SPREADSHEET INVOICING INSTRUCTIONS Please Send All Invoices to the UPCS Omaha Office
Invoice UPCS after movement is completed. Invoice the agreed upon rate. No extra charges will be accepted without pre-authorization.
1. A BLANK INVOICE FORM WILL BE EMAILED TO YOU FROM UPCS a. Save blank invoice to computer file b. Use blank invoice as a template for all future invoices c. Title all invoices (ex: 09.11.06 chassis, 10.26.06 containers) d. Email invoice AS AN ATTACHMENT to UPCS@UP.COM 2. INCLUDE THE FOLLOWING IN THE INVOICE a. Company name, contact, phone number, and address b. UPRR vendor number c. Unit initial and number d. Origin and destination locations (pick-up and drop) e. Date of move f. All inclusive rate in whole dollar amount (fuel surcharge included) 3. ONCE UPCS RECEIVES INVOICE a. All moves will be audited and order numbers issued b. You will receive your Advanced Shipment Notification (ASN, prenote, reference number) via fax c. It is your responsibility to insert UPCS order numbers into the original invoice d. Email completed invoice (order numbers included) to our finance department for pay *All documents pertaining to dispatch must remain on file for future audit purposes, if such should occur (ex: J1’s, official dispatch from UPCS, equipment repair receipts etc…)
UPCS BLANK Invoice Form
To: UPCS OMAHA GROUP From:
Jane Doe - Finance Manager
Union Pacific Carrier Services
UPCS
Company Name:
ABC Trucking 451 S. Maing St. Anytown, NE 12345 (123)-456-7890
FAX 402-599-1097 CARRIER'S Vendor Number from UPCS
E-mail: UPCS@UP.COM UPCS Carrier's Carrier's Invoice # Invoice Order or PRO #, or TRIP # Date #
no leading zeros mm/dd/y yyy
PLEASE E-Mail as an attachment
UNIT or Trailer or Container Amount Expense or Chassis MOVEMENT Per Move Type # Date
Origin
Destination
8 digit format
1 2 3 4 5 6 7 8 9 10
from UPCS
Rate
Alw ays fill in a "V" he re
unit #
mm/dd/yyyy
from
to
S A M P L E
2007