 18 Regional Improvement Planning Conference III. MATRIX - ACTIVITY # 1 VALIDATE/DETERMINING IMPROVEMENT ISSUES YES NO RESPONDER SAFETY AND HEALTH (TCL 18) 1. 2. D. RESPOND MISSION CAPABILITIES EMERGENCY PUBLIC SAFETY AND SECURITY (TCL 19) 1. 2. D. RESPOND MISSION CAPABILITIES ANIMAL DISEASE EMERGENCY SUPPORT (TCL 20) 1. 2. D. RESPOND MISSION CAPABILITIES ENVIRONMENTAL HEALTH (TCL 21) 1. 2. D. RESPOND MISSION CAPABILITIES EXPLOSIVE DEVICE RESPONSE OPERATIONS (TCL 22) 1. 2. D. RESPOND MISSION CAPABILITIES FIRE INCIDENT RESPONSE SUPPORT (TCL 23) 1. 2. D. RESPOND MISSION CAPABILITIES WMD AND HAZARDOUS MATERIALS RESPONSE AND DECONTAMINATION (TCL 24) 1. 2. D. RESPOND MISSION CAPABILITIES CITIZEN EVACUATION AND SHELTER-IN-PLACE (TCL 25) 1. 2. D. RESPOND MISSION CAPABILITIES ISOLATION AND QUARANTINE (TCL 26) 1. 2. D. RESPOND MISSION CAPABILITIES Thursday, March 12, 2009 Prepared By: [] 19 III. MATRIX - ACTIVITY # 1 Regional Improvement Planning Conference VALIDATE/DETERMINING IMPROVEMENT ISSUES YES NO SEARCH AND RESCUE (LAND-BASED) (TCL 27) 1. 2. D. RESPOND MISSION CAPABILITIES EMERGENCY PUBLIC INFORMATION AND WARNING (TCL 28) 1. 2. D. RESPOND MISSION CAPABILITIES EMERGENCY TRIAGE AND PRE-HOSPITAL TREATMENT (TCL 29) 1. 2. D. RESPOND MISSION CAPABILITIES MEDICAL SURGE (TCL 30) 1. 2. D. RESPOND MISSION CAPABILITIES MEDICAL SUPPLIES MANAGEMENT AND DISTRIBUTION (TCL 31) 1. 2. D. RESPOND MISSION CAPABILITIES MASS PROPHYLAXIS (TCL 32) 1. 2. D. RESPOND MISSION CAPABILITIES MASS CARE (SHELTERING, FEEDING AND RELATED SERVICES) (TCL 33) 1. 2. D. RESPOND MISSION CAPABILITIES FATALITY MANAGEMENT (TCL 34) 1. 2. E. RECOVER MISSION CAPABILITIES STRUCTURAL DAMAGE ASSESSMENT (TCL 35) 1. 2. E. RECOVER MISSION CAPABILITIES RESTORATION OF LIFELINES (TCL 36) 1. Thursday, March 12, 2009 Prepared By: [] 20 Regional Improvement Planning Conference III. MATRIX - ACTIVITY # 1 VALIDATE/DETERMINING IMPROVEMENT ISSUES YES NO E. RECOVER MISSION CAPABILITIES ECONOMIC AND COMMUNITY RECOVERY (TCL 37) 1. Thursday, March 12, 2009 Prepared By: [] 21 IV. MATRIX - ACTIVITY # 2 Regional Improvement Planning Conference DETERMINE TARGET CAPABILITY IMPROVEMENT TCL A. 1. 2. 3. 4. 5. B. 6. 7. 8. 9. C. Common Capabilities Planning Communications Community Preparedness and Participation Risk Management Intelligence and Information Sharing and Dissemination Prevent Mission Capabilities Information Gathering and Recognition of Indicators and Warning Intelligence Analysis and Production Counter-Terror Investigation and Law Enforcement CBRNE Detection Protect Mission Capabilities PRIORITY Score from 1 to 5 points, with 1 indicating the least important at this time and 5 being the most vital to your capability needs at this time 10. Critical Infrastructure Protection 11. Food and Agriculture Safety and Defense 12. Epidemiological Surveillance and Investigation 13. Laboratory Testing D. Respond Mission Capabilities 14. On-Site Incident Management 15. Emergency Operations Center Management 16. Critical Resource Logistics and Distribution 17. Volunteer Management and Donations 18. Responder Safety and Health 19. Emergency Public Safety and Security 20. Animal Disease Emergency Support 21. Environmental Health 22. Explosive Device Response Operations 23. Fire Incident Response Support 24. WMD and Hazardous Materials Response and Decontamination Thursday, March 12, 2009 Prepared By: [] 22 Regional Improvement Planning Conference 25. Citizen Evacuation and Shelter-in-Place 26. Isolation and Quarantine 27. Search and Rescue (Land-Based) 28. Emergency Public Information and Warning 29. Emergency Triage and Pre-Hospital Treatment 30. Medical Surge 31. Medical Supplies Management and Distribution 32. Mass Prophylaxis 33. Mass Care (Sheltering, Feeding and Related Services) 34. Fatality Management E. Recover Mission Capabilities 35. Structural Damage Assessment 36. Restoration of Lifelines 37. Economic and Community Recovery IV. MATRIX - ACTIVITY # 2 Thursday, March 12, 2009 Prepared By: [] 23 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS IMPROVEMENT PLANNING NEEDS ASSESSMENT PLANNING INSTRUCTIONS 1. 2. Use this worksheet to record your local government/department/organization improvement planning needs. We have populated the worksheet with planning issues compiled from available After Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that are needed and relevant to your local government / department / organization. Looking to the future, indicate which year you would like the planning activity to occur if internal or external time and funding were to permit. You may add other needed planning activities to this worksheet. See the example planning activities below. Indicate the future year you would like the activity to occur if internal or external time and funding were to permit. PLANNING EXAMPLES INCLUDE DEVELOPMENT OF: • • • • • • All hazard plans Specific hazard plans Comprehensive Emergency Management Plan (CEMP) Emergency Operations Plan (EOP) Continuity of Operations Plan (COOP) Recovery Plan • • • • • • Mitigation Plan Department response plans. Standard operations (or operating) procedures. Checklists Field Operating Guides (FOGs) Mutual Aid agreements 3. 4. Thursday, March 12, 2009 Prepared By: [] 24 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS NOTES Thursday, March 12, 2009 Prepared By: [] 25 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION IMPROVEMENT NEEDS ASSESSMENT Name Jurisdiction/Department / Organization Phone Email PLANNING Planning Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 Update WMD/terrorism plans. Develop radiation plans and conversion charts. Develop plans for pre-post-storm infirm population needs. Develop plans for initial impact assessment teams. Develop emergency purchasing policies and procedures. Develop joint responder pre-plans for large-venues. Develop Law procedures. Enforcement WMD response safety WMD/white powder plans for critical facilities. Develop critical facilities evacuation plans. Develop COOP plans for critical facilities/dispatch centers. Develop large-scale food and water disaster plans. Develop air traffic control plans for major events. Develop rules of engagement policies for various scenarios. Develop large cache medical kits plans. Develop statewide mutual aid and transfer plans. Develop regional WMD assessment/treatment plans. Develop WMD patient related issues. Thursday, March 12, 2009 Prepared By: [] 26 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS PLANNING Planning Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 Develop WMD pediatric pre-plans. Develop plans for national assets use. Develop contaminated belongings plans. Develop mass fatalities plans. Develop post-discharge medical surveillance plans. Develop plan for hospital rapid status checks. Develop hospital mass psychological help plans. Develop hospital recovery plans. Update CEMPs. Develop mass migration plans. OTHER: Thursday, March 12, 2009 Prepared By: [] 27 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference PLANNING Planning Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 Thursday, March 12, 2009 Prepared By: [] 28 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS IMPROVEMENT TRAINING NEEDS ASSESSMENT TRAINING INSTRUCTIONS 1. 2. Use this worksheet to record your local government/department/organization improvement training needs. We have populated the worksheet with training issues compiled from available After Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that are needed and relevant to your local government / department / organization. Looking to the future, indicate which year you would like the training activity to occur if internal or external time and funding were to permit. You may add other needed training activities to this worksheet. See the example training activities below. Indicate the future year you would like the activity to occur if internal or external time and funding were to permit. TRAINING EXAMPLES INCLUDE DEVELOPMENT OF: • • • • • Incident Command Training Incident Management/Unified Command Incident Management Team position specific training ICS/EOC training Skill or capability enhancement training (see target capability listing) • • • • • • Training on plans or procedures EOC and position training Functional training Professional training Training on equipment or system Refresher training 3. 4. Thursday, March 12, 2009 Prepared By: [] 29 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference NOTES Thursday, March 12, 2009 Prepared By: [] 30 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION NEEDS ASSESSMENT Name Jurisdiction/Department / Organization Phone Email TRAINING Training Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 Special event training. Position specific training for key position staffing. Training on Incident Command System. Training on command and control. Training on EOC software communications systems for inhouse and for external communications. Training for EOC Planning and Logistics Sections. Training for new municipal emergency managers. Training and orientation for new ESF-8 (health) agency staff. Train personnel who process and handle the intake of agency mail on emergency procedures for WMD/white powder incidents. Training and instruction to critical infrastructure contracted cleaning services on how to respond to WMD/white powder incidents and procedures for evacuation scenarios. Hospitals: training on the use of the WMD Mark-1 units and other WMD treatments. Hurricane Category 4 and Category 5 training. Training for WMD related events. Training on ICS positions. Thursday, March 12, 2009 Prepared By: [] 31 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference TRAINING Training Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 OTHER: Thursday, March 12, 2009 Prepared By: [] 32 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS IMPROVEMENT EXERCISE NEEDS ASSESSMENT TRAINING INSTRUCTIONS 1. 2. Use this worksheet to record your local government/department/organization improvement exercise needs. We have populated the worksheet with exercise issues compiled from available After Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that are needed and relevant to your local government / department / organization. Looking to the future, indicate which year you would like the exercise activity or event to occur if internal or external time and funding were to permit. You may add other needed exercise activities to this worksheet. See the example exercise types below. Indicate the future year you would like the activity to occur if internal or external time and funding were to permit. EXERCISE EXAMPLES INCLUDE DEVELOPMENT OF: A. Discussions-based Exercises familiarize participants with current plans, policies, agreements and procedures, or may be used to develop new plans, policies, agreements, and procedures. Types of Discussion-based Exercises include: (1) Seminar. An informal discussion, designed to orient participants to new or updated plans, policies, or procedures (e.g., a seminar to review a new Evacuation Standard Operating Procedure). (2) Workshop. Resembles a seminar, but is employed to build specific products, such as a draft plan or policy (e.g., a Training and Exercise Plan Workshop is used to develop a Multi-year Training and Exercise Plan). (3) Tabletop Exercise (TTX). Involves key personnel discussing simulated scenarios in an informal setting. TTXs can be used to assess plans, policies, and procedures. (4) Game. A simulation of operations that often involves two or more teams, usually in a competitive environment, using rules, data, and procedure designed to depict an actual or assumed real-life situation. B. Operations-based Exercises validate plans, policies, agreements and procedures, clarify roles and responsibilities, and identify resource gaps in an operational environment. Types of Operations-based Exercises include: 3. 4. (1) Drill. A coordinated, supervised activity usually employed to test a single, specific operation or function within a single entity (e.g., a fire department conducts a decontamination drill). (2) Functional Exercise (FE). Examines and/or validates the coordination, command, and control between various multi-agency coordination centers (e.g., emergency operation center, joint field office, etc.). A functional exercise does not involve any “boots on the ground” (i.e., first responders or emergency officials responding to an incident in real time). (3) Full-Scale Exercise (FSE). A multi-agency, multi-jurisdictional, multi- discipline exercise involving functional (e.g., joint field office, emergency operation centers, etc.) and “boots on the ground” response (e.g., firefighters decontaminating mock victims). Thursday, March 12, 2009 Prepared By: [] 33 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference NOTES Thursday, March 12, 2009 Prepared By: [] 34 Regional Improvement Planning Conference V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION NEEDS ASSESSMENT Name Jurisdiction/Department / Organization Phone Email EXERCISE Exercise Needs Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 State Tracker System exercise, drills. Hurricane exercise. WMD response exercise. Exercise integration of federal, state, regional, local plans and systems. Exercise EOC and field ICS interfaces. Interoperable communication exercises. EOC exercise. Functional exercises: • • • • • • • • • • Animal Health Emergency CBRNE Detection Evacuation and Shelter-In-Place Communications Critical Resource Logistics and Distribution Economic and Community Recovery Emergency Operations Center Management Emergency Public Information and Warning Environmental Health Epidemiological Investigation Surveillance and Thursday, March 12, 2009 Prepared By: [] 35 V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Regional Improvement Planning Conference EXERCISE Exercise Needs Investigation • • • • • • • • • • • • • • • • • • • • • • • • Explosive Device Response Operations Fatality Management Firefighting Operations and Support Food and Agriculture Safety and Defense Information Gathering and Recognition of Indicators and Warnings Intelligence Analysis and Production Intelligence/Information Sharing and Dissemination Isolation and Quarantine Law Enforcement Investigation and Operations Mass Care (Sheltering, Feeding, and Related Services) Mass Prophylaxis Medical Surge Onsite Incident Management Planning Public Health Laboratory Testing Public Safety and Security Response Responder Safety and Health Restoration of Lifelines Risk Management Structural Damage Assessment Triage and Pre-Hospital Treatment Search and Rescue (Land-Based) Volunteer and Donations Management WMD/Hazardous Materials Response and Decontamination Needed “Y” (Yes) “N” (No) Year 1 2009 Year 2 2010 Year 3 2011 OTHER: Thursday, March 12, 2009 Prepared By: [] 36 Regional Improvement Planning Conference Insert Logo Here Here V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION WORKSHEETS Insert Logo [Jurisdiction] AAR/IP DOCUMENTS REVIEW AND ANALYSIS SUMMARY REPORT The following information is a compilation of a review and analysis of [# of AAR/IPs] AfterAction Reports (AARs) and/or Improvement Plan (IP) documents from various agencies and entities within the Blank Region. These documents included both exercise events and realworld events and ranged from Year to Year. The results were placed into several broad-based and generalized categories that conform to the new 2007 Target Capability Lists (TCLs). They were also indicate grouped in like areas for improvement or recurrent issues that need to be addressed by many or most of the agencies or entities within the region (i.e., communications). We have attempted to list these issues in a non-threatening and generic manner, so as to not point fingers at any specific agency (ies) or entity (ies) within the region, but rather to highlight specific issues that need to be addressed. Under each broad-based category, we have summarized the specific findings as they relate to the given category. The following is a listing of the After-Action Reports and Improvement Plan Reports that were researched for development of the Improvement Planning Conference and the Training & Exercise Plan Workshop events. EXERCISE EVENT AAR/IP DOCUMENTS Exercise Name: Type of Exercise: Theme of Exercise: And so on… REAL-LIFE EVENT AFTER-ACTION REPORTS DOCUMENTS Event Name: Type of Event: Location: And so on… Thursday, March 12, 2009 Prepared By: [] 37 VII. Regional Organizational Structure Regional Improvement Planning Conference HAZARD ANALYSES/CAPABILITY ASSESSMENTS Document Name: Jurisdiction/Agency: Year Published: And so on… AAR/IP IDENTIFIED PLANNING NEEDS  AAR/IP IDENTIFIED TRAINING NEEDS  AAR/IP IDENTIFIED EXERCISE ISSUES AND NEEDS  Thursday, March 12, 2009 Prepared By: [] 38