Ms Works Business Card Template

							   Business Process Automation
        through Sharepoint
 Auction house workflow system for Phillips de Pury




Presented by Chris Kuhlke
Collaboration Technical Architect
FAI Consulting


                        People – Technology -Partnership
                Agenda

•   Introduction
•   Phillips company background
•   Pre Sharepoint Environment
•   Business Process Overview
•   Sharepoint Overview
•   Demonstration


                People – Technology -Partnership
Phillips de Pury background
               • Founded in London in 1796
               • HQ in New York, with offices in
                 Geneva, London, Munich, Paris
                 & Zurich
               • Specializes in the sale of
                 Contemporary, American &
                 Swiss Art, Jewelry, Watches &
                 Wristwatches, 20-21st Century
                 Design, and Photographs
               • Conducts auctions in New York,
                 Geneva and Zurich.
        People – Technology -Partnership
The Business Process change
                              The Pre Sharepoint Environment
                                                                     Current
                              • A growing company with disparate systems
                              • A non standardized business process
                              • 5 departments with individual uncoordinated actions
                                                        Collaboration       Content
                                                                          management
                              • Little inter-departmental coordination
                                  – Each ‘doing business’ their own way
                                                     Document
                                                    Management                     Search
                                  – No control on when, how, who defines and processes
                                      information
          Pre Sharepoint                                       Streamlined
                       •             The perfect ‘Fire   drill’ environmentWork flow
                                                                processes

      Word               Inventory
    processing            Tracking



                          Excel based data
  Quark                     management

                 Email




                                     People – Technology -Partnership
                                        Business Process Workflow- Modules


                                                                                         Buyers
               Specialist   Warehouse      Cataloguer     Photographer
      Users




                             Ware
   Units
   Bus




               Sales        housing       Catalog Production             Publication   Auction


                                                        MS Office
                                                                                         JD
Applications




                                          Sharepoint
                                                                            CMS        Edwards
               CRM           Ware
                             house                  Quark

                                             Collaboration                Catalogue    Lot card

                                                                                       Contract
                                            Microsoft SQL Server



                                           People – Technology -Partnership
          Solution Technologies
•   Custom web parts
•   Infragistics tool set
•   SharePoint API
•   Visual Studio
•   Office Suite
•   Quark
•   SQL server
•   Ajax


                     People – Technology -Partnership
                      The processes

    Contracts            Warehouse                Cataloguing




                    Property receipt          Content developed
Terms and
conditions          Condition                 through
                    Inspection                collaboration
Property Schedule
                    Put away                  -Photos
Contract pricing    Inventory                 -Item Description
                    Control/Reporting         -Item History
Consigner info
                    Internal moves            Quark catalogue
Integrated with     Packing and               developed through
accounting system   shipping                  Word API

                                              Template driven
                         People – Technology -Partnership
                                               process
Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Contracts web part




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Warehouse web part




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Warehouse web part




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Warehouse web part




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Warehouse web part




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Warehouse web part




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Catalogue web part




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Catalogue web part




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Catalogue web part




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Catalogue web part




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Catalogue web part




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Catalogue web part




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Catalogue web part




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Post Sharepoint Deployment
•   True information integration
•   A structured coordinated business process
•   Content stored in one place.
•   Single data entry
•   Every stage of the process touched



                   Taming the unruly process



                 People – Technology -Partnership
                  Solution Value
• Phillips have built their business on this platform
   – Every stage of the process, is now defined controlled and
      measured.
   – Calibration for the entire organization
   – One data entry
   – Single point of entire to a business process
• An integrated technology platform to build upon.- MS CRM, CMS
  2002
• Accommodate faster production, with fewer cataloguers
• A cultural change from email and phone communication, to
  notification and collaboration.
• Less light nights.- A small but important win
                   A solution that made a difference



                       People – Technology -Partnership