Legal Aid of NorthWest Texas EQUAL JUSTICE VOLUNTEER PROGRAM 2008 ANNUAL WORK PLAN ADOPTED BY THE LANWT BOARD OF DIRECTORS December 15, 2007 "EQUAL JUSTICE UNDER LAW" Over 50 years of civil legal aid to the low-income community in North & West Texas TABLE OF CONTENTS PAGE LANWT Board of Directors PAI Resolution ………………………………………………………………… 3-4 Equal Justice Volunteer Program Leadership Team …..…………………………………………………… 5 Introduction …………………………………………………………………………………………………… 6 Program Oversight …………………………………………………………………………………………… 6-7 Case Priorities ………………………………………………………………………………………………… 7 Engaging a Network of Volunteers ……………………………………………………………….………..... 7-8 Recruitment and Retention Methods ….………………………………………………………..……..….… 8-9 Delivery Model-Providing Legal Aid to Clients ………………………………………………………..…… 10-11 Partnerships to Enhance Client Services …………………………………..……………………………….. 11-13 Program Effectiveness and Quality Control ……………………………………………..………………… 14-15 Resource Development …………………………………………………………………………………..….. 15 Market Value of Volunteer Services ..……………………………………………………………………… 16 2008 EJVP Branch Office Goals ..………………………………………………………………………….. 16-21 Appendix-Participating Bar Associations ………………………………………………………….……… 22-23 “I am only one, but still I am one. I cannot do everything, But still I can do something. I will not refuse to do the something I can do.” …Helen Keller 2 RESOLUTION OF BOARD OF DIRECTORS OF LEGAL AID OF NORTHWEST TEXAS In Support of Enhanced Private Attorney Involvement With LSC-Funded Programs Whereas, the Legal Services Corporation and the programs it funds, including Legal Aid of NorthWest Texas, have long recognized that the overarching values of private attorney involvement to LSC-funded programs are increased access, increased human and capital resources, and increased pro bono commitment; and Whereas, at its April 2007 meeting, the Board of Directors of the Legal Services Corporation adopted Resolution 2007-003 supporting and encouraging private attorney involvement and urging governing boards of LSC-funded programs to collaborate with other organizations to effectively engage lawyers in pro bono representation and other services that benefit low-income persons; and Whereas, the LSC Board of Directors resolution builds upon the following national LSC initiatives: The October 2005 LSC report, Documenting the Justice Gap in America: The Current Unmet Civil Legal Needs of Low-Income Americans, which found that 50 percent of the potential clients requesting assistance from an LSC grantee were turned away for lack of resources on the part of the program; The LSC Strategic Directions 2006-2010, which calls upon the LSC to increase public awareness of and support for legal services to low-income persons in order to respond appropriately to more of their legal needs; The LSC Performance Criteria, which consider, in evaluating a program’s legal representation and other activities intended to benefit the low-income population in its service area, whether that program effectively integrates private attorneys into its work in order to supplement the amount and effectiveness of its representation and other services; The Provision for the Delivery of Legal Services Committee of the LSC Board of Directors 2006 meetings, which highlighted the potential, opportunities and challenges of private attorney involvement and determined ways in which this critical resource can be used more effectively by LSC-funded programs as a means to help close the justice gap; The unanimous adoption in January 2007 by LSC Board of Directors of a strategic work plan entitled Action Plan for Private Attorney Involvement: Help Close the Justice Gap, Unleash the Power of Pro Bono, which highlights the benefits of engaging private attorneys to help represent clients of LSC-funded programs and describes ways in which the LSC Board and staff will work to expand private attorney involvement. 3 The American Bar Association’s Model Rule 6.1 and similar state bar rules note the professional responsibility of every lawyer to provide pro bono legal assistance to persons of limited means; Now, Therefore, Be It Resolved that the Board of Directors of Legal Aid of NorthWest Texas, in an effort to help close the justice gap in Texas, supports and encourages private attorney involvement with Legal Aid of NorthWest Texas and will endeavor to: Collaborate with other organizations and entities in Texas 114 county service areas to develop and facilitate educational efforts that demonstrate the extent of the unmet civil legal need and encourage collective responsibility within Texas 114 county service areas by both public and private entities to help meet this unmet civil legal need; Collaborate with other organizations and entities in Texas 114 county service areas to develop effective strategies for engaging lawyers in pro bono representation and other services that benefit low-income persons; Develop strategies that encourage pro bono, including creative recruitment methods and delivery models, attorney practice and continuing legal education rules, and training, mentoring, support, and recognition of volunteers. Be it further Resolved that the Board of Directors of Legal Aid of NorthWest Texas will promote, support and encourage private attorney involvement initiatives by publicizing and recognizing private attorney involvement in the work of Legal Aid of NorthWest Texas and by collaborating with national, state, and local organizations to create opportunities for such publicity and recognition. Adopted by the Board of Directors of Legal Aid of NorthWest Texas on June 23, 2007. 4 EJVP LEADERSHIP TEAM Board of Directors Equal Justice Initiative Committee Rebecca Greenan, Chairperson Charles Lotter Richard Stewart, Jr. Mattie P. Compton Wilma Black Bob Lindsey John Scott Grace Weatherly Janice Payne Sally Crawford Julia Stephens Branch Office Program Coordinators and Managing Attorneys ABILENE Guadalupe Elizondo firstname.lastname@example.org John Kennedy, Managing Attorney email@example.com AMARILLO Luisa Vigil firstname.lastname@example.org Steven McBride, Managing Attorney email@example.com DALLAS-DVAP Michelle Alden-Managing Attorney firstname.lastname@example.org Charles Grimm Managing Attorney-Dallas email@example.com DENTON Glenda Hill firstname.lastname@example.org Jennifer Ramos, Managing Attorney email@example.com FORT WORTH Ellena Simmons firstname.lastname@example.org Linda Gregory, Managing Attorney email@example.com LUBBOCK Nancy Mojica firstname.lastname@example.org George Elliott, Managing Attorney email@example.com McKINNEY Jan Kearney firstname.lastname@example.org Chris Parks, Managing Attorney email@example.com MIDLAND Pedro Fierro firstname.lastname@example.org Todd Stephens, Managing Attorney email@example.com NAACP Justice Project Rosa Turner firstname.lastname@example.org ODESSA Michelle Galindo email@example.com Dorothy Holguin, Managing Attorney firstname.lastname@example.org PLAINVIEW Sylvia Chavez email@example.com Cynthia Davidson, Managing Attorney firstname.lastname@example.org SAN ANGELO Tonnie Robbins email@example.com Criselda Paz, Managing Attorney firstname.lastname@example.org WAXAHACHIE Patricia (Trish) Walker email@example.com David Loving, Managing Attorney firstname.lastname@example.org WICHITA FALLS Linda Gomez email@example.com Bethany Lucking, Managing Attorney firstname.lastname@example.org Central Administration Jesse L. Gaines Chief Executive Officer email@example.com Vernon Lewis General Counsel firstname.lastname@example.org Kathy D. Duncan Director of Pro Bono & Bar Relations email@example.com Sam Prince Director of Development firstname.lastname@example.org Barbara Kivlin Director of Finance & Budget email@example.com Rita Paul Director of Human Resources firstname.lastname@example.org 5 “We are all committed to ensuring that justice is available to all Texans, including those who can’t afford to hire lawyers.” …Justice Deborah Hankinson I. INTRODUCTION Legal Aid of NorthWest Texas (LANWT) has a pro bono program established in each of its branch offices located in Abilene, Amarillo, Dallas, Denton, Fort Worth, Lubbock, McKinney, Midland, Odessa, Plainview, San Angelo, Waxahachie, and Wichita Falls. The Dallas Volunteer Attorney Program (DVAP) is a joint project of the Dallas Bar Association and Legal Aid of NorthWest Texas pursuant to a Joint Agreement established in January 1997 with the former Legal Services of North Texas. The Fort Worth NAACP Justice Project-funded by the Texas Access to Justice Foundation (TAJF), has been a joint partnership since February 2004. All of our branch offices PAI Programs operate under LANWT’s Policies and Procedures. LANWT’s 2008 EJVP Work Plan was developed based on input from our 12 branch office EJVP Coordinators, DVAP Managing Attorney, NAACP Coordinator, and stakeholders in our service area. To further shape our pro bono program in 2008, a Pro Bono Summit will be held on December 14, 2007. This event is designed to build a stronger network of resources and partnerships throughout our 114-county service area. The summit will also offer an opportunity to “think” beyond the geographic branch office limits to recruit volunteer attorneys willing to do pro bono work in rural counties. Our 2008 Work Plan demonstrates how we will continue existing pro bono services and create new delivery mechanisms designed to increase client services through volunteer participation. Our primary focus in 2008 is to increase pro bono case acceptances by at least 10 percent. We will utilize our various delivery models as recruitment tools, work closely with our community partners to ensure effective and efficient utilization of resources, and ensure eligible clients have equitable access to legal aid including self-help, legal education, advice, brief services, and representation in court. We will continue to engage professionals from both the legal and social service communities to help close the gaps in justice for people who have a legal crisis and no means of hiring an attorney. Furthermore, we will establish new collaborative partnerships in an effort to provide a broad-range of free civil legal assistance to the indigent population. II. PROGRAM OVERSIGHT LANWT’s Equal Justice Volunteer Program (EJVP) is governed by the Legal Services Corporation (LSC) Private Attorney Involvement (PAI) Regulations 45 CFR Part 1614 as well as Legal Aid’s policies and procedures. LANWT’s Board of Directors has taken a lead role in supporting and promoting Private Attorney Involvement (PAI) as demonstrated in its “Resolution In Support of Enhanced Private Attorney Involvement with LSC-Funded Programs.” The Board of Directors has an Equal Justice Initiative Standing Committee responsible “to help develop and/or conduct an annual review of the PAI plan to evaluate the current method delivery of services through PAI to ensure an efficient and effective means of providing pro bono services and fostering positive relations with all Bar Associations in the program’s service areas.” To help build and support the local pro bono effort, a Pro Bono Advisory Board has been established in all of the 14 branch office locations. The Dallas Bar Association’s Community Services Fund Board provides program oversight and support for the Dallas Volunteer Attorney Program. This structure affords an 6 opportunity to gain continuous input and feedback in shaping the local pro bono effort as well as lending technical assistance in program development to support the EJVP Coordinators. Each branch office EJVP has a full-time Coordinator responsible for developing a PAI program tailored to enhance pro bono services through volunteer participation. The Dallas Volunteer Attorney Program is managed by a full-time Managing Attorney. The branch office Managing Attorneys provide daily supervision and case maintenance oversight. Under the supervision of the CEO, the Director of Pro Bono & Bar Relations manages LANWT’s program-wide pro bono effort to ensure compliance with the Legal Services Corporation (LSC) PAI Regulations, oversees administration of the PAI Program, and provides technical assistance to assist the Coordinators with program development. LANWT’s oversight protocol engages input and feedback from stakeholders toward building a strong delivery system that addresses the legal needs of our client population. According to LANWT’s 2006 audit, EJVP’s expenses represented 17.33% ($1,190,680) of the LSC Grant Award although there was only a 12.5% funding requirement. As of October 2007, the LSC grant funds 12 full-time EJVP Coordinators and 5 positions in the Dallas Volunteer Attorney Program including two full- time mentoring attorneys, two full-time Paralegals, a part-time Paralegal and a full-time Secretary. All of LANWT’s EJVP staff has the same technology support benefits as the staff program. III. PROGRAM PRIORITIES The EJVP and the Staff Programs utilize the same case priorities as adopted annually by LANWT Board of Directors in compliance with LSC Regulation 45 CFR 1620. Our program’s 2007 Case Priorities are: ■ Public benefits: Social Security, SSI disability claims and terminations; denials for Food Stamps and unemployment compensation benefits. ■ Consumer law: Cases such as deceptive trade practices, wrongful repossessions, home improvement fraud, contract disputes, and bankruptcies. ■ Housing law: Tenant-landlord and real estate issues and cases. ■ Employment law: Cases involving individual rights, unlawful terminations, and discrimination. ■ Family law: Dissolutions of marriage with domestic violence, protective orders, child support and visitation enforcement, and adoptions to qualify children for Public benefits. ■ Health law: Denial of Medicare or Medicaid benefits, denial of indigent care benefits. ■ Other civil law matters: Including but not limited to issues affecting the elderly, children, education, probate, wills, and community economic development. LANWT is currently undergoing its priority setting process for FY 2008. Based on the survey results, our case priorities may change slightly; however, the PAI program will operate under the same case priority guidelines as adopted by the LANWT Board of Directors. IV. ENGAGING A NETWORK OF VOLUNTERS FOR PRO BONO WORK Legal Aid’s EJVP offers a variety of opportunities that are designed to increase pro bono services to eligible clients as well as giving volunteers a choice to decide their level of pro bono participation. In 2008, we will 7 continue to recruit attorneys and lay volunteers interested in donating their time and talent to help increase civil legal services to clients. Volunteers who currently participate in our pro bono program are: Judges volunteer in our evening legal clinic programs by proving-up pro se and agreed divorce cases, serve on CLE seminar planning teams, act as presenters at substantive law training events, and participate on local pro bono advisory boards. Private Attorneys and Corporate Counsels staff our legal clinics, accept pro bono civil law cases, act as mentors, presenters at CLE training events, serve on speaker’s panels, provide assistance to pro se litigants, are mediators, co-counselors, and serve on our pro bono advisory boards. Paralegals, Legal Assistants, and Legal Secretaries conduct intake eligibility screening at our community legal clinics, draft pleadings under the volunteer attorney’s supervision, conduct legal research and perform administrative functions. Court Clerks file Original Petitions and Waiver of Citations, conform and certify Final Divorce Decrees at our monthly Agreed Divorce Legal Clinic and prove-up hearings in Fort Worth. Court Reporters donate court-reporting services for depositions on pro bono cases, render services at night court and law firm prove-up hearings. Librarians assist with keeping our law libraries updated, dispose of outdated materials, and organize legal documents for easy access by our volunteer lawyers. Law and Paralegal Students, Community Advocates and other professionals provide support services to attorneys that handle pro bono cases, perform intake screening at legal clinics, conduct legal research, and perform case management administrative tasks. According to the State Bar of Texas Attorney Membership Statistical Report dated October 1, 2007, there were 24,778 attorneys eligible to participate in pro bono activities in Legal Aid’s service areas; of this number there were 6,224 attorneys enrolled including the 421 new attorneys recruited. Of the enrolled attorneys, 1,700 (27%) actively participated in LANWT’s PAI program as of October 1, 2007. Additionally, there were 867 lay volunteers (including the 291 new lay volunteers) registered to perform pro bono services. Of the lay volunteers enrolled, 439 (51%) actively participated in our pro bono programs. With the new projects planned for 2008, it is projected that volunteer enrollment and participation will increase by at least 25% program-wide. We will continue to provide volunteer orientation and support services to help retain and attract new volunteers. We will solicit volunteer feedback to generate ideas to foster the continued growth of our program and will do whatever is needed to ensure volunteers are supported by program resources. V. RECRUITMENT AND RETENTION METHODS In addition to our traditional recruitment methods of making personal contacts, engaging law firm participation, publishing articles in bar publications, and utilizing local media for public service announcements, we will implement live and video seminars accredited by the State Bar of Texas. These training events allow attorneys to earn free CLE credits by agreeing to accept pro bono case commitments. Since January 2007, each branch office has implemented a Virtual Case Referral listserv (known as Project VCR) where attorneys are given an opportunity to review and select a pro bono case of interest. This 8 recruitment method allowed us to create a network of attorneys willing to accept pro bono cases transmitted through the email network. This referral technique also reduced the time searching for a volunteer attorney. LANWT’s Pro Bono Opportunities are posted on TexasLawyersHelp.org website that has links to the State Bar of Texas Family Law Section (sbotfam.org), the Texas Academy of Family Law Specialist (tafls.org) and the Texas Young Lawyers Association (tyla.org). These state-wide networks increase the potential of recruiting attorneys willing to do pro bono work in our service area. In 2008, each branch office EJVP will implement Continuing Legal Education (CLE) live or video trainings as a method to recruit and retain volunteer attorneys. All of our CLE events are accredited by the State Bar of Texas for participatory and ethics credits. Planned 2008 CLE training events are: Monthly CLE Video showings will be held in Abilene, Amarillo, Lubbock, McKinney, Odessa, Plainview, San Angelo, and Wichita Falls. Semi-annual CLE Video showings will be held in Denton. DVAP will implement live weekly CLE training events beginning in January. A two-day Advanced Family Law Seminar will be held in Fort Worth by March 2008. EJVP also uses the Texas Lawyers Care (TLC) “Pro Bono Perks” that are designed to attract volunteer attorneys to do pro bono work. TLC’s Pro Bono Perks consist of: The State Bar of Texas Pro Bono College free membership to attorneys who contribute a minimum of 75 hours of pro bono work. Free tuition scholarships to seminars sponsored by the State Bar CLE Department in exchange of accepting two pro bono cases. A Mentor/Mentee Program where an attorney can earn up to 5-CLE participatory credit hours. Access to websites for bar publications, practice manuals, and training materials to assist attorneys who accept pro bono referrals. All of our branch office pro bono programs will implement an annual awards recognition event that will be held in collaboration with the local bar association. Attorneys and lay volunteers are given plaques for outstanding pro bono services performed during the year. A token of appreciation is also given to all volunteers who participates during the year. Articles to spotlight volunteer pro bono services are published in Texas Lawyers Care LegalFront, local bar publications, and the semi-annual EJVP’s Pro Bono Newsletter. Legal Aid will continue to assist volunteer attorneys in every way possible to help guarantee high quality and cost-efficient legal services are provided to our clients. Our support services are but not limited to: malpractice insurance at no cost, sample pleadings/forms, volunteer law students and paralegals to provide technical support, reimbursement of extraordinary litigation and out-of-pocket expenses, case maintenance, time records to track donated hours, free MCLE training opportunities, and access to our program’s resources such as Lexis Nexus, secretarial support, and usage of our copying equipment to help offset cost related to pro bono representation. 9 VI. DELIVERY MODELS – PROVIDING LEGAL AID TO CLIENTS In 2008, all of the branch office PAI Programs will use a combination of pro bono panels, reduced fee contracts, legal clinics, legal education workshops and inter-agency community activity delivery models to recruit and retain volunteers to do pro bono work. It has been our experience that giving volunteers a choice to decide their level of pro bono participation enhances commitment; thereby retaining them in the program. By using a variety of delivery models, we are able to increase pro bono services while at the same time attracting attorneys and lay volunteers wiling to participate in our Equal Justice Volunteer Program. Pro Bono Panels We will continue to recruit volunteer attorneys to provide extended representation to eligible clients that meet our priority guidelines. We have bilingual attorneys to provide pro bono services to non-English speaking clients. Volunteer attorneys recruited are given a choice of the law type and the number of cases they are willing to accept pro bono. We have specialized pro bono panels in the areas of Bankruptcy, Family Law, and Wills in a majority of our branch offices. We will continue to encourage volunteer attorneys to join our local and state electronic listserv networks which are utilized to post cases that need pro bono representation. This method of posting cases also opens the door for attorneys outside our service area to do pro bono work with LANWT. Reduced Fee Contracts According to the October 1, 2007 State Bar of Texas Membership Statistics in LANWT’s 114-county service area, there are 6 counties with no attorneys and 46 counties with 1-5 attorneys eligible to perform some type of pro bono work. In these counties, we will utilize Reduce Fee contracts to ensure that eligible clients receive legal assistance. Our contracts are $40 per hour and used in our rural counties where there are a limited number of attorneys to do pro bono work. Cases referred must meet our priority guidelines. In counties where our branch offices are located, reduced fee contracts may be used only if specialized expertise is needed or if there is an emergency need to represent a client. In 2008, we will budget 10 Reduced Fee cases for each branch office in the Central and West Regions. A review will be conducted by mid-year to make an assessment for continued funding for the remainder of the year. Legal Clinics LANWT’s PAI legal clinics serve as alternative intake sites for potential clients who are employed during routine intake hours or who do not have transportation to travel to our main branch office locations. Our evening and Saturday clinics also provide an opportunity for volunteers to perform pro bono services outside of regular working hours. As of October 1, 2007, we operated 76 general, specialized, advice and pro se legal clinics. Of this number, we created 23 new legal clinics which exceed our 2007 goal of opening 18 new clinics by December 31st. Volunteer attorneys who staff our clinics understand their only obligation is to provide quality service. If a legal matter warrants extended services, the volunteer attorney may choose to take the case pro bono, recommend acceptance in the PAI program, or request the case be accepted in LANWT’s Staff Program. By December 31, 2008, it is projected that 20 new clinics will open in the following areas: Amarillo – a General Clinic in Borger and Dalhart counties; Dallas – Vickery Meadows and Interfaith Housing Coalition clinics; Denton – Wise County Pro Se Divorce clinic, and Gainesville Protective Order clinic; 10 Fort Worth NAACP – Discrimination Clinic in Meadowbrook-Tarrant County; Lubbock – Rural County Clinic-site to be determined; Midland – General clinics in Glasscock, Reagan, Martin, and Upton Counties; Odessa – General clinics in Ward and Winkler Counties; San Angelo – Advice and Pro Se Divorce Clinics in San Saba County, and Wichita Falls – General clinics in King, Childress, Hardeman, and Cottle Counties. Legal Education Workshops and Outreach Activities LANWT’s PAI Programs will continue to implement Legal Education Workshops which are utilized as a proactive delivery model to educate low income citizens as well as public service providers regarding issues that fall within our priority areas. LANWT’s bilingual staff attorneys and members of the Mexican-American Bar Associations are recruited to conduct workshops in Spanish. In 2008, we will continue outreach activities in collaboration with public services providers that host Community Information Fairs. These community events are utilized as a vehicle to distribute materials regarding legal services which are available through Legal Aid and provide an opportunity to network with organizations that render services to the client community. Participating at Community Information Fairs enables us to reach a broad range of potential clients who might not be aware of civil legal services offered by Legal Aid of NorthWest Texas. The anticipated outcomes of our legal education workshops and outreach activities will promote appropriate referrals to LANWT, help build a network of key community organizations that render services to low income people, and provide a continuing forum to inform low income people of their legal rights. VII. PARTNERSHIPS TO ENHANCE CLIENT SERVICES The success of LANWT’s EJVP is built on our collaborative partnerships which allow for combining resources that focus on reducing barriers, coordinating and improving a broad range of services needed by the people we serve. In a majority of our rural counties, LANWT and its PAI Program are the only providers of free civil legal services to the client population eligible for assistance. In 2008, we will focus on building a stronger relationship with our current partners and creating new opportunities with service providers interested in connecting with LANWT to expand client services. Partnership with Bar Associations Currently, there are 47 local majority and specialty Bar Associations that co-sponsor our legal clinics, substantive law CLE seminars, provide time on their meeting agenda for recruitment appeals, utilize bar publications to announce pro bono events, and assist with volunteer attorney recruitment efforts. By involving key stakeholders on the local levels, creates a continuous forum for input and feedback to promote program growth. Our Bar partners provide an opportunity to recruit new and seasoned attorneys willing to share their expertise and resources for the public good. Refer to Appendix for listing of supporting Bar Association-Page # 20. In 2008, all of our PAI programs will continue to seek support and co-sponsorship for our Pro Bono Awards Recognition Events from the local bar associations which in the past have supported our events by either co- sponsoring an awards activity or holding a special awards presentation during the bar’s annual meeting. Our award events spotlight private attorneys, lay advocates, and community leaders who contributed their time and talent in the delivery of legal aid to our clients and pro bono activities. 11 In 2006, the Dallas Bar Campaign raised $552,000; of this amount Legal Aid received $250,000. In addition to this revenue, the DBA pays the salaries for full time staff placed at DVAP which includes the Managing Attorney, a Recruiter, five Paralegals, and a Data Entry Clerk. The 2007 Campaign Goal is $600,000. If accomplished, LANWT will receive $267,500 to supplement the Dallas Volunteer Attorney Program. The Tarrant County Bar Association (TCBA) has a “voluntary” $25 dues check-off for Legal Aid on its annual membership renewal form. In 2006, the Tarrant County Bar Association (TCBA) raised $30,000. It is anticipated that the 2007 campaign contributions will increase by at least 10% by December 11, 2007 when the campaign check is presented to LANWT’s CEO at the annual Pro Bono Awards Recognition event. In August 2006, TCBA Past President Mark G. Daniel challenged the members of the Bar to each contribute 10 hours pro bono per year. Texas Wesleyan School of Law joined with the TCBA by using its law students to provide technical assistance to attorneys on their pro bono cases. As of September 1, 2007 seventy-two (72) members of the Bar had registered to participate in the Pro Bono Challenge. This project seeks to decrease the number of cases that are denied due to lack of resources while providing attorneys the opportunity to help close the Equal Access to Justice Gap. As of October 1, 2007, thirty-five (35) pro bono cases have been referred to attorneys accepting the challenge. This partnership will continue in 2008 and will be supported by the current TCBA President. In 2008, the PAI staff and Director of Pro Bono & Bar Relations will continue to attend bar meetings and functions to promote pro bono participation, recruit new attorneys, and educate bar members of volunteer opportunities that are available to assist clients. We will seek feedback and ideas from the bar’s leadership in an effort to increase membership participation and identify areas of support for attorneys who accept pro bono cases. Our goal is to ensure volunteer attorneys obtain the technical support needed to deliver high quality legal services to our clients. Partnership with Law Firms Throughout our service area, we have established an excellent working relationship with law firms which support the pro bono effort by encouraging associates to accept cases, staffing our legal clinics, acting as mentors to the less experienced attorneys, and contributing to our fundraising campaigns. In 2008, each of our branch office pro bono programs will work with law firms to help promote private attorney involvement. One example of law firm participation is the Dallas Lend-A-Lawyer Program which can be replicated in our urban areas of Fort Worth and Lubbock. The Weil, Gotshal & Manges, LLP Law Firm loans one of its associates to Legal Aid of NorthWest Texas- Dallas Volunteer Attorney Program (a joint project with the Dallas Bar Association) for 3 months each year. The associate handles pro bono cases as a full-time staff attorney under the supervision of the pro bono staff. During the 3-month loan, Weil-Gotshal continues to pay the associate as if they were working at the firm handling client business. This year marks the third successful year of this project. Since the program’s inception, 56 pro bono cases have been accepted under this partnership. The firm values its associate’s pro bono participation at approximately $50,000 per year. Weil Gotshal also provided office furniture, supplies, and equipment valued at $22,000 to the Dallas Volunteer Attorney Program when it initiated the project in 2005. This partnership has been an invaluable method of increasing pro bono legal assistance in the Dallas area; moreover, this model allows a law firm associate to practice poverty law who may not have had an opportunity to work with low income people. It is projected that this innovative method to deliver client services with Weil Gotshal will continue in 2008. The DVAP Managing Attorneys will also seek to recruit other Dallas Law Firms that maybe interested in joining the Lend-A-Lawyer Project. If this is accomplished DVAP will have a law firm associate to work during the remaining three quarters in 2008. 12 Partnership with Corporate Counsel Legal Departments In 2007, corporate attorneys provided pro bono services in the Dallas, Fort Worth, and McKinney EJVP branch offices. As described below, corporate attorneys were a valuable resource in providing a wide range services to eligible clients. Dallas: The Dallas Volunteer Attorney Program (DVAP) collaborated with the Association of Corporate Counsel, Dallas-Fort Worth Chapter and Fulbright and Jaworski to sponsor the ACC- DFW/Fulbright & Jaworski Pro Bono Summit on March 8, 2007. This event included a Pro Bono Awards Presentation. ACS staffs the Garland Clinic, will staff the East Clinic in 2008, and take cases. American Airlines staffs the West Clinic and takes cases. Citibank accepts cases from DVAP. IBM staffs the Garland Clinic. Bank of America staffs the Garland Clinic, and provides a probate mentor who assists other volunteer attorneys who need guidance. JP Morgan Chase staffs the East Clinic and takes cases. Fort Worth: Five attorneys from American Airline’s Legal Department are enrolled to volunteers at Tarrant County Legal Clinics. McKinney: The JC Penney Corporate Legal Department staff the Plano monthly legal clinic and the Electronic Data System (EDS) Corporate Legal Department staff the Allen legal clinic every other month. Both Legal Departments send attorneys and non-attorneys to staff the clinics. Non-attorneys screen applicants for eligibility and attorneys interview applicants as well as accept pro bono referrals. In 2008, we will seek to establish a Corporate Counsel Committee charged to explore what can be done to engage corporate counsel pro bono services in our other branch office areas as well as nurture our current partnerships as described above. Moreover, based on the success of our existing corporate counsel collaborations, it is anticipated that delivery approaches can be replicated to expand opportunities for corporate lawyers to do pro bono work. By December 31, 2007, all of our branch offices will have video conferencing capability. It is envisioned that Corporate attorneys interested in providing pro bono services in our rural counties can register on our VCR Branch Office Listserv that has case postings that need pro bono representation. We can utilize our video conferencing in each branch office to connect the client and attorney. Partnership with Law Schools The SMU Dedman School of Law in Dallas, Texas Wesleyan University School of Law in Fort Worth, and Texas Tech University School of Law in Lubbock are key supporters in promoting and encouraging law student pro bono participation at LANWT. Law students gain valuable experience in building client interviewing skills, compiling case notes, conducting research, and case development under the supervision of volunteer attorneys. LANWT’s relationship with the law schools give students an opportunity to work with clients from diverse cultural backgrounds. On January 18, 2007, the Lubbock Equal Justice Volunteer Attorney Program and Texas Tech University School of Law Clinical Program established a Divorce Night Court Clinic under the supervision of Professor 13 Wendy Ross and Professor Larry Spain. The Texas Tech law students were in charge of interviewing applicants and getting information necessary to prepare the divorce petitions. Cases were accepted on the bases of no children, little to no property, no abuse, and residency in Lubbock County. These clinics continued from February to April and again for the 2007 Fall semester. This partnership gives law students “hands on experience” in the area of Family Law as well as provides an opportunity to increase client services. Law students are important untapped resources that can be used to increase client services and build future pro bono attorneys. The desired outcomes include increasing pro bono opportunities for law students, developing a pro bono culture within the law school community, and enhancing a strong collaborative relationship with Legal Aid and its pro bono programs. Partnership with Texas Legal Services Center Legal Aid’s EJVP recently teamed up with Texas Legal Services Center (TLSC) in Austin, Texas to recruit attorneys willing to participate in the Facility Victims Program. This partnership was designed to provide pro bono representation to the elderly and disabled who are residents or transitioning in or out of any statutory facility under Texas Law. The partnership uses legal services staff attorneys to handle most cases and engages private volunteer attorneys to provide more complicated services. In 2008, LANWT and TLSC will use video conferencing to train attorneys interested in participating on our Facility Victims Program. This opportunity provides legal aid to an underserved client population that has traditionally slipped through the cracks of justice. Partnerships with Public and Private Community Organizations Public and Private Organizations that support LANWT’s pro bono effort have demonstrated partnerships that facilitate sharing of resources to help low-income people. We have collaborative partnerships with crisis centers, social service agencies, law enforcement, community groups, housing crisis centers, government agencies, churches and a host of other organizations. As of October 1, 2007, we had 101 organizations that provided in-kind donations valued at $136,319.00 which included free space to house our 76-community legal clinics, office furniture, equipment, supplies, news media publications, and other donated services. In 2008, LANWT PAI programs will continue partnerships with public and private organizations that provide space for our current legal clinics and will seek neighborhood sites to obtain free space to house our 20 new legal clinics. We will also continue to search for and acquire in-kind donations to help off-set operational expenses for pro bono activities. VIII. PROGRAM EFFECTIVENESS AND QUALITY CONTROL LANWT has established an uniformed intake procedure which includes standardized applications and questionnaires, case status letters, and outreach brochures that explain our services in layman’s language. All of our documents are produced in English and Spanish. LANWT’s pro bono programs operate under the same policy requirements as the staff program. In addition, we have an EJVP Procedure Manual to ensure program accountability pursuant to LSC PAI Regulations and Legal Aid’s administrative policies/guidelines. We use the same staff program’s RealLegal Practice Manager Database which has systematic quality control mechanisms for case management, oversight, electronic case files, timekeeping, and communication through email. The IT Department Director projects by January 1, 2008 all of our branch offices will have video 14 conferencing capabilities. Legal Aid’s PAI Programs operate under our standardized Financial Management Procedure Manual to ensure proper tracking of PAI expenditures. Case follow-up is conducted 30 days after the initial opening and every 90 days thereafter. Upon case completion, the volunteer attorney is required to submit a copy of the final document and the number of hours contributed on the case. A case closure “thank you” letter is sent to the attorney with the number of volunteer hours contributed on the case. Likewise, a closure letter and a Client Satisfaction Questionnaire are sent to the client to evaluate the quality of services received from the volunteer attorney and from LANWT. This process allows us to monitor program efficiency and effectiveness from the clients’ perspective. An important component of program effectiveness is to offer training opportunities to the EJVP Coordinators that enhance their knowledge and professional skills in developing/maintaining a pro bono program that addresses the legal needs of the indigent through volunteer participation. In 2008, LANWT will: Implement semi-annual Coordinators’ meetings as a tool to inform and update on LSC PAI requirements, LANWT’s policies/procedures, and share ideas that can be replicated to increase client services and/or volunteer recruitment/retention. Encourage Coordinators to attend Texas Lawyers Care semi-annual statewide Pro Bono Coordinators Retreat which is an expense paid training event that focuses on program development, recruitment/retention techniques, and innovative pro bono delivery models. Budget funds for Coordinators to attend the annual American Bar Association and National Legal Aid & Defenders Association Equal Justice Conference. This training opportunity offers various sessions on skills building to better manage a volunteer program, recruitment trends to promote private attorney participation, and a host of other topics designed to manage a pro bono effort. LANWT will continue to pay the membership fees for our Coordinator’s participation on the National Association of Pro Bono Professionals which is a national support organization for pro bono program managers. LANWT has two EJVP Coordinators who were elected to serve on NAPBPro Executive Committee. IX. RESOURCE DEVELOPMENT LANWT’s Director of Development, Director of Pro Bono & Bar Relations, branch office Managing Attorneys and Coordinators will work closely with the local Pro Bono Advisory Boards to begin a dialogue of planning a fund-raising event. We will continue our partnership with the Dallas Bar Association’s Community Service Fund Board and the Tarrant County Bar Association who co-sponsor our annual Access to Justice Campaigns as described on page 10 under, “Partnerships with Bar Associations.” We will continue our partnerships with private and public service providers to provide free space for our 76 legal clinics as well as support our program with goods and services which otherwise would be an enormous expense for LANWT. For example on October 11, 2007, the Law Offices of Wood, Thacker & Weatherly underwrote Denton’s Equal Justice Pro Bono Awards Event for $3,890.00. This is just one demonstration of what can be done on the local level to help support the private attorney involvement effort. The expected outcome of implementing resource development activities in each branch office service area provides an opportunity to involve key community leaders to help close the justice gaps by sharing the responsibility of fundraising to obtain revenue for supporting LANWT’s mission. 15 X. MARKET VALUE OF VOLUNTEER SERVICES LANWT staff attorneys cannot meet the huge demands for legal assistance from the client population; therefore, the program highly depends on pro bono participation from the legal and professional community. Over the years, Legal Aid has been successful in integrating PAI with its Staff Program to maximize civil legal services to the client population. As of October 1, 2007, the PAI Program closed 3,893 cases and of this number, 976 cases were Advice/Brief Services. Private attorney participation has made a significant impact in increasing pro bono legal services to low income people; however, the “ultimate value” is when volunteers produce successful outcomes for our clients. LANWT utilizes the same rate as the State Bar of Texas and the Texas IOLTA Program to determine the fair market value of attorney’s time which is $150 per hour. Lay volunteer’s time is valued at $20 per hour based on the fair market rate of $40/hour. As of October 1, 2007 our volunteers collectively donated a total of 28,159.17 hours valued at $3,149,975.40. Volunteer attorneys donated 19,898.40 hours valued at $2,984,760.00 and lay professional donated 8,260.77 hours valued at $165,215.40. By December 31, 2007, it is projected the value of private attorneys and lay volunteer hours will exceed 3.4 million dollars. XI. 2008 EJVP BRANCH OFFICE GOALS In 2008, Legal Aid’s Pro Bono Programs plan to maximize private attorney involvement by utilizing our various recruitment methods as described in this work plan to increase private attorney participation to accept pro bono cases, staff our legal clinics, and perform other volunteer services which has an impact on meeting the civil legal needs of low income people eligible for legal aid. We will continue to identify and recruit key leaders who can help Coordinators towards building an integrated network of resources in an effort to help shape the branch office Private Attorney Involvement program. Our 2008 EJVP Goals per branch office are: ABILENE Guadalupe Elizondo, Coordinator Contact Glenn Stockard, Director of the Eastland County Crisis Center to help locate a site to hold a community Legal Clinic at no cost to LANWT. Projected Goal date: January 15, 2008. Meet with the Eastland County Bar President to seek support toward establishing a partnership to help co-sponsor a community legal clinic with the Eastland County Crisis Center and LANWT. Request time on the bar’s agenda to recruit membership participation to staff the clinic. March 2008. Conduct first monthly Eastland Community Legal Clinic by April 2008. Conduct an assessment of the clinic operation by June 2007 to determine whether to hold monthly or quarterly clinics. June 30, 2007. The Abilene EJV Program’s goal in 2008 is to increase services to eligible clients by increasing the number of volunteer attorneys in our pro bono and reduced fee panels. This will be accomplished by recruitment letters, attendance at bar meetings, personal visits to attorneys, CLE seminars, CLE scholarships and with the assistance of members of the Pro Bono Advisory Board who will endorse recruitment letters. A successful outcome at the end of 2008 will show an increase from 2007 in cases accepted, cases closed, and number of pro bono hours contributed. Projected Goal date: Dec 2008. Activate the Pro Bono Advisory Board. The Pro Bono Advisory Board has been inactive. Some members have moved or retired and new members need to be recruited. Projected Goal date: Dec 2008. Maintain the Brownwood Clinic. Monthly goal. 16 Create an EJVP pamphlet which can be used to recruit attorney volunteers. Projected Goal Date: December, 2008. Hold a recognition event. Projected Goal Date: December, 2008. Send announcements to private attorneys in Brownwood regarding Monthly Abilene CLE Video Training events in an effort to increase pro bono services to eligible clients. Monthly goal. AMARILLO Luisa Vigil, Coordinator Continue attending bar luncheons on a monthly basis, and get involved with any events the bar may be hosting in order to get more attorneys to participate with LANWT. Ongoing Hold monthly clinics and specialty workshops as needed for the community. Ongoing Continue holding monthly MCLE Videotape showings so that the private attorneys can get free CLE and take pro bono cases at the same time. Ongoing Work closely with the bar association in an attempt to recruit new attorneys and to inform them of any events LANWT will be hosting. Ongoing Hold more specialty clinics, such as bankruptcy, etc., to be implemented by March, 2008. Re-visit law firms, small and large, in hopes of not only recruiting new attorneys and lay advocates to assist by taking cases and/or assisting at clinics, but recruit the large firms to sponsor quarterly legal clinics, to be completed by April, 2008. Implement a fundraising event to be held on or about March, 2008. Contact more attorneys who are signed to accept pro bono cases, but have not taken any recently and/or spoken at workshops hosted by LANWT, by/before December, 2007. Continue to attend local bar meetings (when possible and as the meetings are held). Meetings such as the Panhandle Family Law Association are held on the 3rd Thursday of each month. Contact local churches, community centers, and social agencies to see if they would sponsor a workshop/clinic, allowing events at their site at no cost to LANWT, to be completed by November, 2008. Participate in health fairs in rural counties by contacting sponsoring agencies. Ongoing DALLAS Michelle Alden, Managing Attorney Further support and enhance the cooperative efforts already in place with the Dallas Bar Association and its specialty sections and specialty bars. Ongoing goal. Further support and enhance the cooperative and collaborative efforts already in place with the Housing Crisis Center as well as other area legal and public service providers. Ongoing goal. Continue the recruitment, training, and retention of minority and bilingual or multilingual attorneys to assist those minority and ethnic constituencies in the low-income community. Ongoing goal. To develop new program models or components in specialty areas like estate planning, guardianship and bankruptcy to attract volunteers and support them in the delivery of civil legal services to the low-income community. To continue improving and expanding the following projects with respective community partners: estate planning, guardianship and bankruptcy. Ongoing goal. To maintain a committed and productive volunteer base by providing mentoring support and recognition opportunities for each and every volunteer working with DVAP in the pursuit of delivering high quality civil legal services to the low-income community. Ongoing goal. To raise awareness at targeted community gatherings of the services available through DVAP. Ongoing goal. To raise awareness amongst local law firms of our Lend-a-Lawyer program and encourage participation by more firms. Ongoing goal. DENTON Glenda Hill, Coordinator Conduct outreach in rural counties to recruit volunteer attorneys with personal office visits. Quarterly Make quarterly trips to rural counties and make EJVP presence known with local organizations providing services to lower income population. Quarterly Continued promotion of Project VCR by listing cases to be placed and transmitting facts of cases to private attorneys via email Ongoing Continue the four legal clinics in rural counties of Wise, Cooke Montague and Denton. Ongoing 17 Develop new legal clinic primarily for Protective Orders but also general legal advice in rural county. Predicted establishment in June, ongoing monthly thereafter. Continue the Pro Se Divorce clinic in Denton County. Quarterly Recruit volunteer attorneys, paralegals, law student interns and lay volunteers to increase client services. Ongoing Sponsor CLE video showings semi-annually in collaboration with local Bar Association, Social Service Agency and/or private law firm Semi-annual FORT WORTH Ellena Simmons, Coordinator Continue legal clinic program and recruitment of volunteers to serve as a tool to meet the need of low income communities. Monthly & Bi-monthly Continue to support the Tarrant County Bar Association’s Legal Line Program by referring individuals to the advice-only service via phone and distributing legal line cards. Ongoing Continue use of technology to communicate and interact with the legal community, recruit attorneys and lay volunteers. Also continue to refer cases via email for VCR and Pro Bono projects. Ongoing Maintain relationship with Texas Wesleyan Law School as a recruitment tool for clinic program, partner with pro bono attorneys, accepting pro bono cases through the law clinic, and securing site for substantive law seminars. Ongoing Schedule Pro Bono Awards event to honor volunteers. December 2008 Continue Women Advocacy event initiated in 2007 to honor outstanding women in Tarrant County. Will secure items from businesses, private citizens, and corporations for silent auction to raise funds and make donations to underwrite costs of event. Hope to make this an annual event. April 3, 2008. If laptops and portables are secured for FW-EJV, will expand on the specialized Seniors Wills Project to include other Senior Citizens Centers around Tarrant County. Cynthia Williams of the Tarrant County Probate Bar has agreed to be a part of this project. She will recruit members to assist with the interviewing of eligible seniors and completing the necessary documentation. This will be done at specific locations for low income senior citizens including senior complexes, residential facilities, and community centers. January–November 2008 Re-energize commitment of the Parker County and Palo Pinto County Bar Associations to staff the legal clinics and accept pro bono and reduced fee cases. Ongoing Secure funding for a two day Family Law Seminar to recruit at least 50 private attorneys to accept 100 pro bono family law cases. March 2008 LUBBOCK Nancy Mojica, Coordinator To continue to work closely with the following organizations in our cooperative efforts to provide high quality legal services with Lubbock County Bar Association, Specialty Bar Associations, Law Firms, and Social Service agencies. Ongoing Continue the evening legal clinics in and around our surrounding counties. Ongoing Continue the “Wills Clinic Project” if not with Texas Tech University School of Law maybe I can start one on a quarterly basis. That will be something to think about. I will make this a part of my goal if the law school decides not to continue these clinics. Ongoing Continue MCLE Video courses once a month in our office. Ongoing Continue with the Pro Bono model in Lubbock County and will make a better effort on referring Reduced Fee Cases in our surrounding rural counties. Establish a clinic in one of our rural areas. I will shoot for sometime in spring and visit that county for attorney recruitment and participation from some of the county courts. Tentative date: June 2008 MCKINNEY Jan Kearney, Coordinator Continue to hold our regularly scheduled legal aid clinics in all 5 counties that the McKinney office serves, including Collin, Grayson, Fannin, Hunt and Rockwall. Fannin and Hunt clinics are held quarterly. Collin, Grayson, and Rockwall clinics are held monthly. Will continue to make contact with private attorneys by telephone calls, emails, and attendance at the bar meetings in each county, asking for assistance at our legal aid clinics as well as pro bono case representation. This is done on an ongoing basis weekly. 18 Will be reaching out to the Judges in all 5 counties to gain more visible support from the Bench in Grayson, Fannin and Hunt counties. This is a monthly ongoing process. Will hold recognition events in each of our 5 counties. Collin County-May 2008. Rockwall County-May 2008. Grayson, Fannin and Hunt Counties in December 2008. MIDLAND Pete Fierro, Coordinator EJVP Coordinator would like to see the establishment of clinics for the counties of Glasscock, Martin, Reagan and Upton Counties. The Managing Attorney and EJVP Coordinator in 2007 have gone to various proposed locations for clinics. With legal clinics already established in Midland at Casa de Amigos and in Howard County at the Northside Community Center, Proposed visits to the outlying counties will begin on a quarterly basis.. The Midland Branch office must be streamlined with other LANWT branch offices with number of clinics offered. A second proposed clinic is being thought of for Howard County at the old courthouse to offer private attorneys a chance for CLE viewing in one of the rooms in the old Courthouse. The second clinic to be held at the Howard County Indigent Office will begin on January 2008. A Basic Landlord Tenant Clinic to be held in 2008 for the purpose of purpose of informing the indigent of their rights regarding landlord tenant relations. A proposed date is March 2008. A wills clinic will be held in Midland County in 2007. The goal would be to get private attorneys to draft the wills for clients on sight. The Second clinic will be on April 2008. Elder Law seminar for 2008. All day presentation involving both clients and private attorneys in durable power of attorney, medical power of attorney, directive to physicians, do not resuscitate orders and the need for wills- brief discussion for the need for one, the pits falls of intestate succession. Proposed date is July 2008. In 2005 and 2006 and EEOC presentation was conducted. Another EEOC clinic for the general public is the planning stages for 2008. Topics to include employment discrimination claims, the process to go about reporting them and if the EEOC does not decide to prosecute what steps clients can take to prosecute. Assuming we can obtain the services of the EEOC from Dallas, a tentative date is going to be August 2008. Continue with working with media outreach, both in radio, print and television. Pro Se Clinics will be held starting in February 2008 and will run the same length as the evening clinics. (February-October 2008). To obtain more private attorney/lay volunteer involvement. Ongoing With over three hundred (300) private attorneys who are eligible to practice law in our service area. Will re-evaluate what was done in the past to build on more positive recruitment methods and pro bono opportunities in an effort to increase private attorney involvement in the Midland Branch Officer service areas. NAACP Justice Project Rosa Turner, Coordinator Establish 2 new discrimination legal clinics that will be held in English and Spanish low-income neighborhoods in an effort to increase client services. This goal is carry over from 2006. Projected date: June 2008. Continue to attend Mexican-American Bar Association Meetings to recruit bi-lingual attorneys to staff legal clinics held in the Hispanic neighborhoods. Ongoing Continue quarterly Pro Bono Advisory Board meetings that will be utilized to help promote the Justice Project and its efforts to provide services to clients with discrimination problems. March, June, September, and December 2008. Continue to attend the monthly Minority Leaders & Citizens Council, Black Woman Lawyers Association of Tarrant County and the Tarrant County Black Bar Association meetings to recruit volunteers to staff the legal clinics. Ongoing Continue existing discrimination legal clinics at the Diamond Hill Community Center, Shiloh Missionary Baptist Church, Cobb Park Center, North Tri-Ethnic Community Center, Eugene McCray Community Center, Martin Luther King Community Center, Como Community Center, New Mt. Calvary Baptist Clinic, Hillside Community Clinic and Lilac District XXI Center, Riverside Community Center, Andrew “DOC” Session Community Center, and Butler Branch Clinic. Ongoing Continue to partnerships with Tarrant County EEOC and HUD in an effort to promote and expand services to applicants with discrimination issues. Ongoing Reorganize planning team for annual Discrimination Seminar. May 2008 Open another clinic in the Meadowbrook Area. June 2008 To form a partnership with TWC 3rd year student to volunteer at clinics February 2008. 19 ODESSA Michelle Galindo, Coordinator Continue to meet with members for the Pro Bono Advisory Board. Ongoing Pro Bono Awards need to be scheduled with collaboration of the Ector County Bar President for first quarter in 2008. Implement an EEOC Clinic for the Odessa Branch office service area. Advertise in the Odessa American and use the print media to do outreach in Andrews, Crane, Loving, Ward and Winkler Counties. Ongoing Domestic Violence workshop with local domestic violence shelters for the Odessa Branch office area. Again using the media to reach the counties that fall under the Odessa Branch office. (Andrews, Crane, Loving, Ward and Winkler counties.) Ongoing CLE to continue in 2007-08 for the recruitment of new private attorneys. Monthly Continue to contact with other service agencies in the Odessa service area to encourage collaboration between the various agencies. Ongoing Continue to work with the local media (newspaper, radio and television) to get the word out about our office and our services as well as special events. Ongoing Continue to work in the rural communities to recruit more private attorneys in the rural areas. Ongoing PLAINVIEW Sylvia Chavez, Coordinator Attend all events of the Plainview Bar Association to recruit attorneys to participate with the local Equal Justice Volunteer Program. Ongoing Implement periodic clinics/workshops in the community beginning January 2008 Conduct MCLE Videotape showings so that the private attorneys can get free CLE and take pro bono cases at the same time. Quarterly Hold specialty clinics, such as wills, power of attorney, and bankruptcy. Ongoing Plan a fundraising event by December 31, 2008 Contact attorneys enrolled to accept pro bono cases, but have not taken any recently and/or recruit them to act as presenters at client centered workshops hosted by EJVP. Ongoing Implement quarterly Advisory Board meetings. March 2008 Conduct a training session designed to recruit Lay Advocates to do volunteer. June 2008 Contact local churches, community centers, and social agencies for free space to co-sponsor a workshop or clinic. Beginning January 2008 Increase the visibility of the Branch EJV Program in the rural counties by making personal visits to attorneys. Beginning January 2008 SAN ANGELO Tonnie Robbins, Coordinator Increase the number or private attorneys in our service area, both pro bono and reduced fee, to accept cases. Ongoing. Re-visit existing panel attorneys who are on either panel, but have not accepted a case in the last 12 months to re-recruit them. Ongoing. Have quarterly meetings of the Pro Bono Advisory Board in an attempt to get more participation in our program by using the board in that area. Beginning January, 2008. Increase private attorney involvement by visiting the offices of new attorneys who have located to our service area and revisit existing attorneys who are on our Pro Bono and Reduced Fee panels. Ongoing. Increase the visibility of the Branch EJV Program in the rural communities of our service area by personal contact with those attorneys. Ongoing. Recruit more attorneys to participate in Project VCR by sending out invitations to attorneys in our service area not already included on our panel. Ongoing since inception. Recruit an attorney that would be willing to sit every other month at the existing Advice Only Clinic held in McCulloch County in an effort to increase client services. Beginning in January, 2008. Hold awards ceremony during monthly bar meeting for 2007 attorneys. January, 2008. Continue CLE video as recruitment of attorneys. Monthly. Continue Pro Se Divorce clinics. Ongoing monthly. 20 WAXAHACHIE Patricia (Trish) Walker, Coordinator Recruit one (1) new attorney per month. Increase the delivery of free legal services for eligible clients through the new monthly Ellis County Clinic in Ennis. Monthly Recruit attorneys in Ellis County for a quarterly Wills Clinic. Ongoing Hold Judge's Conference in Ellis County in late winter or early spring 2008. WICHITA FALLS Linda Gomez, Coordinator Accept as many priority cases in as many of our twelve (12) county service area as possible. Ongoing goal. Maintain and recruit new attorneys to accept pro bono cases and staff legal clinics. Ongoing goal. Offer free CLE credits with monthly in house video showings and quarterly video showings in remote areas, and thru a live seminar to be held in conjunction with Family Violence Coalition scheduled for October. Ongoing goal. Target general outreach and recruitment efforts in all our twelve (12) county service area. Quarterly goal. Attend health fairs in offering counties. Implement community education activities in selected remote counties by calling local courthouses, schools, community outreach services, etc., and set up a clinic to speak about LANWT services available. A volunteer attorney will also be present to speak on various subjects, such as wills, probate, or general family issues. Walk-ins will be accepted. Quarterly goal. Maintain two monthly legal advice clinics and schedule one-time advice clinics in various remote counties quarterly. All clinics accept walk-ins and will be staffed by a volunteer attorney. Monthly and quarterly goal. Continue to honor outstanding pro bono attorneys with an award recognition event each year. February 2008. Continue to work with all media sources and the Wichita County Bar Association. Ongoing goal. Pro Bono participation "saves" lives...Addressing the civil needs of low-income people involves the combined efforts of legal aid staff attorneys, the substantial commitment of private attorneys, and lay advocates. To volunteer and/or donate to Legal Aid of NorthWest Texas visit: www.lanwt.org 21 APPENDIX LEGAL AID OF NORTHWEST TEXAS BAR ASSOCIATION PARTNERSHIPS ABILENE Abilene Bar Association Brown County Bar Association AMARILLO Amarillo Area Bar Association DALLAS Dallas Asian-American Bar Association Dallas Association of Young Lawyers Dallas Bar Association Dallas Hispanic Bar Association J. L. Turner Legal Association DENTON Denton Bar Association FORT WORTH Arlington Bar Association Black Women Lawyers Association of Tarrant County Erath County Bar Association Fort Worth-Tarrant County Young Lawyers Association Johnson County Bar Association Mexican American Bar Association Northeast Tarrant County Bar Association Palo Pinto County Bar Association Parker County Bar Association Tarrant County Bar Association Tarrant County Black Bar Association Tarrant County Debtors Bar Association Lubbock Lubbock County Bar Association Lubbock County Women Lawyers Association Lubbock County Young Lawyers Association Lubbock Criminal Defense Lawyers Mexican American Bar Association South Plains Family Law Association South Plains Trial Lawyers Association West Texas Bankruptcy Bar Association McKINNEY Collin County Bar Association Collin County Young Lawyers Association Fannin County Bar Association Frisco Bar Association Grayson County Bar Association Grayson County Young Lawyers Association Hunt County Bar Association Plano Bar Association Rockwall County Bar Association 22 MIDLAND Midland County Bar Association Midland County Young Lawyers Association ODESSA Ector County Bar Association Ector County Young Lawyers Association PLAINVIEW Plainview Bar Association SAN ANGELO Tom Green County Bar Association WAXAHACHIE Ellis County Bar Association Kaufman County Bar Association WICHITA FALLS Wichita County Bar Association 2008 EJVP Workplan 23
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