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EMPLOYEE EXIT CHECKLIST

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EMPLOYEE EXIT CHECKLIST Powered By Docstoc
					                                EMPLOYEE EXIT CHECKLIST


The purpose of this checklist is to assist UCF employees and departments with the process when an
employee leaves the university. Employees leaving the university should be aware of pertinent
information, rights and benefits that may affect them.

Note: Failure to provide at least two (2) weeks written notice of resignation may result in the employee
being designated as ineligible for rehire, except in cases of medical or family emergency, or where the
employee's early departure is approved by the university. It is expected that employees will work on
their last day of employment.




    Employee's Name (please print)                   Empl ID                  Department Name


       A&P       Executive Service        Faculty        Staff     OPS
                                                                                Termination Date


Department Responsibilities:
    Employee eligible for rehire? (Skip this item for Faculty) ___ YES (proceed to next step) ___ NO
    If NO, Employee Relations must be contacted prior to completion of the PAF.
    Submit Personnel Action Form (PAF) and appropriate documentation (e.g., resignation letter)
    to Human Resources on or before the last day of employment.
    Audit leave records and verify all leave balances are correct. (Annual, Sick, SCE, OCE, RCE)
    Cancel computer access codes, long-distance access authorization and deactivate voice mail.
    (Computer Services & Telecommunications: http://helpdesk.ucf.edu/forms.html)
    Remove employee from authorized signature list(s). To inactivate DAL access, see ADDY note at:
    http://www.financials.ucf.edu/Addy_Notes/Miscellaneous/Updating%20the%20DAL%20by%20E
    mployee.pdf
    Ensure UCF property has been returned: Remind employee that a final check may not be released
    until all university property is returned.
       Keys (return to Physical Plant)        Uniforms           PC's/equipment        Cell phones      Pagers
       Purchase Card (http://www.fa.ucf.edu/Forms/pcard/pc_prog.pdf                  Voyager Gas Card
       COOP hangtag (return to EH&S)          Other: _____________________
       Notify Payroll Services if payments should be held pending return of university property.
    Provide, if requested, an exit interview with department head or designee.
    Ensure employee has contacted Library and Parking Services to settle outstanding fees.
    Refer employee to Employee Exit Questionnaire at:
    http://www.hr.ucf.edu/web/forms/employeerelations/exitinterview.pdf
    Keep checklist in department files for at least three years; do not send to Human Resources.
Department Representative: _______________________________________                     Date: ________
Printed Name: ___________________________________________________

Rev 21Dec07
Employee Responsibilities:
    Return library books and settle outstanding fines.
    Contact Parking Services and settle outstanding permit fees or fines.
    Off-campus self-service will be available after end of employment. For employee self-service (i.e. pay
    advices), refer to: http://my.ucf.edu
    Complete Employee Exit Questionnaire and forward to HR Director of Operations:
    http://www.hr.ucf.edu/web/forms/employeerelations/exitinterview.pdf
    If desired, request an exit interview with department head or designee.

    Provide Human Resources your correct forwarding address to receive your W-2 form. Personal Data
    Sheet may be found at: http://hr.ucf.edu/web/forms/records/PDS.pdf

Employee Signature: _____________________________________________               Date: ________

Printed Name: __________________________________________________
(Note: If employee is not available for signature, complete the checklist to show that the department has
thought through the termination process and write "signature not available" in the space above.)


General Information:
If desired, an appointment may be made with a Benefits team member for the following:
    Obtain information regarding insurance coverage/COBRA benefits. Employees that are enrolled in
    health, dental or vision insurance at the time of termination are eligible for COBRA coverage. Since
    premiums are paid a month in advance, the employee may still have coverage through the month
    following termination. Once the termination is completed in PeopleSoft and sent toPeople First,
    COBRA information will be sent to the home address the employee has on file with the University.
    To obtain COBRA coverage, the employee must complete the appropriate paperwork and return it to
    People First within the specified time frame.

    Obtain information regarding retirement and/or supplemental retirement accounts (FICA
    Alternative/403b's/457's).
    Conversion policies are available for the following plans:
    ▪ State Basic Life and Optional Life Insurance through Minnesota Life
    ▪ Life Insurance Policies through The Gabor Agency
    ▪ Disability Coverage or Personal Accident Coverage through
       Colonial Life & Accident Insurance Company
    ▪ Cancer Policies through AFLAC and/or
    ▪ Supplemental Hospital Plans through ALTA and/or The Gabor Agency
    ▪ Long Term Care through The Gabor Agency
    ▪ Medical Flexible Spending Account Retirement
    Retirement
    ▪ FRS Pension Plan : no action required
    ▪ FRS Investment Plan: No action required. Employee will continue to receive annual statements. If
        employee has an address change or for any other changes after termination of employment,
        contact Ernst and Young at 1-866-446-9377.
    ▪ Optional Retirement Program: No action required. Employee will continue to receive statements.
        If employee has an address change or for any other changes after termination of employment,
        contact the appropriate provider company.



Rev 21Dec07

				
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