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Template for Certificates of Appreciation - PowerPoint

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Template for Certificates of Appreciation - PowerPoint Powered By Docstoc
					Interoffice Memos

      To advance a slide,
click downward on vertical
          scroll bar.
  What is an interoffice memo?
• Message sent to persons within an
  organization
• AKA Memorandum
• Informal interoffice communication
                   Purpose
• Transmittal
• Status Report
• Provide a written record
  – Call attention to a problem
  – Solve a problem
                   Parts
• Heading
  – To and From include names and titles
• Body
  – Single-spaced with double-spacing between   Differs
                                                from
    parts                                       Ellsworth
                                                text
• Reference initials when keyed by someone
  other than the sender--double spaced below
  body
• Notations--double spaced below reference
  initials
               Page Setup
• Default side margins or 1-inch side margins
• Top margin: Approximately 1.5 - 2 inches
  from top--depress 3 - 6 single spaced enters
                Paper
• Plain paper
• Memohead--preprinted memo form
                      Format
•   Block style--all lines begin at left margin
•   No closing or signature lines (usually)
•   Sender initials or signs next to name
•   Tip
    – Set a left tab stop 1 inch from the left margin
    – Tap Tab key
                  Example
TO:         (Tab once) (Enter twice)

                                       Click
FROM:      (Tab once) (Enter twice)    on ruler
                                       to set
                                       tab
DATE:      (Tab once) (Enter twice)


SUBJECT: (Tab once) (Enter twice)
              Interoffice Memorandum
TO:           Keone Williams, Director

FROM:         Sandy Kaina, Project Manager

DATE:         October 27, 2009

SUBJECT:      Progress Report

When we started the job on two weeks ago, there were 16 volunteers . All of them are committed to the project, and 14
and are still actively involved.

I have enclosed a copy of the attendance report so you can begin processing the certificates of appreciation. Let me
know if you need further information.

et

Enclosure
        Using a Word Template
•   Click the Office button
•   Click New
•   Under Templates, click Memos
•   Click to choose one of the memos
•   Click on Download and on Continue
•   Save the memo
               Long Memos

Include a second page heading at the top left corner:


Addressee
Page 2
Date
               Questions
• Do you send memos to individuals outside
  the company?
• What is a memohead?
• What items should be included in a heading
  if a memo is created on plain paper?

				
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Description: Template for Certificates of Appreciation document sample