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Training Grants Federal Pell Grants

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Training Grants Federal Pell Grants Powered By Docstoc
					Session C-11

       Operational Update:
  Pell Grants, ACG and National
          SMART Grants

           Kathleen Wicks
            Dan Sullivan
    U.S. Department of Education
Session Agenda
 • Pell Grants, ACG & National SMART
   Grant Overview
 • Institution & Student Eligibility
 • Edit Statistics
 • COD Updates
 • HEOA Updates
 • Resources



                                       2
ACG: Eligibility Reason Code
ACG Reason      2006-2007 2007-2008
Code
01: HS Programs 121,147   169,029
                (38.8%)   (41.2%)
02: AP/IB       13,840    18,286
                (4.4%)    (4.5%)
03: Coursework 176,878    223,011
                (56.7%)   (54.3%)
  Data accurate as of 8/11/2008.




                                      3
ACG: Year in School
Year in                           2006-2007   2007-2008
School
00                                136,574     198,103
                                  (42.9%)     (47.0%)
01                                105,347     122,555
                                  (33.1%)     (29.1%)
02                                76,760      101,048
                                  (24.0%)     (23.9%)
 Data accurate as of 8/11/2008.




                                                          4
National SMART Grant Statistics
                 CIP                    2007     2008
01   - Agriculture                     1,609    1,923
11   – Computer Science                10,292   10,326
14   -Engineering                      13,586   14,202
15   -Technology                       3,090    3,052
16   – Foreign Language                  632      749
26   – Life Sciences                   22,768   24,005
27   - Mathematics                     4,337    4,284
29   – Military Technologies              1        1
30   – Multi/Interdisciplinary         1,771    1,805
40   – Physical Science                6,203    6,457
41   – Science technologies              135      154
      Data accurate as of 8/11/2008.




                                                         5
National SMART Grant: Year in School


 Year in                2006-2007   2007-2008
 school
 03                     32,051      34,194
                        (45.3%)     (45.5%)
 04                     38,679      41,036
                        (54.7%)     (54.5%)

  Data accurate as of 8/11/2008




                                                6
Session Agenda
• Pell Grants, ACG & National SMART
  Grant Overview
• Institution & Student Eligibility
• Edit Statistics
• COD Updates
• HEOA Updates
• Resources



                                      7
Institutional Participation
Reviewing Self-Identified Applicants for ACG

 • ACG Self-Identification results from the CPS
   are sent to school on the student‟s ISIR
 • A special flat file is sent to the schools
   containing ACG self-identification responses
   – File Name: 2010 ACG DATA FILE
   – Message Class: ED2010OP for 2009-2010
     award year
 • Student Specific information is available
   using FAA Access

                                                  8
Institutional Participation
For ACG and National SMART
 • All schools that participate in Pell Grants
    and offer an eligible educational program
    must participate in ACG and National
    SMART Grants
 • No new Program Participation Agreement
    (PPA)
 • Must review self-identified applicants
 • IG audit results
    – Audit of the Department‟s Process for Disbursing
      Academic Competitiveness Grants and National Science
      and Mathematics Access to Retain Talent Grants
    – Control Number ED-OIG/A19H0011
                                                             9
Institutional Eligibility
For ACG and National SMART Grant
 • Offers a 2- or 4-year degree program
 • Program length in COD System
   –5,6,7,8,11,12 for ACG
   –6,7,8 for National SMART Grant
 • See School Information, “General”
   page at COD Web site (cod.ed.gov)



                                          10
Student Eligibility
Additional Criteria
 • Student may not receive ACG or National
   SMART Grant concurrently from more than
   one school
   – The MRR will be automatically generated for all
     applicable schools
 • Student must receive ACG (or National
   SMART Grant) and Pell Grant from the
   same award year
 • For ACG:
   – HS graduation after 1/1/06 (ACG Level 1)
   – HS graduation after 1/1/05 (ACG Level 2)
                                                       11
Transfer Student Eligibility

 • ACG/National SMART Grant Programs
   require award information from previously
   attended schools to properly award
   transfer students
    – Calculation for eligibility used
    – Where to obtain necessary information




                                               12
Determining Transfer Eligibility
Eligibility Used, Total Eligibility Used
 EU% = 100% × Sum of Actual
     Disbursements of Award ÷ Scheduled
     Award Amount*

TEU% = Sum of all EU%’s at each applicable
    Academic Year Level** Across award
    years and Schools
* Scheduled Award Amount is the maximum award amount by
        Academic Year Level and award year
** The COD System considers Academic Year Levels 0 and 1 to
        be the same when calculating TEU %

                                                              13
Eligibility Used,
Total Eligibility Used
Example 1
A student in Academic Year Level 3 is awarded
an 08-09 SMART Grant for $3000, $1250 in
actual disbursements.
     EU% = 100% × ($1250 ÷ $4000) =
                 31.2500%
                              Anticipated     Actual     Scheduled
Grade    award     Award         Disb          Disb        Award      Eligibility
Level     year    Amount       Amount        Amount         Amt          Used

  3       2009      3000          1000         1250         4000     31.2500%

        Total Eligibility Used (Sum of all EU's) – Academic Year Level 3 31.2500%

                                                                                14
Eligibility Used,
Total Eligibility Used
Example 2
A Student in Academic Year Level 4 is awarded an 08-09
SMART grant. However the student‟s second disbursement
would have caused his actual disbursements to exceed his
award amount so the disbursement is rejected with Edit
137.
                   Academi                       Actual   Scheduled
 Award    Disb      c Year    award   Award       Disb      Award     Eligibility


                                                                                    X
Number   Number     Level      year   Amount    Amount       Amt         Used
 001        1         4        2009     4000      1050      4000      26.2500%
 001        2         4        2009     4000      3000      4000         N/A
       Total Eligibility Used (Sum of all EU's) – Academic Year Level 4 26.2500%

The student‟s second disbursement would cause EU to equal
EU% = 100% × [($1050 + $3000) ÷ $4000] = 101.2500%

                                                                                    15
Determining Transfer Eligibility

  • Now that you know the calculation…..
    where can you obtain the information you
    need?
     – ISIR
     – COD to NSLDS
     – COD




                                           16
Determining Transfer Eligibility
ISIR Record

 • NSLDS data elements added/changed for ACG
   and National SMART Grant
     • Scheduled award
     • % eligibility used by scheduled award
     • Total % eligibility used by academic year
       level
     • Award year
     • Academic year level


                                                   17
Determining Transfer Eligibility –
COD to NSLDS - data fed daily
 •   Award year            • ACG eligible
 •   OPEID                   payment reason
 •   Transaction number      code
 •   Award amount          • ACG high school
 •   Amount paid to date     program code
 •   Date posted to COD    • Scheduled award
 •   Academic year level   • Percent eligibility
 •   Award ID                used
 •   Major CIP code        • Total eligibility used


                                                      18
Determining Transfer Eligibility
NSLDS




                                   19
Transfer Student Monitoring
• NSLDS will monitor changes made by other
  institutions to Pell/ACG/National SMART
  Grants and alert the informing school
• Monitoring is across award years
• Changes made to any one of the following
  will trigger an alert:
   • Award amount
   • Amount paid to date (disbursement
     amount)
   • Latest disbursement date



                                             20
Transfer Student Monitoring

• The alert process continues to send schools
  an alert email notification and the alert data
  via Web only or Web and Batch
• Schools designate the alert method on the
  School Transfer Profile page setup




                                                   21
Underlying Pell Grant
Requirement
For ACG and National SMART

 • If student has an ACG or National SMART
   Grant and is not a Pell recipient, the
   student will lose the ACG/National SMART
   Grant

 • A special de-obligation job will be run twice
   in spring and late summer/early fall

                                                   22
“No Pell De-obligation” Statistics


 Program 2006-2007          2007-2008
   ACG    Schools:40        Schools: 51
          Students: 58      Students: 58
          Total: $150,145   Total: $133,660
  SMART   Schools: 183      Schools: 264
          Students: 276     Students: 519
          Total: $156,618   Total: $279,009




                                              23
Determining Transfer Eligibility
COD Website




                                   24
COD Web: Person Information
Webpage




                              25
Session Agenda
• Pell Grants, ACG & National SMART
  Overview
• Institution & Student Eligibility
• Edit Statistics
• COD Updates
• HEOA Updates
• Resources



                                      26
Grade Level Edits

  Program                   Grade Level
  ACG                           0, 1, 2
  National SMART Grant           3, 4


• Must deliberately report grade level!




                                          27
 Edits 56, 58

       Preventable - for the most part!
                                                    ACG      SMART     Pell
Edit      Block                        Message
                                                    Hits      Hits     Hits
                             Sequence Number Not
056 Disbursement                                   45,591    13,140   498,746
                             In Sequential Order

                             Duplicate Disbursement
058 Disbursement                                    32,838   7,419    352,149
                             Information On File

                          Total                    78,429    20,559 850,895


       Data accurate as of 8/1/2008.




                                                                              28
Edit Statistics: 2007-2008
                                                            SMART
Edit   Error Message                            ACG Hits               Pell Hits
                                                             Hits
014    Citizenship Status is not eligible for     6,445      3,107      2,566
       this award
041    Changed Award Amount Is Less               1,564       446         0
       Than Total Disbursements
048    School is Ineligible                       265         45        6,754
051    Disbursement Date With Payment             8,305      1,296      25,596
       Trigger Set to True Outside of
       Allowable Window
123    Incorrect Student Level for                6,481      2,955        0
       ACG/National SMART Grant Awards
994    Missing Value                             10,557      1,648      61,239
       Total Error Messages for                 2,322,481   488,794   27,313,038
       Program for 2007-2008

       Data accurate as of 8/1/2008.



                                                                                   29
 Pell Edit Statistics: 2007-2008
Edit Error Message                                       Pell Hits
015   Corrected Value Same as Original Value (Warning)   21,065,195
024   Reported CPS Transaction Number Does Not Match      61,785
      CPS
038   Student not Pell eligible                           34,525
039   Incorrect Award Amount                              290,332
040   Changed Award Amount is Less Than Total             19,632
      Disbursements
079   Incorrect Adjustment to Payment Trigger             88,601
      Total Error Messages for Program for 2007-2008 27,323,038

        Data accurate as of 8/1/2008.




                                                                     30
ACG Edit Statistics: 2007-2008
Edit Error Message                                      ACG Hits
127   Missing Rigorous High School Program Code           8,571
129   Invalid Rigorous High School Program Code           2,854
130   Award Amount Exceeds Maximum Scheduled Award       21,283
      for ACG
135   Disbursement exceeds scheduled award for ACG at     5,644
      your school
      Total Error Messages for Program for 2007-2008    2,322,481



       Data accurate as of 8/1/2008.




                                                                   31
SMART Edit Statistics: 2007-2008
Edit Error Message                                        SMART
                                                           Hits
131   Incorrect CIP Value                                  3,323
132   Award Amount Exceeds Maximum Scheduled Award for     2,743
      National SMART grant
137   Disbursement exceeds scheduled award for National    2,361
      SMART grant at your school
      Total Error Messages for Program for 2007-2008      488,794




       Data accurate as of 8/1/2008.




                                                                    32
Edit Statistics
POP Edits for 2007-2008
 Edit Message                                       Hits
 134      Disbursement exceeds scheduled award     23,647
          at all schools for ACG during the same
          or multiple award years
 136 Disbursement exceeds scheduled award          19,205
     at all schools for National SMART Grant
     during the same or multiple award years
 068      Potential Over award Project – Notice    30,312
          Sent Separately (Pell)
       Data accurate as of 8/1/2008.




                                                            33
Session Agenda
• Pell Grants, ACG & National SMART
  Overview
• Institution & Student Eligibility
• Edit Statistics
• COD Updates
• HEOA Updates
• Resources



                                      34
Operational Updates for ACG and
National SMART
 Rigorous Secondary Programs of Study,
   and Eligible Majors
 • No change for 08-09 award year
 • Check for update on IFAP for the 09-10
   award year




                                            35
Pell Cost of Attendance Field
• Currently when the COD system receives a Pell
  correcting school‟s common record with no tag for
  the COA data field, the COD system:
   – Places a default value of $99,999.99 in the COA
     field
   – Returns a correcting edit 993 (missing value)
   – Accepts the common record

• Beginning in March 2009, the COD system will:
   – Place no default value in the COA field
   – Return a rejecting edit 994 (missing value)
   – Will reject the common record


                                                       36
COD Schema
• Currently, schema version 2.0e may be
  used for Pell Grant, ACG, National SMART
  Grant, and Direct Loan
• The COD system began to accept and
  process data from new XML Schema 3.0a in
  June 2008
  – Currently, schema version 3.0a is
    required for TEACH Grant processing



                                             37
COD Schema
• Beginning March 2009 schools must use the
  3.0b schema version for all programs for
  award year 2009-2010 and forward
• Schema version for system generated
  responses for award years prior to 09-10
  may be set on the COD Web site - School
  Options page
• Web responses are ALWAYS sent in the
  highest schema version


                                             38
Recap of Schema 3.0a Changes
• Entity ID attributes removed
• Person Identifier attributes removed
• Multiple changes to Contact and Address
  blocks
• New TEACH Grant block




• Refer to the March 11, 2008 IFAP posting
  for all changes

                                             39
Summary of Schema 3.0b Changes
  New Counseling block added for TEACH Grant
  Counseling Acknowledgements

  New enumeration values for Agreement to Serve
  Status Code to include “C” for Closed. Values
  already returned are “A” for Accepted and “P” for
  Pending”

  Updates/Changes for future use (to allow two Pell
  awards in an award year):
   – New tags within the Pell Award block:
      • FinancialAwardNumber
      • FinancialAwardID
      • AdditionalEligibilityIndicator

                                                      40
ACG and National SMART for
Eligible Non-Citizens
• Higher Education Opportunity Act (HEOA) of
  2008 changes the ECASLA effective date from
  January 1, 2009 to July 1, 2009
• Effective July 1, 2009, COD will allow eligible
  non-citizens to qualify for an ACG award or a
  National SMART award
• COD will accept ACG and National SMART
  records for eligible non-citizens disbursed on or
  after July 1, 2009


                                                      41
Edit Changes
Edit Description of        Message                  Condition
        Change

014   HEOA –            Citizenship         For ACG, National SMART
      Updated to        Status is not       Grant, and TEACH Grant,
      allow for         eligible for this   Student‟s Citizenship
      eligible non-     award               Status Indicator is not “1”
      citizen code of                       for U.S. Citizen or “2” for
      „2.‟                                  eligible non-citizen.




                                                                          42
Citizenship
• The inclusion of a Citizenship Status Code in
  the Person Block is optional
  – If no Citizenship Status Code is provided in the
    Person Block, COD will pull the value from CPS

• Documentation held by the school
  – Citizenship Status Code must be included if it
    differs from the value on CPS

• In March 2009, additional values from CPS will be
  factored into the citizenship edit (014)
              Look out for more rejects!

                                                       43
National SMART for 5th Year
Undergraduates
• Higher Education Opportunity Act (HEOA) of 2008
  changes the ECASLA effective date from January
  1, 2009 to July 1, 2009

• Effective July 1, 2009, 5th year undergraduate
  students will be eligible to receive a National
  SMART award

• COD will accept National SMART records for 5th
  year undergraduate students disbursed on or after
  July 1, 2009


                                                      44
 Edit Changes
Edit   Description of          Message                         Condition
          Change
123                     Incorrect Student Level   The Student Level submitted for the
                        for ACG/National          award is not valid based on award
                        SMART Grant Awards        type. Valid values per award are:
                                                  For National SMART Grant: 3, 4, 5

132    HEOA –           Award Amount Exceeds      Award amount originated at a single
       Updated to       Maximum Scheduled         school exceeds the maximum
       allow for        Award for National        scheduled award for the award year.
       National SMART   SMART grant               For National SMART Grant:
       Student Level                              Student Level 3, 4, 5 - $4000
       5.
136                     Disbursement exceeds      Disbursement amount distributed
                        scheduled award at all    across one or more schools exceeds
                        schools for National      the maximum scheduled award for
                        SMART Grant during the    the most recent award year.
                        same or multiple award    For National SMART Grant:
                        years                     Student Level 3, 4, 5 - $4000




                                                                                        45
Session Agenda
• Pell Grants, ACG & National SMART
  Overview
• Institution & Student Eligibility
• Edit Statistics
• COD Updates
• HEOA Updates
• Resources



                                      46
HEOA Updates
Provides for “Year-round” Pell Grants
• Allows students to receive two Pell Grants
  during a single award year to allow them to
  accelerate their progress towards their
  degree or certificate

• They must be enrolled at least half-time
  and be enrolled in a program of instruction
  at a school that awards an associate or
  baccalaureate degree or a certificate

                                                47
HEOA Updates
Maximum Duration of Eligibility for Pell

• Limits the time students can receive Pell
  Grants to up to 18 semesters or its
  equivalent for students who first receive a
  Pell Grant on or after July 1, 2008

• Only the percent of time that a student is
  enrolled will count against that time limit



                                                48
HEOA Updates
ACG and National SMART Grants

• Higher Education Opportunity Act (HEOA) of
  2008 changes the ECASLA effective date from
  January 1, 2009 to July 1, 2009

• Students can be enrolled less than full-time but
  must be enrolled at least half-time

• Proportionally reduces maximum awards the
  same way Pell does for part-time students

                                                49
HEOA Updates
ACG and National SMART Grants

• Students in certificate programs eligible, if
  program is at least one year in length and offered
  at a two or four-year degree granting institution

• Awards based on student‟s grade level instead of
  “academic year”

• Requires grant awards and payments to be
  determined on the same basis as Pell



                                                       50
HEOA Updates
National SMART Grants Only

• Authorizes grants to students at institutions
  that offer a single liberal arts curriculum
  leading to a baccalaureate degree but at
  which students are not allowed to declare a
  major in a particular subject area by the
  institution

• Look for new approved majors on IFAP


                                              51
Session Agenda
• Pell Grants, ACG & National SMART
  Overview
• Institution & Student Eligibility
• Edit Statistics
• COD Updates
• HEOA Updates
• Resources



                                      52
Resources
• COD Technical Reference
 http://ifap.ed.gov/cod/0910CODTechR
 ef.html

• Webinars
 http://ifap.ed.gov/IFAPWebApp/current
 CPresentationsYearPag.jsp?p1=Additio
 nal+FSA+Presentations&p2=c


• COD Computer-Based
  Training

• COD Initiated Activity
  Handout
                                         53
Related COD Sessions
Session C-23    COD Web for Grants (Hands-on Session)

                Title IV Funding to Schools: From COD
Session C-12    through G5 (For Pell Grants, ACG, and
                National SMART)
                Requirements for Federal Grant Programs -
Session C-13
                Pell, ACG and National SMART
                Higher Education Opportunity Act of 2008 –
Session C-06
                An Update

Session FF-12   COD Basics




                                                             54
55
Contact Information
 Kathleen Wicks
  Director, Grant Operations
  kathleen.wicks@ed.gov
  (202) 377-3110


 Dan Sullivan
  Program Specialist, Grant Operations
  daniel.sullivan@ed.gov
  (202) 377-3114


                                         56

				
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Description: Training Grants Federal Pell Grants document sample