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Project Manager and Cv or Resume or Vitae - PowerPoint

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					      Résumé
  Preparation
 for Chemical
Professionals
Importance of Résumé

  A résumé is your chief marketing tool
  Making it through the first screen of
   applicants in a job search is most
   dependant upon the proper format and
   content of your résumé
  Documents accompanying your résumé
   can also impact your chances of getting an
   interview
  Maintaining your résumé is important to
   your employability
Résumé Purposes

   Get an interview, not a job
   Quick read of skills and qualifications
   Guide during interview
   Reminder after the interview
   Example of your communication skills
   Good self-assessment tool
   Does not take the place of the application
   Is not an autobiography
Résumé Challenges

    ―Of all the résumés I have seen,
     why should I consider yours?‖


 Managers are looking for a way to exclude
  résumés!
 ~100:1 résumé-to-job ratio!
 ~30-45 seconds reviewing each résumé!
Characteristics of a Good Résumé

 Emphasize Results
  Factual, not subjective
     ―I perform my job with effortless efficiency,
      effectiveness, efficacy, and expertise.‖

  Provide quantitative information whenever
   possible.
   ―Developed a novel method that allowed the analysis
     of twice the number of samples/hour.‖

  Don’t overstate capabilities and/or
   accomplishments
Common Résumé Mistakes


Wordiness
   It’s a résumé, not an autobiography
   Difference between a résumé and a curriculum
    vitae (CV)


Sloppiness
   Little attention to formatting
   Grammatical and spelling errors
Résumé Format

   Neat, well-organized, mistake free
   Easy and quick to read
   Key information highly visible
   Usually 2 pages
   Include brief but complete job descriptions
   List major accomplishments
   Include key words for electronic searching
   Email your résumé as an attachment
Proofread Carefully!!

 ―A recruiter received a résumé with an
 unusual work history. According to the
 document, the candidate, who had stressed
 her reputation for accuracy in a cover letter,
 had held one job from 1998 to 2013.‖

         (She didn’t get an interview.)

           Wall Street Journal, August 5, 2003
Personal Data Formats


   Be sure to use the data format best
    suited for your employment sector

  Employment Sector       Data Format
  Industry                Résumé
  Academia                Curriculum Vita
  Government              Form + Résumé


   This workshop will focus on the résumé format.
Résumé Format for Recent Graduates

Chronological format
 Shows career progression without gaps
 Expected format for recent graduates
 Most commonly used
 Emphasizes most recent accomplishments
Résumé Format for Experienced Chemists

Chronological format as before, or…
Functional format

 Highlights relevant accomplishments, regardless
  of when
 Allows grouping of skills by category, not
  when/where acquired
 Can highlight older or unusual skills
 Must still include chronological listing of
  employers

Ideal format for those transitioning to a new field
Where to Start?


  Create lists of…
      Degrees (dates & place earned)
      Employers (names, addresses and dates)
      Publications, Presentations and Patents
      Awards and Accomplishments
  Inventory your skills and accomplishments
    Leadership
    Innovation
    Communications
Sections of the Résumé

   Heading
   Objective and/or Highlights
   Education
   [Skills and Accomplishments]
   Experience (especially research)
   Awards
   Professional Affiliations
   Publications, patents, presentations
   References
        Résumé Preparation—Tips for Chemical Professionals
          available online through chemistry.org/careers
Résumé Heading


Name, address, phone & email

     Srinishvashikan (Sri) Doe, Ph.D.
        Sandia National Laboratory
            Chemistry Division
         Albuquerque, ME 87175
   505-555-1212 chemist@yahoo.com
The Great Résumé Debate


             Question #1


           Should I state a
          Career Objective
           on my résumé?
Arguments For Career Objective

A career objective…

 Clarifies professional objectives
   Who are you?
   What do you do?
   What can you bring to the organization?
 Can be tailored to fit the position you are
  applying for
   E.g., scientific communication vs. research,
    narrow expertise vs. broad challenges
Arguments Against a Career Objective

A career objective…

 Can turn into an exercise in creative
  writing!
   ―To participate in and lead a group of talented
    people in an institutional/industrial set-up to
    reach new horizons through productivity and
    growth.‖
Arguments Against a Career Objective

 Can close doors, rather than open them
   By sending the wrong message
      E.g., seeking management vs. research
       scientist position
   By unnecessarily narrowing your options
      E.g., organic chemist for drug discovery vs.
       other types of organic chemist positions
Recommend Using a Career Objective

Recommendation:
 Use a Job Objective if it clearly and succinctly
  meets your career needs
    This works most of the time
    E.g., ―A position as on organic chemist on a drug-
     discovery team that takes advantage of my skills in
     synthesis and medicinal chemistry.‖
 Be very aware of the risks of a poorly focused or
  poorly written Job Objective
Highlights Section (optional)


    Highlight 3-5 key accomplishments/areas
    Be brief and action-oriented
    Support by details later in your résumé
    Conveys the essence of YOU as a
     Professional!

     The objective and highlights sections provide an
           excellent opportunity for you to use
         key terms used in database searches.
Sample Highlights – BA/BS


  Adept at operating and interpreting the
   data for a wide range of analytical
   instruments
  Excellent problemsolver
  Adept at multi-tasking
  Proficient in both written and oral
   communications
  Excellent attention to detail
Sample Highlights – Ph.D.


  Extensive experience in the investigation
   of photochemical reactions
  Developed new techniques for the analysis
   of previously undetectable biomolecules
  Elucidated synthetic pathway for the first
   β-hairpin β-helix peptide
  Developed method to trap enzymes in
   silica gel beads allowing for timed release
   in detergents as well as extended shelf life
Sample Highlights – Experienced Ph.D.


  Skilled at working in a GMP environment
  Adept at using a wide range of synthetic
   organic techniques
  Highly skilled analytical chemist with
   practical expertise in operating a wide
   range of modern instruments
  Proven track record of publications
  Proven problem-solver - 7 patents granted
Education Section

  List in reverse chronological order
  Include degree, specialization, institute,
   location and date of graduation
 Ph.D., Organic Chemistry, Private Polytech
   University, Collegetown, ST, 2005.
   Advisor: J.H. Hopkins.
   Dissertation: ―Novel Synthesis of 15 Taxol
   Derivatives‖
  For masters or doctorate include advisor
   and thesis title
The Great Résumé Debate


              Question #3


        Should I put my grades
            on my résumé?
List My Grades?

Undergraduate grades
 Yes, if they are relatively high (>3.5?)
 No, if they are relatively low (<3.0)
 Otherwise, it is a gray area

Graduate grades
 Generally no, unless they are very high
 It is okay to list undergraduate grades but not
  graduate grades; the other way around is not
  okay
  Once you’ve had a job or two, do not list any grades.
Build a CAR


  When stating an accomplishment or skill,
   use the CAR principle
    Context – State the where, when and how
    Action – Using an action verb state the action
     taken
    Result – What was the outcome of your
     action?
Some Useful Action Words

 Use action verbs — avoid the passive voice
          Verbs                 Adverbs
       Created           Effectively
       Developed         Quickly
       Established       Successfully
       Directed          Reliably
       Influenced        Aggressively
       Produced          Actively
       Demonstrated      Productively
       Managed
       Led
Types of Skills


  Technical (laboratory, analytical)
  Business (leadership, management)
  Teamwork (initiation, facilitation,
   collaboration, flexibility, coordination)
  Communications (writing, editing,
   presenting, reporting)
  Management (project direction, team
   leadership, laboratory supervision)
Exercise: Identify Your Skills


 On a piece of paper…
  List three of your accomplishments
  Below each, list the skills used
  Use bulleted key words or phrases
  Start with action verbs
  Provide results, quantify if possible
  Compare your list with people
   sitting near you
Research Experience Section


  State title, institution, dates of
   employment and key accomplishments

 Research Fellow, ABC State University 2003-2004
    Developed novel procedure for plating copper with zinc.
    Modeled the kinetics of heterogeneous photochemical
     atmospheric reactions.
    Developed a new, highly sensitive technique for the
     measurement of photochemical reactions on
     heterogeneous surfaces.
Tailoring the Résumé

 Your résumé should be tailored to the position
 Where is the résumé going and who will
  read it?
      Recruiting manager
      Hiring manager
      Recruiting team
      Electronic database
 Consider multiple versions for different jobs
    But be carefully not to send different versions
     to the same company
Focusing Your résumé

Stay on target
   Clearly elucidate educational or work history
   Provide objective evidence of technical skills or
    training
   Focus on results instead of duties and
    responsibilities
         ―Studied the synthesis of new compounds‖
                            vs.
   ―Designed and executed the total synthesis of three new
    heterocyclic amine compounds in less than four months,
            with results leading to two publications‖
The Great Résumé Rebate


              Question #2


       If I am not a U.S. citizen,
      should I list my visa status
             on my résumé?
List My Visa Status?


 Only if it is to your advantage
  If you are foreign-born but a permanent
   resident (green card) or U.S. citizen, list
   this in the heading
  If you are on a J-1, F-1, H-1B, or other
   nonresident visa, you should generally not
   list this if you are applying for a position in
   the U.S.
The Great Résumé Debate


              Question #4


         Should I list all of my
   publications and presentations
            on my résumé?
List All Publications and Presentations?

 Generally yes, with authors and full titles
 Departmental seminars are not very impactful;
  generally not included
 If listing all publications and presentations pushes
  résumé beyond two pages, consider shortening
  by:
    Using the heading ―Publications and Selected
     Presentations‖ or
    Attaching the whole list as an Appendix
 Include articles submitted or in press; manuscripts
  in progress are more problematic
The Great Résumé Debate


              Question #5


   Should I list the names and contact
    information for references or say
  ―References available upon request‖?
List References by Name?


            Recommendation: ―Yes‖

 Include contact information for references
   Name, title, employer, phone and email
 Employers will contact references, especially your
  thesis advisor, before offering a job (and maybe
  even before talking with you)
 References should have a strong academic or
  business relationship to you
Etiquette for References

  Visit with potential references before
   asking them to write for you
    Ensure that they will be true advocates for you
  Give information about yourself and the
   position for which you are applying
    Ensure that they have the background
     information they need
  Keep references informed of your
   progress, especially if they should expect
   a call
Putting ―You‖ Into The Résumé

 Stress Action – Tell what you did,
  beginning each accomplishment with a
  power verb
 Stress Results –Quantify the results of
  your action
   Employers aren’t just interested in what you
    did ... they also want to know how well and
    how much
 Highlight leadership, awards, and
  accomplishments
What Not to Include on Your Résumé

 Don’t include your:
  Salary history or requirements
  References to age, race, religion, sex, health,
   marital status, or national origin
     However, it is okay to include information that discloses
      the above by inference (e.g., membership in an
      organization)
  Hobbies, unless they are relevant to the job or
   reflect a skill or accomplishment
  Reasons for leaving your previous job
Formatting Résumés for Scanning

Hardcopy résumés are often scanned
 into a database
As a result, simple is better to:
 Use a standard font (at least 10 pt, 11 pt)
 Avoid underlining, graphics, shading
 Avoid putting information into columns
 Use black ink and light-colored 8.5‖x11‖ paper
 Avoid folding on a line of print
 Avoid faxing your résumé
Electronically Submitted Résumés

Keyword searches of résumé database
 Used by most larger companies
 Software ranks résumés by keyword presence and
  frequency of hits
 Therefore, need to make sure all key words that
  describe your technical background are in the
  résumé at least once
The Curriculum Vitae (CV)—―Course of Life‖


 For new PhDs, a CV will be little different from a
  résumé
 A CV is a ―living‖ document that is constantly
  updated without eliminating information
    Length is not a concern
    An encyclopedic inventory of a person’s work
    Uses reverse chronological order
 Important differences between a résumé and a CV
    A CV should not have an Objective section, but should have a list of
     references
    A CV should provide an exhaustive list of
          Publications and presentations
          Research interests
          Research grants and proposals submitted
          Courses taught (including each TA assignment and any tutoring)
          Students mentored and where they are currently located
Additional Documents


  Cover Letter
  Research summary
  List of publications, presentations and
   patents
  References
Research Summary

Optional addition to résumé, as an attachment
 Very helpful in describing your research
 Different from an abstract
   Objective
   Results
   Conclusions/next steps
 Limit to about 1 page
 Include a mechanism or graphic
 Probably not warranted for undergraduate studies
The Cover Letter

 Should always accompany your résumé (hardcopy
  or electronic)
 Personalize the letter to suit the organization
 Make it brief and to the point—less than 1 page
 Explain why you are applying and what you can do
  for the organization
 If replying to an ad, reference that ad (where
  published, date, position reference/code)
 Highlight your skills but don’t duplicate detailed
  information in your résumé
Structure of Cover Letter

Try to address the letter to a specific person in the
  organization.

 Opening paragraph: Explain the purpose of the letter,
  what job you are applying for, how you heard about the job,
  when you will be available.
 Middle paragraph(s): Explain your skills and how they will
  benefit the company. Try to demonstrate that you have
  done your homework on the company.
 Closing paragraph: Reiterate your desire to work for the
  company and thank them for their consideration. Tell them
  your résumé is enclosed. If you are sending the letter to a
  specific individual, say you will follow up to ensure receipt of
  the résumé.
Remember

 Your résumé provides a first
  impression




 If it’s not really good, it’s also the last
  impression
Maintain Your Résumé

  Track the different versions of your
   résumé
  Keep your lists of skills and
   accomplishments up-to-date
  Set an anniversary date to update your
   résumé
    Many people use Groundhog Day, Feb. 2nd

 You never know when you might need your résumé
       again. It is easiest to keep it up-to-date.
Summary of Presentation


  Your résumé is your chief marketing tool;
   make it work for you!
  Use the right format to get the right
   results
  Make allowances for electronic
   prescreening methods
    Include keywords
    Keep format simple
  Update your résumé on a regular basis
Related chemjobs.org Resources


 Workshops
  Targeting the Job Market
  Effective Interviewing Techniques
  Critical Steps to Success

 Services
  Resume Reviews
  Mock Interviews
        Thank you
for your attention!
         ACS is here to help…
 Your source for publications,
career consultants, and more.


        Information
       chemjobs.org
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