"Template for Certificates of Appreciation - PowerPoint"
Interoffice Memos To advance a slide, click downward on vertical scroll bar. What is an interoffice memo? • Message sent to persons within an organization • AKA Memorandum • Informal interoffice communication Purpose • Transmittal • Status Report • Provide a written record – Call attention to a problem – Solve a problem Parts • Heading – To and From include names and titles • Body – Single-spaced with double-spacing between Differs from parts Ellsworth text • Reference initials when keyed by someone other than the sender--double spaced below body • Notations--double spaced below reference initials Page Setup • Default side margins or 1-inch side margins • Top margin: Approximately 1.5 - 2 inches from top--depress 3 - 6 single spaced enters Paper • Plain paper • Memohead--preprinted memo form Format • Block style--all lines begin at left margin • No closing or signature lines (usually) • Sender initials or signs next to name • Tip – Set a left tab stop 1 inch from the left margin – Tap Tab key Example TO: (Tab once) (Enter twice) Click FROM: (Tab once) (Enter twice) on ruler to set tab DATE: (Tab once) (Enter twice) SUBJECT: (Tab once) (Enter twice) Interoffice Memorandum TO: Keone Williams, Director FROM: Sandy Kaina, Project Manager DATE: October 27, 2009 SUBJECT: Progress Report When we started the job on two weeks ago, there were 16 volunteers . All of them are committed to the project, and 14 and are still actively involved. I have enclosed a copy of the attendance report so you can begin processing the certificates of appreciation. Let me know if you need further information. et Enclosure Using a Word Template • Click the Office button • Click New • Under Templates, click Memos • Click to choose one of the memos • Click on Download and on Continue • Save the memo Long Memos Include a second page heading at the top left corner: Addressee Page 2 Date Questions • Do you send memos to individuals outside the company? • What is a memohead? • What items should be included in a heading if a memo is created on plain paper?