"Business License Database Search by Date"
TENNESSEE BOARD FOR LICENSING CONTRACTORS Department of Commerce & Insurance/Division of Regulatory Boards Mailing Address: 500 James Robertson Parkway; Nashville, TN 372431150 Telephone: 8005447693 or (615) 7418307; Fax: (615) 5322868 Email: Contractors.HomeImprovement@TN.Gov Website Search Tips License Roster Search; Reports & Data; Forms & Applications; and Discipline Website: http://tn.gov/commerce/boards/contractors/ 1. LICENSE ROSTER SEARCH Direct Link: http://licsrch.state.tn.us/ (to check all licensees within Regulatory Boards) Licenses for all of the Division of Regulatory Boards are listed on this site. Therefore, more criteria and fields are available to meet each department’s licensing programs. The Board for Licensing Contractors has various professions: Contractors, Home Improvement, Limited Licensed Electricians and Limited Licensed Plumbers. These are searchable online by the “Last “Name/Firm” field”, only, and it does not recognize the “First” name field. Also, licensees will only pull up if entered in the exact name as licensed (this site does not allow cross referenced searches by “individual” name if licensed in another “business” name). A search by the “Address” field may aid in pulling up a licensee, when unsure of their license name. In addition, you may perform a search by the “License #”. Please note, license numbers are duplicated, but not within the same program. Therefore, unless you limit a search to a “Profession”, it will bring up all licensees with the same license number (Auctioneers, Architects, Barbers, etc.). The following are tips to assist in looking up a license due to the sensitive nature of the computer program to accommodate all programs in the Division: · For best results, search by only one (1) criteria, using partial information in one field; · Contractors are by licensed by "Firm Name"; do not enter "First" and "Last" name sections; · If there is a period (.) in the name, include as part of the search (for example, “J. D. Builders”); · Should they hold a license as: "Doe, John", enter "Doe" as the firm name or try “John” (depends on how they’ve been approved for a license; · If you know part of the name, you may enter a percent sign % in front of the name (%Jon) and it will bring up all licenses with “Jon” in the name; · By filling in part of the address field, it will also bring up the license information for all licenses issued at this street address (1234 Apple Street; start by entering “1234” and if several come up, go ahead and enter a “City” in the next field); and · You may limit your search to a certain profession by scrolling to only one, such as: Contractors; Limited Licensed Electricians; Home Improvement; Limited Licensed Plumbers, etc. If you prefer to obtain a list of all contractor licensees in a particular city, you may click onto the “Profession” field and scroll to “Contractors”. Enter the city and this will pull up all the licenses for contractors in this city. (Note: You may obtain this list easily under the “Reports and Data” from our website. See next page for these instructions.) 1 Details of Licensees After pulling up a licensee, you may further check their status, expiration date, license classification or monetary limit, by clicking onto “Details” box next to the “License #”. The status is tied to our Board’s database, and the last transaction of the licensee. The following are status codes: · Active – 1. Has a current license if the expiration date is not expired; or 2. Active status, but shows license expired means they have filed renewal prior to expiration date and in process or may lack information to issue. Active licensees may only operate if their expiration date is not expired. · Delinquent – 1. License expired and the Renewal has not been received; or 2. Filed the Renewal late and awaiting issuance; or 3. Renewal received but owes late fees. (Note: After renewal is received by staff, status remains “Delinquent” until issued.) Delinquent licensees have renewal rights for limited time, but cannot work during this status. · Failed to Renew – 1. License expired and has been in a “Delinquent” status over 12 months; or 2. No longer have renewal rights, unless renewal received prior to being expired 12 months and must apply for reinstatement. · Needs QA – Qualifying Agent (QA) left and it has been over 90 days for a new individual to be designated. If one not assigned while there are renewal rights, must reinstate and cannot renew. Cannot operate while needing a new QA. · Retired – 1. Voluntarily placed current license in a dormant status while not working or insurance lapse; 2. In lieu of renewing, placed in dormant status. 3. May retire annually up to seven (7) years; may renew “retired” status at expiration date. Cannot operate in retired status. · Withdrew – 1. Voluntarily inactivated the license (out of business; obtained another license; or consolidated licenses; or 2. Canceled their pending application for a license. · Military – Notified of military leave to inactivate license and retains renewal rights past expiration date. · Revoked – 1. License revoked by the Board; or 2. Licensee waived right to a hearing and relinquished license. · Denied – 1. License may have a current expiration date due to issued prior to audit and did not fulfill renewal requirements. Must supply additional information to continue to operate and retain renewal rights. · Bad Check – 1. Licensee owes fees to cover insufficient funds and cannot operate; license may have a current expiration date. · App in Proc – 1. Application for a new license has been received; awaiting Board approval for issuance. Licensee cannot operate until Board meets and license issued with current expiration date; only exception is “Hardship” approval. · Do Not Use – Licensee applied for a new license when they should have applied for a revision. · Adm Error – 1. Administrative error; board staff may have duplicated entry; or 2. Licensee applied for a new license when they should have applied for a revision. Classification and Monetary Limit Details To check the classification codes, only “Contractors” are assigned license classifications and monetary limits. To verify these, you may go to the Board’s website and click onto “Contractor Classifications Outline” or at the direct link of: http://tennessee.gov/commerce/boards/contractors/documents/ClassificationOutlineWeb.pdf All other licensees, Limited Licensed Electricians; Limited Licensed Plumbers; and Home Improvement Contractors, are limited to projects less than $25,000 and do not have classifications or monetary limits designated on the details. 2 Status, Expiration Date, Type & Name Always check the “Status” and the “Expiration Date” to see if the licensee is properly licensed, as well as the “Name” and “Type” of license. (Example: All licenses look alike; therefore, make sure the person acting as a “Contractor” has this Tennessee license and not an “Auctioneer”; “Land Surveyor”, or “Fire Sprinkler” license from another Division. In addition, only the entity or individual issued the license may use. Therefore, family members cannot all work individually under one license. For example, “John Doe” could not operate as “Doe’s Quality Building” and use his sister’s license, “Mary Doe’s Construction”. He could work as an employee for Mary Doe’s Construction, but cannot contract or perform work under his own business. Contractors from other states must obtain a Tennessee license; as states do not allow use of their license from state to state and there are NO such reciprocal agreements. 2. REPORTS AND DATA If you are in need of a specialized listing of licensees, you may get this type of roster from the downloadable “Reports and Data” from the “Quick Links” from our website or at the Divisions’ direct link at: http://tn.gov/commerce/reports/index.shtml This link provides a listing of all licensees within the Division of Regulatory Boards, and you would need to click onto “Contractor” for one of our professions. There are a variety of reports: List of all Licensees (broken down alphabetically); License lists by Classification; and Qualifying Agents. For example, if you want to check to see if a person is listed on a license as a qualifying agent (person who took the exam), you could browse this list alphabetically by license name, or enter “Ctrl F” and do a search by the name. Instructions: 1. After clicking onto the “Contractors” profession link, a box will pop up with a key and it will prompt to login. 2. Login information (also listed in this connection box) is as follows: · Username: guest · Password: report This will bring up a variety reports available for the Contractor’s Board in the following format: 1801 Contractors LICENSEE FILE BY NAME ACTIVE STATUS 1. Name, Address1, Address2, City, State, Zip Code, Expiration Date, and License Number. 2. Field delimiter is a tilde; record delimiter is an asterisk 3. Sorted by Name [A H] [I Q] [R Z] Record Layout. CONTRACTORS LIST WITH QUALIFYING AGENT 1. Name, License Number, Qualifying Agent & Phone Number 2. Sorted by Licensee Name [A H] [I Q] [R Z] 3 CONTRACTORS LIST BY CLASSIFICATION · [Building] · [Electrical] · [Mechanical] · [HVAC] · [Plumbing] 1701 Home Improvement Contractors LICENSEE FILE ACTIVE STATUS 1. Name, Address1, Address2, City, State, Zip Code, Expiration Date, and License Number. 2. Field delimiter is a tilde; record delimiter is an asterisk 3. Sorted by Name ACTIVE STATUS CONTRACTORS 1. Name, Mailing Address, Phone #, license #, expiration date 2. Sorted by Name 4001 Limited Licensed Electrician (Also check “Contractor” list of “Electrical” contractors) LICENSEE FILE BY NAME ACTIVE STATUS 1. Name, Address1, Address2, City, State, Zip Code, Expiration Date, and License Number. 2. Field delimiter is a tilde; record delimiter is an asterisk 3. Sorted by Name 1802 Active Limited Licensed Plumbers (Also check “Contractor” list of “Plumbing” contractors) 1. Name, Address 1, Address 2, City, State, Zip Code, Expiration Date, and License Number. 2. Field delimiter is a tilde; record delimiter is an asterisk 3. Sorted by Name Again, the above are samples of the Reports and Data available for listing of licensees. From our website, access these reports by going to the “Reports and Data” at our website; or at the direct link: http://tn.gov/commerce/reports/index.shtml 3. FORMS AND DOWNLOADS The Board has a variety of forms and applications at the “Quick Links” on our website, and these include complete instructions on the licensing process. You may access this link to obtain applications from our website, or the direct link at: http://tn.gov/commerce/boards/contractors/forms.shtml 4. COMPLAINTS/DISCIPLINED CONTRACTORS Contractors with complaints are not listed on the website unless they have been disciplined. To check the complaint history, you may contact the Board staff by phone or email (see “Contact Information” on the website. To check disciplinary action or problem contractors, go to our “Consumer Resources” on the website. Complaints with “open” status, while being investigated, specifics are not public information until the case is “closed”. (Rev. 7/09) 4