Welwitschia Plan

Partnership Plan 2007-2010 Partnership Name …………Welwitschia……………………………………………. Partnership Coordinator 2007 Name: Adam Sutcliffe Contact Details: acsutcliffe@gmail.com Tel: +44 1466 792181 By signing this form you acknowledge that you have seen a completed copy of the project planning form and agree to its content and to working with the schools named above Signature of Partnership Coordinator: ……………………………………………………………….. Name and contact details of Cluster Coordinator 1: Tracy Booth , +44 1466 792181, igstbooth@gordonschools.aberdeenshire.sch.uk Signature of Cluster Coordinator 1 ……………………………………………………………………. Name and contact details of Cluster Coordinator 2: Luelseged Kebede, +251 911056776, luelseged_kebede@yahoo.com Signature of Cluster Coordinator 2 …………………………………………………………………… Name and contact details of Cluster Coordinator 3: Johannes Nowaseb, +264 813010881, johannesnowaseb@yahoo.com Signature of Cluster Coordinator 3……………………………………………………………………… Please submit to your British Council Partnership Facilitator and connectingclassrooms@britishcouncil.org See attached list for name and details Deadline for submission: by 31 May 2007 British Council Use Only Approved by: Name and signature……………………….………………………………………………………………. (date) Name and signature……………….………………………………………………………………………. (date) The British Council is registered under the Data Protection Act. Some of the information provided on this form will be recorded on computer but will only be used in the administration of the scheme for which you have applied. Any information held in relation to your application may be accessed and inspected by you on request, in accordance with the Data Protection Act.GUIDANCE NOTES - PARTNERSHIP PLAN Each partnership needs to submit a Partnership Plan for 2007-10 in order for the British Council to approve and release this year’s grant. You are required to identify a new Partnership Co-ordinator to be responsible for Liaison with the British Council, for reporting on the project and reconciling expenditure. We recommend that this role is rotated each year of the grant so that each cluster in each country takes on this role once. Please put the name and full contact details of your Partnership Coordinator 2007 on the front page of this form. This form needs to be completed collaboratively by all schools in your partnership, signed by each Cluster Representative and then submitted to the email address given on the front page and your British Council Partnership Facilitator. You should ensure that all schools in your partnership have a copy of the plan. Part 1 – Project Details In this section please update us on your plans for next year, based on your overall three-year Partnership Plan and agreed priorities, as well as any anticipated changes to your project/s, communication and plans. We will be looking for evidence that you are building on what you have achieved in Year 1. Part 2 – Budget Your partnership has a further £15,000 grant available for this year. Please refer back to the Grant Guidelines when completing your budget. We need to know how much of your grant each cluster will require so you must provide a breakdown of all costs per cluster. As a general rule, your cluster should pay for the costs incurred in your country. Your budget must be in £. i) Travel costs: You will need to give details about where you will be travelling and why. How many people will travel, what their roles will be, the intended length of stay. 1 Local transport, accommodation and subsistence costs should be paid by the host country so these costs should be on that cluster’s budget. 2 You should budget for the cost of visas and travel insurance. ii) Project costs: Please refer back to your detailed plan when listing the materials and resources you require. What you list here must directly correspond with your project plans so think about what you need in order to achieve your objectives. These costs can include materials needed for your project and your communication requirements for the year. 3 Communication costs: Please list the different methods you will use and the costs involved (phone, post, courier if sent from British Council office outside UK, internet suppliers 4 IT: Hardware – number of computers required. We recommend you buy laptops so please explain if a laptop is not suitable and why. You will need to describe where any new IT equipment will be accommodated, how you will ensure it is looked after, who will be using it and for what purpose. 5 Software – which programmes will you need and for what purpose. Please remember to include any setting up costs that might be applicable. IMPORTANT! Computers are to be used mostly for communication purposes and for transferring/posting project data. They are not for general classroom use. If you do need classroom computers, these could possibly be ordered separately through various charities, the contact details of which can be obtained from your British Council office. Approval Process The Partnership Coordinator will email the completed and signed form to the email address above. The Connecting Classrooms Team will ensure that the submitted project/s plan matches the requested budget and this will in turn be submitted to the Connecting Classrooms Project Board for final approval. On approval of your plan The British Council will endeavour to release funds within 2 weeks. Reporting Progress Each partnership is required to submit financial and narrative reports at least once a year so your plans should include ongoing reviews of progress in relation to the stated objectives of the agreed partnership plan. The grant award is conditional upon the submission of a final report and reconciliation. You must keep all invoices/receipts to support your expenditure. You must also complete your Annual Review for Year 1 by 30 April 2008. There is a separate form for this. Your Partnership Co-ordinator must submit this form to the email address above and to your British Council Partnership Facilitator (see attached list) JOINT CURRICULUM PROJECTS PARTNERSHIP PLAN SCHOOL DETAILS Cluster 1 Huntly / Rhynie - Scotland The Gordon Schools, Huntly Gordon Primary School, Huntly Rhynie Primary School, Rhynie School 1 School 2 School 3 Cluster 2 Lalibela, Ethiopia Lalibela Preparatory School Lalibela Secondary School Lalibela Primary School School 1 School 2 School 3 Cluster 3 Windhoek, Namibia Augeikhas Primary School Khomas High School Ella Duplessis High School School 1 School 2 School 3 PROJECT/S DETAILS – to be completed in consultation with all partner clusters. If necessary, please provide additional information on separate pages. Give a brief summary of your agreed partnership priorities for your Joint Curriculum Project/s Development of ICT skills and Links Language / Communication skills: developing communication skills in English, German, Amharic Environment: examining the local environments in 3 countries Cultural Exchange: sharing of cultural identities via art, stories, drama, music Sport and health: examining the health problems in each cluster and looking at how sport can make improvements Citizenship: how students in each cluster interact with both their local and global environments Identification of specific curriculum areas for development Communication plan In the first instance communication will be via email, with the partnership co-ordinator ensuring that the all the cluster co-ordinators have working email addresses. Where necessary provision will be made in the budget for cluster co-ordinators to have a laptop and separate internet connection. The first exchange of emails is scheduled to take place during week beginning 7th May 2007 and further communication will take place at least once every 3 weeks from this date. As mobile phones are common to all cluster partners these will also be used for communication both voice calls and SMS where possible. Allocation has been made in cluster 1's budget to buy prepaid phone cards which give access to reduced rate international calls, and to pay for the premium rate phone calls also necessary. Mail and courier services will also be used when necessary, in particular when sending material for displays etc. The partnership co-ordinator has also agreed to establish a Wikipage/blog for the parnership, on which all the important documents can be stored viewed and edited in collaboration. The use of Voice Over Internet Protocol (VoIP) for communication. If possible this would negate the need for mobile phone communication, but it is dependent on speed of internet connection. Resources The Huntly cluster is already in possession of many of the resources agreed upon by the partnership as necessary and will therefore not need to use funds from the partnership budget to buy such items The Lalibela cluster has access to computers but many of these are infected by viruses. 2 x laptops for Lalibela/Windhoek cluster co-ordinators. (To be kept in a secure location) Set up and subscription to ISP for above 2x digital cameras (including memory cards/charger/batteries where necessary) (Location / security) 2x digital mini dv video camera (location / security) supply of mini dv cassettes flash memory sticks for each cluster co-ordinator supply of blank cd's colour printer with spare toner cartridges international phone cards paper, pens, pencils art materials display materials 2x dvd players gardening equipment trees / seeds Responsibilty for expensive equipment will lie with cluster co-ordinator who shall be in charge of any loaning arrangements in cluster schools and that it remains secure when not being used. A basic level of IT training may also be necessary for Namibian and Ethiopian teachers. Allowance has been made in budget for some local training, whilst some training could occur during UK visit. Timeline and work-plan Please use this grid to break down your three year milestones. Please continue on a separate sheet if necessary. Start Date/ End Date Resource Required When Who is responsible What the plan is Establish relationships and communication develop firm policies and projects for the partnership Activities Tree planting for International Development Day (05/07) teacher visits to UK (09/07) Display exchange (by end 0607) Expected Outcome/s Year 1 develop language and communication sklills Investigate sponsorship possibilities Laptop internet connection IT Training trees display materials Year round Partnership co-ordinator and cluster coordinators Cluster teachers meet and identify specific priorities for partnership Effective and reliable communication between partners is established Year 2 Focus on priorities identified from partnership agreement and policy meetings (initially revolving around culture, and citizenship) Teacher exchange to both Ethiopia and Namibia Cultural exchange activities (storytelling, debates, songs, dances, music etc) Recording equipment Year round. Visits to be arranged Partnership co-ordinator and cluster coordinators All partners will have visited each other. Raised awareness of pupils' lives in all partner schools pupils develop interest in pushing partnership further Focus on further identified priorities Year 3 Pupil exchange to 1 or more partnership develop of enterprise skills Pupil visits Partnership co-ordinator and cluster coordinators New priorities will have been introduced whilst continuing the development of other projects. Pupils throughout partnership's schools will have been involved Pupils will have visited at least one other country in partnership. Short-term plan (April 2007-March 2008) Give a detailed account of the agreed activities that your partnership will be engaged in. 1. Cluster meetings throughout the pertnership will have taken place by Friday 4th May 2007. presentations to pupils and communities will take place as and when possible. 2. To celebrate International Development Day on June 5th 2007 trees will be planted in each cluster. This could take the form of an International garden / park which would be added to throughout the partnership to offset the carbon emissions produced by the flights involved in each partnership visit. 3. “Distant lives – Close friends” - an exchange of displays representing each of the clusters will have taken place and be displayed prominently in each of the lead schools by end june 2007. 4. Celebration of Ethiopian Millenium on September 11th 2007 5. Visit to UK by representatives of each school in Namibian and Ethiopian clusters. (End september 2007) 6. Meeting of all teachers involved in partnership to establish policies, projects and curriculum areas for development. 7. Necessary resources will be sourced and purchased as soon as possible. Travel Plans for Year 1 Please outline your travel plans that support your project plans. Please give as much detail as you can including who is responsible for what. One representative from each namibian and ethiopian schools will visit UK. Each cluster rep will be responsible for organising and costing their own travel plans, in liason with other clusters in partnership. Uk cluster will bear the responsibility of hosting visiting teachers and and food and entertainmnent as seen fit. Further travel arrangements for the partnership will be made during meetings during first (UK) visit. Part 2. BUDGET (1 April 2007-31 March 2008) You must give a description and cost per item and breakdown all costs by cluster. Add more rows if you need to. Please refer to the guidance given on page 2 as you complete this. PLEASE SEE ATTACHED XL DOCUMENT FOR BUDGET DETAILS i) TRAVEL Breakdown Details (which country, the number of travellers, mode of transport, hotel/hostel/homestay) Flights (state whether international or domestic) Cluster 1 (Please insert country) Country 2 (Please insert country) Country 3 (please insert country) Total (cluster 1 + cluster 2 + cluster 3) Other travel (host country costs) Hospitality (host country costs) Local transport (host country costs) Subsistence (host country costs) Other (visas, inoculations, travel insurance) Sub-total i) ii) Project costs Breakdown Details (which country, the number of travellers, mode of transport, hotel/hostel/homestay) Materials Cluster 1 total = Cluster 2 total = Cluster 3 total = Total Cluster 1 (Please insert country) Country 2 (Please insert country) Country 3 (please insert country) Total (cluster 1 + cluster 2 + cluster 3) Communicat ion costs Phone Post Internet related Hardware Software Set-up costs Other (please give details) Contingency (no more than 3% of total Sub-total ii) Total cluster 1 TOTAL EXPENDITURE (part i + part ii) Total cluster 2 Total cluster 3 TOTAL Any additional relevant details in support of your application Please include the details of any external partners or organisations that will also be involved in the project. This could include any plans you may have for seeking additional resources. During the first period of the partnership the partnership co-ordinator (UK) will approach various organsisations within the cluster town to encourage participation and if possible financial support. These will include (but are not exclusive to): School's Parent Teacher Associations Huntly Rotary Club Aberdeenshire Town partnerships huntly Aberdeenshire Council Huntly Parish council Noth Parish Council Various huntly businesses Members of Huntly's churches Books Abroad (local charity which sends books to schools in Africa) Huntly FC Huntly Highlanders rugby Club Deveron Arts Huntly Highlanders Cricket Club Huntly Pipe Band Various Dance Schools in Huntly It is also our intention that through the development of enterprise skills by the pupils the partnership can obtain further funding. Ethiopia: Cluster co-ordinator will liaise with various NGO's present in Lalibela including Plan International Namibia: Cluster co-ordinator will make attempts to liaise with local NGO