EMS and General Environmental Awareness Training for Contractors and

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					      Environmental Management System Awareness Training
                                    for
          Contractors/Vendors/Concessionaires/Service Organizations

This Environmental Management System (EMS) awareness training does not replace any
contract required environmental training. This training will be completed prior to or
within 30 days of working aboard U. S. Naval Hospital Okinawa. Training records will
be maintained by your Company or Organization.

This EMS Awareness training covers Environmental Policy, Environmental Staff, Safety
Programs Awareness, Environmental Programs Awareness and Spill Response Basics.

U. S. Naval Hospital Okinawa has an Environmental Management System that
implements the Commanding Officer’s Environmental Policy. The purpose of the EMS
is to sustain and enhance mission readiness through effective and efficient environmental
management.

The EMS emphasizes that the authority and principal responsibility for controlling
environmental impacts belong to those units, offices, and personnel (including
Contractors/Vendors/Concessionaires/Service Organizations) whose activities have the
potential to impact the environment. A copy of the current policy is provided along with
this training. Copies can also be obtained from your
contract/Vendor/Concessionaire/Service Organization representative. You are
responsible for reading the Contractor/Vendor/Concessionaire/Service Organization
Environmental Service Agreement and the Environmental Policy and must sign the
agreement to indicate you have read them and will comply with all requirements.

The Environmental Policy states that environmental protection and compliance is
everyone’s responsibility, therefore, when you work aboard U. S. Naval Hospital
Okinawa you will:
1. Comply with Japan Environmental Governing Standards (JEGS)
2. Implement pollution prevention and energy conservation programs
3. Communicate environmental commitments

YOUR EMS responsibilities include:
- Be aware of the Environmental Policy
- Be familiar with the following Safety and Environmental Programs requirements
- Be vigilant for potential problems
EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 1 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx
- Report any environmental problems or concerns promptly to the Environmental Section
at 643-7208 and notify your contract representative

The U. S. Naval Hospital Okinawa Facilities Management Department Environmental
Section staff can be contacted at 643-7208. The Environmental Section works with your
Contract/Vendor/Concessionaire/Service Organization representative to ensure:
- Proper management of waste
- Compliance with regulations
- Required environmental plans are developed and followed, if applicable
- Required environmental training is completed

If you have questions, contact your Contract/Vendor/Concessionaire/Service
Organization representative who will then work with the environmental staff to determine
how to proceed. All U. S. Naval Hospital Okinawa environmental programs are
applicable to all Contractors/Vendors/Concessionaires/Service Organizations working
aboard U. S. Naval Hospital Okinawa (USNH Okinawa).

Safety Programs Awareness

Fire Safety
Have fire extinguisher(s) available and the fire extinguisher must be up to date with the
inspection. Have hot work permit available or posted if conducting any work requiring it.
Place dust covers on heat/smoke sensors only when project work is underway, at the end
of the day REMOVE dust covers from heat/smoke sensors when project workers depart
the space.

Electrical Safety
Ensure electrical equipment used is in good serviceable condition and proper PPE is used.
DO NOT place temporary electric power extension cords through doorways and allow
doors to impinge on cords.

Environmental Programs Awareness

Water Quality
DO NOT use outdoor hose bibs/hoses to clean paint brushes or clean any chemicals
containers. DO NOT dispose of cooking oil, mineral oil, chemicals, or other
material/debris in any sinks or sanitary sewer manholes or storm drains.
Construction/demolition work and other projects can result in storm water pollution and
erosion and sedimentation. DO NOT dispose of oil, chemicals, or other material/debris

EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 2 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx
into storm drains and keep sediment, leaves, and construction debris away from storm
drains. Use barriers as necessary.

Used Oil
Oil handling/changing operations can result in spills, waste or ground water, storm water,
or soil contamination. If a project involves the use of oil, perform maintenance in paved,
designated areas. Recycle used oil and other fluids DO NOT dispose in storm drain or
dispose in the trash. Clean up spills immediately and properly!

Air Quality
Follow all applicable host nation, JEGS, and U. S. Naval Hospital Okinawa regulations
and policies. Notify your contract representative before bringing new equipment on site.
During HVAC maintenance and repair ozone-depleting substances must be properly
recovered to prevent releases. All ozone-depleting substances must be properly
recovered to prevent releases. Notify your Contract/Vendor/Concessionaire/Service
Organization representative before modifying boilers or generators. Open burning is not
allowed.

In-door Air Quality
DO NOT allow visible emissions or visible accumulations of dust and debris to migrate
from the work site to in-door areas outside the work site.

Hazardous Materials
Minimize the use of HAZMAT and recycle when possible. Keep flammable materials in
HAZMAT lockers. Don’t store large quantities – keep only what you will use. Maintain
MSDSs for each material on site. Use only those hazardous materials that have been
approved by your contract representative. Stop work if you unearth HAZMAT (i.e.,
ordnance) and report to your Contract/Vendor/Concessionaire/Service Organization
representative. Provide HAZMAT storage and usage information for regulatory
reporting to U. S. Naval Hospital Okinawa upon request. Store HAZMAT in an
approved container/facility that is protected from sun/rain.

Hazardous Waste Management
Minimize waste and recycle when possible; meet contract requirements for recycling.
Contact your contract representative if unsure how to manage waste. DO NOT put
hazardous wastes into general trash receptacles or dumpsters. REMOVE all hazardous
waste from the installation daily. If waste cannot be removed daily, notify your contract
representative to establish a Hazardous Waste Accumulation Point. Ensure hazardous
waste containers are labeled and lids are closed except when adding waste. Store

EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 3 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx
hazardous waste in approved container/facility that is protected from sun/rain. Complete
all required hazardous waste disposal documentation.

Solid Waste Management
We maintain an active recycling program and recommend that you recycle whenever
possible. Recycle all metal-containing materials, paper products, #1 and #2 plastic
bottles and batteries. Minimize waste and recycle when possible; meet contract
requirements for recycling. Contact your Contract/Vendor/Concessionaire/Service
Organization representative if unsure how to manage waste. DO NOT put unauthorized
wastes into general trash receptacles or dumpsters. DO NOT use government-owned
receptacles or dumpsters for construction debris or waste generated from the work or
project. If required in your contract, submit a Solid Waste Management Plan to your
contract representative for construction and demolition projects. Keep doors to trash
enclosures closed.

Medical Waste Management
DO NOT use medical waste receptacles for regular trash.

Housekeeping
Poor housekeeping can result in payment of clean-up costs, termination of contract,
Environmental contamination, and injuries. Maintain good housekeeping by storing
flammable materials in HAZMAT lockers, ensuring containers are labeled and lids are
secured, keep storm water drains clear of debris. DO NOT pour material down storm or
floor drains. DO NOT stockpile waste – put it where it belongs! Clean up work sites at
the end of each day. Clean up spills immediately and properly.

Polychlorinated Biphenyl (PCB) Management
PCB wastes (i.e. PCB containing fluorescent fixture ballasts) will be managed to prevent
leakage, stored in UN POP steel drums within spill containment. Containers will have
appropriate labeling and will be disposed by turn-in to U. S. Naval Hospital Okinawa
FMD Environmental or to MCBJ Environmental Section. Contact Environmental staff
regarding proper disposal of PCB transformers.

Asbestos
DO NOT disturb asbestos containing materials. Do not damage possible asbestos
containing materials such as floor tiles or pipe insulation. Asbestos containing material at
U. S. Naval Hospital Okinawa that can be easily damaged is pipe insulation. DO NOT
drill holes in, sand, abrade or cut possible asbestos containing materials such as floor tiles,
fire doors/transoms, sink coatings, concrete panels, and pipe insulation unless you have

EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 4 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx
received specific prior written approval from the U. S. Naval Hospital Okinawa Facilities
Management Department. Debris in unoccupied spaces such as wall spaces, attics and
crawl spaces may contain asbestos contaminated debris. Manage asbestos only if you are
properly trained. Manage and dispose asbestos wastes in proper containers with
appropriate labeling in accordance with U. S. Federal, Japanese, Prefectural, and local
law and regulation and in accordance with your contract specifications. If an asbestos
fiber release is suspected building occupants, tenants, and custodial and maintenance
workers shall evacuate the room as soon as possible. The room shall be secured by
closing and locking the door(s) if it can be accomplished without causing a delay in the
evacuation. Immediately report any suspect fiber releases, etc. to your contract
representative.

Lead Based Paint
DO NOT use power tools to remove paint unless your contract specifications require the
use of power tools. Manage lead based paint only if you are properly trained. Manage
and dispose lead based paint waste in proper containers with appropriate labeling in
accordance with U. S. Federal, Japanese, Prefectural, and local law and regulation and in
accordance with your contract specifications.

Oil and Chemical Spill Response Basics at U.S. Naval Hospital Okinawa
EMERGENCY RESPONSE SPILL
If you see or have an oil or chemical spill that cannot be stopped and contained and
cleaned up without the use of respirators and without endangering health and safety
report the spill to all the following activities:

1 - From an on-base phone line, dial 911
Or from a cellular phone, dial 098-911-1911
2 - Report the spill to the USNH Okinawa Officer of the Day (OOD) at 643-7777
3 - Report the spill to the USNH Okinawa Environmental Section at 090-6861-7921

Keep all personnel away from the spill and follow instructions of emergency personnel.
Do not go back into the spill area until emergency response personnel state that it is safe
to do so.

INCIDENTAL SPILL
If you are using oils or chemicals your personnel should have employer provided training
and have sufficient spill clean up materials on-hand to safely clean up an incidental spill
of the materials and any generated hazardous waste.


EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 5 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx
Immediately report the spill to your Contract/Vendor/Concessionaire/Service
Organization representative and to the USNH Okinawa Environmental Section at 090-
6861-7921.
If safe to do so - do not allow spills to enter waterways or storm drains. Use absorbent
pads to clean up the spill and place the absorbent pads into double plastic bags. Contact
your Contract/Vendor/Concessionaire/Service Organization representative or the
USNHO Environmental Section at 643-7208 or 090-6861-7921 for disposal guidance.

Energy and Water Conservation
Offer and use US EPA Energy Star qualified products or products that are in the upper
25% of efficiency for all similar products as designated by the Department of Energy’s
Federal Energy Management Program. Offer and use Electronic Product Environmental
Assessment Tool (EPEAT) registered desktop computers, computer monitors, and note
book computers. Offer and use fluorescent or LED lamps with equivalent lumens instead
of incandescent lamps. Ensure outdoor lighting is off during daytime hours. Ensure
indoor administrative space lighting is off when the space is not occupied. Ensure any
water leaks are immediately reported to your contract representative.

Summary
U. S. Naval Hospital Okinawa protects, preserves, and enhances the natural environment
through it’s Environmental Policy and EMS. We comply with applicable environmental
laws and regulations. We prevent pollution. We conserve energy and water.
You are responsible for complying with applicable environmental requirements.
If you aren’t sure what to do…ASK! Your Contract/Vendor/Concessionaire/Service
Organization representative and the environmental staff will provide guidance.

Read and sign the Environmental Contractor/Vendor/Concessionaire/Service
Organization Agreement stating you have received this training and will follow its
requirements.




EMSP 7.3 EMS Awareness for Contractors                          Version: 1                                  Page 6 of 6
Approved By: CDR David Breier, DFA                              Approval date: 11 June 2009
All printed copies are uncontrolled. For the latest version and access to environmental management system (EMS) procedures and
instructions please visit the EMS web page at. https://okisharept.oki.med.navy.mil/sites/dfa/facilities/environ/default.aspx