Regional
Improvement
Planning Conference
Insert Day, Date and Time
Location
Jurisdiction
Insert Logo Here Insert Logo Here
[Version #]
This page is intentionally blank.
Regional Improvement
TABLE OF CONTENTS
Planning Conference
TABLE OF CONTENTS
EXECUTIVE SUMMARY [p]
A. Why Are You Here? [p]
B. IPC Purpose, Objectives [p]
I. REQUIREMENTS SUMMARY [p]
II. TARGET CAPABILITIES LIST (TCL) [p]
A. Target Capability List (TCL) Definitions [p]
III. MATRIX - ACTIVITY # 1: VALIDATE/DETERMINE IMPROVEMENT ISSUES [p]
IV. MATRIX - ACTIVITY # 2: DETERMINE TARGET CAPABILITY [p]
IMPROVEMENT PRIORITIES
V. LOCAL GOVERNMENT DEPARTMENT/ORGANIZATION [p]
NEEDS ASSESSMENT WORKSHEETS
A. Planning [p]
B. Training [p]
C. Exercise [p]
VI. AAR/IP DOCUMENT REVIEW AND ANALYSIS [p]
Thursday, March 12, 2009
3
Prepared By: []
TABLE OF Regional Improvement
CONTENTS Planning Conference
This page is intentionally blank.
Thursday, March 12, 2009 4
Prepared By: []
Regional Improvement
EXECUTIVE SUMMARY
Planning Conference
EXECUTIVE SUMMARY
The [Insert Year] Improvement Planning Conference (IPC) provides an opportunity for the [Jurisdiction]
to review Improvement Planning action items from previous year’s exercises and real-world events, and
to determine new priorities for the regional training and exercise program. These priorities will be the
foundation for the development of the Region's Multi-Year Training and Exercise Plan and Schedule,
which is revised annually at the Training and Exercise Plan Workshop (T&EPW). The T&EPW is held
subsequent to the Improvement Planning Conference.
During the first IPC activity you will review the improvement issues that have been distilled from [# of
AAR/IPs reviewed] local and regional After Action Reports (AARs) and Improvement Plans (IPs). These
have come from exercises and real life events. We have also highlighted areas of high risk identified
through Hazard Analyses and Capabaility/Gap Assessments. The identified significant issues have been
grouped into Target Capabilities List (TCL) categories as per federal guidance. Through small group
discussion and interaction you will consider and validate these issues. You will also have the opportunity
to add additional improvement items and issues that you deem important to your jurisdiction, agency or
organization.
During the second IPC activity you and your work group will prioritize the TCL “improvement
groupings”.
The results of both IPC activities will be used to lay the foundation and first draft of the region's Training
and Exercise Plan (TEP). The TEP will be available for participants to review prior to the T&EPW.
You will also be provided worksheets to record your jurisdiction/agency/organization's training,
exercising and/or planning needs or enhancements. Items identified will also be included in a “local
government” section within the regional TEP.
Though active participation you will:
• Identify and prioritize needed regional capability improvements.
• Help shape the development of the region's TEP.
• Develop your jurisdiction/agency/organization's training, exercise, planning needs and 3-year plan
that ties to the region's Training and Exercise Plan.
Thursday, March 12, 2009
5
Prepared By: []
Regional Improvement
EXECUTIVE SUMMARY
Planning Conference
This page is intentionally blank.
Thursday, March 12, 2009 6
Prepared By: []
Regional Improvement
I. REQUIREMENTS SUMMARY
Planning Conference
DHS Annual Improvement Planning Conference (IPC) &
DHS Annual Training and Exercise Plan Workshop (T&EPW)
REQUIREMENTS SUMMARY
I. FEDERAL REQUIREMENTS.
A. DHS Annual Improvement Planning Conference (IPC).
States or Urban Area Security Initiatives (UASI) should conduct an annual Improvement Planning
Conference (IPC) to provide a forum to review action items gleaned from the previous year’s After-
Action Reports (AARs) of state, urban area, local, and tribal exercises and real world events. The
IPC results will drive the innovation of state or urban area planning priorities. These priorities, in
turn, drive the selection of training and exercises at the annual Training and Exercise Plan Workshop
(T&EPW). As a State we are pursuing a more accurate representation of the State by breaking
things down on a regional basis and focusing the Training and Exercising efforts based upon the
feedback we receive on all levels of local government. Section VII is an overview of how we have
broken down the regions, the counties that comprise them and the manner in which staff will be
utilized in collecting information.
Requirements include:
• The IPC should be held at least 30 days prior to the T&EPW.
• Pre IPC: Participating jurisdictions review their “corrective action program” accomplishments
(or lack of) to date, and identify and prioritize the corrective actions to be addressed in the
following year’s Multi-Year Training and Exercise Plan.
• IPC Conduct: The first half of the IPC should be spent reviewing the previous year’s
improvement plans and identifying which corrective actions have been completed and which
are outstanding. The second half of the conference should prioritize incomplete corrective
actions and synchronize the revised priorities with the Target Capabilities List (TCL).
• Post IPC: The priorities should be crafted using capabilities-based language and distributed to
T&EPW participants prior to the T&EPW.
Thursday, March 12, 2009
7
Prepared By: []
Regional Improvement
I. REQUIREMENTS SUMMARY
Planning Conference
B. DHS Annual Training and Exercise Plan Workshop (T&EPW).
The U.S. Department of Homeland Security (DHS) Grant Guidance requires that any state or
urban area (designated by the UASI) receiving DHS grant funds conduct an annual T&EPW.
Each state or urban area has prepared a Homeland Security Strategy that identifies priorities on
which the state or urban area has chosen to focus its prevention, protection, response, and
recovery improvement efforts.
Requirements include:
• Conduct a T&EPW annually.
• Pre T&EPW: Attendees should be familiar with the federal “read ahead materials” and
with the homeland security strategy and the state or urban area priorities.
• T&EPW Conduct: Review of the state or urban area homeland security strategy and
development of a Multi-Year Training and Exercise Plan. Focus is on coordination of
all training and exercise activities occurring throughout the state or urban area,
including activities sponsored by federal/state agencies and various local governments.
States and UASI regions must ensure that their training and exercise schedules are
coordinated to prevent duplication of efforts, ensure resources are not overextended
during training or exercises, and maximize the efficiency of training and exercise
appropriations. Moreover, schedule collaboration can present opportunities for
jurisdictions and agencies to fulfill multiple grant requirements with a single exercise
or training course.
• Post T&EPW: A Multi-Year Training and Exercise Plan is developed, implemented and
maintained.
II. SELECTION OF PARTICIPANTS.
It is desirable to ensure that interested and knowledgeable participants are selected for these
conference events. Participants should be:
• Able to make decisions on behalf of their respective jurisdiction.
Thursday, March 12, 2009 8
Prepared By: []
Regional Improvement
I. REQUIREMENTS SUMMARY
Planning Conference
• Aware of their jurisdictions’ previous after action reports and improvement plans, current
response/recovery capabilities, and planned exercises to address real-world issues, and
increase needed capabilities.
• Prepared to assess capabilities and preparedness levels of participating agencies, identify
a cycle of exercises that increase in complexity, and assist with preparing a region Multi-
Year Training and Exercise Plan and Schedule.
• Familiar with the prerequisite IPC and T&EPW reading and are expected to bring their individual
jurisdiction or agency improvement plans and training and exercise schedules with them to the
IPC and T&EPW.
All participants are expected to familiarize themselves with the following:
• State and/or Urban Area Homeland Security Strategy.
• Volumes I-III of the Homeland Security Exercise Evaluation Program (HSEEP).
• Target Capabilities List (TCL).
• Homeland Security Grant Program Guidance.
• Current training and exercise initiatives throughout the State or Urban Area.
• Relevant Exercise After Action Reports and Improvement Plans.
• Draft Regional T&EPW Plan.
Thursday, March 12, 2009
9
Prepared By: []
Regional Improvement
I. REQUIREMENTS SUMMARY
Planning Conference
III. CONFERENCE COMPONENTS, REQUIRED.
A. Improvement Planning Conference Components.
Review of Previous Improvement Plans: The first half of the Improvement Planning Conference
should be spent reviewing the previous year’s Improvement Plans and identifying which corrective
actions have been completed and which are outstanding.
Prioritize Needed Corrective Actions and Use of the TCL: The second half of the conference should
prioritize incomplete corrective actions and synchronize the revised priorities with the TCL. The
final language can be polished after the Improvement Planning Conference, but should be available
for participants to review sufficiently prior to the T&EPW.
B. T&EPW Components. The conference agenda must include:
State or Urban Area homeland Security Strategy: The current state of preparedness activities,
planning, training, equipment, and exercises from all agencies and programs should be discussed.
Priorities gleaned from the state or urban area homeland security strategy should be identified and
disseminated to participants prior to the start of the T&EPW.
Capabilities-Based Planning: An overview of capabilities-based planning should be conducted.
State or urban area priorities should be clearly defined and discussed as they relate to the “national
priorities”. If applicable, state or urban area priorities should be linked to improvement planning
efforts. Target capabilities that should be accomplished to attain state or urban area priorities should
be listed along with training and exercises that will help the state or urban area obtain those
capabilities and achieve those priorities.
Multi-Year Training and Exercise Plan: The Multi-Year Training and Exercise Plan is the roadmap
for accomplishing priorities described in the state or urban area homeland security strategy. Included
in the plan should be the training and exercise schedule for the ensuing 3 years.
Homeland Security Exercise Evaluation Program (HSEEP): A brief overview of HSEEP should be
conducted, highlighting the program’s guidelines, goals, and objectives.
Thursday, March 12, 2009 10
Prepared By: []
Regional Improvement
I. REQUIREMENTS SUMMARY
Planning Conference
Training and Exercise Schedule: Attendees at the T&EPW should develop a training and exercise
schedule to be included in the Multi-Year Training and Exercise Plan. The schedule should list the
proposed training and exercises to be conducted over the ensuing 3 years. The schedule should allow
adequate time for a building-block progression of exercises. For exercises held in the first year,
approximate dates should be available. For second and third year schedules, tentative dates may be
used.
Thursday, March 12, 2009
11
Prepared By: []
Regional Improvement
II. TARGET CAPABILITIES LIST (TCL)
Planning Conference
TARGET CAPABILITIES LIST (TCL)
(Potential Functional Exercise Areas)
PHASE 1 Capabilities (Included In This Version of the TCL)
A. Common Capabilities 16. Critical Resource Logistics and
1. Planning Distribution
2. Communications 17. Volunteer Management and Donations
3. Community Preparedness and 18. Responder Safety and Health
Participation 19. Emergency Public Safety and Security
4. Risk Management 20. Animal Disease Emergency Support
5. Intelligence and Information 21. Environmental Health
Sharing and Dissemination 22. Explosive Device Response Operations
23. Fire Incident Response Support
B. Prevent Mission Capabilities 24. WMD and Hazardous Materials
6. Information Gathering and Response and Decontamination
Recognition of Indicators and 25. Citizen Evacuation and Shelter-in-
Warning Place
7. Intelligence Analysis and 26. Isolation and Quarantine
Production 27. Search and Rescue (Land-Based)
8. Counter-Terror Investigation and 28. Emergency Public Information and
Law Enforcement Warning
9. CBRNE Detection 29. Emergency Triage and Pre-Hospital
Treatment
C. Protect Mission Capabilities 30. Medical Surge
10. Critical Infrastructure Protection 31. Medical Supplies Management and
11. Food and Agriculture Safety and Distribution
Defense 32. Mass Prophylaxis
12. Epidemiological Surveillance and 33. Mass Care (Sheltering, Feeding and
Investigation Related Services)
13. Laboratory Testing 34. Fatality Management
E. Recover Mission Capabilities
D. Respond Mission Capabilities
35. Structural Damage Assessment
14. On-Site Incident Management
36. Restoration of Lifelines
15. Emergency Operations Center
37. Economic and Community Recovery
Management
Thursday, March 12, 2009 12
Prepared By: []
Regional Improvement
II. TARGET CAPABILITIES LIST (TCL)
Planning Conference
A. TARGET CAPABILITY LIST (TCL) DEFINITIONS
NOTE: A "yes" answer indicates that the capability exists. A "no" answer indicates that it does
not.
Preparedness Plans incorporate an accurate hazard analysis and
risk assessment and ensure that capabilities required to prevent,
TCL 1 PLANNING: protect and mitigate against, respond to, and recover from
terrorist attacks and catastrophic natural disasters are available
when and where they are needed.
A continuous flow of critical information is maintained as
appropriate between multi-jurisdictional and multi-disciplinary
emergency responders, command posts, lead and support
TCL 2 COMMUNICATIONS:
agencies, and the governmental officials for the duration of the
emergency response operation in compliance with National
Incident Management System (NIMS).
There is a structure and a process for on-going collaboration
COMMUNITY PREPAREDNESS
TCL 3 between government and non-governmental resources at all
& PARTICIPATION:
levels.
State, regional, local, tribal and private sector entities, in
coordination with Federal participation, identify and assess
risks, prioritize and select appropriate protection, prevention,
TCL 4 RISK MANAGEMENT:
and mitigation solutions based on reduction of risk, monitor the
outcomes of allocation decisions, and undertake corrective
actions.
Effective and timely sharing of information and intelligence
INTELLIGENCE/INFORMATION occurs across Federal, State, local, tribal, regional, and private
TCL 5 SHARING AND sector entities to achieve coordinated awareness of, prevention
DISSEMINATION: of, protection against, and response to a threatened or actual
domestic terrorist attack, major disaster, or other emergency.
Threat and other criminal and/or terror-ism-related information
INFORMATION GATHERING
is identified, gathered, entered into an appropriate-ate
TCL 6 AND RECOGNITION OF
data/retrieval system, and provided to appropriate analysis
INDICATORS AND WARNINGS:
centers.
Timely, accurate, and actionable intelligence/information
INTELLIGENCE ANALYSIS
TCL 7 products are produced in support of prevention, awareness,
AND PRODUCTION:
deterrence, response, and continuity planning operations.
LAW ENFORCEMENT Suspects involved in criminal activities related to homeland
TCL 8 INVESTIGATION & security are successfully deterred, detected, disrupted,
OPERATIONS: investigated, and apprehended.
Chemical, biological, radiological, nuclear, and/or explosive
TCL 9 CBRNE DETECTION: (CBRNE) materials are rapidly detected and characterized at
borders, critical locations, events, and incidents.
The risk to, vulnerability of, and consequence of attack to
CRITICAL INFRASTRUCTURE
TCL 10 critical infrastructure are reduced through the identification and
PROTECTION:
protection of critical infrastructure.
FOOD AND AGRICULTURE Threats to food and agriculture safety are prevented, mitigated,
TCL 11 and eradicated; trade in agricultural products is restored;
SAFETY AND DEFENSE:
affected products are disposed of; affected facilities are
Thursday, March 12, 2009
13
Prepared By: []
Regional Improvement
II. TARGET CAPABILITIES LIST (TCL)
Planning Conference
decontaminated; public, animal, and plant health are protected,
notification of the event and instructions of appropriate actions
are effectively communicated with all stakeholders; and
confidence in the U.S. food supply is maintained.
EPIDEMIOLOGICAL Potential exposure and disease is rapidly identified to contain
TCL 12 SURVEILLANCE AND the spread of the event and reduce number of cases.
INVESTIGATION:
Chemical, radiochemical, and biological agents causing, or
having the potential to cause, widespread illness or death are
PUBLIC HEALTH rapidly detected and accurately identified by the public health
TCL 13
LABORATORY TESTING: laboratory within the jurisdiction or through network
collaboration with other appropriate local, State, and federal
laboratories.
The incident is managed safely, effectively, and efficiently
through the integration of facilities, resources (personnel,
ON-SITE INCIDENT equipment, supplies, and communications), and procedures
TCL 14
MANAGEMENT: using a common organizational structure that is the Incident
Command System (ICS), as defined in the National Incident
Management System (NIMS).
The event is effectively managed through multi-agency
EMERGENCY OPERATIONS
TCL 15 coordination for a pre-planned or no-notice event through the
CENTER MANAGEMENT:
Emergency Operations Center Management.
CRITICAL RESOURCE Critical resources are available to incident managers and
TCL 16 LOGISTICS AND emergency responders upon request for proper distribution and
DISTRIBUTION: to aid disaster victims in a cost-effective and timely manner.
VOLUNTEER AND The coordination of volunteers and donations is maximized and
TCL 17
DONATIONS MANAGEMENT: does not hinder response and recovery activities.
No illness or injury to any first responder, first receiver,
RESPONDER SAFETY AND medical facility staff member, or other skilled support
TCL 18
HEALTH: personnel as a result of preventable exposure after the initial
incident or during decontamination and incident follow-up.
The incident scene is assessed and secured, while protecting
PUBLIC SAFETY AND
TCL 19 first responders and mitigating any further effect to the public
SECURITY RESPONSE:
at risk.
Foreign animal disease is prevented from entering Florida by
ANIMAL HEALTH protecting the related critical infrastructure and key assets;
TCL 20
EMERGENCY SUPPORT: equipment and trained teams are in place to proactively
respond to suspected animal disease out-breaks.
After the primary event, disease and injury are prevented
through the quick identification of associated environmental
TCL 21 ENVIRONMENTAL HEALTH: hazards to include exposure to infectious diseases that are
secondary to the primary event and secondary transmission
modes.
Threat assessments are conducted, the explosive and/or
EXPLOSIVE DEVICE
TCL 22 hazardous de-vices are rendered safe, and the area is cleared of
RESPONSE OPERATIONS:
hazards.
FIREFIGHTING Dispatch and safe arrival of the initial fire suppression
TCL 23
OPERATIONS/SUPPORT: resources occurs within jurisdictional response time TCLs.
TCL 24 WMD/HAZARDOUS Hazardous materials release is rapidly identified and mitigated;
Thursday, March 12, 2009 14
Prepared By: []
Regional Improvement
II. TARGET CAPABILITIES LIST (TCL)
Planning Conference
MATERIALS RESPONSE victims exposed to the hazard are rescued, decontaminated, and
DECONTAMINATION: treated; the impact of the release is limited; and responders and
at-risk populations are effectively protected.
Affected and at-risk populations (and companion animals) are
CITIZEN EVACUATION AND safely sheltered-in-place and/or evacuated to safe refuge areas,
TCL 25
SHELTER-IN-PLACE: and effectively and safely reentered into the affected area, if
appropriate.
Individuals who are ill, exposed, or likely to be exposed are
separated, movement is restricted, basic necessities of life are
ISOLATION AND
TCL 26 available, and their health is monitored in order to limit the
QUARANTINE:
spread of a newly introduced contagious disease (e.g.,
pandemic influenza).
The greatest numbers of victims (human and animal) are
TCL 27 URBAN SEARCH & RESCUE: rescued and transferred to medical or mass care capabilities, in
the shortest amount of time, while maintaining rescuer safety.
Government agencies and public and private sectors receive
EMERGENCY PUBLIC and transmit coordinated, prompt, useful, and reliable
TCL 28 INFORMATION AND information regarding threats to their health, safety, and
WARNING: property, through clear, consistent information delivery
systems.
Emergency Medical Services (EMS) resources are effectively
and appropriately dispatched and provide pre-hospital triage,
TRIAGE AND PRE-HOSPITAL
TCL 29 treatment, transport, tracking of patients, and documentation of
TREATMENT:
care appropriate for the incident, while maintaining the
capabilities of the EMS system for continued operations.
Injured or ill from the event are rapidly and appropriately cared
TCL 30 MEDICAL SURGE: for. Continuity of care is maintained for non-incident related
illness or injury.
MEDICAL SUPPLIES Critical medical supplies and equipment are appropriately
TCL 31 MANAGEMENT AND secured, managed, distributed, and restocked in a timeframe
DISTRIBUTION: appropriate to the incident.
Appropriate drug prophylaxis and vaccination strategies are
implemented in a timely manner upon the onset of an event to
prevent the development of disease in exposed individuals.
TCL 32 MASS PROPHYLAXIS:
Public information strategies include recommendations on
specific actions individuals can take to protect their family,
friends, and themselves.
MASS CARE (SHELTERING, Mass care services (sheltering, feeding, bulk distribution) are
TCL 33 FEEDING, AND RELATED rapidly provided for the population and companion animals
SERVICES): within the affected area.
Complete documentation and recovery of human remains,
personal effects, and items of evidence are achieved (except in
TCL 34 FATALITY MANAGEMENT:
cases where the health risk posed to personnel outweigh the
benefits of recovery of remains and personal effects).
STRUCTURAL DAMAGE AND Restore affected areas to pre-event conditions.
TCL 35
MITIGATION ASSESSMENT:
Sufficient lifelines services are available to safely support
TCL 36 RESTORATION OF LIFELINES:
ongoing recovery activities.
Thursday, March 12, 2009
15
Prepared By: []
Regional Improvement
II. TARGET CAPABILITIES LIST (TCL)
Planning Conference
Economic impact is estimated, priorities are set for recovery
ECONOMIC AND COMMUNITY activities, business disruption is minimized and returned to
TCL 37
RECOVERY: operation, and individuals and families are provided with
appropriate levels and types of relief with minimal delay.
Thursday, March 12, 2009 16
Prepared By: []
Regional Improvement
III. MATRIX - ACTIVITY # 1
Planning Conference
VALIDATE/DETERMINING IMPROVEMENT ISSUES
YES NO
A. COMMON CAPABILITIES
PLANNING (TCL 1)
[This area contains all of the issues raised in the After Action Reports and
Improvement Plans and arranges them according to Capability. Participants are
then asked to indicate those things which are still an issue and those which have
been addressed]
1.
2.
A. COMMON CAPABILITIES
COMMUNICATIONS (TCL 2)
1.
2.
A. COMMON CAPABILITIES
COMMUNITY PREPAREDNESS & PARTICIPATION (TCL 3)
1.
2.
A. COMMON CAPABILITIES
RISK MANAGEMENT (TCL 4)
1.
2.
A. COMMON CAPABILITIES
INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 5)
1.
2.
B. PREVENT MISSION CAPABILITIES
INFORMATION GATHERING & RECOGNITION OF INDICATORS &
WARNING (TCL 6)
1.
2.
B. PREVENT MISSION CAPABILITIES
INTELLIGENCE & INFORMATION SHARING & DISSEMINATION (TCL 7)
1.
2.
B. PREVENT MISSION CAPABILITIES
COUNTER-TERROR INVESTIGATION AND LAW ENFORCEMENT (TCL 8)
1.
2.
Thursday, March 12, 2009
17
Prepared By: []
Regional Improvement
III. MATRIX - ACTIVITY # 1
Planning Conference
VALIDATE/DETERMINING IMPROVEMENT ISSUES
YES NO
B. PREVENT MISSION CAPABILITIES
CBRNE DETECTION (TCL 9)
1.
2.
C. PROTECT MISSION CAPABILITIES
CRITICAL INFRASTRUCTURE PROTECTION (TCL 10)
1.
2.
C. PROTECT MISSION CAPABILITIES
FOOD AND AGRICULTURE SAFETY AND DEFENSE (TCL 11)
1.
2.
C. PROTECT MISSION CAPABILITIES
EPIDEMIOLOGICAL SURVEILLANCE AND INVESTIGATION (TCL 12)
1.
2.
C. PROTECT MISSION CAPABILITIES
LABORATORY TESTING (TCL 13)
1.
2.
D. RESPOND MISSION CAPABILITIES
ON-SITE INCIDENT MANAGEMENT
(INCIDENT COMMAND SYSTEMS/UNIFIED COMMAND) (TCL 14)
1.
2.
D. RESPOND MISSION CAPABILITIES
EMERGENCY OPERATIONS CENTER MANAGEMENT (TCL 15)
1.
2.
D. RESPOND MISSION CAPABILITIES
CRITICAL RESOURCE LOGISTICS AND DISTRIBUTION (TCL 16)
1.
2.
D. RESPOND MISSION CAPABILITIES
VOLUNTEER MANAGEMENT AND DONATIONS (TCL 17)
1.
2.
D. RESPOND MISSION CAPABILITIES
Thursday, March 12, 2009 18
Prepared By: []
Regional Improvement
III. MATRIX - ACTIVITY # 1
Planning Conference
VALIDATE/DETERMINING IMPROVEMENT ISSUES
YES NO
RESPONDER SAFETY AND HEALTH (TCL 18)
1.
2.
D. RESPOND MISSION CAPABILITIES
EMERGENCY PUBLIC SAFETY AND SECURITY (TCL 19)
1.
2.
D. RESPOND MISSION CAPABILITIES
ANIMAL DISEASE EMERGENCY SUPPORT (TCL 20)
1.
2.
D. RESPOND MISSION CAPABILITIES
ENVIRONMENTAL HEALTH (TCL 21)
1.
2.
D. RESPOND MISSION CAPABILITIES
EXPLOSIVE DEVICE RESPONSE OPERATIONS (TCL 22)
1.
2.
D. RESPOND MISSION CAPABILITIES
FIRE INCIDENT RESPONSE SUPPORT (TCL 23)
1.
2.
D. RESPOND MISSION CAPABILITIES
WMD AND HAZARDOUS MATERIALS RESPONSE AND DECONTAMINATION
(TCL 24)
1.
2.
D. RESPOND MISSION CAPABILITIES
CITIZEN EVACUATION AND SHELTER-IN-PLACE (TCL 25)
1.
2.
D. RESPOND MISSION CAPABILITIES
ISOLATION AND QUARANTINE (TCL 26)
1.
2.
D. RESPOND MISSION CAPABILITIES
Thursday, March 12, 2009
19
Prepared By: []
Regional Improvement
III. MATRIX - ACTIVITY # 1
Planning Conference
VALIDATE/DETERMINING IMPROVEMENT ISSUES
YES NO
SEARCH AND RESCUE (LAND-BASED) (TCL 27)
1.
2.
D. RESPOND MISSION CAPABILITIES
EMERGENCY PUBLIC INFORMATION AND WARNING (TCL 28)
1.
2.
D. RESPOND MISSION CAPABILITIES
EMERGENCY TRIAGE AND PRE-HOSPITAL TREATMENT (TCL 29)
1.
2.
D. RESPOND MISSION CAPABILITIES
MEDICAL SURGE (TCL 30)
1.
2.
D. RESPOND MISSION CAPABILITIES
MEDICAL SUPPLIES MANAGEMENT AND DISTRIBUTION (TCL 31)
1.
2.
D. RESPOND MISSION CAPABILITIES
MASS PROPHYLAXIS (TCL 32)
1.
2.
D. RESPOND MISSION CAPABILITIES
MASS CARE (SHELTERING, FEEDING AND RELATED SERVICES) (TCL 33)
1.
2.
D. RESPOND MISSION CAPABILITIES
FATALITY MANAGEMENT (TCL 34)
1.
2.
E. RECOVER MISSION CAPABILITIES
STRUCTURAL DAMAGE ASSESSMENT (TCL 35)
1.
2.
E. RECOVER MISSION CAPABILITIES
RESTORATION OF LIFELINES (TCL 36)
1.
Thursday, March 12, 2009 20
Prepared By: []
Regional Improvement
III. MATRIX - ACTIVITY # 1
Planning Conference
VALIDATE/DETERMINING IMPROVEMENT ISSUES
YES NO
E. RECOVER MISSION CAPABILITIES
ECONOMIC AND COMMUNITY RECOVERY (TCL 37)
1.
Thursday, March 12, 2009
21
Prepared By: []
Regional Improvement
IV. MATRIX - ACTIVITY # 2
Planning Conference
DETERMINE TARGET CAPABILITY IMPROVEMENT
PRIORITY
Score from 1 to 5 points,
with 1 indicating the least
TCL important at this time and 5
being the most vital to your
capability needs at this time
A. Common Capabilities
1. Planning
2. Communications
3. Community Preparedness and Participation
4. Risk Management
5. Intelligence and Information Sharing and Dissemination
B. Prevent Mission Capabilities
6. Information Gathering and Recognition of Indicators and Warning
7. Intelligence Analysis and Production
8. Counter-Terror Investigation and Law Enforcement
9. CBRNE Detection
C. Protect Mission Capabilities
10. Critical Infrastructure Protection
11. Food and Agriculture Safety and Defense
12. Epidemiological Surveillance and Investigation
13. Laboratory Testing
D. Respond Mission Capabilities
14. On-Site Incident Management
15. Emergency Operations Center Management
16. Critical Resource Logistics and Distribution
17. Volunteer Management and Donations
18. Responder Safety and Health
19. Emergency Public Safety and Security
20. Animal Disease Emergency Support
21. Environmental Health
22. Explosive Device Response Operations
23. Fire Incident Response Support
24. WMD and Hazardous Materials Response and Decontamination
Thursday, March 12, 2009 22
Prepared By: []
Regional Improvement
IV. MATRIX - ACTIVITY # 2
Planning Conference
25. Citizen Evacuation and Shelter-in-Place
26. Isolation and Quarantine
27. Search and Rescue (Land-Based)
28. Emergency Public Information and Warning
29. Emergency Triage and Pre-Hospital Treatment
30. Medical Surge
31. Medical Supplies Management and Distribution
32. Mass Prophylaxis
33. Mass Care (Sheltering, Feeding and Related Services)
34. Fatality Management
E. Recover Mission Capabilities
35. Structural Damage Assessment
36. Restoration of Lifelines
37. Economic and Community Recovery
Thursday, March 12, 2009
23
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
WORKSHEETS
IMPROVEMENT PLANNING NEEDS ASSESSMENT
PLANNING INSTRUCTIONS
1. Use this worksheet to record your local government/department/organization
improvement planning needs.
2. We have populated the worksheet with planning issues compiled from available After
Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that
are needed and relevant to your local government / department / organization.
3. Looking to the future, indicate which year you would like the planning activity to
occur if internal or external time and funding were to permit.
4. You may add other needed planning activities to this worksheet. See the example
planning activities below. Indicate the future year you would like the activity to occur
if internal or external time and funding were to permit.
PLANNING EXAMPLES INCLUDE DEVELOPMENT OF:
• All hazard plans • Mitigation Plan
• Specific hazard plans • Department response plans.
• Comprehensive Emergency • Standard operations (or operating)
Management Plan (CEMP) procedures.
• Emergency Operations Plan (EOP) • Checklists
• Continuity of Operations Plan • Field Operating Guides (FOGs)
(COOP) • Mutual Aid agreements
• Recovery Plan
Thursday, March 12, 2009 24
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
NOTES
Thursday, March 12, 2009
25
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
IMPROVEMENT NEEDS ASSESSMENT
Name
Jurisdiction/Department
/ Organization
Phone Email
PLANNING
Needed Year Year Year
Planning Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
Update WMD/terrorism plans.
Develop radiation plans and conversion charts.
Develop plans for pre-post-storm infirm population needs.
Develop plans for initial impact assessment teams.
Develop emergency purchasing policies and procedures.
Develop joint responder pre-plans for large-venues.
Develop Law Enforcement WMD response safety
procedures.
WMD/white powder plans for critical facilities.
Develop critical facilities evacuation plans.
Develop COOP plans for critical facilities/dispatch centers.
Develop large-scale food and water disaster plans.
Develop air traffic control plans for major events.
Develop rules of engagement policies for various
scenarios.
Develop large cache medical kits plans.
Develop statewide mutual aid and transfer plans.
Develop regional WMD assessment/treatment plans.
Develop WMD patient related issues.
Thursday, March 12, 2009 26
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
PLANNING
Needed Year Year Year
Planning Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
Develop WMD pediatric pre-plans.
Develop plans for national assets use.
Develop contaminated belongings plans.
Develop mass fatalities plans.
Develop post-discharge medical surveillance plans.
Develop plan for hospital rapid status checks.
Develop hospital mass psychological help plans.
Develop hospital recovery plans.
Update CEMPs.
Develop mass migration plans.
OTHER:
Thursday, March 12, 2009
27
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
PLANNING
Needed Year Year Year
Planning Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
Thursday, March 12, 2009 28
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
IMPROVEMENT TRAINING NEEDS ASSESSMENT
TRAINING INSTRUCTIONS
1. Use this worksheet to record your local government/department/organization
improvement training needs.
2. We have populated the worksheet with training issues compiled from available After
Action Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that
are needed and relevant to your local government / department / organization.
3. Looking to the future, indicate which year you would like the training activity to occur
if internal or external time and funding were to permit.
4. You may add other needed training activities to this worksheet. See the example
training activities below. Indicate the future year you would like the activity to occur if
internal or external time and funding were to permit.
TRAINING EXAMPLES INCLUDE DEVELOPMENT OF:
• Incident Command Training • Training on plans or procedures
• Incident Management/Unified • EOC and position training
Command • Functional training
• Incident Management Team • Professional training
position specific training • Training on equipment or system
• ICS/EOC training • Refresher training
• Skill or capability enhancement
training (see target capability
listing)
Thursday, March 12, 2009
29
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
NOTES
Thursday, March 12, 2009 30
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
NEEDS ASSESSMENT
Name
Jurisdiction/Department
/ Organization
Phone Email
TRAINING
Needed Year Year Year
Training Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
Special event training.
Position specific training for key position staffing.
Training on Incident Command System.
Training on command and control.
Training on EOC software communications systems for in-
house and for external communications.
Training for EOC Planning and Logistics Sections.
Training for new municipal emergency managers.
Training and orientation for new ESF-8 (health) agency
staff.
Train personnel who process and handle the intake of
agency mail on emergency procedures for WMD/white
powder incidents.
Training and instruction to critical infrastructure contracted
cleaning services on how to respond to WMD/white
powder incidents and procedures for evacuation scenarios.
Hospitals: training on the use of the WMD Mark-1 units
and other WMD treatments.
Hurricane Category 4 and Category 5 training.
Training for WMD related events.
Training on ICS positions.
Thursday, March 12, 2009
31
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
TRAINING
Needed Year Year Year
Training Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
OTHER:
Thursday, March 12, 2009 32
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
IMPROVEMENT EXERCISE NEEDS ASSESSMENT
TRAINING INSTRUCTIONS
1. Use this worksheet to record your local government/department/organization improvement
exercise needs.
2. We have populated the worksheet with exercise issues compiled from available After Action
Reports and Improvement Plans. Record a “Y” (yes) for any of these issues that are needed
and relevant to your local government / department / organization.
3. Looking to the future, indicate which year you would like the exercise activity or event to
occur if internal or external time and funding were to permit.
4. You may add other needed exercise activities to this worksheet. See the example exercise
types below. Indicate the future year you would like the activity to occur if internal or external
time and funding were to permit.
EXERCISE EXAMPLES INCLUDE DEVELOPMENT OF:
A. Discussions-based Exercises familiarize participants with current plans, policies,
agreements and procedures, or may be used to develop new plans, policies, agreements,
and procedures. Types of Discussion-based Exercises include:
(1) Seminar. An informal discussion, designed to orient participants to new or updated plans,
policies, or procedures (e.g., a seminar to review a new Evacuation Standard Operating
Procedure).
(2) Workshop. Resembles a seminar, but is employed to build specific products, such as a draft
plan or policy (e.g., a Training and Exercise Plan Workshop is used to develop a Multi-year
Training and Exercise Plan).
(3) Tabletop Exercise (TTX). Involves key personnel discussing simulated scenarios in an
informal setting. TTXs can be used to assess plans, policies, and procedures.
(4) Game. A simulation of operations that often involves two or more teams, usually in a
competitive environment, using rules, data, and procedure designed to depict an actual or
assumed real-life situation.
B. Operations-based Exercises validate plans, policies, agreements and procedures, clarify
roles and responsibilities, and identify resource gaps in an operational environment.
Types of Operations-based Exercises include:
(1) Drill. A coordinated, supervised activity usually employed to test a single, specific operation
or function within a single entity (e.g., a fire department conducts a decontamination drill).
(2) Functional Exercise (FE). Examines and/or validates the coordination, command, and control
between various multi-agency coordination centers (e.g., emergency operation center, joint
field office, etc.). A functional exercise does not involve any “boots on the ground” (i.e., first
responders or emergency officials responding to an incident in real time).
(3) Full-Scale Exercise (FSE). A multi-agency, multi-jurisdictional, multi- discipline exercise
involving functional (e.g., joint field office, emergency operation centers, etc.) and “boots on
the ground” response (e.g., firefighters decontaminating mock victims).
Thursday, March 12, 2009
33
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
NOTES
Thursday, March 12, 2009 34
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
NEEDS ASSESSMENT
Name
Jurisdiction/Department
/ Organization
Phone Email
EXERCISE
Needed Year Year Year
Exercise Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
State Tracker System exercise, drills.
Hurricane exercise.
WMD response exercise.
Exercise integration of federal, state, regional, local plans
and systems.
Exercise EOC and field ICS interfaces.
Interoperable communication exercises.
EOC exercise.
Functional exercises:
• Animal Health Emergency
• CBRNE Detection
• Evacuation and Shelter-In-Place
• Communications
• Critical Resource Logistics and Distribution
• Economic and Community Recovery
• Emergency Operations Center Management
• Emergency Public Information and Warning
• Environmental Health
• Epidemiological Investigation Surveillance and
Thursday, March 12, 2009
35
Prepared By: []
Regional
V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Improvement
WORKSHEETS
Planning Conference
EXERCISE
Needed Year Year Year
Exercise Needs “Y” (Yes) 1 2 3
“N” (No) 2009 2010 2011
Investigation
• Explosive Device Response Operations
• Fatality Management
• Firefighting Operations and Support
• Food and Agriculture Safety and Defense
• Information Gathering and Recognition of Indicators and
Warnings
• Intelligence Analysis and Production
• Intelligence/Information Sharing and Dissemination
• Isolation and Quarantine
• Law Enforcement Investigation and Operations
• Mass Care (Sheltering, Feeding, and Related Services)
• Mass Prophylaxis
• Medical Surge
• Onsite Incident Management
• Planning
• Public Health Laboratory Testing
• Public Safety and Security Response
• Responder Safety and Health
• Restoration of Lifelines
• Risk Management
• Structural Damage Assessment
• Triage and Pre-Hospital Treatment
• Search and Rescue (Land-Based)
• Volunteer and Donations Management
• WMD/Hazardous Materials Response and Decontamination
OTHER:
Thursday, March 12, 2009 36
Prepared By: []
Regional Improvement V. LOCAL GOVERNMENT/DEPARTMENT/ORGANIZATION
Planning Conference WORKSHEETS
Insert Logo Here Insert Logo
Here
[Jurisdiction]
AAR/IP DOCUMENTS REVIEW AND ANALYSIS
SUMMARY REPORT
The following information is a compilation of a review and analysis of [# of AAR/IPs] After-
Action Reports (AARs) and/or Improvement Plan (IP) documents from various agencies and
entities within the Blank Region. These documents included both exercise events and real-
world events and ranged from Year to Year.
The results were placed into several broad-based and generalized categories that conform to the
new 2007 Target Capability Lists (TCLs). They were also indicate grouped in like areas for
improvement or recurrent issues that need to be addressed by many or most of the agencies or
entities within the region (i.e., communications). We have attempted to list these issues in a
non-threatening and generic manner, so as to not point fingers at any specific agency (ies) or
entity (ies) within the region, but rather to highlight specific issues that need to be addressed.
Under each broad-based category, we have summarized the specific findings as they relate to
the given category.
The following is a listing of the After-Action Reports and Improvement Plan Reports that were
researched for development of the Improvement Planning Conference and the Training &
Exercise Plan Workshop events.
EXERCISE EVENT AAR/IP DOCUMENTS
Exercise Name:
Type of Exercise:
Theme of Exercise:
And so on…
REAL-LIFE EVENT AFTER-ACTION REPORTS DOCUMENTS
Event Name:
Type of Event:
Location:
And so on…
Thursday, March 12, 2009
37
Prepared By: []
Regional Improvement
VII. Regional Organizational Structure
Planning Conference
HAZARD ANALYSES/CAPABILITY ASSESSMENTS
Document Name:
Jurisdiction/Agency:
Year Published:
And so on…
AAR/IP IDENTIFIED PLANNING NEEDS
AAR/IP IDENTIFIED TRAINING NEEDS
AAR/IP IDENTIFIED EXERCISE ISSUES AND NEEDS
Thursday, March 12, 2009 38
Prepared By: []